Loading...
HomeMy WebLinkAboutPK18-349 - Original - King County Natural Resources and Parks - Youth & Amature Sports Grant for Lake Meridian Dock - 01/01/2018 ANT Records Management Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. ❑ Blue/Motion Sheet Attached ❑ Pink Sheet Attached Vendor Name: King County Dept. of Natural Resources & Parks Vendor Number (]DE): ............... ..... . Contract Number (City Clerk): �' � � Category: Grant Related Aareement (Non Real Property) Sub-Category (if applicable): ,,( tli.00,�,u , n i(l ai ei. Project Name: YASG Grant for Lake Meridian Dock Contract Execution Date: 7/30/2018 Termination Date: 12/31/18 Contract Manager: Lynn Osborn/BH Department: Parks Contract Amount: $25 000.00 Approval Authority: ® Director ❑ Mayor ❑ City Council Other Details: Grant from Kino County, reimbursement for Lake Meridian Dock Replacement .........__..._ Division Contract: #PPD18-19 L19 King County Youth and Amateur Sports iGrant Agreemtent Get Active/ Stay Active Project Department/Division: Natural Resources and Parks / Parks and Recreation Division Agency: City of Kent Parks and Recreation Project: Lake Meridian Dock Amount: $$25 000 00__ Project: 1134129 Contract: 6023440 Term Period: January_l,2018 To December 31,2018 THIS CONTRACT is entered into by KING COUNTY(the"County"), and City of Kent Parks and Recreation (the"Agency"), whose address is: 220 Fourth Ave. S, Kent, WA 98032 WHEREAS,the Agency is either a public agency or a non-profit organization that provides youth or amateur sports opportunities or are acts as a fiscal sponsor for such project; WHEREAS,King County has selected the identified Agency to receive a Youth and Amateur Sports Fund("YASF")Grant award to assist in projects that provide increased athletic opportunities for the citizens of King County, Washington; WHEREAS, the Agency shall utilize the award to address an athletic need in King County; and WHEREAS, King County is authorized to administer the YASF grant project and enter into agreements for the use of King County funds by public agencies or not-for-profit organizations to provide a service to the public under King County Ordinance 18409; NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and do mutually agree as follows: The Agency shall provide services and comply with the requirements set forth hereinafter and in the following attached exhibits, which are incorporated herein by reference: ® Scope of Services Attached hereto as Exhibit I --. _ ® Budget Attached hereto as Exhibit II 2. TERM OF (:,ONTTRRACT This Agreement shall commence on Jamiary I,,2.018, and shall expire on the Dcccin er 31, 2018, unless extended or earlier terminated, pursuant to the terms and conditions of this Agreement. 3. PREMISES This grant project is located at: 14800 SE 272nd Street,Kent,WA.98042 4. PARTIES All communication,notices,coordination,and other tenets of this Agreement shall be managed by: On behalf of County: Butch Lovelace, YSFG Project Manager King County Parks and Recreation Division 201 South Jackson Street, Suite 700 Seattle, WA 98104-3855 Email. hauaul_t„lovclacc iiak n cnonly ov_ Phone: 206.477.4577 On lrp 1fol'Aggev c : Bryan Higgings Parks Capital Project Manager City of Kent Parks and Recreation 220 Fourth Avenue South Kent, WA 98032 Email: BHiggins@kentwa.gov Phone: 5. COMPENSATION AND METHODOF PAYMENT A. The County shall reimburse the Agency for satisfactory completion of the services and requirements specified in this Agreement after the Agency submits an invoice and all accompanying reports as specified in the attached exhibits. The County will initiate authorization for payment after approval of corrected invoices and reports. The County shall make payment to the Agency not more than thirty (30) days after a complete and accurate invoice is received. B. The Agency shall submit its final invoice and all outstanding reports within fifteen(15)days of the date this Agreement expires or is terminated. If the Agency's final invoice and reports are not submitted by the day specified in this subsection,the County will be relieved of all liability for payment to the Agency of the amounts set forth in said invoice or any subsequent invoice. 6. qL RA"I'INO BUDtiET When a budget is attached hereto as Exhibit II, the Agency shall apply the funds received from the County under this Agreement in accordance with said budget. If, at any time during the Term of this Agreement,the Agency expects that the cumulative amount of transficrs among the budget categories, i.e.Project Tasks, may exceed ten percent(10%) of the Agreement amount, then the Agency shall notify County to request approval. Supporting documents necessary to explain fully the nature and purpose of the change(s) and an amended budget must accompany each request for such approval. County approval of any such amendment shall not be unreasonably withheld. 7. CO PN'mUX C:A"1"1()N The Agency shall recognize County as a fiscal sponsor for the grant project in the following manner: A. Events:The Agency shall invite and recognize,"King County Parks"at all events promoting the project,and at the final project dedication. B. Community Relations: The Agency shall recognize "King County Parks"as a fiscal sponsor in all social media, websites, brochures, banners, posters, press releases, and other promotional material related to the Project. 8. PRIORITY Of PUBLIC hCC�L59 SCl_E Y lTNO These funds are provided for the purpose of developing and/or project sports activities for, but not exclusively serving, persons under 21 years of age, and low and moderate income communities within King County. Fees for the project shall be no greater than those generally charged by public operators or project providers in King County. 9. INTURNAL CONTROL. AN) A{,KMI N'I'{N(i SYS"1"l' 4 The Agency shall establish and maintain a system of accounting and internal controls which complies with applicable, generally accepted accounting principles, and governmental accounting and financial reporting standards in accordance with Revised Code of Washington (RCW)Chapter 40.14. 10. MAINTB LANCE OF RECORQS A. The Agency shall maintain accounts and records, including personnel, property, financial, and project records and other such records as may be deemed necessary by the County to ensure proper accounting for all Agreement funds and compliance with this Agreement. B. These records shall be maintained for a period of six(6)years after the expiration or earlier termination of this Agreement unless permission to destroy them is granted by the Office of the Archivist in accordance with RCW Chapter 40.14. C. The Agency shall inform the County in writing of the location, if different from the Agency address listed on page one of this Agreement, of the aforesaid books, records, documents, and other evidence and shall notify the County in writing of any changes in location within ten (10)working days of any such relocation. 11. RIGHT TO INSPECT King County reserves the right to review and approve the performance of Agency with regard to this Agreement,and, at its sole discretion,to inspect or audit the Agency's records regarding this Agreement and the Project upon reasonable notice during normal business hours. 12. COMPLIANCE WITH ALL LAWS AND REGULATIONS The Agency, in cooperation and agreement with the owners of the Premises, shall comply with all applicable laws, ordinances and regulations in using funds provided by the County, including, without limitation, those relating to providing a safe working environment to employees and, specifically, the requirements of the Washington Industrial Safety and Health Act (W1SHA); and, to the extent applicable, those related to "public works," payment of prevailing wages, and competitive bidding of contracts. The Agency specifically agrees to comply and pay all costs associated with achieving such compliance without notice from King County; and further agrees that King County, does not waive this Section by giving notice of demand for compliance in any instance. The Agency shall indemnify and defend the County should it be sued or made the subject of an administrative investigation or hearing for a violation of such laws related to this Agreement. 13. CORRECTIVE ACTION A. If the County determines that a breach of contract has occurred or does not approve of the Agency's performance, it will give the Agency written notification of unacceptable performance. The Agency will then take corrective action within a reasonable period of time, as may be defined by King County in its sole discretion in its written notification to the Agency. B. The County may withhold any payment owed the Agency until the County is satisfied that corrective action has been taken or completed. 14. TERMINATION A. The County may terminate this Agreement in whole or in part,with or without cause,at any time during the Term of this Agreement, by providing the Agency ten (10) days advance written notice of the termination. B. If the termination results from acts or omissions of the Agency, including but not limited to misappropriation, nonperformance of required services, or fiscal mismanagement, the Agency shall return to the County immediately any funds, misappropriated or unexpended, which have been paid to the Agency by the County. C. Any King County obligations under this Agreement beyond the current appropriation year are conditioned upon the County Council's appropriation of sufficient funds to support such obligations. If the Council does not approve such appropriation, then this Agreement will terminate automatically at the close of the current appropriation year. 15. FUTURE_SUPPORT ;-!L 11,111ES AND SERVICE The County makes no commitment to support the services contracted for herein and assumes no obligation for future support of the activity contracted for herein except as expressly set forth in this Agreement. The Agency understands, acknowledges, and agrees that the County shall not be liable to pay for or to provide any utilities or services in connection with the Project contemplated herein. 16. )jq lD FIA ;S " ND 1NDIiMNIN 1CA'l'➢C} The Agency agrees for itself, its successors, and assigns, to defend, indemnify, and hold harmless King County, its appointed and elected officials, and employees from and against liability for all claims, demands, suits, and judgments, including costs of defense thereof, for injury to persons, death, or property damage which is caused by, arises out of, or is incidental to any use of or occurrence on the Project that is the subject of this Agreement,or the Agency's exercise of rights and privileges granted by this Agreement,except to the extent of the County's sole negligence. The Agency's obligations under this Section shall include: A. The duty to promptly accept tender of defense and provide defense to the County at the Agency's own expense; B. Indemnification of claims made by the Agency's employees or agents;and C. Waiver of the Agency's immunity under the industrial insurance provisions of Title 51 RCW, but only to the extent necessary to indemnify King County, which waiver has been mutually negotiated by the parties. In the event it is necessary for the County to incur attorney's fees, legal expenses or other costs to enforce the provisions of this Section, all such fees, expenses and costs shall be recoverable from the Agency. In the event it is determined that RCW 4.24.115 applies to this Agreement, the Agency agrees to protect,defend, indemnify and save the County, its officers,officials, employees and agents from any and all claims, demands, suits, penalties, losses damages judgments, or costs of any kind whatsoever for bodily injury to persons or damage to property (hereinafter "claims"), arising out of or in any way resulting from the Agency's officers, employees, agents and/or subcontractors of all tiers, acts or omissions, performance of failure to perform the rights and privileges granted under this Agreement,to the maximum extent permitted by law or as defined by RCW 4.24.115, as now enacted or hereafter amended. A hold harmless provision to protect King County similar to this provision shall be included in all Agreements or subcontractor Agreements entered into by Agency in conjunction with this Agreement. The Agency's duties under this Section will survive the expiration or earlier termination of this Agreement. 17. INSURANCE A. Liability Insurance Itush4cments. Notwithstanding any other provision within this Agreement,the Agency and it subcontractors shall procure and maintain coverage and limits for no less than the following: 1. Commercial Oencral Liability. Insurance Service"occurrence"form CG 00 01 (current edition), to include Products-Completed Operations, insurance against claims for injuries to persons or damages to property that may arise from or in connection with activities under this Agreement. The insurance coverage shall be no less than One Million Dollars ($1,000,000) combined single limit per occurrence, and Two Million Dollars($2,000,000) in the aggregate. 2. Autprne>bfltb_lab�ijty. If activities require vehicle usage. Insurance Services form number CA 00 01 (current edition),covering BUSINESS AUTO COVERAGE,Symbol l "any auto".If the grant includes the use of automobiles,the Limit of Liability shall be no less than One Million Dollars($1,000,000)per occurrence. 3. Workers Compensation/Sipp (iap. If the recipient or its contractor(s) has/have employees.Statutory Workers Compensation coverage and Stop Gap Liability for a limit no less than One Million Dollars($1,000,000)per occurrence. 4. PtofeisAilnalLiabilityt..lfthe grant includes the use ofProfessional Services.Professional Liability coverage shall be no less than One Million Dollars ($1,000,000)per claim and in the aggregate. B. If the grant involves the construction of a capital project or involves the purchase of equipment greater than Five Thousand ($5,000) in value, the Agency shall provide "All Risk" Builders Risk or Property coverage for the full replacement value of the project/property built/purchased. King County shall be listed as an additional Loss payee as our interests may appear. C. King County and its officers,officials,employees and agents shall be covered as additional insured on Agency's and its contractor(s') commercial general liability insurance and, if applicable, commercial auto liability insurance, with respect to liability arising out of activities performed by the Agency and its contractors. Additional Insured status shall include Products-Completed Operations. D. To the extent of the Agency's or its contractor's negligence, their insurance respectively shall be primary insurance with respect to the County, its officers, employees and agents. Any insurance or self-insurance maintained by the County, and its officers, officials, employees or agents shall not be subjected to contribution in favor of the Agency or its contractors insurance, and shall not benefit either in any way. The Agency's and its contractors' insurance shall apply separately to each insured against whom a claim is made or a lawsuit is brought, subject to the limits of the insurer's liability. E. Coverage shall not be suspended, voided,canceled, reduced in coverage or in limits except by the reduction of the applicable aggregate limit by claims paid, until after thirty (30)days' prior written notice has been given to and change in coverage accepted by King County. F. The insurance provider must be licensed to do business in the State of Washington and maintain a Best's rating of no less than A-VIII. Within five (5) business days of County's request, Agency must provide a Certificate of Insurance and Additional Insured Endorsement(s) (CG 20 10 11/85 or its equivalent) to the County. The Agency shall be responsible for the maintenance of their contractors' insurance documentation. G. If the Agency is a municipal corporation or an agency of the State of Washington and is self-insured for any of the above insurance requirements, a certification of self-insurance shall be attached hereto and be incorporated by reference and shall constitute compliance with this Section. H. The Agency's duties under this Section shall survive the expiration or earlier termination of this Agreement. The Agency understands, acknowledges and agrees that for the relevant period of public use set forth in Section 8, the Agency shall maintain insurance and name the County as an additional insured, all of which shall be consistent with the requirements of this Section. 18, ANTi-f11SCRtNt1NAT'It3N King County Code chapters 12.16, 12.17 through 12.18 apply to this Agreement and are incorporated by this reference as if fully set forth herein. In all hiring or employment made possible or resulting from this Agreement,there shall be no discrimination against any employee or applicant for employment because of seat, age, race, color, creed, religion, national origin, sexual orientation, gender identity or expression, marital status or the presence of any sensory, mental,or physical disability unless based upon a bonaiide occupational qualification, or age except by minimum age and retirement provisions, and this requirement shall apply to but not be limited to the following: employment, advertising, lay-off, or termination, rates of pay or other harms of compensation, and selection for training, including apprenticeship. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race, color, creed, national origin,religion,sexual orientation,gender identity or expression,age(except minimum age and retirement provisions),marital status,or the presence of any sensory,mental,or physical handicap. Any violation of this provision shall he considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension in whole or in part of this Agreement by King County and may result in ineligibility for further King County agreements. [Community Partner Name] shall also comply with all applicable anti- discrimination laws or requirements of any and all jurisdictions having authority. 19. C NF1.pC'I't7FiNi&;I2ES"I" KCC Chapter 3.04 (Employee Code of Ethics) is incorporated by reference as if fully set forth hence,and the Agency agrees to abide by all conditions of said chapter. Failure by the Agency to comply with any requirement of said KCC Chapter shall be a material breach of contract. 20. Pf)L1'I"CfAI, AGTEVIT'Y F'ftC}HIE3t'I;ET) None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any partisan political activity or to further the election or defeat of any candidate for public office. 21, PI(O&( 1" MAIM]1I ANCf?; PMFNT )URCHASI:. MAfN11,N,tr117LG. AND OWNERSHIP A. As between the County and the Agency, the Agency shall be responsible to operate and maintain the completed project at its own sole expense and risk. The Agency shalt maintain the completed project in good working condition consistent with applicable standards and guidelines. The Agency understands, acknowledges, and agrees that the County is not responsible to operate or to maintain the project in any way. B. The Agency shall be responsible for all property purchased pursuant to this Agreement, including the proper care and maintenance of any equipment, C. The Agency shall establish and maintain inventory records and transaction documents (purchase requisitions, packing slips, invoices, receipts) of equipment and materials purchased with Agreement funds. The Agency's duties under this Section shall survive the expiration of this Agreement. 22. NOTICES Whenever this Agreement provides for notice to be provided by one party to another,such notice shall be in writing, and directed to the person specified in Section 4 of this Agreement. Any such notice shall be deemed to have been given on the date of delivery, if mailed, on the third (3rd) business day following the date of mailing; or, if sent by fax, on the first (1 st) business day following the day of delivery thereof by fax.Notice sent solely by e-mail shall be deemed to have been given on the date of transmission.Either party may change its address,fax number, email address, or the name of the person indicated as the recipient by notice to the other in the manner aforesaid. 23. ASSIGNMENT The Agency shall not assign any portion of rights and obligations under this Agreement or transfer or assign any claim arising pursuant to this Agreement without the written consent of the County. The Agency must seek such consent in writing not less than fifteen(15)days prior to the date of any proposed assignment. 24, CONTRACT AMENDMENTS This Agreement together with the attached exhibits expressly incorporated herein by reference and attached hereto shall constitute the whole Agreement between the Parties. Either party may request changes to this Agreement. No modifications or amendment of this Agreement shall be valid or effective unless evidenced by an Agreement in writing signed by the Parties. 25. WAIVER OF DEFAULT Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to he a modification ofthe terms ofthe Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. 26. TAXES The Agency agrees to pay on a current basis all taxes or assessments levied on its activities and property, including, without limitation, any leasehold excise tax due under RCW Chapter 82.29A; PROVIDED, however, that nothing contained herein will modify the right of the Agency to contest any such tax, and the Agency will not be deemed to be in default as long as it will, in good faith, be contesting the validity or amount of any such taxes. 27. WASMNC;[Q1N t AW P`C➢9V'1"ROLI,CNGLA E xf ACTI_11t95 [3'R{1IIC1:H'9' This Agreement is made in and will be in accordance with the laws of the State of Washington, which will be controlling in any dispute that arises hereunder. Actions pertaining to this Agreement will be brought in King County Superior Court, King County, Washington. 28. PARAGRAPH HEADINGS The paragraph headings contained herein are only for convenience and reference and are not intended to be a part of this Agreement or in any manner to define, limit, or describe the scope or intent of this Agreement or the particular paragraphs to which they refer. 29. PUBLIC DOCUMENT This Agreement will be considered a public document and will be available for inspection and copying by the public. 30. LEGAL RELATIONS, Nothing contained herein will make,or be deemed to make,the County and the Agency a partner of one another, and this Agreement will not be construed as creating a partnership or joint venture. Nothing in this Agreement will create, or be deemed to create, any right, duty or obligation in any person or entity not a party to it. 31. SINGULAR AND PLURAL Wherever the context will so require, the singular will include the plural and plural will include the singular. 32. PERMITS AND LICENSES The Agency shall design, develop and construct the Project in accordance will all applicable laws and regulatory requirements including environmental considerations, permitting determinations, and other legal requirements. All activities and improvements shall be performed by Agency at its sole expense and liability. The Agency shall, at its sole cost and expense, apply for, obtain and comply with all necessary permits, licenses and approvals required for the Project, 33. INTERPRETATION OF COUNTY RULES AND REGULATIONS If there is any question regarding the interpretation of any County rule or regulation, the County decision will govern and will be binding upon the Agency. 34. POLICE POWERS OF THE COUNTY Nothing contained in this Agreement will diminish, or be deemed to diminish,the governmental or police powers of the County. 35. ENTIRE AGREEMENT This Agreement, including its attachments, constitutes the entire Agreement between the County and the Agency. It supersedes all other agreements and understandings between them, whether written, oral or otherwise. KING COUN"FY Cit ofXe t Parks and Recreation a FOR King County Executive ,nature - -- tJJUCie- Z1rAIr nd0 /4l .Pf ?° of Plnr✓ws�/2ec_, Date NAME (Pleasetype or print), Title q- Co tM m uHi Dat __. 29. PUBLIC DOCUMENT This Agreement will be considered a public document and will be available for inspection and copying by the public. 30. LEGAL RELATIONS Nothing contained herein will make,or be deemed to make,the County and the Agency a partner of one another, and this Agreement will not be construed as creating a partnership or joint venture. Nothing in this Agreement will create, or be deemed to create, any right, duty or obligation in any person or entity not a party to it. 31. SINGULAR AND PLURAL Wherever the context will so require,the singular will include the plural and plural will include the singular. 32. PERMITS AND LICENSES 'The Agency shall design, develop and construct the Project in accordance will all applicable laws and regulatory requirements including environmental considerations, permitting determinations, and other legal requirements. All activities and improvements shall be performed by Agency at its sole expense and liability. The Agency shall, at its sole cost and expense, apply for, obtain and comply with all necessary permits, licenses and approvals required for the Project, 33. I�tTI, RETATION OF COUNTY RUI ES AND RP" ,( LA"f1 Nq If there is any question regarding the interpretation of any County rule or regulation,the County decision will govern and will be binding upon the Agency. 34. POLICE POWERS OF THE COUNTY Nothing contained in this Agreement will diminish,or be deemed to diminish,the governmental or police powers of the County. 35. ENTIRE AGREEMENT This Agreement, including its attachments, constitutes the entire Agreement between the County and the Agency. It supersedes all other agreements and understandings between them, whether written,oral or otherwise. KING COUNT Ckk t Parks and Recreation FOR rt® King County Executi e nature Date NAME(Please type or print),Title } Co im 4,vo; <y Silas, Dn City of Kent—Lake Meridian Dock - Exhlbil I lM King County Your}iglitt igard Youth and Amateur Sports Grant Scope of Services 'This project replaced the existing floating concrete dock at Lake Meridian Park. The original dock was installed in the early 1980's and had reached the end of its useful life. All sections of the existing dock were removed and disposed of New concrete floats were fabricated and installed in the same footprint as the existing dock. New piers were installed where necessary. Railing was installed around the swimming and fishing sections of the dock. Construction occurred during May and June of 2017 with a grand opening on July 4, 2017. \L \ . \ ( _ : \7 = & A �: : }?d . Q \ \ ,CO i . % 9Ly \, 0 \ \ f Ilia,' \ \ : \ { \ / � « IL ƒ ? i �A j \ \ � 0 j MNIM max) wmv� ,m I 7 Oil Of IY 17-1 t .......... too n. 'ED AD wM Request for Taxpayer Identification number and Give form to King County. KING COUNTY Certification Do not send to IRS. SUBSTITUTE W-9 Name(as shown on Invoice) City of Kent Business Type ❑Association ❑ C-Corporation ❑ S-Corporation ❑ Disregarded Entity ❑Division 0 Government ❑ Individual ❑ Limited Liability Company', Enlartax classification(C-C-Corporation,8-8-Corporation,P=PahnershipM►- ❑ Non Profit [] Partnership ❑Sole Proprietor ❑Trust/Estate Business Registration Information Enter where you are registered to do business and the corresponding State Registration Number State, Washington Registration Number: 173-000-002 Purchasing Location Information Physical Address 220 Fourth Avenue South City State,and Zip Kent WA 98032 Remittance Information Remit Address (if different than above) Same City, State,and Zip Tax Reporting Name and Tax Identification Number or Social Security Number Enter your Tax reporting Name and address. The Tax Identification number provided must match the name given on the"Tax Reporting Name" line. For individuals,this is your social security number Tax Reporting Name City of Kent Tax Reporting Address 220 Fourth Ave S Tax Reporting City, State, and Zip Kent WA 98032 fax Idantlficadlon Number. Emolo er Identification Number or Social Security Number; 9 1 1 6 1 0 1 0 1 1 1 2 1 5 1 4 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct tax reporting name and identification number 2. 1 am a U.S. citizen, U.S. person or U.S. Business Entity, 3. 1 am not subject to backup withholding due to failure to report interest and dividend income. 4. 1 am exempt from FATCA reporting. Certification Instructions. If you are not a U.S. citizen, U.S. person or U.S. Business Entity, you must cross out item 2 abo o will n toy provide a completed King County W9 form as well as a copy of your W-8. Sign Here Print Name of Signer Q r?D$ 09, D Date Signed Version: 2 King County Substitute W9 Dated 2/2 312 0 1 5