HomeMy WebLinkAboutIT06-315 - Extension - Tri-Tec Communications, Inc. - Tiburon Police System Maintenance Renewal - 09/09/2018 N, Records Management Document
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to the City Clerk's Office. All portions are to be completed.
If you have questions, please contact the City Clerk's Office at 253-856-5725.
❑ Blue/Motion Sheet Attached
❑ Pink Sheet Attached
Vendor Name: Tri-Tec Communications, Inc.
Vendor Number (IDE): 42845
Contract Number (City Clerk) ffa(D - .I ci O I w
Category.-License Agreement
Sub-Category (if applicable) Choose an item.
Project Name Tiburon Police System Annual Maintenance Renewal
Contract Execution Date: 09/09/18 Termination Date: 09/08/19
Contract Manager: Somen Palit Department: IT
Contract Amount: $127,974
Approval Authority: ❑ Director ® Mayor ❑ City Council
Other Details: Ties with 15 017
#IT
,raw REQUEST FOR MAYOR'S SIGNATURE
KENT Purchase Order Only - Print on Yellow Paper
Please Fill in All Applicable Boxes
ALL REQUESTS ARE ROUTED DIRECTLY TO THE MAYOR AND RETURNED TO THE ORIGINATING DEP NT
DO NOT ROUTE TO CLERK'S OFFICE l/♦IV1
Approved by 8! a
Originator: Somen Palit Phone (Originator): 253-856-4608
Date Sent: 07/26/2018 Date Required: 08/03/2018
Return Siqned Document*to: Lynnette Smith Contract Termination Date:09/08/2018 _
VENDOR NAME: Date Finance Notified: 07/26/2018
Tiburon, Inc. (Only required on contracts
$10,000 and over or on anv Grant)
DATE OF COUNCIL APPROVAL: Date Risk Manaqer Notified: N/A
Specifically Authorized in Budget? OYES o NO Account Number: 52001770.64830.1800
Brief Explanation of Document:
Annual renewal maintenance for Tri-Tec (Tiburon, Inc.) - Police System
09/08/18-09/09/19
Amount = $127,974
Approved in the 2017-2018 maintenance contract budget
Shaded Areas to Be Completed By Administration Staff
Received:
Recommendations and Comments:
Disposition:
r 7---
Date Returned:
. a wma mxmcm rmermvnp wyumme m nvmu.mynmimu mwspd yi.¢mr """
Customer No. WA068
Invoice No. PA0002049
Date, 7/3/2018
,)) TRITECH
Sales Order No: M124518
Terms. NET30
Tiburon, Inc., a TriTech Software Systems Company
Remit To:
o: Kent, City of p 5 �NNI K) 1 pr Tiburon, Inc.
Information Technology Department / f IW Suite 100 St.
220 4th Ave South Suite 1 DATE �, San Diego, CA 9
KENT, WA 98032-5595 (858) 799-7000 Ext.Ext. 0000
M124518-9/9/18 to 9/8/19
4124518KENTWA
:ontract No. M124518 Purchase No.
Software Support&Maintenance: $116,340.00
''Sales Tax 10%: $11,634,00
UATE�S/
PLEASE NOTE NEW "REMIT TO" ADDRESS ABOVE
/� /'
TAX: $11,634.00
Than
k ank 'L n/ou TOTAL DUE THIS INVOICE-, $127,974.00
0 \ Cl) CD \
cc
EE -
m = ; 2 0
_ � * G \ -
) \ , { ] $ 0
! ) § y \ / ;
2 & re = & I
\ \/ ® ® ° Z w ;
- & 7 ® ) k S
k ■ ee `
®« C--a
� 'o . .
e
% (D
k k k ) ) \ j / )
\ ( a)
0 ] \
& } tz
co
) } ) 2 j
a > / � 23a Ln( \ }5E
\ \ \/ ) } � k {
v , 44R ;
b \
o = § ` z § I =
E ° m4j } 6 / (
(A { § fo
-
$ Cl \
A \
� � � \ \
c = /
(Q � -
� 10
; � \ 0 k /\
®*) \ { / ° c g { 2
/j \ \ m &
( � / < 'a m
R� 2 , ¢ ;
» | � & [ i % » , [ {
a 2
EXHIBIT 1
To
Master Support Agreement
COVERED APPLICATIONS
This Exhibit is attached to, incorporated into and forms part of the Master Support Agreement, dated September
9, 2005 between the City and Tiburon (herein referred to as the ''Agreement"). Capitalized terms used herein shall
have the definitions set forth in the Agreement, unless otherwise defined herein. In the event of conflict between the
terms and conditions set forth herein and those set forth in the Agreement, the terms and conditions set forth in the
Agreement shall prevail.
Tiburon will provide the Basic Support described in Section 2.1, "Basic Support", of the Agreement for the
software applications and custom interfaces identified in the table below. The annual fee for such support shall
be as set forth in the table below. Such support will commence upon the expiration of any applicable Warranty
Period as set forth in the table below. Additionally, Client agrees to test all Tiburon provided corrections, whether
reported by Client as Technical Service Requests (TSRs) or not, and either approve the correction or report
issues being experienced with the correction within twenty (20) calendar days of receipt of such corrections.
Upon Client's approval or failure to communicate issues with any particular correction within the specified time
frame, the TSR will be closed if a TSR was opened, or Tiburon may suspend support services if the correction
was a Tiburon initiated matter.
CLIENT# M1245-18
Covered Application Maintenance Period Annual Fee
Start Date Stop Date
LawRECORDS 24X7 Coverage 919/18 918/19 $20,114
WebQuery 24X7 Coveraqe 919118 9/8119 incl
Alpha System 24X7 Coverage 9/9118 9/8119 Incl_
Location System 24X7 Coveraqe 9/9/18 9/8/19 incl
--
Incident System 24X7 Coveraqe 9/9118 918/19 incl
Vehicle Svstem 24X7 Coveraqe 9/9/18 9/8/19 incl
Property and Evidence 24X7 Coveraqe 9/9/18 9/8/19 incl
Arrest and Booking 24X7 Coverage 9/9/18 9/8/19 incl
Restraining Orders 24X7 Coveraqe 9/9/18 9/8/19 incl
Special Flaqs 24X7 Coverage 9/9/18 9/8/19 incl
LawRECORDS Case Manaqement 24X7 Coveraqe — _ 919/18 -9/8/19 -. - $1,077
LawRECORDS Crime Analysis 24X7 Coveraqe 9/9/18 9/8/19 $2,155
LawRECORDS Incident Report Writing 24X7 Coverage 9/9/18 9/8/19 $1,257
LawRECORDS Traffic Management 24X7 Coverage 9/9/18 9/8/19 $898
LawRECORDS NIBRS 24X7 Coverage 919/18 918/19 $1,975
JaiIRECORDS 24X7 Coveraqe 919/18 918119 $13.986
WebQuery 24X7 Coveraqe 919/18 918119 incl
Aloha Svstem 24X7 Coveraqe 9/9M8 918/19 incl
Facility Manaqement 24X7 Coveraqe 9/9/18 9/8119 incl
Booking 24X7 Coveraqe 9/9/18 9/8/19 incl
.........................
Release Processing 24X7 Coveraqe 9/9/18 9/8/19 incl
JaiIRECORDS Classification 24X7 Coveraqe 9/9/18 _ 9/8/19 $1,617
- ----------------------------- ----------------
JaiIRECORDS IncidentlDisciolinary Reporting 24X7 Coveraqe 9/9/18 9/8/19 $1,617
JailRECORDS Inmate Programs 24X7 Coverage 9/9/18 9/8/19 $2,693
Inmate Property Manaqement 24X7 Coveraqe 9/9/18 9/8/19 $1,257
FAS (ARS) 24X7 Coveraqe 9/9/18 9/8119 incl
LawRECORDS, JailRECORDS, ARS Workstations (site license)_ 9/9118 9/8/19 $30,530
TIPS Video Capture (2 licenses) 24X7 Coveraqe 9/9/18 9/8/19 $4,489
Master Support Agreement Page 1 of 2 Exhibit 1 —Covered Applications
Kent WA
2018-2019
Covered Application Maintenance Period Annual Fee
Start Date Stop Date
TIPS View Station (9 licenses) 24X7 Coveraqe 9/9/18 9/8/19 $2,694
Identix/DBI Interface 24X7 Coveraqe 9/9/18 9/8/19 $3,772
Optika Acorde Interface 24X7 Coverage 9/9/18 9/8119 $5,984
PRC MIS-derived Table Interface 24X7 Coveraqe 9/9/18 918/19 _ _ $3,371
Get Case Interface 24X7 Coverage 919/18 9/8119 incl
Jail Initialize Interface 24X7 Coveraqe 919/18 918/19 incl
GCT 24X7 Coveraqe 9/9/18 9/8119 incl
Microfocus License 9/9/18 9/8/19 $3'119
Barcode 24X7 Coverage PMaintenanceu'Fees'
/9/18 /811 $7,992
CopLogic Interface /9/18 9/8/19 $465
Citation and Collision Data Upload /9/18 9/8119 $5,278
Toal Annal $116,340
The Production instance located at the IT Data Center, 220 411 Ave. S., Kent, Washington 98032:
'TIBNAPP1V" VMWARE, Inc.
'TIBNWBP1V" VMWARE, Inc.
TIPSAPP1V" VMWARE, Inc.
Hardware:
"TIBNDBP174H" HP DL360G7, S/N USE109NCXJ
The Train instance located at the IT Data Center 220 41h Ave. S., Kent, Washington 98032:
'TIBNAPT1V" VMWARE, Inc.
'TIBNWBT1V" VMWARE, Inc.
There is a single license for TIPS which is installed on "TIPSAPP1 V"
Master Support Agreement Page 2 of 2 Exhibit 1 —Covered Applications
Kent WA
2018-2019