HomeMy WebLinkAboutIT16-444 - Change Order - #3 - Cannon Solutions America, Inc. - Multi-function Device Purchase Order Addendum - 09/20/2018 ANT Records Management Document
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to the City Clerk's Office. All portions are to be completed.
If you have questions, please contact the City Clerk's Office at 253-856-5725.
❑ Blue/Motion Sheet Attached
❑ Pink Sheet Attached
Vendor Name: Canon Solutions America
Vendor Number (JDE): 1416767
(City ) IT�Io.....m.`�` ( 6G"
Contract Number Cit Clerk _ mm W _
Category: Contract Agreement._ ww_ ......_.
Sub-Category (if applicable) Chance Order
Project Name: Multi-Function Device Change Order 3 134942-004
Contract Execution Date: 09/20/18 Termination Date: 12/14/19
Contract Manager: James Endicott Department: IT
Contract Amount: $0
Approval Authority: ❑ Director ❑ Mayor ❑ City Council
Other Details: Ties with IT16-444-003
09/19/18 - Change Order 003 - Separating Rental/Meter Usage Invoicing
03 05 18 -ChangemOrder b02 Lease Amount
06/"30/13 -Change rder-001-_=--1ase ATrrotrnt =-$171,D94:-03__
12/15/16 - Original monthly lease amount = $10,508.28
DocuSign Envelope ID:A1619413-DA23-4F65-A254-359A3AO8849E
Canon Remit: Bill to:
Canon USA Inc. City of Kent
cal Canon Finanical Servgbaa 2204th aye s
14904 CollapAlareW Carder Drive Kant WA 98032
Chicago, IL GD593 _
Attn: nforma4on Technology
This Change Order 4 modifies the terms of Purchase Order#134942,and the Purchase Order Addendum,dated
December 19,2016,Issued by the City of Kent,Washington("One of Kent')to Canon Financial Services,Inc.("CFS")and
Canon Solutions America,Inc("CSA")
Background
On December 22,2016,the City of Kent and CSA entered into a Purchase Order Addendum,through which the parties
adopted the Master Agreement CSA had previously entered into with Dundee County,Illinois,to apply to the
purchasing relationship between the City of Kent and CSA.That Purchase Order Addendum and Master Agreement are
effective through December 14,2019.The parties have twice amended the Purchase Order Addendum through
Change Order 2,dated June 30,2017,and Change Order 3,dated March 5,2018,The parties wish to enter into this
Change Order 4 to provide for CSA to invoice the City separately for lease charges and maintenance charges.
Amendment
Through this Change Order 4,the parties agree as follows.
1. Per the Clty's request,charges for the lease and charges for maintenance(including usage)shall be separately
Invoiced.Effective August 1,2018,and on ago forward basis:(a)CFS shall Invoice the City for the lease payments,plus
applicable taxes;and(b)CSA shall Invoice the City for service,supplies,and image charges,plus applicable taxes.The
City agrees to pay such charges to CFS and CSA as aforesaid and in accordance with the original Purchase Order
Addendum and Master Agreement.
2. For purposes of Clarity,the remit to addresses for CFS and CSA areas follows:
a-Canon Financial Services,Inc.,14904 Collections Center or,Chicago,IT 60693
In.Canon Solutions of America,Inc.15004 Collections Center Dr.,Chicago,It 60693
3.The parties acknowledge that the City was previously invoiced by CFS for maintenance and usage..The amounts
listed herein below have not been paid to date and the City agrees to pay these amounts(totaling$29,768,04)to CSA
at the remit to address listed in paragraph St.above within twenty(20)days of Its execution of this Change Order 4,
Upon CSA's receipt of the amounts listed below,the City's account shall be deemed current.
Listed below is an overview of monthly charges for April through July of 2018:
a6iINR r,f 18 Invoice N85umber 4/12/20-- 5/1/2D1e $19109;09 S vital C!i MwfttrNw a II Ir imNll D A Notes e ed Do Oak
o Tu2o1 RYr
12n224.45 5 6 m 58 C e&d R M'rcf U e-
AE 18 maxC7763 5/13/2019 6/l/2018 S11 683.23 11,693.23 S�
Mav 18 18>5T959 6/12/2018 >/1/2018 5x3a5648 5 11.693.23 81157325 S Y9 JISS April&Mav Veaae'
.... .........mm....._.._.... ..__..........mmmm............... _
18>SN69
Jun-18 REVISED 7112/2018 8/112018 $11,683.23 S 11.6&3.23 5 $
.._._ ...._ .... .._._..._.
189Ta1s
1U118 Vt]IfaE1D 8(14/2018 9/1/2018 522,99344 5 116R323 51131D 21 oudit VOIDED INVOICE
1u1 n 191 Y4M10 8(14l2018 911/7018 $22,9994I $ 1169323 $ 1131D21 5 N11010,111 June&lu usage_
... _- . .... ..._ .,......
$88,725.411, $ se,4s>.3> S 2E z9,>Ba.a1 5 ..............aw
I*Ll reports for(l)March,(2)Apil/May and(9)June/July detailing usage by device/serial number/location are attached herein.
4. All terms of the Purchase Order Addendum and Change Orders 1 and 2 that are not expressly modified by this
Change Order 4 are hereby restated and shall remain in full force and effect.A party may rely on an electronic or
Nfacsimile copy of the other party s signature as an original s(gri2141
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senior Director, strategic Pricing
09/19/2018 110:08 AM EDT
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