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HomeMy WebLinkAboutIT18-470 - Original - HelpSystems, LLC - Go Anywhere (Enterprise SFTP) - 12/18/2018 NT Records Management Document CONTRACT COVER SWEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. Vendor Name: HelpSystems, LLC Vendor Number (JDE): 19288.87 Contract Number (City Clerk): FT12� 0 Category: License Agreement Sub-Category (if applicable): Choose an item._ Project Name: Go Anywhere (Enterprise SFTP) Contract Execution Date: 12/18/18 Termination Date: 12/17/19 Contract Manager: Somen Palit Department: IT Contract Amount: $19,996.71 Budgeted: ® Grant? Part of NEW Budget: ❑ Local: ❑ State: ❑ Federal: ❑ Related to a New Position: ❑ Basis for Selection of Contractor? Bid. ❑ RFP: ❑ Small Works Roster: ❑ Quotes: Approval Authority: ® Director ❑ Mayor ❑ City Council Other Details: Initial Procurement � / emS -DO NOT PAY _ HelpSyrtems,LLC QUOTE Eden PCity Prairie, st VIN 5344kway TaxIVoice 1 9 2-9333 Eden Prairie,MN 56344 Voice:+1 952-933-0609 United States www.helpsystems.com Date 6 Dec-18 Account: City of Kent WA 1quote tl:q 0000121920 Net Terms 30 Days Expiration Date 5 Jan 19 Shipping Info Billing Info Name: Barton Hugg Name: Barton Hugg Company: City of Kent,WA Company: City of Kent,WA Address: Address: 220 Fourth Ave.S, Washington Kent United States Washington 98032 United States Phone: 2538564659 Phone: 2538564659 Email bhugg@kentwa.gov Email bhugg@kentwa.gov Description Price Discount Amount Hardware ID:MIET System Type:Production New Software - Product City GoAnywhere Advanced Workflows-Windows-Perpetual-Primary` 1 9,995.00 11,899.05) 8,095.95 GoAnywhere SFTP Server-Windows-Perpetual-Primary 1 1,995,00 (379.05) 1,615.95 GoAnywhere FTPS Server-Windows-Perpetual-Primary 1 1,995.00 (379.05) 1,615,95 New Maintenance Product gty Duration GoAnywhere Advanced Workflows-Windows-Perpetual-Primary 1 12 months 1'999.00 (0.00)'',. 1,999.00 GoAnywhere SETE Server-Windows-Perpetual-Primary 1 12 months 399.00 (0.00) 399,00 GoAnywhere FIFES Server-Windows-Perpetual-Primary 1 12 months 399.00 (0.00) 399.00 Hardware ID:GAG System Type:Production New Software Produr 4Y GoAnywhere Gateway-Windows-Perpetual-Primary 1 3,995.00 (739.08) 3,255.92 New Maintenance Product gtty Duration GoAnywhere Gateway-Windows-Perpetual-Primary 1 12 months 799,00 (0.00) 799.00 Subtotal 21,576.00 (3,396.23) 18,13577 Tax calculation pending qj QI I Total Currency,USD Temporary license keys are issued upon receipt of order. Permanent license ke'yrr are isgUed upon receipt of payment in full, This quote, including all related pricing, EXPIRES on S-Jan-19 Contact:Colby Vrbka Phone:800.949.4696 x740 Email:Colby.Vrbka@helpsystems.com Page 1 of 2 S k r�tS -DO NOT PAY — HelpSystems,LLC QUOTE Eden city West Parkway Taxi : 1 02-9333 Eden Prairie,MN 55344 Voice:+1 952-933-Ob09 United States www.helpsystems.cont j Date:66Deo-18 (001295061Zcouni7Ety of Kent,WA quote tl:q-0000121920 t Terms 30 _ Expiration Date 5-Jam 19 By signing below, I confirm acceptance of the attached quote from HelpSystems.This authorizes HelpSystems to send an invoice for the software and services listed on the attached quote, as well as provide temporary license keys for the quoted software. For perpetual licenses I understand that permanent keys will be provided upon receipt of payment for the invoice and delivery to HelpSystems of any hardware information necessary to create permanent keys. For subscriptions I understand that keys for the term of the subscription will be provided upon receipt of payment for the invoice and delivery to HelpSystems of any hardware information necessary to create those keys. Signature Print Name Title Date Temporary license keys are issued upon receipt of order. Permanent license keys are Issued upon receipt of payment in full. This quote, including all related pricing, EXPIRES on 5-Jan-19 Contact:Colby Vrbka Phone:800.949,4696040 Email:Colby.Vrbka@helpsystems.com Page 2 of 2 G►OANYWHERE® Managed File Transfer MFT Agents Comparison: Standard vs. Advanced MET agents are lightweight appliations that allow administrators to remotely control au- tomated file transfers and file processing from a central GoAnywhere server. Managed File Fransfer Agents can be installed virtually anywhere, such as servers and desktops located on-premises,external systems like retail locations or trading partners,or even in the cloud.Licensing options include Standard Wlnaows Linux/Unix llnlx IBM Mac Cloud Retnll Enterprise and Advanced. " ,.") ,'', t,t_L rq irw� 5 5"•i I `.rr� � ., Y I C I t r 5'a a u" 'r 11,111 ON III Folder monitors a/ d Local ille5ystem tasks Run local commands I Compression PGP Encryption d/ FTI Database tasks ✓ I GoFast client ✓ d I-I P client FTP5 client . SCP client SF FP client Send ernail d✓ �/ Retrieve email �/ ✓ Execute SSH commands V - MelpSystems[latasheet � i - ) r - < I� � - Agent Tasks Advanced Workflows is required to use the Agents Service. Monitors are available on Standard and Advanced Agent licenses with no limit. Compression '...., Zip g® � Tarp Untai s✓ a6 GZip I GUnzip Database i SQ1.. V Data Translation ' Reaisi C'IV ✓ g/ I '. llUn lk'l.JV a✓ � Read Excel Write L-xcel Password Protect Ex.Cel e9 gr' Read Fixed widl:h Write Fired-wid(h yd g® Read Flat Fife Read X,MI g® Write XML g® Read )SON gf 6d WriteLS01V Count RowSet Modify RowSet Validate Rnwset 9/ Email Retrieve Emaii Send Fm,r File System Cher.kv,wn ✓ ad' Copy id Create File List 6/ e� , Delete gd !® j Make Directory ya° Merge I`ilar; Move Rename ✓ bd Search and Rerri,e , , www.goanywhere.com . ,,.. , ." _.. ...... ......._ HelpSystems Datasheet r .Anyvds AlI l Ayent Gr. w,,R_qutrernon¢w Agent Tasks continued File Transfer FTP s,✓ - � i FFPS 9® "iCP SFIP !.. GoFast Integration Execute Native Command y+' Execute SSH Command Job Control : Call Module Ad Delay ! ✓ �' If Else L, 1 Exit Module g® jExit Project I Raise Error it" Loops Do-While Laop g® Exit Loop For Loop For-Each Loop Iterate Loop '... While Loop Miscellaneous Tasks Close Rowset kA I f Print f Set Variable g/ jTimestamp g® i PGP ! PGP Decrypt PGP Encrypt f/ 10, i PGP Sign PGP Verify ''. ✓ 4d Project Comment i g,/ ! g- 1 Module i _. . .. _ Variable.. _.. . ..... ,., About HelpSystems �� � �� Organizations around the world rely on NelpSysc rns to make IT lives easier and keep business running smoothly.Our software www.helpsys[ems.com and services monitor and automate processes,encrypt and secure data,and provide easy access to the'mformatlon people need. 9 New Vendor Reactivate Vendor Vendor Set-up Form ❑ Address Chan e K N T To be filled out b Vendor ONLY r' . � y Vendor Number.. mm FINANCE 220 Fourth Avenue South • Kent,WA 98032.5-895• Phone: (253)856-5235 • Fax: (253) 656-6200 An Incomplete form Will create a delay in our payments)to you and your payments) Fluid ect to to IRS required back-up withholding. — HelplSystems LLC Name,as it will appear on check (NOABBAEVIATIONS) Doing Business As(It different than name on check) NW 5555, PO Box 1450 6455 City W PkWy Business Address Minneapolis,,MN Payment Address MIN65485 Eden Prairie,MN 55344 C City State Zip City State Zip Courtney Guenigsman ( g52 1 933-0509 Phone Number Accounts Receivable ContactIMMOM --y (check the ap top Hera traxy ® Corporation ❑ Government Agency ❑ Individual/Sole Proprietor ❑ Non Profit ❑ Partnership This business Is ❑ Minority Owned ❑Women Owned ❑ Both Minority and Women Owned 13 Neither Will you provide medical services to the City of Kent? ....................................................................Yes Nox Will ......... ......................� . W II you provide legal services to the City of Kent? ......................................... . . Yes Nox y x software services other than medical or legal to the City of Kent. Yes Na ?.......................... ... .............. Yes Nox Will you provide parts, supplies or materials to the City of Ken[ � ••••��• ,,, ,••........xYes No Do you pay sales tax to the State of Washington. ........ ........ •."..•. •••• �� rowl 1t exert t.from Form 1099 reportin, and check your aualifltnq exemption reason below: ❑ 1. Corporation,except there is no exemption for medical and healthcare payments or payments for legal services ❑ 2. Tax Exempt Charity under 501(a),or IRA ❑ 3. The United States or any of its agencies or instrumentalities ❑ 4. A state,the District of Columbia, a possession of the United States,or any of their political subdivisions ❑ 5. A foreign government or any of Its political subdivisions Name(Owner of the Tax Payer Identification Number(EIN or SSN)as name appears on IRS or Social Security Help/Systems LLC _ �,... Administration Records): ----------- - --w----- "' ' or Federal TIN, 30 0290533 Social Security#' _ - — Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me)and, 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or(b) I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to p IRS has notified me that I am no longer subject to backup withholding. report all interest or dividends, or(c)the Si nature►_L'k__;.... Date ► 1217118_.....__..._ ..._.__.__..—...__.�... — �+GaP,Tx'f tlnvJY 'EVpA Farm Wal Request for Taxpayer Give Form to the (Rev.Octabor 2019) Identification Number and Certification requester.Do not uaparaverdalma Treasury send to the IRS. Interior Reveri Service ►Go to wwwoirs.gov/ForrrlW9 for Instructions and the latest information. 1 Name(as shown on your Income tax return).Name Is required on this Una:do not reeve this line blank, Hel I'yj ems LLC 2 Business namefdisregatded entity name,if different from above ............ ........ ......... ._...... ___._._ �....,.._...... ......... ..____._ .""._.— ...._,,...-.._._.._,......................w m 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1 Check only one of the 4 Exemptions(codes apply only to following seven boxes. certain entities,not individuals,sea n instructions on page 3). 0 ❑ Individual/sole proprietorror ❑ 0 Corporation ❑ S Corporation Q Partnership ❑Trusvestate c single-member LLC Exempt payee pace(If any) no y�72 Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Partnership)■ C `o Note:Check the appropriate box in the line above for the tax classification of the single-member owner, Do not check Exemption from FATCA reporting in LLC If the LLC is classified as a single-member LLC that Is disregarded from the owner unless the owner of the LLC fs (if any) rcanother LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC t bode ihat is disregarded from the owner should check the appropriate box for the tax classification of its owner. 2 ❑ Other laws Instructions)► !/Wok.'ro dcouum..mmommwo„niao,n.us.) ___ . .. ____ .....,... _.�. —__— ........ tll s Addmss Inuimbgr, troeP and irpt,ar suite no.)See Instructbons. naqueaP�aru name and sddmss lojob aep N 6455 Cily West ParkwaS_.. e City.stafe.arrcl ZIP coda "....°." -°°°.-'---"_.... .�____........ ..__ ..,.,.._...... Eden Prairie, MN 55344 T List account number{s)nare(optlorml) .._...... ._...__........"..... ..-.................._ ......_..... Remit address: NW 5956 PO BOX 1450,Minneapolis,MN 554i05-5955 Note: NO 1099 needed at Year-End TaXppayer Identification Number(TIN) Enter your TIN in the appropriate box The TIN provided must match the name given on line 1 to avoidSocial security number backup withholding. For individuals,this is generally your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other - entities,it is your employer identification number(EIN).If you do not have a number,see How to gate TIN, later. or Note:If the account is in more than one name,see the Instructions for line 1.Also see What Name and empl4yaY IdanflllcaNan numbaw Number To Give the Requester for guidelines on whose number to enter. "'rr 5 CartifieatiDn1 3 3 Under penalties of perjury, I certify that: 1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2.1 am not subject to backup withholding because:(a)t am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3.1 am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA cadets)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part 11,later. ,.,..._ ......_ _...... sign signature of , Here US person► � ) �-,. �:+ et/ / _ Date► ' , 3 2-01i$ General Instructions 5 • Form 1099-DIV(dividends, including those from stacks or mutual funds) Section references are to the Internal Revenue Code unless otherwise .Form 1099-MISC(various types of income,prizes,awards,or gross noted. proceeds) Future developments. For the latest information about developments .Form 1099-6(stock or mutual fund sales and certain other related to Form W-9 and its instructions,such as legislation enacted transactions by brokers) after they were published,go to www.irs.g ni/FormlN9. .Form 1099-S(proceeds from real estate transactions) Purpose of Form •Form 1099-K(merchant card and third party network transactions) An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest), 1098-E(student loan interest), information return with the IRS must obtain your correct taxpayer 109E-T(tuition) identification number(TIN)which may be your social security number •Form 1099-C(canceled debt) (SSN, individual taxpayer identification number(ITIN),adoption .Form 1099-A(acquisition or abandonment of secured properly) taxpayer identification number(ATIN),or employer identification number (EIN),to report on an information return the amount paid to you,or other Use Form W-9 only if you are a U.S.person(including a resident amount reportable on an information return.Examples of information alien),to provide your correct TIN. returns include,but are not limited to,the following, If you do not return Form W-9 to the requester with a TIN,you might •Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding, later. Cat.No,10231X Form W-9(Rev.10-2015)