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HomeMy WebLinkAboutPD18-441 - Original - New Connections of South King County - Life Skills Training for Inmates - 11/16/2018 T Records Management Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. Vendor Name: New Connections of South King County Vendor Number (]DE): Contract Number (City Clerk): �r, (4 Ll I Category: Contract Agreement Sub-Category (if applicable): 'Choose an item. Project Name: Life Skills Training for CKCF Inamtes Contract Execution Date: 1/1/2019 Termination Date: 12/31/19 Contract Manager: Sara Wood Department: Police Contract Amount: $18,600 Budgeted: XX Grant? Part of NEW Budget: ❑ Local: ❑ State: ❑ Federal: E] Related to a New Position: ❑ Basis for Selection of Contractor? Bid: El RFP: D Small Works Roster: ❑ Quotes: ❑ Approval Authority: XX Director F] Mayor R City Council Other Details: To_pL oy�idleife l skills workshops for offenders supervised by the City of - - -- Kent Corrections Facility. Fundinq comes from federal seized funds. �KI T CONSULTANT SERVICES AGREEMENT between the City of Rent and I New Connections of South King County THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and New Connections of South King County organized under the laws of the State of Washington, located and doing business at 412 West Titus Street Kent, WA 98032 (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: Provide Life Skills workshops for offenders supervised by the City of Kent Corrections Facility, case management for individual inmates and reentry services for offenders upon their release from jail. The scope of work is futher defined in Exhibit A. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2019. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $18,600, for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: CONSULTANT SERVICES AGREEMENT - 1 ($20,000 or Less) A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D, The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL CONSULTANT SERVICES AGREEMENT - 2 ($20,000 or Less) INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. The City's use or reuse of any of the documents, data, and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes ,and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in CONSULTANT SERVICES AGREEMENT - 3 ($20,000 or Less) writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; ,provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. i E. AssigrIment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. K. Counterparts gaud Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute CONSULTANT SERVICES AGREEMENT - 4 ($20,000 or Less) this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. ........................................ CONSULTANT: CITY OF KENT: By: tl�j J)A I By� �✓ t (signature) (signature) Print Name:( t�'Ad l f 1`� ,�J Print Name: Rafael Padilla Its:__ fL. Its: Chief of Police (title) DATE:' d DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Lana Mathews Sara Wood New Connections of South King County City of Kent 4u West Titus Street 220 Fourth Avenue South Kent, WA 98032 Kent, WA 98032 253-856-9200 (telephone) (253) 856-5856 (telephone) 253-856-9210 (facsimile) (253) 856-6800 (facsimile) CONSULTANT SERVICES AGREEMENT - 5 ($20,000 or Less) OATEIwlodrrrrl CERTIFICATE OF LIABILITY INSURANCE 12/4/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORM11 A11 TION ONLY AND COWPEITB NO RIGHTS UPON.THE CERTIFICATE HOLDER,THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERIBf, AUTHORIZED REPRESENTATIVE 'R. ftect to terms and conditions at the policy,certainADDITIONALs an p DllWaa rru2 squire pRODUCak AND THE CERTIFICATE an andoreamwd, AA statement On dlls certl0oats dlam not confer ON rights to the OSld eLe holder In Rau of such endorssmsn s Cindy Slater-aogoxs, TUNS PRODUCER P late• ,p257291-5100 nail Ande78t, ency, Inc. , (425}291�-620+9 600 SW 39Snits 200 ;oindye8bell-snderaoa•com _ INaU a FORON�MOONERkO.E NNC0 Rantou WA 98057 I ArTlhi lndami Ina Oe aeuReO - .. Near Coanections Of South Bing County rasmwmc' -- 422 West Titus INSURER DI.. wDI E: — xuat WA 9'5032 I F: co y ppgpEg CEFtTIFIGA TIE NUMBEp;CL1712426283 REVISION HUMBER: 7IMS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED SEEM HAVE SEEN ISSUED TO THE INSURED NAMED ASOVE FOR THE P09-ICY PERIOD CERTIFICATE W BE ISSUED OR NAVECPERTAINE THEi IN RAWCE CONDITION AFF4 AFFORDED BY THE POUUCCA!S0DESC3 IBED'HEREIN IS.SUSJECTOTHER DOCUMENT WTH PTO ALL THE TERMS. CH THIS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.UMITS SIR MAY HAVE BEEN REDUCED 8Y PAID CLAIMS. OR" TYPEOFINSSRANCE EACH OCCUNRENOE A. 1,000,000 Z COMMERCIAL GENERAL LAB -_ S 1001000 A CLAMS-MADE YOCCUR PZpR615692 ' 2/25/2017 2/25/2015 MEOW WrypnR pNRm) _ ,3. 5r000 %RSONALLA IWURY L L,000,000 GENERALAGGREGATE b 2,000,000 GENE ADUREGATEURM¢rrr APPLIES PETS PROOUCig-OOMPIOPPAO $ 2,000,000 Y PoUOY�JppECi ❑LAC prprutlmN Unl1w 1 1,000,0al 00 vTH2!Tt $ ALTOMMUIUAIDLRY SOOILYITIIURYIPSrpmLom S ANf AUTO BODILY I ILURY(Per 800* p) S EO SCHEDULED DAMAGE _ S AUND 0 HIREDAUTOS .ALTOS S EACH CCCiAL9ErICE „b UMBRELLA UAe OCCUR gOOREGATE S b T R -- weRREaSONEPSNSATION AN@IEWLOyffis'unowny YIN El EAGI ACGDENT $ A�tNTYi rNTOPNETNOPF�LARTN Give p"""'"'ri.NIA El DISEASE.EAEMPLOYM S.. pLadNaIY In L�.) EL DLSFA6E-POUCYUMIT ; N OPERA 10N5 _ NOF q,aRAflONS I I Oak I IONS I VENNSES UCGRO SMrA IaPmdllbmmlM aFh9pp'4�PbR tldcMtl amen�Pw bnWllvdl.. 'S7o certi.licate holder is additional insured for general liability,. but GrLly if required by rrittea coatraot or rritten agresmeat Pax the attached endorsement MCG2026 07/04. CERT CATE HOLDER G14NCEL.LA ON srooda2kentva.gov SHOULDANY OFTHEABOVS DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATRON OATS INI RECF, WDnCfi WILL BE DELIVERED IN City Or XAnt ACCORDANOEWITH THE POLICY FROV1SWN8. 220 Fo11rt9L Ave S Rent, TAi 98032 AUTHOg2EDREP16SENTATNE C Slater--Rogers, ATNS d&_AJ 9D1088-2Ot4 ACORD CORFIORA I FUN..All rights reserved. ACORD 25(2014101) The ACORD fame and logo am registered marks of ACORD INS025rm mil POLICY NUMBER: PRVK1616692 COMMERCIAL GENERAL LIABILITY CO 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY. 'PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following:_ COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Parson a Or o anizatioa a City of Kent 220 Fourth Ave"S Kent, WA 98032 s is Scheduletf not.shcwn aorave,M]i be shown in the Declarations. lnfom�tdon re aired to con date th ry Section 11 —Who Is An lna4r4d Is amendad to in- dude as an additional insured ttip'parson(s)or organ- 12ation(s) shown irl, the .Schedttle,I but only with re- spect to 1labllity r,"tra W. injury'% "property damage" or"personpJ advertising Injury"`used, in whole or in past .by' your auks or omisslons'0r`#hhe epts,09 omissions°afthcse acting on your beha . A. in the i erformance of your ongoing operations;or B, In connection w b your premises, owned by or rented te?ybu. CO 20 26 07 04 0 ISO Properties,Inc.,2004 Page 1 of t ❑ BUSINESS LICENSE and.uesc taw iaiust be carded LICENSE MUST BE PAID ANNUALLY BY and 1715 far all ytmlilaed KEr �,p JANUARY 1st TO AVOID PENALTY WeS^widen the city of ��1 T Issuance of License Does Not Imply I.ieensee,s Kent. WA�.rwar.." Compliance.with State and Local laws. THIS LICENSE MUST BED POSTED IN A CONSNICt)OUS �"�,. . PLACE.NOT TRANSFERABLE OR ASSIGNABLE 0Jf FW N;CDAIDDRESS OF BUSINESS �C ONS OF SOUTH KING COUNTY MAYOR NT, WA 9803z Tax Registration The City of Kent ' Endorsement A, zxosTta nee.$0 KFN"T,w0tflNCr'roN gtmi: Y DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY i I The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4„ During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5„ Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, III'agree to fulfill the five requirements referenced above. By: _;fin fi P�r.7,t� � For:_�_�t�ft_. r C � Title: F9iai, lz�-d _ Date: 0 13 EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2