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HomeMy WebLinkAboutCAG19-044 - Original - Art Program Agreement - Traffic Signal Controller Box b W . `NT ftcmrds Management Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. Vendor Name: Cheryl Rhodes Vendor Number (]DE): 1888243 Contract Number (City Clerk): (AA h ( 11 -0 Category: -City Art Program Sub-Category (if applicable): None Project Name: Traffic Signal Controller Box Contract Execution Date: 10/05/18 Termination Date: 01/31/19 Ronda Billerbeck Parks Contract Manager: Department: Contract Amount: $750.00 Budgeted: W1 Grant? Part of NEW Budget: Local: State: 1-1 Federal: Related to a New Position: Notice required prior to public disclosure? Yes Basis for Selection of Contractor? Other Approval Authority: ✓❑ Director F Mayor City Council Other Details: Artist will develop a a design for artwork to be placed a a specific .. .... ....... ..... .. ....... . . �_....... .......m traffic controller box. KENT CITY ART PROGRAM AGREEMENT This Agreement dated October 3, 2018, between the City of Kent ("City") and Cheryl Rhodes, located and doing business at 5208 S. 2371" PI., Kent, WA 98032 ("Artist"). 1, Purpose. The Artist will develop a proposal for artwork for the following project: TRAFFIC SIGNAL CONTROLLER BOX, Kent, Washington The Work under this agreement is to develop a design for artwork to be placed on a specific traffic signal controller box. This is a two-phase agreement. For the first phase, the Artist will submit a draft or preliminary design to the City's Arts Commission. If accepted by the Commission, the Artist will Finalize the design and deliver the final design in a high-resolution digital format suitable for printing and installation as a vinyl wrap on the City traffic signal controller box. 2. DeRiverables. The Artist will provide the following deliverables: Phase 1—Delivery due on or before November 6, 2018: • A design for artwork to be converted into a vinyl wrap for the traffic signal controller box at Meeker Street and 64`" Avenue South. • A brief written description of the proposed design, including medium. Phase 2—This phase is optional to the city and will only be implemented if the City's Arts Commission and City staff decide to approve the Artist's design for installation on the controller box: If approved, the City will purchase the work/design for conversion into a vinyl wrap to be applied, at the City's discretion, on the identified traffic signal controller box, or a different controller box, if the City so chooses. 3. Payment. The City will pay the Artist as follows: Phase 1—If the Artist delivers the Phase 1 work on or before November 6, 2018, the City will pay the Artist $250.00, inclusive of design, research, travel, and applicable Washington State sales/use tax. If the Artist delivers the work after that date, no payment is due, unless the City, at its sole option, accepts the late submittal. Phase 2—If the City Arts Commission and CRy staff approve tWe Artist's Phase 1 submittal and if the Artist delivers the, Ph 'e 2 work within the time set by the C City, the City will pay the Artist 50.017„rinclusive of design, research, travel, and applicable Washington State -` Les/uge tax; If the Artist delivers the Phase 2 work after the date set by the City, no payment will be due, unless the City, at its sole option, accepts the late submittal. 4. Proprietary Rights and Rights of Reproduction. If any patentable or copyrightable material or article should result from the Artist's work, all rights accruing from that Y p, work will be the Artist's sole property. The Artist reserves all available rights under common law or the Federal Copyright Act to control the making and dissemination of copies or reproductions of the artwork, except as this agreement limits those rights. ® The Artist authorizes the City to photograph, digitally and graphically reproduce by any and all means and media, the artwork without prior consent of the Artist for non-commercial purposes and in advertising, brochures, and similar material produced in conjunction the project and the Public Art Collection. 0 To the extent practicable, all reproductions made by the City will contain a credit to the Artist and a copyright notice intended to comply with the U.S. Copyright Laws. S. Ownership of the work; nemovaN and destruction. Notwithstanding Section 4 above, the Artist acknowledges and understands the work, if accepted and installed, is temporary. When the City, at its sole option, determines that the integrity of the artwork as described in Exhibit A cannot be maintained or the repair or maintenance of the artwork is impractical, the City may: (1) remove the work from public display or (2) destroy the work. Accordingly, the Artist, by signing this agreement, waives any claim to copyright or trademark that would require the City to maintain or preserve the artwork at the specified location. 6. This agreement constitutes the entire agreement between the parties and may be amended only if in writing and signed by both parties. IN WITNESS, the parties below execute this agreement, which shall become effective on the last date entered below. ARTIST; CITY By: L By: s- (s gna re) ( ignature) Print Name: L7 Print Name: Ronda Billerbeck Its Its Cultural Programs Manager (Title, if applicable) (Title) DATE: Ply DATE: l/ �Z/ NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: ARTIST: CITY OF KENT: Ronda Billerbeck 220 Fourth Avenue South Kent, WA 98032 (telephone) (253) 856-5058 (telephone) (email) (253) 856-6050 (facsimile) 2 � 1 a _=