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HomeMy WebLinkAboutPW18-444 - Original - 4th and Willis Roundabout - PW Project 18-3020 KENT Records Management Document CONTRACT COVER SHEET Ifinils is to The complieted lby the Contract Mairl pirlior to subinrilisslion to the City C11eirlk's Office,, All Portions are to The coirnplieted. If you have qUesUoins, p1leasie contact the City ClierIk's Offlice at 253 .856-5725. Vendor Name: WSDOT Vendor Number (]DE): Contract Number (City Clerk): PVIJ iS q Category: Grant Sub-Category (if applicable): Project Name: 4th & Willis roundabout #Project 18-3020 Contract Execution Date: TBD Termination Date: 90 after final payment Contract Manager: Thomas Leyrer Department: PW Eng Contract Amount: 3M Budgeted: Grant? Part of NEW Budget: 0 Local: 0 State: U9 Federal: 0 Related to a New Position: 0 Basis for Selection of Contractor? Other City Council Approval Authority: 0 Director 0 Mayor Q!) Other Details: 4th &Willis roundabout design phase Alm 400 Soto Local Programs State Funding Agency and Address Agreement City of Kent; Engineering Work by Public 220 4th Ave South Agencies Kent, WA 98032-5838 Agreement Number Maximum Amount Authorized Location and Description of Work(See also Exhibit"A") S3,000,000 Willis St(SR 516) and 4th Ave Roundabout Participating Percentage Project Number 100% 18-3020 This AGREEMENT is made and entered into this day of between the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation, hereinafter called the "STATE," and the above named organization, hereinafter call the "AGENCY." WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has requested financial assistance for the project or program, and WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been selected by the STATE for funding assistance. NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS: Estimate of Funding Type of Work (1) (2) (3) Estimated Total Estimated Agency Estimated Project Funds Funds State Funds PE a.Agency 200,000 200,000 b. Other Consultant 100,000 100,000 c. Other Non oarticinatine 88,000 88,000 0 d. State 2,000 2,000 0 e, Total PE Cast Estimate(a+b+c+d) 390,000 90,000 300,000 Right of Way f.Agency p 0 0 g. Other 0 0 0 h. Other 0 0 0 i, State 0 0 0 J, Total RAN Cost Estimate(f+g+h+i) 0 0 0 Construction k. Contract I. Other m. Other n. Other o.Agency p, State q. Total CN Cost Estimate(k+l+m+n+o+p) r. Total Project Cost Estimate(e+j+q) 390,000 90,000 300,000 DOT Form 140-087 Page 1 Revised 06/2018 I IV General Legal Relations The AGENCY agrees to perform the above described work in accordance No liability shall attach to the AGENCY or the STATE by reason of with the Project Application attached hereto as"Exhibit A"and made a entering into this AGREEMENT except as expressly provided herein, part of this AGREEMENT V Plans, specifications,and cost estimates shall be prepared by the Nondiscrimination AGENCY in accordance with the current State of Washington Standard The AGENCY agrees to comply with all applicable state and federal Specifications for Road, Bridge, and Municipal Construction and adopted laws, rules, and regulations pertaining to nondiscrimination and agrees design standards, unless otherwise noted. The AGENCY will incorporate to require the same of all subcontractors providing services or performing the plans and specifications into the AGENCY's project and thereafter any work using funds provided under this AGREEMENT. advertise the resulting project for bid and, assuming bids are received VI and a contract is awarded, administer the contract,or if the project Is of Venue a size which the AGENCY is authorized to perform with its own forces For the convenience of the parties to this AGREEMENT, it is agreed that under the laws of the State of Washington,the AGENCY may proceed any claims and/or causes of action which the AGENCY has against the with its own forces. STATE,growing out of this AGREEMENT or the project or program with All work performed under this AGREEMENT shall comply with the which it is concerned, shall be brought only in the Superior Court for applicable provisions of state law. Thurston County II VII Payment Termination The STATE, in consideration of the faithful performance of the work to The Secretary of the Department of Transportation may terminate this be performed by the AGENCY, agrees to reimburse the AGENCY for AGREEMENT if the funding becomes unavailable or if the Secretary the percentage of the actual direct and related indirect cost of the work determines that it is in the best interest of the STATE. shown above, up to the"MAXIMUM AMOUNT AUTHORIZED". The VIII agency will comply with Governmental Accounting Auditing and Financial Final Report and Final Inspection Reporting Standards and applicable state law and local regulations, Within ninety(90)days following the completion of the project and policies and procedures. No payment will be made for work done prior to submission of the final billing for the project,a final report and/or final execution of this AGREEMENT inspection shall be submitted to the Director, Highways& Local Programs Partial payments shall be made by the STATE, upon request of the containing the following information'. AGENCY, to cover costs incurred. These payments are not to be more frequent than one(1) per month. It is agreed that any such partial Non-Capital Projects payment will not constitute agreement as to the appropriateness of any 1 A description of the project or program. item and that, at the time of the final audit, all required adjustments will 2. A summary of actual costs of the project or program. be made and reflected in a final payment,The AGENCY agrees to submit a final bill to the STATE within forty-five(45)days after the AGENCY has 3. An evaluation of the project or program. This should address completed work. aspects such as transportation and/or other benefits to the The AGENCY agrees that all costs in excess of the amount authorized public and the AGENCY's matching funds shall be the responsibility of the Cal Pr'eos AGENCY. 1 Afinal inspection is required. III Audit IX The AGENCY agrees that an audit may be conducted by the STATE, Supplement During the progress of the work and for a period not less than three (3) This agreement may be modified or supplemented only in writing by years from the date of final payment to the AGENCY, the records and parties. accounts pertaining to the work and accounting thereof are to be kept available for Inspection and audit by the STATE and copies of all records, accounts, documents, or other data pertaining to the project will be furnished upon request, If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained until all litigation, claim, or audit finding has been resolved even though such litigation, claim, or audit continues past the three-year retention period. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and year last written below. AGENCY STATE By By �r,r Director, Local Programs Title ��(/ / Date; Date /llz. 16" DOT Form 140-087 Page 2 Revised 06/2018 AMIL MWashington State Local Agency Federal Aid AP Department of Transportation g y Project Prospectus Prefix Route ) Date 10/22/2018 Federal Aid N/A DUNS Number 020253613 Protect Number Local Agency WSDCT Federal Employer 1 18 3020 y 91 6001254 Project Number Use Onl Tax ID Number Agency CAAgency Federal Program Title City of Kent ✓I, Yes ❑ No ❑ 20.205 _4 Other Proi Title Start Latitude N 47.378093 Start Longitude W 122.23 875 8 Willis St(SR 516) and 4th Ave Roundabout End Latitude N 47.377749 End Longitude W 122236163 Project Termini From To Nearest City Name Project Zip Code(+4) SR 516 cr, 5th Ave SR 516 (d 3rd Ave Kent 98032 5824 Begin Mile Post End Mile Post Length of Project Award Type 4.92 5.05 670' ❑Local❑Local Farces ✓I State❑Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name 0615 17 King . _ � WSDOT Region Legislahve Distnc.t(s) Congressional District(s) Urban Area Number Northx%est Re 5 31, 33, and 47 8 and 9 1 Total Local Agency Federal Funds Phase Start Phase Estimated Cost Funding Date (Nearest Hundred Dollar] (Nearest Hundred Dollar) (Nearest Hundred Dollar) Month Year P.E. $390,000 $90,000 N/A 10/2018 R/1N 0 0 N/A 10/2018 ....... ._..._. _,...... Const. $2,900,000 $200 OU0 N/A 3/2020 Total $3,290,000 $290,000 N/A ...... Description of Existing Facility (Existing Design and Present Condition) — ... ...... ......... . ... Roadway Width Number of Lanes 72' 6 Signalized intersection with turning and through lanes ....: Description of Proposed Work ... ......... Description of Proposed Work(Attach additional sheet(s)if necessary) The existing signalized intersection will be replaced with a roundabout. ..... Local Agency Contact Person Title Phone Thomas Leyrer �Design Engineer 11 253-856-5562 . _-__ . ..... Mailing Address qty State Zip Code 220 Fourth Ave S Kent WA 98032 Project Prospectus y AppravingAuthority ..[Biy le g , ,4 r l . .dJ a �isr ..---- ...._- Date�.4 ,d Ga/' OCT Form 140-101 page q Revised 04/2015 Previous Editions Obsolete Agencyv _.. Project Title ( ....... Date Citv of Kent Willis St SR 516) and 4th Ave Roundabout 10/227 /2018 .......... Type of Proposed Work _ . .... _ ._. Project Type(Check all that Apply) Roadway Width Number of Lanes L✓, New Construction ❑ Path /Trail ❑ 3-R 48-60' 4 Reconstruction _✓ Pedestrian / Facilities ❑ 2-R ❑ Railroad ❑ Parking ❑ Other ❑ Bridge Geometric Design Data ......... __... Description Through Route Crossroad Principal Arterial ❑ Principal Arterial ❑ Minor Arterial ✓ Minor Arterial Federal ✓, urban I,✓I. urban ❑ Collector ❑ Collector Functional [] Rural ❑ Rural ❑ Major Collector [] Major Collector Classification ❑ NHS ❑ Minor Collector El NHS ❑ Minor Collector ❑ Local Access ❑ Local Access _. ......_. _.... Terrain Flat ❑ Roll ❑ Mountain ✓ Flat ❑ Roll ❑ Mountain Posted Speed 40 mph 30 mph Design Speed . .......... ........ . ............ Existing ADT 25,020 10,276 Design Year ADT Design Year Design Hourly Volume (DHV) Performance of Work — ....---- ... Preliminary Engineering Will Be Performed By Others Agency City of Kent and Consultants 25 0 75 Construction Will Be Performed By Contract Agency Private Contractor 100 ............. — — Environmental Classification ............. .... ❑ Class I - Environmental Impact Statement (EIS) 14, Class II - Categorically Excluded (CE) ❑ Project Involves NEPA/SEPA Section 404 ❑ Projects Requiring Documentation Interagency Agreement (Documented CE) ❑ Class III - Environmental Assessment (EA) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreements - Environmental Considerations City will complete SEPA ......--- ....._ DOT norm 14©- M"�"'' ..... ........ Previous Editions Obsolete ._ .. .... . ... ._.... ....._ Page 2 Revised 04/2015 Agency Project Title Date City of Kent Willis St (SR 516) and 4th Ave Roundabout 10/22/2018 Right of Way ❑ No Right of Way Needed ✓I Right of Way Needed *All construction required by the No Relocation ❑ Relocation Required contract can be accomplished within the exiting right of way. Utilities Railroad ...._._ . .. _ ,...... ❑ No utility work required 4 No railroad work required ❑All utility work will be completed prior to the start ❑All railroad work will be completed prior to the start of of the construction contract the construction contract All utility work will be completed in coordination ❑All the railroad work will be completed in coordination with the construction contract with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project Any conflicting existing utilities identified during the design phase will be relocated or adjusted. FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? ❑Yes ✓ No ._ ....,_�. . _. ... .. ... .. . ...... .... ..r Remarks This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. /1 B9 1. Date ayorlChairperson DOT Farm 140-101 Page 3 Revised 04/201 s Previous Editions Obsolete Cu pp 0 CD O O CI O v O O O a C C O p,c0 c0 'N Ol '. O � Nip m v m u O _ 0 0 O O. O' d o p VN a 0 O O M to O I o O' _.O O 0 00 0 0 0 O O O a o 0 0 0 0 0 0 m 00 m O m 0 00 ✓1 N N rl m N o 0 .,.... Q o o 0 o i o o o I..... I = N o 0 0 0 0l0 G0 0 '0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N O o o O O l+l O O O O ✓1 O ill O O am w o rl ti o 0 ti m O N W y ( Oi Ql Ol N m n 0 �^ U w � Y V N Y U I � � u Q N W w po L. E ct 'CID cl Gu Ea Ica oca ocn c `°C . CO6 t0 v , o c c c w a u m N'.,'c o al o — a �y w. D � SF 710hl Ei _.. Go ~ fSY00 .. ,2rHl ,1 NOT TO SCALE d � �a �s4Tdl NT � _ITY CIF 4<, ENT CA �MrS IT i 5 y w; PROJECT _Y. EI<Ia sl LOCATION I I UJ wauau; �t a3Erhr R,z S ;iS9 rtYA `,f grl � '. Pt,NWir,H SE 264TH'Sr 2.6sm _ Wfr n cn III w � 1 t /" 1 $ 277W ST 1 I<EMT CITY LIMI P3 . .. r 1 t II N I VICINITY MAPCITY OF KENT ENGINEERING DEPARTMENT 400 W. OOWE ST KENT, WA. 90032 KIENT WILLIS ST (SR 516) AND 4TH AVE S. ROUNDABOUT OCTOBER 2018 �+ r o O g ON D $ w , LL r a ut r: d( o m ixO w cc 7 C) Q a a ed < LL 12, I � < > Q`zu O a y tt .gym..2 m Q > z f r g o y p m z m a °f„.. ("I m you mz l IT m Nm ._.,�h raw.. sfi/ °O °•' `, a om 40 SIWA ff l✓,� "rd \Q / 3 N / q z h w r m (fp �h s r' �m w q r m Fj mwOti 70 o as 300 �� y�. s � i ✓ 'rti fN N U� � . g` � UIZ� O w 4 ,. d Z f✓ qo u U 3 0 _. l... N'� d tl p oil k � d wow k zN m 31i Z l u 51tlA M_ W ( uu O J K K w w ro I "� -Zw 1{',' o Jb m a�L k WU' it ! 1 rwq m0 In. rd 10 OO" Wp ll1 .. � mj_ oN 2U UV ( W <O W I-- 1 8, u N N¢' U 0 E 0 I I ISI01I NFJ 11 AFI NMYHLI Local Programs Authorization Package Checklist Agency: City of Kent Project Title: Willis St(SR 516)and 4th Ave Roundabout Fed Aid/State Project#: By Phase(check all that apply) rtiundinR Fiq-Wq_res? PL PE RW CN New Phase Authorization �( Increase/Decrease Region HQ Other: Agency Check Check Erl Are all three pages included? ,'X, Does information(title,termini, description, RW needs,cost,etc.)agree with STIP/LAA/NEPA-CE? X Is the project description written such that the project scope is clear to all? X Are pages 1 and 3 signed? Is page 1 signed by a CA Agency? If not, indicate below which Agency will serve as CA. CA Agency: Are the Latitude and Longitudes included and correct? X Are Congressional and Legislative Districts filled out and correct? X Project Zip Code includes the+4? X Are estimated costs included for all phases of the project? X Are the Functional Classification and Urban/Rural designation correct? ! X Are the Right of Way, Utilities,and Railroad sections filled out? X Are the Vicinity Map(s)and Roadway Section(s) included? `( Can someone unfamiliar with the project's location easily tell where it's located using the vicinity map? Are the project limits clearly marked on the map? Does the section include all elements,with dimensions,of the roadway prism? Are section changes, if applicable,throughout the project limits noted/displayed? Is the currently approved STIR page included? Does STIP information(termini,description,etc.)match the LAA and Prospectus? Are phases being authorized included in the STIP? Is funding from all requested programs shown in the STIP? Are the requested funds supported by the STIP% If funded through a HQ managed program (ex. Bridge, Demo),is the award letter included: Is at least one LAA or LAA supplement with an original signature included? Current form used?(check revision date at bottom left) X All pages of Agreement included? X Are the Agency information, Project#, LAA#,Supplement#,and date of original agreement execution correct? Does project information(title,termini, length,description, etc.)agree with STIP/Prospectus/NEPA-CE? Is the reason for supplement accurate and up to date? Is the Project Agreement End Date(month, day,and year) Included? Does it follow LAG guidance? When not authorizing a new phase,is the end date the same as shown on the previous agreement: If not,is adequate justification (see LAG 22.3) included to support changing the end date., Is the Advertisement Date(month,day,and year)included?Is it within 6 weeks of estimated CN authorization? If the indirect cost rate box is checked 'Yes', is the rate provided in the funding package-r If corrections made,are they initialed?If made by WSDOT is permission from Agency provided? Are funding amounts calculated correctly? 'l?, Are the federal aid participation ratios correct,and are the requested federal amounts being maximized? Li Authorization Package Checklist(6/8/17) WSDOT/Local Programs 1 of 2 Local Programs Authorization Package Checklist Agency. City of Kent Project Title: Willis St(SR 516)and 4th Ave Roundabout Fed Aid/State Project#: By Phase(check all that apply) Funding Request PL PE RW CN New Phase Authorization �( Increase/Decrease Region HQ Other: _ Agency Check Check Is a Documented Cost Estimate included for each phase requesting/changing funds? M�' � r'Are total dollars on the LAA supported by the phase estimates?Does the estimate sufficiently demonstrate how the costs were determined? If historical percentages are used for PE/CE estimates,are the percentages reasonable and supported? rr,=iYr /.;,�r...r„r^ rrr.vrw , lr �•. (fl1% ' ri r J E If authorizing RW,is a PFE or true cost estimate included? Does the PFE/true cost estimate support RW amounts shown on the LAA? If authorizing RW and Relocation is required, is the signature page of the approved Relocation Plan included? If authorizing CN, is the HQ approved RW Certification included? M 0 ,r'r•"iir}r y �':dl �5rr t ;' .1..r rr1„� . ,, / p:,.,,,.rr r„ 1, i r J r ,r r/I'7Y%Y' r�, I� 1 ' J J j l Is an approved NEPA package(at least signature page)Included? Does the description of work match the Prospectus/LAA/STIP? Is the footprint of the project within the limits of the N=PA approval? Do the NEPA-CE Part 3 RW responses agree with the STIP and Prospectus? Is the approval date within the last 3 years? If approval is older than 3 years, has the approval been re-evaluated by the Environmental group, If the submittal is for CN, is the DBE goal letter/e-mail included,or are the goals in SPORT? If construction by Local Forces, is the approved PIF included or noted in SPORT? PROJECT NOTES (Provide additional information or explanation as necessary) Authorization Package Checklist(6/8/17) WSDOT/Local Programs 2 of 2 m � II . w �I' w� il . W w � � � � � ��m I � � m, . w m _ : IIII �� �^ I ���� I IIIW I mb � II '� II6« V�, m �.Ul � �Ti��!m i m aim m u�,� ° UI I U Vul III VI uw �,lu ouu� �ilU 1�� IIIIW a u nm m ���� M, Ilm m�� m �.. ^.� m� IIIW,� '„� a ..III � Umu � dV ��W nm � � ylvv � ,��� 01 �� um m .uuu.mr m, � � � m ������ � � u0 IIIIW m IIIV I "� I � I NV w " I IIII Illlb m , uu Inn u m � m u ml, iiuu UIII � u�llllll� III IIII� I � ��.� � �' mll �w. � W � � � IIIW mom� . � a �� �,� . � mul � I Ili mI � � IIII .. 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V' �'Il KENT Agenda Item: Consent Calendar - 8I w..,.�i„c.,.„ -�.1 TO: City Council DATE: July 3, 2018 SUBJECT: WSDOT Grant Funds for Roundabout at Willis Street (SR 516) and 41h Avenue South - Authorize MOTION: Authorize the Mayor to sign all documents necessary to accept $3 Million in grant funds from the Washington State Department of Transportation for construction of a roundabout at Willis Street (SR516) and 4th Avenue South, amend the budget and authorize expenditure of the funds, subject to terms and conditions acceptable to the Public Works Director and City Attorney. SUMMARY: Kent owns the Naden site between SR167 and the Interurban Trail. Access to the Naden property is currently limited to Meeker Street to the north. Access to Willis Street on the south is needed to make the property more marketable for development. The Washington State Department of Transportation (WSDOT) owns the access rights to Willis Street from Washington Avenue east to 4111 Avenue South. The City of Kent has been working to obtain an access break for the Naden property. WSDOT has granted preliminary approval of a right in/right out access break from the Naden site to Willis Street, provided, the City pursue the installation of a roundabout at 4th Avenue and Willis Street. Kent included the 4th Avenue and Willis Street Roundabout in the 2018-2023 Transportation Improvement Plan. The City also pursued funding options through the state legislature in 2018 and was successful. The Washington State 2018 Supplemental Transportation Budget included $3 Million for the design and construction of a roundabout at 4th Avenue and Willis Street. EXHIBITS: Funding letter from WSDOT dated March 28, 2018 RECOMMENDED BY: Public Works Committee YEA: Troutner, Fincher, Higgins NAY: BUDGET IMPACTS: None STRATEGIC PLAN GOAL(S): - Un'tmg people to people, to places, and to their government through superior inh'ashucture,enrichep c'omrnunity nPCrae(/OnS.aYld msponsfve, trds"g relationships. Z IhLltiinm pel�,,,,,,,,,,,,,mhypptYobd�.wt�� �yby [�wk rx - Creating vibrant urban centers, welcoming neighborhoods, and green spaces for healthy growth and culturai celebraeoon. ®1Qd9fih tom Leith -Embracing the power of our diversity by encouraging communit belonging. Y participation and creating a strong sense of