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Home My WebLink AboutIT18-136 - Supplement - RedCloud Consulting, Inc. - BSA TPM Support Phase V - 10/09/2018 KE„N,T Kecords Management Document CONTRACT COVER SHEET This is to be completed b the Contract Manager prior to submission P Y 9 to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. 1 ❑ Blue/Motion Sheet Attached ❑ Pink Sheet Attached Vendor Name: RedCloud Consulting, Inc. Vendor Number (]DE): 1718477 Contract Number (City Clerk): IT18-136-002 Category:,Contract Agreement .,_._..._.._. ................ Sub-Category (if applicable): Choose_an item. __„__„_,__,,,_ Project Name: Consultant ServiceBusiness Anaiysta Contract Execution Date: 10/09/18 Termination Date: 10/31/18 Contract Manager: James Endicott Department: IT Contract Amount: $10,590 Approval Authority: ❑ Director ® Mayor ❑ City Council Other Details: Ties with IT18-136-002 _..... SOW 5-Phase V Statement of Work ("SOW") Addresses and contacts for notices "Client" "Supplier" Client Name: City of Kent Company Name: RedCloud Consulting, Inc. Primary Contact:James Endicott Primary Contact: Brett Clifton Address: 220 Fourth Avenue South Kent,WA Address: 11000 NE 33rd PL,Suite 100, Bellevue, 98032 WA 98004 Phone number: 253,856.4620 Phone number: 425.305.4121 Fax number: 253.856.6200 Fax number: 425.305.4122 Email(if applicable): JEndicott@kentwa.gov Email brett.clifton@redcloudconsulting.com Secondary Contact: Secondary Contact: LynnetteSmith—Ist fitly kerrtuvaa v finance@redcloudconsulting.com SOW Effective Date: 10/9/2018 _ fSOW Expiration Date: 10/31/2018 Agreed and accepted Cli Supplier lent Sign tyre: Supplier Signature: L "adcQv. Client Name: y Supplier Name Brett Clifton Client Title: Supplier Title: Managing Partner Client Date: Supplier Date: 10/11/2018 ®This SOW, executed in accordance with the terms of that certain Master Supplier Services Agreement or other applicable master agreement (the "Agreement") dated March 7, 2018 between Client and Supplier is entered into by the parties and effective as of the SOW Effective Date above. SOW(Short Form)(August 2015) OR [] This SOW pursuant to the Client Purchase Order Terms and Conditions is entered into by the parties and effective as of the SOW Effective Date above. 1. Description of Services Pursuant to and in conformance with any standards,guidelines and/or specifications which may be provided by Client to Supplier from time to time,Supplier will perform or deliver to Client under the Agreement as a work made for hire (collectively,the"Services"). The ReclCloud resource(s)will provide business consulting services and Technical Writing support. Key scope and deliverables described below. Background: The City of Kent's IT department requires a Project Management/Technical Writer resource to document existing and new Policies. Exact deliverables are to be identified and completed during the engagement and therefore this SOW is for time and materials. Assumrs ions: The following assumptions are the basis of the quotation. If they do not hold, additional time and costs may be incurred. • If additional hours above quoted monthly hours are required,the client and supplier account manager will need to determine an adjustment to scope,timeline, resources,and fees as appropriate to compensate supplier for the hours worked. • Client will meet with supplier consultant and/or account manager in order to appropriately prioritize and track progress. • Supplier may require additional stakeholder input for content and accuracy as necessary • Permanent seating at the client site is not required. Supplier consultant does not need to work from client offices on a daily basis. They will be on campus for collaboration and meetings as needed,but can work remotely to serve the needs of the engagement. • Supplier may be unavailable for all Client-observed holidays unless previously agreed upon with the client • Client may choose to adjust the priority and order of the below deliverables and completion dates. • Client will provide necessary software and licenses for supplier's consultant to be able to complete the work. This would include Windows and Office software. All Services shall be treated as Confidenlidl Information unless otherwise designated by Client. 2. Deliverables/Delivery Schedule a) Supplier must complete and deliver all Services to Client on or before 10/31/2018. The milestone delivery schedule for the Services, if applicable, shall be as follows: SOW(Short Form)(August 2015) -2- llf(IlgStopp# �Br1pMescription of Services to be completed by Due on or before Supplie►and delivered to Client 1 Deliver Tech Writing support per scope above for T 10/31/2018 October .m_...... _............_.______............ b) Supplier may begin Service delivery only on the later of: (a) the SOW Effective Date or (b) when Supplier receives the applicable Purchase Order from Client. 3. Payment 3.1 Services Fees Client will pay Supplier the following amounts as full and final payment for the Services. Client will only make payment for Services that Supplier has completed and delivered to client, and that Client has accepted: ❑ Flat fee of$[insert amount] US. OR ® Time and materials. The below monthly NTE totals are derived from an hourly model (at $95/hr). Monthly invoices from RedCloud shall be based on actual hours worked, not to exceed the monthly totals in the below table. Services requested by Client above and beyond the fee schedule below must be in writing. Not to Exceed Payment Amount Delivery/Payment Date 1 $10,590 10/31/2018 Sub-Total $10,590 Travel Expenses(if any— $0 see Section 3.2,below) _ Total 3.2 Expenses: (choose one of the below) ❑ As reflected in Section 3.1, above, Client will reimburse Supplier up to $[insert amount] US for the actual travel expenses that Supplier incurs while performing the Services. The travel expenses must be pre-approved by Client and comply with the Client travel policy.The travel expenses must also be reasonable and related to the Services.Supplier must submit appropriate documentation evidencing the expenses to be reimbursed. OR ® Supplier will be solely responsible for all expenses it incurs while performing the Services,unless Client otherwise consents in writing. [Remainder of this page is intentionally left blank.] SOW(Short Form)(August 2015) -3- RedCloud Consulting Inc SCANNED' INVOICE f 3J i V 11000 e, A 8C Suite 100 OCT 3 1 2018 i Bellevue,WA 94121 INVOICE# Phone 425.305.4121 CoK144113-1804 finance@redcloudconsulting.com FINANCE - A m OATS: OCTOBER 3D,2018 City of Kent PO#144113 \ . i:GFYBtn&SDavrP ;,,�d kenCwa.aore, '/i",/ Go: Accounts Payable "^— —..•--^"—" 220 4"Avenue South Kent, WA 98032 (426)856-5230 DESCRIPTION HOURS RATE AMOUNT Hours worked by RedCloud for client deliverables 10/112016— 104 $95.00 $9,880.00 10/31/2018(PO#144113) APPROVED APPROVED TOTAL $9,880.00 For your convenience you may send your remittance through Columbia Bank,ABA Routing No. 125108272,Account No.7000960562. Make all checks payable to "RedCloud Consulting Inc Payment Terms:Subject to the existing contractual agreement. Thank you for your businessl