HomeMy WebLinkAboutPK17-199 - Amendment - #2 - MacLeod Reckord PLLC - Morrill Meadows East Hill Park Renovation - 01/24/2019 KENT Records Management Document
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to the City Clerk's Office. All portions are to be completed.
If you have questions, please contact the City Clerk's Office at 253-856-5725.
Vendor Name:
MacLeod Reckord
Vendor Number (]DE):
Contract Number (City Clerk): '-0 a 3
Category: _Contract Agreement
Sub-Category (if applicable): Amendment
Project Name: Morrill Meadows East Hill Park Renovation Construction Doc
4/28/17 1/31/19
Contract Execution Date: Termination Date:
Lynn Osborn/BL Parks
Contract Manager: . Department:
Contract Amount: $797,278.28 - NEW
Budgeted: ❑✓ Grant?
Part of NEW Budget: 1-1 Local: ❑ State: El Federal: El
Related to a New Position; EJ
Basis for Selection of Contractor? Direct Negotiation
Approval Authority: F1 Director ®' Mayor City Council
Other Details _Amendment #2 expanding scope to include utilities and frontage:
........
design & permit dwgs. Add] cost of$107,440.70
Division Contract#PPD17-14
�*w••/ KENT
AMENDMENT NO. 2
NAME OF CONSULTANT OR VENDOR„ MacLeod P LC
CONTRACT NAME & PROJECT NUMBER: Morrill Meadows-East Hill Pairk. Renovation
Contruction Documents, #PP®17-14
ORIGINAL AGREEMENT DATE: 4128/2017
This Amendment is made between the City and the above-referenced Consultant or
Vendor and amends the original Agreement and all prior Amendments. All other provisions of
the original Agreement or prior Amendments not inconsistent with this Amendment shall remain
in full force and effect. For valuable consideration and by mutual consent of the parties,
Consultant or Vendor's work is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified to
add additional work or revise existing work as follows:
In addition to work required under the original Agreement and any
prior Amendments, the Consultant or Vendor shall:
Per attached Exhibit A, herein incorporated, scope is expanded
to include frontage and utility design and creation of final
Permit documents for the related construction.
2. The contract amount and time for performance provisions of Section II "Time of
Completion," and Section III, "Compensation," are modified as follows:
___...
Original Contract Sum $689,837.58
including applicable WSST
Net Change by Previous Amendments $N/A
including applicable WSST
Current Contract Amount $689,837.58
including all previous amendments
Current Amendment Sum $107,440.70
Applicable WSST Tax on this $N/A
Amendment
Revised Contract Sum $797,278.28
AMENDMENT - 1 OF 2
Original Time for Completion 12/31/2018
(insert date)
._.__ ...................m.m_ ._.__.................
Revised Time for Completion under N/A
prior Amendments
(insert date)
............. __.
Add'I Days Required (f) for this 30 calendar days
Amendment
Revised Time for Completion 1/31/2019
(insert date)
The Consultant or Vendor accepts all requirements of this Amendment by signing below,
by its signature waives any protest or claim it may have regarding this Amendment, and
acknowledges and accepts that this Amendment constitutes full payment and final settlement of
all claims of any kind or nature arising from or connected with any work either covered or
affected by this Amendment, including, without limitation, claims related to contract time,
contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless
otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the
guarantee and warranty provisions of the original Agreement.
All acts consistent with the authority of the Agreement, previous Amendments (if any),
and this Amendment, prior to the effective date of this Amendment, are hereby ratified and
affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment
shall be deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
. ...............- .............. _..........
CONSULTANT/VENDOR: CITY OF KENT:
By: By:. .
Slg'iature) (signature
Print Name: " rhnie Reckord Print Name: Dana Ralph
Its Manaoing._Mernher Its: _ Mayor
(title) t ftFtle)
DATE: 1/15j19 DATE: C
APPROVED AS TO FORM:
(applic f if Mayor's signature required)
K ii La epartment
.,
P_\Planning\Murtlll Meadows\MM-YMCA Pdrky rolr—BIirn 2016-17V1acLeOd Ricuord 1-11.1I Dous\Construct,on DDcs\Mec Lerd Reckord MM Construction Dols-AMENDMFNT 42
AMENDMENT - 2 OF 2
EXHIBIT A
MacLeod Reckord PLLC
November 14, 2018
January 9, 2019 revised
Brian Levenhagen, CPRP Deputy Director
City of Kent
Parks, Recreation and Community Development
220 Fourth Avenue South
Kent, WA 98032
Brian,
Attached please find our team's proposal for additional services. Services have already been
completed and are itemized in Table 1. Attachments from our team follow. Note the following:
TABLE 1 - FINAL PS&E REVISIONS - Expended to Date (9/15/2018)
These are design and engineering services that have been completed through September 15,
2018 and include work to complete the most recent submittal of the Civil Construction permit
application. This is work completed at the request of the City, but without amendment. The
majority of services are from PACE and are detailed in tables and narrative attached. Additional
services from Stantec include engineering for the RRFB as detailed in their email dated
8/3/2018, attached. Additional services from Herrera include making minor modifications to the
wetland mitigation plan after approval of the plan, but prior to approval of the permit, and are
also attached. Additional services from MR are a result of irrigation system redesign impacted
by water line crossing restrictions and meter size reduction- The direct expenses are to cover
the cost of multiple sets of the final Civil Construction Permit package printed at the request of
the City (invoice attached).
Other team members completed additional services through 9/15/18 with their remaining design
fee that was reallocated between team members in late June 2018, This reallocation was
necessary due to the dramatic change in scope that resulted when the project was revised to (1)
eliminate program and simplify development of construction documents to 1 set rather than 2
sets, and (2) add all frontage improvements to the project. This reallocation resulted in fee being
reallocated primarily to PACE, but no increase to the contract amount, and was approved in a
July 6, 2018 email from the City.
The fact that PACE's service increases are significantly more than any other team member is a
direct result of(1) this added scope of frontage work, (2) the changes in utility design that were
directed by the City and resulted in utility design changes due to crossing constraints, and (3)
the requirement for additional field survey and documentation for the boundary line adjustment.
We are requesting $107,440.70 in additional fee for services provided and completed to date.
EXH I BIT A(Continued)
Let us know if you have questions or need additional information.
Best Regards,
Connie Reckord, PLA, ASLA, LEED AP
Principal
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EXHIBIT A(Continued)
2018-09-15
Morrill Meadows Park/YMCA— Second Round of Additional tasks above scope
assumptions in 03/09/2017 and 04/24/2018
SEWER: Side sewer needs to serve dumpster location.
• Dumpster location moved necessitating side sewer design revision.
• Side sewer location exiting building changed per architectural team drawings. Side sewer
through site was redesigned to accommodate this building revision.
WATER: Original design was for water service loop around YMCA building with two connections to
existing main in SE 2481"ST.
• Direction was to re-design loop around building at larger size to provide fire flow but no
connection to north. Design completed.
• City then wanted loop around building to be private with DCD assemblies at both connection
points to main in SE 248"ST. Conceptual sketch provided for cost analysis by YMCA contractor.
• Following cost analysis by YMCA contractor,direction was given to design water main with no
loop around building, have connection to north in 109th PL SE and fire protection DCDA inside
building as sketched per Ozzie C. at City. Design completed.
• Public Works Department changed design requirement to have DCDA outside building on above
ground covered pad. Design completed.
• Direction given to not have domestic water service line cross main line and would need two
meters. Design revised. Then direction was to allow domestic water service line cross main line
if in ductile iron sleeve. Design revised.
• Back and forth on required meter size per City direction, 2"or 3", and associated research and
concepts for different sizing and location needs
STORM: Multiple design revisions and additions per City direction and contractor scheduling needs
• Produced separate storm drainage design sheet for parking lot to allow contractor to order
materials to facilitate construction schedule.
• Revision of catch basin and pipe locations due to required entry drive widening
• North fire lane drive was widened from 20 feet to 26 feet,this necessitated utility redesign
• Elevation of sport court was lowered creating new drainage patterns that necessitated storm
system re-design
EXHIBIT A(Continued)
SE 248TH ST IMPROVEMENTS:
• Driveway curb cuts revised from standard drive entry to dropped industrial type entry causing
grade revisions along curb line and sidewalk
GENERAL DESIGN WORK OUTSIDE ORIGINAL SCOPE
• Prepare revised/updated construction cost opinion
• Review and stamp grading plans prepared by others
• Prepare overall composite utilities plan for inclusion into construction documents
• Prepare overall composite easements plan for inclusion into construction documents
• Prepare vehicle movement diagram plans(4)for inclusion into construction documents
• Prepare sight distance diagram plans(2) for inclusion into construction documents
• Of the 98 review comments received from the City on July 3, 2018, there were 38 comments
that were either new comments not before noted and/or not standard design elements or were
of a change in direction from previous discussions with staff. Twenty-five of these new/previous
direction comments caused design revisions and 13 of these comments caused discussion to
revisit previous direction and were ultimately accepted without design revision.
ADDITIONAL MEETINGS
• Multiple meetings at City of Kent(7/13, 7/16, 7/30, 8/10)
• Two conference call meetings with City of Kent
• Conference call meeting with Abbott Construction on additional sheet for east parking lot to
expedite materials orders
SURVEY
• Prepare up to six(6) new utility easements including legal descriptions and exhibits
a Prepare limits of construction/right of entry documents including legal description and exhibit
• Become Surveyor of Record for the Boundary Line Adjustment. This required:
o Expanding field survey to locate the monuments that control the boundary
o Review of the City provided title report to insure all boundary, easements, dedications
and vacations are documented and calculated correctly
o Revision of the BLA exhibit based on the redline comments provided by the City
requiring addition of another sheet showing additional detail
o Revision of the legal descriptions of Parcels A and B per City review comments
o Stamp and sign BLA map exhibit and new legal description
o Deliver BLA documents to City for review
o Take approved BLA documents to King County Assessor and Recorder for approval and
recording
EXHIBIT A(Continued)
Morrill Meadows Development
t'ACr -2,Q1 B Ratx s
September 15,2018
mom PACE
All Addifl0nal Taaka Sint to Date
Pon Engr Proj Engr Engr 11 CAD Survey Admin SUBTOTALS
SCOPE OF WORK 31W00 85
ent to Datu � / ? r✓
Sdde sewer dex�. n chan es
SublotaE° MMUNME
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,tar mam and fire t'Ine 8es( a changes
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rakra e,grading,site plan than as end add shoats $b'
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Subtotal.
MM
Spent to ata ,>
Meatin sWIthlan C'il g
5 to Date ,�✓°,% 'h
C-eaamnenlameed IeA,rede--...........
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TOTAL 0 0 0 0 92 0
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EXHIBIT A(Continued)
Connie Reckord
From: Levenhagen, Brian <BJLevenhagen@kentwa.gov>
Sent: Friday, August 3, 2018 8:49 AM
To: Connie Reckord; Parascondola,Julie
Subject: RE: Traffic Signalization Assistance
Follow Up Flag: Follow up
Flag Status: Flagged
Hi Connie,
You are authorized to allow Stantec to do the work outlined below, not to exceed $2,664, in order to avoid delaying
package submittal. Please get us the formal proposal as soon as possible.
Thanks,
Brian
From: Connie Reckord [mailto:connier@MacleodReckord.com]
Sent: Friday, August 03, 2018 8:38 AM
To: Parascondola,Julie; Levenhagen, Brian
Subject: FW: Traffic Signalization Assistance
I ErrIERNAIL EM:A:11.]
Julie and Brian,
Can you give me email authorization for Stantec to do this work? I will include it in a formal proposal, but need written
authorization to allow us to keep going and get this package submitted on schedule.
Thanks,
Connie
Connie Reckord, PEA,AstA, LEED(l)AP Poncipel
MacLeod Reckord PLLC
o. 206.323.7919 1 c.206.226.6210
From: Fate, Christopher<Chris,Fote@stantec.com>
Sent: Friday, August 3, 2018 7:56 AM
To: Connie Reckord <conn le r@ Macleod Rgckord.co m>
Cc: Livengood, Greg<Greg,Llven and stantec,contt>
Subject: FW:Traffic Signalization Assistance
Connie, Stantec will be able to provide design assistance from traffic engineer for design of RRFB system at
crosswalk. RRFB plan will be added to Streetlighting Plan.
We propose a change to the contract for the following:
6 Hours TSE at$180\hr. =$1,080
6 Hours PM at$180\hr. =$1,080
2 Hours Designer at$142\hr =$284
2 Hours CADD at$110\hr. =$220
t
EXHIBIT A(Continued)
Total is$2,664.00
Please reply to this email with authorization to proceed if approved.
Thank, Chris
From: Irvin, Kyle
Sent:Thursday, August 02, 2018 12:47 PM
To: Fate, Christopher<Chris,Fote@stantec,com>
Cc:Wittmier,Josh <J¢ysh,Wittmfer@stanitec.coii
Subject: RE: Traffic Signalization Assistance
Chris,
Yes. That is the approach I was looking for, only difference in this case is that this is a divided roadway in the picture and
your use is one lane each direction with Two way turn lane. You would need on simple mast arm which would extend out
from either side to at least V2 way across the opposite direction travel lane with two units out on the mast arm, and then a
single post style for the opposite side of the street that did not have the mast arm structure, or if you had a luminaire pole
that was at the correct location the RRFB and sign could be placed on the luminaire pole if the agency allowed it to
minimize street furniture.
I attached what I was pulling from one the suppliers web site that shows different examples and a sheet from the WWSDOT
standards.
Let me know if you need anything else at the moment,
Kyle
Kyle Irvin, PE, TE, PTOE, IMSA-III
PE in AK,WA,CA,SD, KS,OK,TX, LA, FL, MD,NJ,NY,NH
ITS flood & Vehicle Systems Project Manager
ger
Mobile:214-212-3139
kyle.irvin@stantec.com
The content of this email is the wniden,ei pmpedy of Slant.and should not be copied,nrodllied,retranam,ned,or used for any purpose except with SlenleCs written authorization If you are not the
intended recipient,please delete all copies and notify us immediately
2
EXHIBIT A(Continued)
Connie Reckord
From: rote, Christopher <Chris.Fote@stantec.com>
Sent: Wednesday, September 12, 2018 1:00 PM
To: Connie Reckord
Cc: Wittmier, Josh
Subject: RE: Morrill Meadows
Connie, Please add in an additional 4 hours for PM ($720) and 2 hours of designer($284) to check LEED
compliance. The total will be$1,004.00 for this separate additional CA task.
Chris
From: Connie Reckord <connier@MacleodReckord.com>
Sent:Tuesday, September 11, 2018 2:25 PM
To: Fete, Christopher<Chris.Fote@stantec.com>
Cc:Wittmier,Josh <Josh.Wittmier@stantec.com>
I
Subject: RE: Morrill Meadows
Chris,
Please add to your proposal below some time for LEED Compliance(per information in attached email). We will need:
An electrical site plan from Stantec that shows distances to LEED boundary and fixture mounting heights and fixture
schedule.
We will assume Travis Fitzmaurice will provide what she's asked for on the building light fixtures.
NOTE:We are not including the sport court (deleted, except for conduit and j-boxes) in the lighting info.
Thanks,
Connie
Conn e Reckord, PLA, ASLA, LEEDOAP, Fnoo)pW
MacLeod Reckord PLLC
o 206.323.7919 1 c:206 226.621 0
From: Fote, Christopher<Chris.Fote@stantec.com>
Sent:Tuesday, September 11, 2018 9:31 AM
To:Connie Reckord «onnier MacleodReckord.eom>
Cc: Wittmier,Josh <josh,Wlttm erAstantec.com>
Subject: Morrill Meadows
Connie, Stantec is requesting an ASR to provide CA services for the project. Here is the proposed scope\fee breakdown.
LEED Compliance Documentation.............
Review Submittals, Answer RFI, Prepare Change orders
PM —6 Hours @ $180\hr $1, 080
Designer-4 Hours @ $1421hr $568
4 Construction Site Visits
1
PM—B Hours @ $1801hr $1, 440 EXHIBIT A(Continued)
Designer- B Hours @$1421hr $1,136
Electrical Punch List
PM—4 Hours @$1801hr $720
Record Drawings, Project Closeout
PM —2 Hours @ $1801hr $360
Designer-2 Hours @$1421hr $284
Total amount of ASR is$5,588.00
Please give me a call with any comments.
Chris
Chris Fote
Project Manager, Electrical
Direct: 206 224-3667
Chris.Fote@stantec.com
Stantec
4100 194th Street SW Suite 400
Lynnwood WA 98036-4613 US
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EXHIBIT A(Continued)
4
HERRERA SCOPE OF WORK
MORRILL MEADOWS DEVELOPMENT
CONTRACT AMENDMENT 2
MacLeod Reckord authorized Herrera Environmental Consultants (Herrera) to prepare a scope of
work and cost estimate to provide construction management oversight in support of planting
associated with buffer mitigation at the Morrill Meadows Development site for the City of Kent.
This scope of work includes a discussion of the activities, assumptions, deliverables, and a
schedule associated with this project.
TASK 9.0 - CONSTRUCTION ADMINISTRATION
Herrera will provide construction management support during implementation of the wetland
buffer mitigation plan. Herrera will review submittals, respond to requests for information (RFIs),
complete punch lists, and prepare final record drawings.
Herrera's project manager will be responsible for ongoing administration of the project,
including preparing invoices and progress reports, as well as coordination of work efforts with
MacLeod Reckord (Connie Reckord). Herrera's project manager will have phone and e-mail
contact with MacLeod Reckord on an as-needed basis.
Assumptions
• Review up to 5 submittals.
• Respond to up to 5 RFls.
• Conduct up to 5 site visits: 2 for plant inspection; 2 for planting oversight; one for final
walk through and mark-ups for record drawings.
Deliverables
• Submittal reviews
• Response to RFls
• Notes from site visits
• Record drawings
( HERRERA
Mof rMWadow,CN1 IaCempc
September 19,2018 Page 1 of 2
EXHIBIT A(Continued)
SCOPE OF WORK
• Progress reports and invoices.
TASK 10.0 — FINAL DRAWING SUPPORT
At the request of MacLeod Reckord, Herrera made updates to the final drawings according to
City of Kent comments to support acquisition of City permits. This work was completed out of
scope. This task serves to cover these requested services.
Deliverables
M Revised Buffer Mitigation Drawings
Mo,�aiMe�a�w cae riEc«r,� HERRERA
September 19,2018 Page 2 of 2
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EXHIBIT A(Continued)
Page:
Invoice
kU TED A,
WIT D -q, Invoice Number 9080831-IN
11 1 Invoice Date 9125/2018
print.signs.graphics. --.o 101011APIRS ua
Time Required 527:39AM
United Prinl.Signs.Grapnics
17504th Avenue South Date Required
Seattle,WA 98134 Salesperson: 0005
(206)382-1177 Customer Number: 04-0000114
Sold To: Ship To:
MACLEOD RECKORD MACLEODRECKORD -
110 PREFONTAINE PLACE SOUTH 110 PREFONTAINE PLACE SOUTH
'.. SUITE 600 SUITE 600
Seattle,WA 98104 Seattle,WA 98104
Confirm To:
CHARLENE BUJACICH
customer P.O. Ship VIA Work Order No. Project
DELIVERY MORRIL MEADOWS EAST HILL PARK
Item Number Description No.Originals Copies Original Size Total SF Unit Amount
2016 SCAN TO FILE COFIGURATION(ONE 1.00 1.00 0.00 X 0.00 0 EACH 32.63
2013 SCAN ORIGINAL TO FILE 136.00 1,00 22.00 X 34,00 816 SOFT 334,07
2015 (STANDARD)INDEXING/RE-NAMIN 1.00 1,00 0.00 X0.00 0 EACH OA1
2031 CONVERT RASTER TO PDF 136.00 1.00 0,00 X 0.00 0 EACH 222,10
2017 BURN FIRST CO 1.00 1,00 0.00 X0.00 0 EACH 32.63
1000 BOND-FIRST SET FROM ORIGINAL 13600 1.00 22.00 X 34,00 816 SOFT 204.00
1001 BOND-(ADDITIONAL SETS) 136.00 8,00 22,00 X 34,00 4,896 SOFT 391.68
1000 BOND-FIRST SET FROM ORIGINAL 136.00 1.00 11.00 X 17,00 272 SOFT 68.00
1001 BOND-(ADDITIONAL SETS) 136.00 6.00 11.00X 17.00 1,632 SOFT 130.56
1011 EDGE BIND 1.00 14.00 0.00 X 0.00 0 EACH 30,86
1015 PICKUP/DELIVERY 1.00 1.00 0.00 X 0.00 0 EACH 12.50
7016 FUEL SURCHARGE-ZONE 1-3 1.00 1.00 0.00 X0,00 0 EACH 5.50
Net Invoice: 1,464,94
THANK YOU FOR YOUR BUSINESS Sales Tax: 147.96
Invoice Total: 1,612.90
Biller Teresa
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