HomeMy WebLinkAboutCAG2019-065 - Original - Recycling Services KENT Records Management Document
CONTRACT COVER SHEET
Ti0s is to be completed by she Contract Manager ,prior to submission
to the City Clerrl+,'s Ciffice, All po,tieons Lire to be, completed.
If you have cque-stions, pieaise contact the City Clerk's Office at 253-856-5725.
Vendor Name: Environmental Coalition of South Seattle (ECOSS)
Vendor Number (]DE):
Contract Number (City Clerk):
Category: _Contract Agreement
Sub-Category (if applicable): None
Project Name: Recycling Services
Mayor's signature Z�tU�i1 12/31/20
Contract Execution Date: Termination Date:
Tony Donati PW: Engineering Contract Manager: Department: g g
Contract Amount: $125,000.00
Budgeted: 0 Grant?
Part of NEW Budget: Local: z State: Federal:
Related to a New Position:
Basis for Selection of Contractor? Other
Approval Authority: Director E] Mayor F✓ City Council
Other Details: Provide multifamily sector waste reduction/recyclina education
services and community recycling event services for 2019 and 2020.
GOODS & SERVICES AGREEMENT
between the City of Kent and
Environmental Coalition of South Seattle
THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Environmental Coalition of South Seattle organized under the laws of the
State of Washington, located and doing business at 1011 SW Klickitat Way #201, Seattle, WA 98134,
Phone: (206) 767-0432, Contact: Erin Povak (hereinafter the "Vendor").
AGREEMENT
I. DESCRIPTION OF WORK.
Vendor shall provide the following goods and materials and/or perform the following services for
the City:
The Vendor shall provide multifamily sector waste reduction/recycling education services
and community recycling event services for 2019 and 2020. For a description, see the
Vendor's Scope of Work which is attached as Exhibit A and incorporated by this reference.
Vendor acknowledges and understands that it is not the City's exclusive provider of these goods,
materials, or services and that the City maintains its unqualified right to obtain these goods, materials,
and services through other sources.
II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall complete
the work and provide all goods, materials, and services by December 31, 2020.
III. COMPENSATION. The City shall pay the Vendor an amount not to exceed One Hundred
Twenty Five Thousand Dollars ($125,000.00), including applicable Washington State Sales Tax, for the
goods, materials, and services contemplated in this Agreement. The City shall pay the Vendor the
following amounts according to the following schedule:
The Vendor shall be paid after execution of agreement and submittal of invoice for services
provided.
GOODS & SERVICES AGREEMENT - 1
(Over$20,000, including WSST)
If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves the option
to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make
every effort to settle the disputed portion.
A. pefective or Unauthorized Work. The City reserves its right to withhold payment from
Vendor for any defective or unauthorized goods, materials or services. If Vendor is unable,
for any reason, to complete any part of this Agreement, the City may obtain the goods,
materials or services from other sources, and Vendor shall be liable to the City for any
additional costs incurred by the City. "Additional costs" shall mean all reasonable costs,
including legal costs and attorney fees, incurred by the City beyond the maximum
Agreement price specified above. The City further reserves its right to deduct these
additional costs incurred to complete this Agreement with other sources, from any and all
amounts due or to become due the Vendor.
B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT SHALL
CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE
AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT
IS MADE.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in
accordance with Ch. 51.08 RCW, the parties make the following representations:
A. The Vendor has the ability to control and direct the performance and details of its
work, the City being interested only in the results obtained under.this Agreement.
B. The Vendor maintains and pays for its own place of business from which Vendor's
services under this Agreement will be performed.
C. The Vendor has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the City
retained Vendor's services, or the Vendor is engaged in an independently established
trade, occupation, profession, or business of the same nature as that involved under
this Agreement.
D. The Vendor is responsible for filing as they become due all necessary tax documents
with appropriate federal and state agencies, including the Internal Revenue Service
and the state Department of Revenue.
E. The Vendor has registered its business and established an account with the state
Department of Revenue and other state agencies as may be required by Vendor's
business, and has obtained a Unified Business Identifier (UBI) number from the
State of Washington.
F. The Vendor maintains a set of books dedicated to the expenses and earnings of its
business.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party thirty (30) days written notice at its address set forth on the signature block of
this Agreement.
VI. CHANGES. The City may issue a written amendment for any change in the goods, materials
or services to be provided during the performance of this Agreement. If the Vendor determines, for any
reason, that an amendment is necessary, Vendor must submit a written amendment request to the person
listed in the notice provision section of this Agreement, section XIV(D), within fourteen (14) calendar days
of the date Vendor knew or should have known of the facts and events giving rise to the requested
change. If the City determines that the change increases or decreases the Vendor's costs or time for
performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach
GOODS &SERVICES AGREEMENT - 2
(Over$20,000, including WSST)
agreement with the Vendor on all equitable adjustments. However, if the parties are unable to agree, the
City will determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the
amended work upon receiving either a written amendment from the City or an oral order from the City
before actually receiving the written amendment. If the Vendor fails to require an amendment within the
time allowed, the Vendor waives its right to make any claim or submit subsequent amendment requests
for that portion of the contract work. If the Vendor disagrees with the equitable adjustment, the Vendor
must complete the amended work; however, the Vendor may elect to protest the adjustment as provided
in subsections A through E of Section VII, Claims, below.
The Vendor accepts all requirements of an amendment by: (1) endorsing it, (2) writing a separate
acceptance, or (3) not protesting in the way this section provides. An amendment that is accepted by
Vendor as provided in this section shall constitute full payment and final settlement of all claims for
contract time and for direct, indirect and consequential costs, including costs of delays related to any
work, either covered or affected by the change.
VII. CLAIMS. If the Vendor disagrees with anything required by an amendment, another
written order, or an oral order from the City, including any direction, instruction, interpretation, or
determination by the City, the Vendor may file a claim as provided in this section. The Vendor shall give
written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events
giving rise to the claims, or within fourteen (14) calendar days of the date the Vendor knew or should
have known of the facts or events giving rise to the claim, whichever occurs first . Any claim for
damages, additional payment for any reason, or extension of time, whether under this Agreement or
otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim
is made in strict accordance with the applicable provisions of this Agreement.
At a minimum, a Vendor's written claim shall include the information set forth in subsections A,
items 1 through 5 below.
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN
THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN
ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED
BY THAT DELAY.
A. Notice of Claim,. Provide a signed written notice of claim that provides the following
information:
1. The date of the Vendor's claim;
2. The nature and circumstances that caused the claim;
3. The provisions in this Agreement that support the claim;
4, The estimated dollar cost, if any, of the claimed work and how that estimate
was determined; and
5, An analysis of the progress schedule showing the schedule change or
disruption if the Vendor is asserting a schedule change or disruption.
B. Records. The Vendor shall keep complete records of extra costs and time incurred as a
result of the asserted events giving rise to the claim. The City shall have access to any of
the Vendor's records needed for evaluating the protest.
The City will evaluate all claims, provided the procedures in this section are followed. If the
City determines that a claim is valid, the City will adjust payment for work or time by an
equitable adjustment. No adjustment will be made for an invalid protest.
C. Vend is Duty to Complete Protested Work. In spite of any claim, the Vendor shall proceed
promptly to provide the goods, materials and services required by the City under this
Agreement.
GOODS & SERVICES AGREEMENT - 3
(Over$20,000, including WSST)
D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor
also waives any additional entitlement and accepts from the City any written or oral order
(including directions, instructions, interpretations, and determination).
E, Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this
section, the Vendor completely waives any claims for protested work and accepts from the
City any written or oral order (including directions, instructions, interpretations, and
determination).
VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING
FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE
CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT SHALL BE FOREVER BARRED.
THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD.
IX. WARRANTY. Vendor warrants that it will faithfully and satisfactorily perform all work
provided under this Agreement in accordance with the provisions of this Agreement. In addition to any
other warranty provided for at law or herein, this Agreement is additionally subject to all warranty
provisions established under the Uniform Commercial Code, Title 62A, Revised Code of Washington.
Vendor warrants goods are merchantable, are fit for the particular purpose for which they were obtained,
and will perform in accordance with their specifications and Vendor's representations to City. The Vendor
shall promptly correct all defects in workmanship and materials: (1) when Vendor knows or should have
known of the defect, or (2) upon Vendor's receipt of notification from the City of the existence or
discovery of the defect. In the event any part of the goods are repaired, only original replacement parts
shall be used—rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for
that portion of the work shall extend for an additional year beyond the original warranty period applicable
to the overall work. The Vendor shall begin to correct any defects within seven (7) calendar days of its
receipt of notice from the City of the defect. If the Vendor does not accomplish the corrections within a
reasonable time as determined by the City, the City may complete the corrections and the Vendor shall
pay all costs incurred by the City in order to accomplish the correction.
X. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on behalf of the
Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national
origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who
is qualified and available to perform the work to which the employment relates.
Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration,
Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached
Compliance Statement.
XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the Vendor's
performance of this Agreement, except for that portion of the injuries and damages caused by the City's
negligence.
The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds
to avoid any of these covenants of indemnification.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION
PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL,
INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES
FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
In the event Vendor refuses tender of defense in any suit or any claim, if that tender was made
pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having
jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Vendor's part, then Vendor
shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable
GOODS & SERVICES AGREEMENT - 4
(Over$20,000, including WSST)
attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the
Vendor's part.
The provisions of this section shall survive the expiration or termination of this Agreement,
XII. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement,
insurance of the types and in the amounts described in Exhibit B attached and incorporated by this
reference.
XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary precautions
and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of
the contract work and shall utilize all protection necessary for that purpose. All work shall be done at
Vendor's own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other
articles used or held for use in connection with the work.
XIV. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price
preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this
Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those
covenants, agreements or options, and the same shall be and remain in full force and effect.
C. Resolution f i to nd Governing Goyerning taw. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to settle any
dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means
of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules
and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in
writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the
parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred
in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or
award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's
right to indemnification under Section XI of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at
the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written
notice hereunder shall become effective three (3) business days after the date of mailing by registered or
certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written consent
of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment,
the terms of this Agreement shall continue in full force and effect and no further assignment shall be
made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of the City
and Vendor.
G. Enure Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative
of the City, and such statements shall not be effective or be construed as entering into or forming a part
of or altering in any manner this Agreement. All of the above documents are hereby made a part of this
Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any
language contained in this Agreement, the terms of this Agreement shall prevail.
GOODS & SERVICES AGREEMENT- 5
(Over$20,000, including WSST)
H. CpmOfance with Laws. The Vendor agrees to comply with all federal, state, and municipal
laws, rules, and regulations that are now effective or in the future become applicable to Vendor's business,
equipment, and personnel engaged in operations covered by this Agreement or accruing out of the
performance of those operations.
I. Public Records Act. The Vendor acknowledges that the City is a public agency subject to the
Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes,
emails, and other records prepared or gathered by the Vendor in its performance of this Agreement may
be subject to public review and disclosure, even if those records are not produced to or possessed by the
City of Kent. As such, the Vendor agrees to cooperate fully with the City in satisfying the City's duties and
obligations under the Public Records Act.
J. City Business License Required. Prior to commencing the tasks described in Section I,
Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of
the Kent City Code.
K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any
number of counterparts, each of which shall constitute an original, and all of which will together constitute
this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page
to the other by fax or email and that signature shall have the same force and effect as if the Agreement
bearing the original signature was received in person.
IN WITNESS, the parties below execute this Agreement, which shall become effective on
the last date entered below. All acts consistent with the authority of this Agreement and prior
to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed
to have applied.
VENDOR: CITY OF KENT:
By: ( ¢ .. By.
(yt (sign tore), ., (Signature)
Print Name; IN a Print Name: Dana Ral h
Iksx�� 4�ti . . I _. It a
M a v o r
(title)
DATE:�SI)01._°I DATE:
�... ..._.....
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
VENDOR: CITY OF KENT:
Erin Povak Timothy J. LaPorte, P.E.
Environmental Coalition of South Seattle City of Kent
1011 SW Klickitat Way #201 220 Fourth Avenue South
Seattle, WA 98134 Kent, WA 98032
(206) 767-0432 (telephone) (253) 856-5500 (telephone)
(206) 767-0203 (facsimile) (253) 856-6500 (facsimile)
GOODS & SERVICES AGREEMENT - 6
(Over$20,000, including NSST)
APP�R/OWED. AS TO FORM:
-,�
Kent Law Department
ATTEST:
Ken City Clerkk
ECOSS-aecvcung 2019-2010/DoneO
GOODS & SERVICES AGREEMENT - 7
(Over$20,000, including WSST)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4„ During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing bellow, I agree to fulfill the five requirements referenced above.
By: "1.. ` -n ------
c
For:
Title: ('J C, ,kt re re-
Date: 1I 1,,�0 1 CI
EEO COMPLIANCE DOCUMENTS - 1 of 3
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1, Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2 of 3
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered into on
the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
By:: ---------
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 3 of 3
EXHIBIT A
r ,W53 r" ECOSS and Green Solutions Proposal November 20, 2018
" City of Kent— Recycling Consultant Services 2019 - 2020
40
GREEN
SOLUTIONS
I'r191"C5; ECOSS and Green Solutions welcome this opportunity to provide the City of Kent with 2019-2020
multifamily sector recycling education and waste reduction services plus recycling event assistance. Our
team approach builds on and strengthens similar services ECOSS has provided to the City of Kent since
2016, and recycling event services Green Solutions has provided for many other King County cities.
ECOSS will provide the City of Kent with multifamily recycling outreach services, hand-off consultation for
recycling collection events, and overall project management. Green Solutions will help run and staff Kent's
thrice-yearly recycling collection events. If desired by City of Kent,and with adjustments to project scope
and budget, ECOSS can also conduct multifamily recycling outreach at a community festival and/or Green
Solutions can help plan, manage and staff a limited recycling collection event at a multifamily property.
ECOSS and Green Solutions are ready to meet with City of Kent representatives to brainstorm a detailed
project work plan, schedule, and task budget. We look forward to working with the City to support and
strengthen its strong commitment to multifamily and community recycling services.
2019-2020-- Proposed Work Plan,
Task 1. Multifamily Outreach (lead: ECOSS)
ECOSS'outreach, education and technical assistance services will focus on increasing the residential
recycling volume at multifamily properties in Kent. ECOSS will use two targeted approaches to achieve this:
(1) Provide technical assistance to property managers. ECOSS will provide them with direct, hands-on
support and resources to help property managers address barriers to recycling at their properties and
purchase or right-size their recycling services.This will include coaching or direct assistance to help
property managers work with their recycling service provider, deal with recycling access and
contamination issues, and communicate onsite recycling services and expectations to residents. ECOSS
will work collaboratively with recycling service providers to ensure that any ECOSS service change
recommendations are feasible, appropriate and implemented.
(2) Deliver multifamily property resident outreach via door-to-door, on-site presentations and/or tabling
events. The outreach will be conducted by ECOSS' multi-lingual and multi-cultural staff in an effort to
deliver information to residents in their primary languages and in a culturally appropriate manner.While
on-site,outreach staff will check recycling container signage and improve it where needed to aide in
making recycling steps easy for residents.
Each year ECOSS will engage at least 20 Kent multifamily properties of 25+units.This may include five to
ten properties contacted in prior years who have not taken sufficient action to boost their recycling rates.
ECOSS may repeat visits to certain multifamily properties that have been served between 2016-2018 in
order to solidify the performance of the sites, ensure implementation of service level adjustments and
document increases in their recycling rate.
Altogether ECOSS will identify at least five "most Interested" properties per year.At these properties,
ECOSS will provide technical assistance and door-to-door outreach, on-site presentations and/or tabling
outreach to share recycling tools and information with the property manager, maintenance staff and
residents. ECOSS will provide multilingual and culturally appropriate outreach as needed.
The overall goals for this work will be to increase multifamily property onsite recycling rates and to track
those achievements in a way that serves the City's goal of substantially exceeding the current 13%city-wide
Page 1 of 10
r�S,b , d ECOSS and Green Solutions Proposal November 20, 2018
r
City of Kent— Recycling Consultant Services 2019 2020
GREEN
SOLUTIONS
recycling rate, ECOSS will strive for success stories that encourage other multifamily property managers and
residents to boost their recycling rates.
Outreach, results and behavior change data will be tracked via ECOSS field notes and Salesforce, A simple
waste audit system can also be developed (if desired)to track changes in recycling ratesvia pre-and post-
outreach through self-reporting by property managers,onsite checks by ECOSS staff, review of recycling
service provider cost and quantity records, or a combination of these methods. See"Project Management"
for a description of monthly and annual reporting to share outreach results with the City.
ECOSS will prepare at least two streamlined messages property managers can use to promote onsite
recycling services via their newsletter,flyers, listservs, blogs, emails, or social media accounts.The
messages will emphasize efforts such as door to door outreach visits, handouts, and signage that make
recycling easier and more successful.These messages will also be provided to the City of Kent use in its
spring and fall multifamily recycling newsletter. During outreach to multifamily property managers and
residents ECOSS will also promote the Clty's recycling collection events.
If additional special efforts are desired in 2019-2020, ECOSS will work with the City to define these efforts
and adjust the core work plan and budget accordingly. Examples of added options for the City include:
• An onsite recycling collection event for multifamily property residents.These single-property events
will have limited hours and collect just a few types of items such as electronics, batteries, shredding or
reusable household goods.These events will be planned and implemented in coordination with the City
of Kent,Green Solutions, and recycling collection vendors.
® Multifamily property recycling outreach at festivals such as Kent Cornucopia Days orthe Fourth of July
Splash and Its Republic Services recycling activity. Outreach will help multifamily property residents
learn easy ways to collect recyclables at home, recognize and properly use their property's onsite
collection bins, and know where to take "hard to recycle" items for safe recycling or disposal.
Task 2. Recycling Collection Events (lead: Green Solutions)
Green Solutions will plan and execute the following activities to ensure successful collection events:
A. Coordinate with the City to stage six recycling collection events(three per year beginning March 9,
2019) in compliance with health department, city and environmental regulations.
B. Together with City and vendor(s), coordinate event set-up for up to 1,500 vehicles per event and a
traffic flow of up to four cars arriving per minute. Expect to collect 50-150 tons of recyclable materials
per event, reaching higher amounts at events where concrete is collected.
C. Receive a hand-off consultation from ECOSS for the first two recycling collection events In 2019.
D. Five to six weeks prior to each event, provide a site plan displaying vendor collection spots and traffic
flow. If desired,coordinate with local police and fire departments to ensure event practices meet
requirements for city permit approval.
E. When preparing for each event, communicate regularly with vendors (if desired)and event staff.
F. Review and comment on the City's promotional materials for the events.
G. Provide event signage and a sign placement plan including at least four directional right-of-way signs to
the event, welcome signs,directional signs within the event area and material signs at each vendor's
collection site.
Page 2 of 10
Koss ,�"�� ECOSS and Green Solutions Proposal November 20, 2018
City of Kent— Recycling Consultant Services 2019 - 2020
GREEN
SOLUTIONS
��...! H. Deploy City-provided Type 2 Barricades, traffic cones and stop signs at each event.
I. Hire and orient (day of event) a certified traffic flagger to direct on-street traffic at the event entrance.
J. Provide six trained and reliable event staff to handle the event.
a. An event coordinator and assistant event coordinator will be onsite all day to manage their staff
and check in with vendors.They will also back up the staff, guide cars on site and monitor traffic
flow. Coordinators will oversee event set-up, breakdown and cleanup in coordination with vendors
and City staff.They will also respond to participant comments and concerns during the event.
b. Two greeters will welcome participants, direct them toward drop-off zones, and record the type of
materials being recycled. This will inform future event layout and traffic plans and provide a firm
vehicle count for the current event. Greeters will be the first to speak with participants about
acceptable/unacceptable items for recycling, and where to take items not accepted at this event
Greeters will also distribute City-provided education and outreach materials, if desired.
c. At least two additional traffic flow staff will be stationed on site to give directions to participants on
where to unload materials and howto exit safely.
K. Provide brief event reports to the City with data on the type of materials collected per car for each
event, and total number of vehicles per event. Also, collect and share with the City post-event feedback
from event participants, vendors, and staff.
Task 3. Project Management (lead: ECOSS)
As prime consultant ECOSS will be the City of Kent's lead contact for overall project management, invoicing
and reporting, budget and schedule management, and Task 1 staff assignments. ECOSS will also coordinate
directly with the City on Task 1 multifamily outreach efforts. ECOSS will provide limited consultation to
Green Solutions forthe first two Task 2 recycling collection events, and monitor Green Solutions Task 2
work via their invoicing and progress check-ins.
Green Solutions will coordinate directly with the City regarding Task 2 event planning,staffing, services,
and post-event summary reports.Green Solutions will provide ECOSS with Task 2 status reports and
invoicing.Green Solutions will also be available to consult if desired on hosting a limited collection event
for"hard to recycle item(s)" for at least one multifamily property. If events like this are added to the work
plan,the project team and City will revise the project work plan and budget accordingly so that ECOSS and
Green Solutions can help organize, staff and promote additional events.
ECOSS monthly invoices will include a brief narrative report on Task 1 outreach and Task 3 project
management, plus a list of recent property visits and a budget status summary. Invoices will also include
brief Task 2 reports from Green Solutions in the month following each recycling collection event.
ECOSS will use its customized database to track the number, nature and outcome of recycling outreach
efforts to Kent multifamily property managers and residents. ECOSS will produce year-end report each year
summarizing project efforts and results, including a Task 2 annual report provided by Green Solutions.
Bad round
ECOSS has 25 years of experience providing in-language complex environmental information plus outreach
and engagement that responds to the needs and barriers of the audiences it serves. ECOSS is recognized as
the go-to organization for practical environmental outreach, education and technical assistance for hard-to-
reach audiences in the Puget Sound region.
Page 3 of 10
ECOSS and Green Solutions Proposal November 20, 2018
City of Kent— Recycling Consultant Services 2019 - 2020
GREEN
SOLUTIONS
Each year ECOSS' programs serve hundreds of businesses and thousands of families in more than ten
languages.These efforts help businesses,communities and residents save money, conserve precious
resources and engage in environmental stewardship. ECOSS has provided the City of Kent with recycling
collection event services since 2016, and business and multifamily recycling outreach since 2017.
Since 1993, ECOSS has provided its partners and clients with a variety of services, including:
• Recycling,composting and waste reduction
• Proper hazardous waste disposal, storage and reduction
• Energy efficiency and water conservation
• Residential and roadside green stormwater infrastructure
• Urban forestry and reforestation
• Healthy homes, including indoor air pollution prevention
• Water quality protection and stormwater pollution prevention
• In-language and culturally appropriate outreach materials
Green Solutions is an independent consulting firm that specializes in recycling and solid waste projects.
The company was created in 1994 with the goal of providing cost-effective services to the public sector and
to select private companies. Green Solutions' project performance demonstrates a track record for high-
quality work and value-added work products,the ability to handle complex information and to explain the
same to a non-technical audience, and a solid reputation and excellent credibility. Green Solutions has
managed recycling collection events for several King County cities, and will be providing these services to
Auburn,Vashon Island and other cities In 2019.
Services provided by Green Solutions focus primarily on solid waste management and recycling, with
specialties in:
• recycling collection events • waste composition studies
• outreach • technical assistance
• solid waste management plans • training
Approal h:
ECOSS works toward our vision of thriving communities and businesses by raising awareness and
empowering diverse businesses, communities and residents to improve their environmentally
sustainable practices.We have a 25 year track record of providing environmental education, outreach
and technical assistance to low-income communities,small and mid-size businesses, people of color,
individual homeowners, refugees and immigrants. ECOSS also cultivates positive working relationships
with agencies, businesses, non-profits and community organizations at all levels.
ECOSS' experienced multi-lingual and multi-cultural staff understand economically, culturally, and
ethnically diverse needs, barriers and solutions. We're committed to equity and inclusion, We spend
time understanding issues, people and places before sharing recommendations and solutions.
The ECOSS team works sensitively to adapt to a variety of settings. Whether presenting recycling tips to
large and small groups, providing food waste composting training and tips, staffing and tabling at
community events,or doing door to door outreach, ECOSS is effective at motivating organizations,
groups and individuals to increase their knowledge and take action.
Page 4 of 10
KOSS ;�" ECOSS and Green Solutions Proposal November zo, 2018
"y n✓
a City of Kent— Recycling Consultant Services 2019 - 2020
GREEN
SOLUTIONS
ECOSS' approach is unique among organizations working on waste reduction issues around the region.
No other environmental organization has the capacity, language and cultural skills,technical
background, or track record of helping underserved communities and businesses improve their
environmental stewardship.
Green Solutions is a small firm providing quality work.Client satisfaction is of the utmost importance.
The large number of repeat clients for Green Solutions services is proof of their commitment to these
Ideals. Green Solutions philosophy and strategies help ensure that projects are completed on schedule
and within budget. Once a realistic schedule and budget have been established, regular and frequent
monitoring by Green Solutions ensures that the project is staying on track. Green Solutions also has the
ability to look ahead and anticipate potential delays or other problems and to prevent those to the
extent possible. Flexibility Is also one of the significant advantages provided by Green Solutions.
Organizational Capacity.
ECOSS staff are skilled at and energetic about practical environmental outreach in an impressive variety
of settings. We have extensive experience staffing and managing multiple contracts. ECOSS follows
written accounting procedures and uses a CRM tool to track, manage and evaluate services or work
performed, and to produce accurate and robust reports.
Green Solutions consists of two key consultants who have extensive experience with recycling and
solid waste issues. Each consultant has successfully helped communities throughout Washington and
other states with solid waste and recycling projects. Green Solutions has managed multiple contracts
and ensured quality for each client.Their two consultants assist each other on projects to provide
comprehensive service to their clients. Additional event staffing will come from a select group of people
with recycling and public event experience.
Relevant Ex ertise
ECOSS:City of Kant ing Consultant Services 2016($73,560)and 2017-2018(S125A0R1&
ECOSS has conducted multifamily outreach to
help property managers and residents increase
recycling volumes, especially for non-English
speaking residents. ECOSS provides in-language ' s
materials such as recycling tote bags, flyers and .
signage to property managers and residents.
Outreach staff have visited 120+ multifamily
properties, delivered 2,500+tote bags andp
engaged residents at 10,100+units. ECOSS
technical assistance helped nearly 30 managers at " K ' •�' °r "
these properties order or right-size their recycling services. Prior to 2018 ECOSS also promoted Kent's
Green Apartment/Condo award program and 3Rs Coaching opportunities, and conducted educational
tabling at community festivals and events.
ECOSS has helped plan and staff three City of Kent recycling collection events per year since 2016. We
coordinated onsite layout and traffic flow with the City and vendors in advance.We promoted each
event via outreach to local apartment complexes and businesses, plus online industry calendars. On
Page 5 of 10
ECOSS and Green Solutions Proposal November 20, 2018
i City of Kent— Recycling Consultant Services 2019 - 2020
GREEN
SOLUTIONS
event days ECOSS helped set up and close down the event.
We greeted customers,directed them to drop-off zones,
provided information on where to take non-accepted items, '
counted incoming vehicles, and fine-tuned signs and staffing
to improve event traffic flow. In 2016-2017 ECOSS sold a
total of 131 backyard composters and 20 worm bins at the
events. ECOSS received positive event feedback from
participants,vendors and the City. a
Since 2017 ECOSS has conducted business outreach to help
147 Kent businesses increase their commercial recvcling
volume.Outreach serves both English and non-
English/limited English speaking communities. ECOSS staff provides business owners and employees
with in-language updated educational materials, recycling bins, stickers and signage for waste stations.
ECOSS also promotes Kent recycling collection events and(prior to 2018) Kent green business awards,
ECOSS.Seattie Pub1h;Utilities Onsite Multifamily Recycling/Food Waste 5u port 2017-2020 73 000
In partnership with Blue Marble Environmental, ECOSS conducts trainings, door to door outreach and
lobby tabling events to educate Seattle multifamily property managers,staff and residents about
recycling and food waste compost services, best practices,waste reduction and Seattle Public Utilities
(SPU tools to support residents'garbage reduction and higher recycling efforts. Between January 2017
and November 2018 ECOSS has held education events at over 40 Seattle multifamily properties
containing a total of 2,500 units. Via presentations,tabling events and doorto door outreach ECOSS staff
have engaged 1,500+property residents. Outreach efforts distributed 1,500+small food waste compost
baskets and 400+ recycling tote bags and/or fridge magnets to hold recycling guide flyers.
The consultant team conducts on-site technical assistance and outreach with the goal of increasing the
landfill diversion rate.These efforts reach residents and staff in other languages besides English when
appropriate: 15 different languages to date including Amharic, Cantonese, Hindi, Korean, Mandarin,
Somali,Spanish,Tigrinya and Vietnamese.
ECOSS team members participated in pre-outreach training on SPU's current waste collection program,
best management practices for multi-family property staff and residents, and how to collect information
'for the project. In the field,feedback from the outreach team, property management staff and residents
Is recorded and collected for use by SPU. Feedback topics include improvements needed to the current
solid waste management program, printed materials and tools issued by the City.
ECOSS:Otutreaeh to It4ultffartroliv Praoerkw Residents in Snohomish Couanty. llA—201 2015, 1 000)
In 2013 ECOSS and Cascadia Consulting Group completed a 4-month Snohomish County project
($25,000)to increase multifamily property recycling rates.The primary audience was Spanish-speaking
residents.The outreach team also reached residents who spoke Korean, Somali, Arabic, Khmer and
English. Going door-to-door the team delivered recycling guidelines and education to 100+ buildings,
delivered 7,000+reusable recycling tote bags and engaged with 2,700+residents.
Page 6 of 10
r. ECOSS and Green Solutions Proposal November 20, 2018
City of Kent— Recycling Consultant Services 2019 - 2020
GREEN
SOLUTIONS
In 2015 ECOSS partnered with Waste Management on a 3-
uN8
month project($52,000)to help non-English-speaking
multifamily property residents increase their recycling rates.
ECOSS staff went door to door to deliver recycling guidelines
I i
and education in a variety of languages, and deliver reusable
recycling tote bags.Outreach teams also performed waste
i
audits of outdoor garbage and recycling containers, applied
new decals, and collected relevant notes on recycling
infrastructure. ECOSS staff visited a total of 29 buildings and
3,343 units, providing outreach services in eight different
languages:Amharic,Spanish,Tigrigna, Vietnamese, Korean,
Somali,Arabic and English.
Green SaluCans: Cfty pfellevus S eciatl 8 e cVine Collection Events-Snrine and Fall 2017 fS40,000b;
Spring 2018 IS20.00011
In 2017,Green Solutions managed two special recycling
events to help Bellevue and King County residents recycle
their "hard to recycle" items.They worked with the site host,
subcontracted with vendors and hired staff for these events.
In spring 2017,859 vehicles delivered 55 tons of recyclables
to the event.When staged at a larger parking lot that fall, I?GNY
1,327 vehicles delivered 59 tons of material to the event.
The City of Bellevue hired Green Solutions again for their
most recent recycling event in spring 2018 where 1,420
vehicles dropped off 63.5 tons of materials.
Greeters recorded the type of materials brought in each car.They tallied this data to produce a list of
how many cars dropped off material for each vendor, and how many cars attended the event overall.
Event success came from thorough publicity and extensive signage, on the street and on-site, inviting
the participants and thanking them for attending.Trained and friendly greeters added to participant
satisfaction. Good traffic flow plans kept cars moving in and out of the event at four cars per minute.
Green Saluttdns City of Norkh Oend Saeofal Recackine Callectian Event Mann errient 2005 2010
18 00�;Event Manaaerrtars�TraBnin 2011(�w5,00SS1,
Green Solutions planned and implemented North Bend's 2009
and 2010 annual special recycling events.They managed the
grants, arranged vendor service contracts, planned site layout
and traffic flow, and conducted the events.They produced '!
A
event promotional material for distribution by the City and
worked cooperatively with the City of Carnation to share signs
and materials for the North Bend events. In 2011 the City Y
wished to manage the events with their own staff, so hired to
train City staff on how to execute the events. d;
Page 7 of 10
ie test ECOSS and Green Solutions Proposal November 20, 2018
City of Kent— Recycling Consultant Services 2019 - 2020
GREEN
SOLUTIONS
Green Solutions'City of Auburn Nerghborhood Recyclln Collection Events and Spring Clean up Pays
f;958—20Q8 fsalaried emplovee�
While serving as a Solid Waste Manager at the City of Auburn, Sharon Conroy managed event staffing
and logistics for the City's neighborhood recycling collection events, held annually for several years in
four neighborhoods.These City-sponsored events attracted residents to travel a shorter distance to
recycle their"hard to recycle' items. Sharon designed and mailed out brochures for these events, and
negotiated with haulers to provide and pick up recycling containers.These events were quite popular
with residents and highly valued by the City Council.
Sharon also managed Auburn's Spring Clean Up Gays where residents set out large and "hard to recycle"
items for curbside pickup over a period of two weeks.This popular event Involved mapping the pickup
route,working with the hauler, and producing/sending a brochure and schedule directly to Auburn
residents. Sharon also produced a utility bill message to promote the event. She worked with residents
and the hauler to maintain pickups of clean recyclables, and respond to incidents where contaminated
recyclables could not be accepted.
Key Project Staff
ECOSS Outreach Project Manager:Cathy Buller Cathy helps business, community and residential
contacts integrate waste reduction into their everyday practices.Her current ECOSS projects include
managing and conducting multifamily property recycling/compost education, Envirostars green business
assistance, spill prevention education, and community outreach for stormwater management projects.
Before joining ECOSS in 2013, Cathy worked at a multi-state non-profit helping industries and agencies
prevent pollution.She also managed large environmental impact assessment and hazardous waste
facil,it permit proi.ci ,[,nth,,g,,,Jierl Privireri,mental Planning at the I,J n'i,i, of Californin/rAnta Cr117.
ECOSS Multicultural Outreach Project Manager: Joycelyn Choi Joycelyn bridges environmental
knowledge and cultural gaps through her work at ECOSS. She manages and works on waste reduction
plans and education,green stormwater management projects, multicultural and multilingual outreach.
She also manages and provides technical assistance and education an food waste and recycling for
multifamily properties and local festivals. She provides in-language support, education and technical
assistance to help food service businesses comply with recycling and solid waste regulations.Joycelyn
graduated from the University of Washington with a degree in Aquatic and Fishery Sciences.
ECOSS Multicultural Outreach Team (EMCOT):The ECOSS EMCOT team is composed of multicultural
outreach managers, associates, and specialists who bring decades of combined experience conducting
environmental outreach and education to support their communities. Each brings unique access,
relationships,and knowledge across a myriad of topics including the environment, effective
communication and community engagement strategies.
Language capacities for the ECOSS team include Amharic, Cambodian,Cantonese, English, Korean,
Mandarin, Nepali, Somali,Spanish,Tigrinya and Vietnamese. Additional language capacities can be
provided if needed. ECOSS team knowledge and experience include:
Page 8 of 10
Ec•sx ECOSS and Green Solutions Proposal November zo, 2018
<*,
City of Kent — Recycling Consultant Services 2019 - 2020
GREEN
SOLUTIONS
• Extensive experience developing communication plans with multicultural business and residential
audiences.
• Experience developing and implementing culturally appropriate outreach strategies.
• Demonstrated ability to develop and conduct culturally competent surveys, focus groups and key
informant interviews with multiple language groups.
• Strong track record of working with small business and individuals in addition to non-English
speaking communities on environmental issues.
• Ability and experience to edit, translate and refine complex documents so that non-English speaking
audiences can grasp and clearly understand the material and messaging.
• Ability to work with diverse communities to provide meaningful, practical Information,education
and assistance.
Green Solutions Recycling Event Manager: Sharon Conroy Sharon hasyears of experience
organizing recycling collection events.She will be the event manager for Kent recycling events. Sharon
has worked for 25 years in the solid waste and recycling industry.She has consulted with local
government and businesses, and has managed recycling collection events, outreach programs and
environmental data analysis. She worked as Ecology's Coordinated Prevention Grant Coordinator,
managing solid waste and recycling grants to local government agencies.Sharon has also implemented
curbside recycling programs, delivered public education campaigns, presented Information to elected
officials, and led trainings for local citizens.
Green Solutions Associate: Rick Hlavka Rick is also experienced at organizing fieldwork and
related events. For the Kent recycling collection events he will help with event day activities and reports.
Rick has over 38 years of waste management and environmental experience. He has been writing solid
waste management plans and designing recycling and composting programs since 1987. He has
developed or assisted with over 33 solid and moderate-risk waste plans for counties,cities,Tribes and
regional agencies. Rick has extensive project management experience and notable analytical skills.
Client and Partner References
ECOSS References
Socorro Medina-Seattle Public Utilities Community Recycling& Engagement Program Manager
Office: (206) 684-8717 Socorro.Mtledina seat gov
Project: Onsite Multifamily Recycling & Food Waste Support(2017-2020)
Lisa Long, Northgate Apartments Property Manager 206-363-4242, llong@m-d-c.com
Project: Seattle Public Utilities Onsite Multifamily Recycling/Food Waste Support(2017-2020)
Sego Jackson— Formerly: Snohomish Co.Solid Waste Admin., Principal Planner/Project Specialist IV
Currently:Seattle Public Utilities Strategic Advisor,Waste Prevention and Product Stewardship
206-615-0706, se o.'ackson@seatttle.goy
ECOSS project: Snohomish Co. Recycling Outreach to Multifamily Property Residents(2013, 2015)
Page 9 of 10
/'s ECOSS and Green Solutions Proposal November 20, 2018
City of Kent — Recycling Consultant Services 2019 - 2020
GREEN
SOLUTIONS
Green Solutions Client and Partner References
Jennifer Goodhart- City of Bellevue Conservation Program Administrator
425-452-7103,joodhart@hellevuewa.gov Project: Special Recycling Collection Events
Jason Alberich -Washington State Department of Ecology, Unit Supervisor
360-407-6082,ja!k 4._l_@ggy.Wa.t&\v Project: Managed Coordinated Grant Prevention Grants
Jeanette Brizendine -City of Federal Way Recycling Project Manager
253-835-2771, ree cle ci oflederalway.carlq
Project: Supplies and Signage for Special Recycling Collection Events
Two-Year Prolect Bud et Estimate
Kent Recycles Proposed Budget 2019-2020
Rec clm Consultant Services.ECO$S and_Green Solutions „
_,�_ .._.. _�.. .,,. ......_ Hours/ -�
_. Project Task Rate units Total
__.._......,_ ............
Task 1: Multifamily Property Outreach
Program Director $118 8 $944
Project Manages li 1 $Sr i20 �- $10,440
Multicultural Project Manager 1 $79 200 , $15,800
Multicultural Outreach Associate $75 320 - $24,000
Multicultural Outreach Coordinator $71 280 1 „ _$19,880
Communications Manager $80 46 $3,680
Mileage $0545 21300 51.,256
r. ^ l Task 1 $?6 nnn
Task 2 Six Special Recycling Collection Events
Event Manager (1) $75 250 ! $18,750
Event Assistant Manager (1) /C 80 $5,600
Event Staff(4) $40 228 $9,120
Certified Flagger(1) $32 39 $1,248
ECOSS Project Manager 11 (consultation) $87 , 8 $696
Mileage $0.545 944 $514
Supplies 572 $572
......__._........--- _.. .._,. _____.... _ ..... ... Subtotal Task 2. ... .... $36,50.0..0
Task 3 Project Management
Executive Director $146 4 $584
Program Director $118 16 Q $1 888
Project Manager II $87 84 I $7 308
,.,.._...... .__, .. . .....
Multicultural Project Manager 1 $79 32 $2 528
Mileage $0,545 352 $192
Subtotal Task 3 $12,500
Total Budget, 2019-2020 j125,000
Page 10 of 10
EXHIBIT B
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Consultant, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned,
hired and leased vehicles. Coverage shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01. The City shall be named as an
Additional Insured under the Consultant's Commercial General
Liability insurance policy with respect to the work performed for the
City using ISO additional insured endorsement CG 20 10 11 85 or a
substitute endorsement providing equivalent coverage.
3. 'Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per
accident.
2. Commercial General Liability insurance shall be written with limits
no less than $1,000,000 each occurrence, $2,000,000 general
aggregate.
EXHIBIT B (Continued)
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Consultant's insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
2. The Consultant's insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days
prior written notice by certified mail, return receipt requested, has
been given to the City.
3. The City of Kent shall be named as an additional insured on all
policies (except Professional Liability) as respects work performed
by or on behalf of the Consultant and a copy of the endorsement
naming the City as additional insured shall be attached to the
Certificate of Insurance. The City reserves the right to receive a
certified copy of all required insurance policies. The Consultant's
Commercial General Liability insurance shall also contain a clause
stating that coverage shall apply separately to each insured against
whom claim is made or suit is brought, except with respects to the
limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than ANII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Consultant before commencement of the work.
F. Subcontractors
Consultant shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Consultant.
�cww
^ � � CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY)
02I12120'19
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND ORALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERTS),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsements).
PROoucER Cori KAITLYN COLE
NAME'.
McDONALD MCGARRY Insurance Brokers PHONE rax
IAIC.N .E tL (425)774 3200 �LAPG Na)e (425)774 3222
630 Main Street EMAI
DDRLESS kaitl n mLdoDaldwY arry com
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INSURERISIAFFORDINGCGVERAGE NAIOI
Edmonds WA 98020-3056 INSUReRA,. CRUM&FORSTER 44520
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Environmental Coalition of South Seattle wsuRER c r
1011 SW Klickitat Way,Ste 201 INSURER R o I. ----- .................
INSURER E'.
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Seattle WA 08134 .......
INSURER F'.
COVERAGES CERTIFICATE NUMBER: CL1B53001617 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THHE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS St]OWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
................ .......
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{iX; TYPE OFINERAL LIA IM Vp POLICY NUMBER 'MMLpblVYMtl MMIDOJYVNY LIMITS
COMMERCIAL GENERAL LIABILITY HA,}I OCuRJRRENCE 6 1,000,000
NFMIIFiE' me i,c....__.....g ..... .........—.
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AUTOMOBILE LIABILITY (CJMFINRIh Need VrIMrC' S 1,000,000
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UMBRELLA LIAB OCCUR EACH(11 UMRIILWUI
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EPK-122822 /1/2711018 05/27/2019 Liability
.......... ._....._ ..._.... .... ._ ...._.". .. .___..._........
...DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space is requiredl
The holder listed below is added as an additional insured per form attached-The coverage IS primary and non-conthbutory,
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
City of Kent ACCORDANCE WITH THE POLICY PROVISIONS,
400 West Grave
AUTHORIZED REPRESENTATIVE
Kent WA 98032 ^.. y."YL FS/�,,,
Or 1988-2015 ACORD CORPORATION. All rights reserved.
ADORE 25(2016103) The ACORD name and logo are registered marks of ACORD
�r
C R U M & IFORST"ER
CRUM & FORSTER SPECIALTY INSURANCE COMPANY
305 Madison Avenue, Morristown NJ 07962
ENVIRONMENTAL POLICY DECLARATIONS
POLICY NUMBER: RENEWAL OF: DATE ISSUED:
EPK-122822 EPK-117157 1 6/18/21]18
Item 1. NAMED INSURED &ADDRESS: PRODUCER NAME&ADDRESS:
Environmental coalition ofsaath Seattle R-TS'pecialty,LLC
C05 S Riverside Drive 326 Ad mirol Waysait e 210
sparue, WA 98108 Edmonds, WA 98020
FORM OF BUSINESS: Corporation PRODUCER CODE: 83141
Item 2, POLICY PERIOD: 05/27/2018 to 05/27/2019
12%1a.m.Standard Tin ,At the Na mcd Insured',ad Aress staled above.
Ite,,,s. LIMITS OF INSURANCE:
General Aggregate Limit(Other than PrOdUfts/Cornnpleted Operations): $2,000,000
Products/Completed Operations Aggregate Lirnil: $2,000,000
Personal &Advertising Injury Limit: $1,000,000
Commercial General Liability Each Occurrence Limit: $1..,000,000
'Damage To Premises Ren Led To You Limit: $250,000
Medical Expense Limit $5,000
Errors &Omissions Liability Each Wrongful Act Limit; $1,000 000
Item 4.....
DEDUCTIBLE/SELF-INSURED RETENTION: See Deductible Schedule Endorsement EN0009
Item 5, RETROACTIVE DATES:
Errors &Omissions LiabilLty 05/27/2011
1 Lem a. PREMIUM:
Policy Premium; $7,185
TRIPRA Premium: Excluded
Total Policy Premium: $7,185
Minimum Earned Premium:. 25/n
Minimum Policy Premium; 100'%
Item z AUDIT PERIOD: Not Subject to Audit Basis: Gross Revenue:51,648,158 Rate: Flat
Item 8. FORMS AND ENDORSEMENTS ATTACHED TO THIS POLICY:
See Form£N0002—Schedule Of Forms And Endorsements
THESE DECLARATIONS,TOGETHER WIFE! POLICY JACKET,FORMS,SCHEDULES AND ENDORSEMENTS, IF ANY,ARE ISSUED AS PART OF AND IN
COMPLETION OF THE ABOVE NUMBERED POLICY, Premium. $7,185.00
Thly contract 15 registered and dallvered'as a Fe Brokerage Fee: $ 25D.00
SUIPIUS line coveragrr under the Insurance Surplus $ 148.70
Tax.code of the state of Washington. Tire 48 BCW.
It Is not protected by••.,ny Washington state Coun Lersigned By: Stamping Office Fee'. $ 7.44
guarnty av-ocialion law.' TOTAL: $7,591.14
EN0001 -1014 Authorised Represenietive
Schedule of Forms and Endorsements
Form No. Form Title
EN0001 Environmental Package Policy Declarations
EN0002 Schedule of Forms and Endorsements
CS07001 Signature Page
FN0004 Claims Reporting
EN000S Service of Process Clause
EN0007 Certified Acts of Terrorism and Other Acts of Terrorism Exclusion
EN0009 Deductible Schedule Endorsement
EN0010 Minimum Premium and Minimum Retained Premium
EN0011 Privacy Notice
EN0020 Common Provisions
EN0021 Commercial General Liability Occurrence Coverage Part
EN0025 Errors and Omissions Liability Coverage Part
EN0050 Policyholder Notice- Emergency Response Hotline
EN0052 Notice of Loss
EN0109 Amended Waiver of Transfer of Rights of Recovery Against Others To Us
EN0111 Additional Insured—Owners, LesseesOrContractors
EN0118 Primary and Non-Cortributory Additional Insured with Waiver of Subrogation
EN0127 Total Mold Exclusion
EN0303 Hired Auto and Non-Owned Auto Liability Insurance
EN0304 Stop Gap—Employers Liability Coverage
EN0314 Additional Insured— Designated Person Or Organization
EN0346 Amendment to Damage to Your Work Exclusion
EN0728 Washington Common Policy Conditions
11, P 001 01 04 U.S Treasury Department's Office of Foreign Assets Control("OFAC")Advisory Notice to Policyholders
F,N0137A d Automatic Status
EN0002-0211
CRUM& FORSTER"
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
CONTRACTORS POLLUTION LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) or Organization(s) — —
Where Required By Written Contract.
SECTION III — WHO IS AN INSURED within the Common Provisions is amended to include as an additional
insured the person(s) or organization(s) indicated in the Schedule shown above, but only with respect to
liability caused, in whole or in part, by "your work" for that insured which is performed by you or by those acting
on your behalf.
ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED.
EN0111-0211 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY,.
PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED
WITH WAIVER OF SUBROGATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
CONTRACTORS POLLUTION LIABILITY COVERAGE PART
ERRORS AND OMISSIONS LIABILITY COVERAGE PART
THIRD PARTY POLLUTION LIABILITY COVERAGE PART
SCHEDULE
-. _ ............
Name Of Additional Insured Person(s) or Organization(s)
._....._.__... - -
Blanket when specifically required in a written contract with the named insured.
A. SECTION III — WHO IS AN INSURED within the Common Provisions is amended to include as an
additional insured the person(s) or organization(s) indicated in the Schedule shown above, but solely with
respect to "claims" caused in whole or in part, by "your work" for that person or organization performed by
you, or by those acting on your behalf.
This insurance shall be primary and non-contributory, but only in the event of a named insured's sole
negligence.
B. We waive any right of recovery we may have against the person(s) or organization(s) indicated in the
Schedule shown above because of payments we make for "damages" arising out of"your work" performed
under a designated project or contract with that person(s) or organization(s).
C. This Endorsement does not reinstate or increase the Limits of Insurance applicable to any "claim" to which
the coverage afforded by this Endorsement applies.
ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED.
EN0118-0211 Page 1 of 1
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KENT
DATE: January 15, 2019
TO: Kent City Council
SUBJECT: Goods and Services Agreement with Environmental
Coalition of South Seattle - Authorize
_.......
MOTION: Authorize the Mayor to sign a Goods and Services Agreement
with Environmental Coalition of South Seattle, in an amount not to exceed
$125,000, for the 2019 - 2020 Recycling Program, subject to final terms
and conditions acceptable to the City Attorney and Public Works Director.
------------
SUMMARY: Environmental Coalition of South Seattle will aid in overseeing the
three popular city-wide recycling events, outreach to multi-family complexes to
help reduce waste, and increase recycling in Kent.
BUDGET IMPACT: This project is fully-funded by the Department of Ecology's
Local Solid Waste Financial Agreement, King County's Waste Reduction and
Recycling grant, and the Local Hazardous Waste Management Program grant.
SUPPORTS STRATEGIC PLAN GOAL:
Sustainable Services
ATTACHMENTS:
1. Goods and Services Agreement with Environmental Coalition of South Seattle
(PDF)
Public Works Committee Completed 01/07/2019 4:00 PM
City Council Meeting Pending 01/15/2019 7:00 PM
01/07/19 Public Works Committee RECOMMENDED TO
COUNCIL
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next:
1/15/2019 7:00 PM
MOVER: Toni Troutner, Councilmember
SECONDER: Brenda Fincher, Councilmember
AYES: Dennis Higgins, Brenda Fincher, Toni Troutner
PacketPg. 156