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Home My WebLink AboutHR17-080 - Other - Teamsters Local Union #117 - MOU: Hiring Outside Contractor to Up-fit New Police Vehicles - 10/25/2018 lls -. !T Records Management Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. Vendor Name: Teamsters Vendor Number (]DE): ..... ......... Contract Number (City Clerk): HR18-404 Category: Labor Agreement Sub-Category (if applicable) Irrir.ara U:o� i1r:�;rrq. Project Name: MOU: Hiring Outside Contractor to Up-fit New Police Vehicles Contract Execution Date: 1/1/2017 Termination Date: 12/31/2019 Contract Manager: Department: HR Contract Amount: Budgeted: ❑ Grant? Part of NEW Budget: ❑ Local: ❑ State: ❑ Federal: ❑ Related to a New Position: ❑ Basis for Selection of Contractor? Bid: ❑ RFP: ❑ Small Works Roster: ❑ Quotes: ❑ Approval Authority: ❑ Director ® Mayor ❑ City Council Other Details: MEMORANDUM OF UNDERSTANDING between the CITY OF KENT and TEAMSTERS LOCAL UNION NO. #117 Affiliated with the International Brotherhood of Teamsters regarding Contracting Upfitting work of Police Vehicles This Memorandum of Understanding (MOU) memorializes the agreement between the City of Kent ("City") and Teamsters Local Union #117 (Union) regarding the City hiring an outside contractor to up-fit new police vehicles. Background The City and the Union are parties to a collective bargaining agreement effective January 1, 2017, through December 31, 2019. The Union's collective bargaining unit includes one (1) COmmunication Technician 2 position, whose work is characterized by "specialized and skilled electronic work in the assembly, installation, maintenance, repair, programming, and service of a wide variety of electrical, electronic and mechanical equipment". One of the tasks perforated by the Communication Technician 2 position is to "up-fit" police patrol vehicles. "Up-fitting" describes the process undertaken to install new equipment on newly-purchased or acquired City vehicles. Typically, this up-tatting work is needed a few times throughout the year and is in addition to the Communication Technician 2 position's other necessary work, including the installation, programming, maintenance and/or repair of the City's communication system equipment. In 2017, the Police Department required its police vehicles be up-fitted within a time frame that the Communication Technician 2 and Fleet Services could not meet due to staff workloads, a backlog of other vehicles that required up-fitting, and time and work space constraints. As a result, the City and the Union agreed that the City could contract out, to a qualified outside contractor selected by the City, the necessary up-fitting work required on six (6) new police vehicles. Contracting out this limited work was a mutual success as it provided an expedited process through which the police department was able to get its vehicles on the road much more quickly to serve the citizens of Kent, while assisting Union members in completing other backlogged up-fittings, maintaining a manageable workload, and reducing periodic stress that occurs due to unpredictable vehicle delivery schedules. To allow the Communication Technician 2 to focus on communication system work and other up- fitting work required for non-police vehicles, and, given the complex and time- consuming nature involved in the up-fitting of police vehicles, the City and Union have agreed that the up-fitting work needed for all new police vehicles will be contracted to an outside contractor in accordance with the terms of this MOU. MOU Regarding Up-Fitting New Police Vehicles page 1 of 3 Therefore, the parties agree as follows: Agreement 1. This MOU concerns the contracting out of the up-fitting work required for all new police vehicles. The parties agree that this up-fitting work is bargaining unit work. 2 The City and the Union recognize that the outside contractor will up-fit and return the police vehicles quickly for use by the Kent Police Department, enabling them to more quickly serve the citizens of Kent. The City and the Union recognize that this timely up- fitting work is needed for the effective operations of the Kent Police Department and its patrol division. 3. The Union agrees to have the up-fitting work for all new police vehicles performed by an outside contractor and the Union waives any and all claims or charges associated with the outside contracting of that work, including, without limitation, any claim of an unfair labor practice or skimming charge. 4, The Communication Technician 2 position has had the opportunity to observe and be trained by the vendor who will perform the police vehicle up-fitting work on the methods the vendor will use to install the equipment into these police vehicles, and the Communication Technician 2 is prepared for any maintenance or repair needs that may occur in the future concerning these vehicles. 5. The City agrees that in exchange for this bargaining unit work being performed by an outside contractor, the City will apply a one-time, one percent (1%) increase, to the base wage of all bargaining unit members effective 7/l/18. 6. The Union agrees that if it wishes to return the upfitting work of police vehicles to the bargaining unit, the Union and its members will `forfeit' the one percent (1%) increase in base wages, and all bargaining unit members' base wage will be reduced by one percent (1%). They will also notify the City at least ninety (90) days in advance of their intent to return the work to the bargaining unit. 7. Any dispute regarding the interpretation or application of this MOU shall be handled in accordance with the grievance procedures set forth in the CBA. 8, This MOU was prepared and/or reviewed by both parties. In the event of an ambiguity in any term of this MOU, it shall be interpreted evenly, and not against the drafter. The principle of contra proferenten2 shall not apply. MOU Regarding Up-Fitting New Police Vehicles page 2 of 3 By signing below, the parties agree that the above represents the parties' full and entire agreement with respect to the subject matter of this MOU. Dated this 254e of October 2018. FOR THE CITY: FOR THE UNION: CITY OF KENT TEAMSTERS LOCAL UN1ON No. 117 220 4tn Avenue South affiliated with the International Brotherhood of Teamsters Kent, Washington 98032 14675 Interurban Avenue South, Suite 307 Tukwila, WaShingtc 98168 BY: "�9 .� r ! Lana Ralph, Jerl eeare7, or S'etet,try Treasurer B art is jet,. �.Director BY: .� ......._ I3rerlt, [�5attgl7, Labor Relations Manager Approver o form: B a,a,t White, 17 p ty City At MO Regarding IJp-TiningNew Police Vehicles page 3 of 3 I REQUEST FOR MAYOR'S SIGNATURE * +� KENT Print on Cherry-Colored Paper Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) >. Approved by Director,,,,.✓ Originator: I Y 111KILTo Y Phone (Originator Date Sent: 6 � Date Required: Return Signed Docu Ent to: l4 ,Contract Termination D t� e: OR AME. Date Finance Notified: VENDOR //�� ""'�"' /'7 n � s k / v n (Only required e contracts �A K..4WYY'"*' A �W� ` I $10,000 and over or on any Grant) DATE OF COUNCIL APPROVAL: Date Risk Manager Notified: (Required on Non-City Standard Contracts/A reements) Has this Document been Spe 6cally Account Number: Authorized in the Budgets YES NO Brief Explanation of Document: k, All Contracts Must Be Routed Through The Law Department (This:area to be completed by the Law Department) Received: N Approval of Law Dept,: Date Forwarded to Mayor„ �Ms, P^u n r .. Shaded Areas To Be Completed By fministration Staff Received:+ Recommendations and Comments: Disposition: C✓ / � a � r� Date RetuMed,