HomeMy WebLinkAboutIT07-308 - Extension - WebQA, Inc. - FOIA & GovQA Mobile App - 10/01/2018 �N-r Records Management Document
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to the City Clerk's Office. All portions are to be completed.
If you have questions, please contact the City Clerk's Office at 253-856-5725.
❑ Blue/Motion Sheet Attached
❑ Pink Sheet Attached
Vendor Name: WebQA, Inc.
Vendor Number (]DE): 158521
Contract Number (City Clerk): I70-1- 3ol�. OU�1
Category: Contract Agreement
Sub-Category (if applicable): Choose an item.
Project Name: FOIA subscription, GovQA Admin Mobile App, Reporting & Redaction
Module Software Maintenance Renewal
Contract Execution Date: 10/01/18 Termination Date: 09/30/19
Contract Manager: Somen Palit Department: IT
Contract Amount: $25,278
Approval Authority: ❑ Director ® Mayor ❑ City Council
Other Details: Ties with IT07-308-007
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WebQA Inc. Invoice
d/b/a GovQA
400 S. Frontage Rd Suite 110 Date invoice#
9/1/2018 43-180901
Woodridge, IL 60517 DATE
FID#36-4389558
Bill To
uo�IA
City of Kent, WA
Attn: Lynnette Smith
Information Technology Department �
220 4th Avenue S
Kent, WA 98032
a
P.O. No. Terms Due Date
Due on receipt 9/1/2018
Description Months Cost Amount
GovQA CRM Subscription-Billing perm 10/1/18 through 9/30/19 12 1.155.00 13,860.00
'GovQA FOIA Services-Billing Perm 10/1/18 through 9/30/19 12 495.00 5,940.00
GovQA Admin Mobile App-Billing Term 10/l/18 through 9/30/19 12 30.00 360.00
GovQA State of WA Public Records Reporting Module-Billing Term 10/l/18 12 130.00 1,560.00
through 9/30/19- Refer to Schedule D Signed on 11/9/17 by Mike Carrington.
IT Director
GovQA Redaction Licenses-4 Licenses(c)$315/Year Each=$1,260/Annual 12 105.00 1,260,00
Cost-Billing Term 10/1/18 through 9/30/19-Refer to Schedule D Signed on
11/9/17 by Mike Carrington, IT Director
Use Tax:$22,980 X 10% $2,298.00 2,298.00 2,298.00
u PI D a 10
D Ip�3'.
t)Arr-: �1 DAil"ti
for questions please contact Accounts Receivable at 630-985-1300#3 or
Accountsreceivables@govga.com Total $25,278.00
REQUEST FOR MAYOR'S SIGNATURE
NT Purchase Order Only - Print on Yellow Paper
Please Fill in All Applicable Boxes
ALL REQUESTS ARE ROUTED DIRECTLY TO THE MAYOR AND RETURNED TO THE ORIGINATING DEPARMENT
CYO NOT ROUTE TO CLERIK"$QEEICE` f(y(y
Approved by Dire
Originator: Somen Palit Phone (Originator): x4608
Date Sent: 08/21/18 Date Required: 08/24/18
Return Siqned Document to: Lynnette Smith Contract Termination Date: 09/30/18
VENDOR NAME: Date Finance Notified:
(only required on contracts 08/20/18
WebQA, Inc. 10 000 and over or on any Grant)
DATE OF COUNCIL APPROVAL: Date Risk Manager Notified: N/A
Specifically Authorized in Budqet? 6)YES () NO Account Number: 52001770.64830.1800
Brief Explanation of Document:
Please sign PO 146924 for CRM subscription, FOIA services, GovQA Admin Mobile App,
GovQA State of WA Public Records Reporting Module and GovQA Redaction Licenses -
annual subscription renewal
*Total: $25,278
*Term: 10/01/18-09/30/19
Budgeted in IT'S 2018 Maintenance budget
Shaded Areas to Be Completed By Administration Staff
Received:
f 1 Mwm.
Recommendations and Comments: AH 21 ?Q1Y
Disposition: �. City Of Kem
Office of the k4ayor
Date Returned: