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Home My WebLink AboutIT06-255 - Extension - #8 - ESRI - Environmental Systems Research Institute, Inc. - Master License Renewal for GIS Software - 07/01/2018 NTRecords Management Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-SS6-5725. ❑ Blue/Motion Sheet Attached Pink Sheet Attached Vendor Name: Environmental Systems Research, Inc. (ESRI) Vendor Number (JDE): 33720 Contract Number (City Clerk): Category: License Agreement_ w_m __. Sub-Category (if applicable): Choose manitem. Project Name: ArcInfo/ArcView/ArcPad/ArcIMS Software Maintenance Renewal Contract Execution Date: 07/01/18 Termination Date: 06/30/19 Contract Manager: Somen Palit Department: IT Contract Amount: $56,265 Approval Authority: ❑ Director ® Mayor ❑ City Council Other Details: Usino_Prior IT06-255-006 /�0, REQUEST FOR MAYOR'S SIGNATURE `�✓ KENT Purchase Order Only - Print on Yellow Paper w... „..— Please Fill in All Applicable Boxes ALL REQUESTS ARE ROUTED DIRECTLY TO THE MAYOR AND RETURNED TO THE ORIGINATING DEPARMENT DO NOT ROUTE TO CLERK'S OFFICE Approved 6y I711 Originator: Somen Palit Phone (Originator): x4608 Date Sent: 6S/W¢ 018 Date Required: 05/11/18 Return Siqned Document to: Lynnette Smith Contract Termination Date: 06/30/18 VENDOR NAME: Date Finance Notified: Environmental Systems Research, Inc. (ESRI) (only required on contracts 04/27/18 $10,000 and over or on anv Grant) DATE OF COUNCIL APPROVAL: 12/15/16 Date Risk Manaqer Notified: N/A Specifically Authorized in Budget? AYES o NO Account Number: 52001770.64830.1800 Brief Explanation of Document: Annual maintenance renewal for ArcInfo/ArcView/ArcGIS Terms: 07/01/18-06/30/19 Total = $56,265 PO 145113 Approved in 2018 Operating budget: 52001770.64830.1800 Shaded Areas to Be Completed By Administration Staff Received: �r a: » `cur (*'�" � ,noammm i anmmd E r i�ra Ifs mmM �' vnm^m4 R .. Recommendations and Comments: MAY 0 4 2018 Disposition: .54,//F jz ,aA1et i� aR UtIr 3li Kern Date Returned: VWT... .'.'R rcixm M' flab u.iWOO ip u" rvmr.mux invoice 93458488 Document date 05/07/2018 Order 3377475 Delivery ��® customer 11620- Customer PC 5113 0P P.O. Date 0 8 Leo New mrr s�=eec End User 118207 City of Kent Redlands,fA-9�393 Project Ph.,f99Y1793-2653 Invoice pi�.Page : 4 ;abeh IPRO 'OVE FEN'95-2775732 DUNS/CEC:06-313-4175 CAGE OAMS3 Plertw detach lower portion and return with remittance Remit Payment to: " ea � � ByCheck: Environmental Systems Research InstituteInc By Check: Bectronic Instructions: P.O, Box 741076 Bank:Bank of America AcctA: 1496150335 Los Angeles Wire ABA:026009593 CA 90074-1076 ACH ABA: 12100035E City of Kent Accounts Payable 220 41h Ave 5 Kent WA 98032-5038 Invoice: 93458488 Document Date:05l07t2018 Order 3377475 Payer 239464 Total: USD 56,265.00 invoice 93458488 Document date 05/07/2018 order 1177471 Delivery C� sn° Customer "3 . +� `�"' Customer PO 45113 DP P.O. Date 04/26/2018 Sao Me. York street End User 118207 City of Kent Redlamis,CA-s2373 Project Phone:(9091"93-Zes3 Invoice - - t Page : 1 J8111 to• ship to: ,,,... Catherine Crook City of Kent City of Ken[ Accounts Payable Information Technology Dept 220 4th Ave S Receiving Div Kent WA 98032-5838 400 W Cows St Ste 122 Kent WA 98032.6019 For questions regarding this document, please contact Customer Service at 888-377-4575. Terms of payment: Net Due 30 days, no discount The line items Inouded in this transaction are governed exclusively by the terms of the above-referenced contract,if any,or, where applicable, Fsn's standard terms and conditlons at www.esri.comllegal/software-license. Item Qty Material Number Price 10 1 52384 3,000.00 ArcGIS Desktop Advanced Concurrent Use Primary Maintenance Start Date: 0 710 1 12 01 8 End Date: 06/30/2019 1010 6 52385 7,200.00 ArcGIS Desktop Advanced Concurrent Use Secondary Maintenance Start Date: 07101/2018 End Date: 0 613 0/2 0 1 9 2010 1 86497 1,500.00 ArcGIS Desktop Standard Concurrent Use Primary Maintenance Start Date: 0 710 1/2 01 8 End Date: 06/30/2019 3010 2 86500 2,400,00 ArcGIS Desktop Standard Concurrent Use Secondary Maintenance Start Date: 0 710 1/2 01 8 End Date: 06/30/2019 4010 2 87194 1,400.00 ArcGIS Desktop Basic Concurrent Use Primary Maintenance Start Date: 07/01/2018 Find Date: 0613012019 5010 18 87195 9,000.00 ArcGIS Desktop Basic Concurrent Use Secondary Maintenance Start Date: 07/01/2018 4 Invoice 93458488 Document date 06/07/2018 Order 3377475 Delivery es n' Customer 118207 ' customer PO 145113 0P P.O. Date 0412 6/2 0 1 8 380 New York Scre r End User 118207 City of Kent Rut1.„ds,CA-9237s Project Ph,f909,>Y}-2853 Invoice Page : 2 Item Qty Material Number Price End Date: 06/30/2019 6010 1 87232 500.00 ArcGIS Spatial Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 7010 1 87198 500.00 ArcGIS 3D Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 0710112018 End Date: 06/30/2019 8010 1 98696 500.00 ArcGIS Publisher for Desktop Concurrent Use Primary Maintenance Start Date: 0 7/0 112 0 1 8 End Date: 06/30/2019 9010 5 87192 2,000.00 ArcGIS Desktop Basic Single Use Primary Maintenance Start Dale 07/01/2018 End Date: 0613 012 01 9 10010 13 87193 3,900,00 ArcGIS Desktop Basic Single Use Secondary Maintenance Start Date: 0710112018 End Date: D6/30/2019 11010 1 97444 100.00 ArcGIS Engine Single Use without Extension Maintenance Start Date: 07/01/2018 - End Date: 06/30/2019 12010 1 100571 500.00 ArcGIS Network Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 13010 1 100572 200,00 ArcGIS Network Analyst for Desktop Concurrent Use Secondary Maintenance Invoice 93458488 Document date 05/07/2018 Urder 3377475 Delivery esra Customer : 118207 customer PO 145113 OP P.O. Date 0 412 6/2 0 1 8 380 mew York street End User 118207 City of Kent nediaade,ca-92313 Project , 2hone: (999)793-2953 Invoice Page 3 Item Qty Material Number Price Start Date: 07101/2018 End Date: 0613012D19 15010 1 157023 1 ,800.00 ArcGIS Developer Professional Annual Subscription Start Date: 07/01/2018 End Date. 06/30/2019 16010 1 161322 1,250.00 ArcGIS Enterprise Workgroup Standard Up to Two Cores Maintenance Start Date: 07/01/2018 End Date. 06l30/2019 17010 2 161328 10,000.00 ArcGIS Enterprise Standard Up to Four Cores Maintenance Start Date: 07/01/2018 End Dale, 06130/2019 18010 1 161337 5,000,00 ArcGIS GeoEvent Server Up to Four Cores Maintenance Start Date: 07/01/2018 End Date. 06/3 012 0 1 9 18020 1 87192 400.00 ArcGIS Desktop Basic Single Use Primary Maintenance For customer268287 Start Date: 07/01/2018 End Date 0613012019 End User 268287 City of Kent Item Subtotal 61.150.00 Sales Tax 5,115 0 Total: U tti 56il55.00 N O O O O O O V N LO CO � � N r Lo O LO LO F- C O m o L � � y � L coE E cu K CO -O tow o :a H O C) O O n p x u 3 W O C,.) N N E co co W to fn F ~ .O. a1 N N C O W N U) T ` Q E U t•00 m c) o } U L L L O a) C a7 T a Gf d -0 2z m .. •O -D - C CD N (�0 O O O > wco (if a ' CY m L mo ilik C O �WV O C �rrr 10 � 6 V OL O o V! Y T o a O N @ O r N "" L M o o •' L O y O 111 C L E Y N (n CD a o T@ C coM a q O (6 0. m ai > �^ m u° o m QNYdcz 0 SZ a a o 4— ;Aft a @ ai E ' ❑ -O -S U N N '+ 'y E N a a o u 0 � y ao ID a 0 o O� 0 Y o * � L � a Cin N E w .� t w m - L co a 1C E O N 3 C) rtir 3 .@ O w F 0 m fir E a U C (7 lA U O Y O N Q N O a w coO o >_ O O :Eto = O 00 Ag C {L c6 • ® IncEsri 38 Qesn 380 New York Street Redlands CA 92373 Subject: Renewal Quotation Date: 03/27/2018 To: Catherine Crook Organization: City of Kent Public Works Fax#: 253-856-4735 Phone#: 253-856-5578 From: James Doran Fax#: 909-307-3083 Phone#: 888-377-4575 Et. 4692 Email: JDoran@esri.com Number of pages transmitted Quotation #25838142 (including this cover sheet): 5 Document Date: 03/27/2018 Please find the attached quotation for your forthcoming term. Keeping your term current may entitle you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services. If your quote is regarding software maintenance renewal, visit the following website for details regarding the maintenance program benefits at your licensing level http://www. esri.com/apps/products/maintenance/qualifying.cfm All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. Please note: Certain programs and license types may have varying benefits. Complimentary User Conference registrations, software support, and software and data updates are not included in all programs. Customers who have multiple copies of certain Esri licenses may have the option of supporting some of their licenses with secondary maintenance. For information about the terms of use for Esri products as well as purchase order terms and conditions, please visit http://www. esri.com/legal/licensing/software-license.htmI If you have any questions or need additional information, please contact Customer Service at 888-377-4575 option 5. ® New York Street RedlGesn ands, CA 92373Qli3Laf ivi Phone: 888-377-45754692 Fax* 909-307-3083 Date: 0 3/2 71201 8 Quotation Number: 25838142 Send Purchase Orders To: Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: James Doran City of Kent Please include the following remittance address Public Works on your Purchase Order: Land Survey/GIS Environmental Systems Research Institute, Inc. 220 4tb. Ave S P.O. Box 741076 Kent WA 98032-5838 Los Angeles, CA 9 00 74-1 0 76 Attn: Catherine Crook Customer Number: 118207 For questions regarding this document, please contact Customer Service at 888-377.4575. ..__...._.. -....m.... ............._ . .._........ ._ Item City Material# Unit Price Extended Price 10 1 52384 3,000.00 3,000.00 ArcGIS Desktop Advanced Concurrent Use Primary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 1010 6 52385 1,200.00 7,200.00 ArcGIS Desktop Advanced Concurrent Use Secondary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 2010 1 86497 1,500.00 1,500.00 ArcGIS Desktop Standard Concurrent Use Primary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 3010 2 86500 1,200.00 2,400.00 ArcGIS Desktop Standard Concurrent Use Secondary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 4010 2 87194 700.00 1,400.00 Quotation is valid for 90 days from document date. Any estimated sales andlor use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes Esri reserves the right to adjust and collect sales andlcr use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly,then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your slate's taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. Issued By: James Doran Ext: 4692 [DORANJ] To expedite your order, please reference your customer number and this quotation number on your purchase order, 0 380 New York Street� ®Redlands,CA 92373 Quotation Phone: 888-377-45754692 Page 2 Fax#. 909-307.3083 Date: 03/27/2018 Quotation Number: 25838142 _ Item Qty Material# Unit Price Extended Price ....................... _ ArcGIS Desktop Basic Concurrent Use Primary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 5010 18 87195 500.00 9,000.00 ArcGIS Desktop Basic Concurrent Use Secondary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 6010 1 87232 500.00 500.00 ArcGIS Spatial Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 7010 1 87198 500.00 500.00 ArcGIS 3D Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 8010 1 98696 500.00 500.00 ArcGIS Publisher for Desktop Concurrent Use Primary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 9010 5 87192 400.00 2,000.00 ArcGIS Desktop Basic Single Use Primary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 10010 13 87193 300.00 3,900.00 ArcGIS Desktop Basic Single Use Secondary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 11010 1 97444 100.00 100.00 ArcGIS Engine Single Use without Extension Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 12010 1 100571 500.00 500.00 ArcGIS Network Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 0710112018 End Date: 06/30/2019 13010 1 100572 200.00 200.00 [[)OR NJJ 380 New York Street sin® Page3StQ�iVii Redlands, CA 92373 Rnone: aae-377-as7sassz Page 3 Fax#: 909-307-3083 Date: 03/27/2018 Quotation Number: 25838142 .........._- —ty _ _._. Item Qty Material# Unit Price Extended Price ArcGIS Network Analyst for Desktop Concurrent Use Secondary Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 15010 1 157023 1 ,800.00 1,800.00 ArcGIS Developer Professional Annual Subscription Start Date: 07/01/2018 End Date: 06/30/2019 16010 1 161322 1,250.00 1,250.00 ArcGIS Enterprise Workgroup Standard Up to Two Cores Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 17010 2 161328 5,000.00 10,000.00 ArcGIS Enterprise Standard Up to Four Cores Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 18010 1 161337 5,000.00 5,000.00 ArcGIS GeoEvent Server Up to Four Cores Maintenance Start Date: 07/01/2018 End Date: 06/30/2019 18020 1 87192 400.00 400.00 ArcGIS Desktop Basic Single Use Primary Maintenance For customer 268287 Start Date: 07/01/2018 End Date: 06/30/2019 Item Subtotal 51,150.00 Estimated Taxes 5,1 15.00 Total USD 56,265.00 DUNS/CEC: 06-313-4175 CAGE: OAMS3 [DOR NJI 380 New York Street n�Redlands, CA 92373 Quotation Phore: 888-377-45754692 Page 4 9 Fax 4. 909-307-3083 Date: 03/27/2018 Quotation No: 25838142 Customer No: 118207 Item Qty Material# Unit Price Extended Price IF YOU WOULD LIKE TO RECEIV E AN INVOICE FOR THIS MAINTENANCE QUOTE YOU MAY DO ONE OF THE FOLLOWING: o RESPOND TO THIS EMAIL WITH YOUR AUTHORIZATION TO INVOICE SIGN BELOW AND FAX TO 909-307-3083 s FAX YOUR PURCHASE ORDER TO 909-307-3083 EMAIL YOUR PURCHASE ORDER TO Service@esri.com REQUESTS VIA EMAIL OR SIGNED QUOTE INDICATE THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION AND THAT YOUR ORGANIZATION DOES NOT REQUIRE PURCHASE ORDER. If there are any changes required to your quotation please respond to this email and indicate any changes in your invoice authorization. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at http://www.esri.com/-- /media/Files/Pdfs/legal/pdfs/e300.pdf and your signed agreement with Esri, if applicable. If no such agreement covers any item, then Esri's standard terms and conditions and product specific scope of use, found at http://www.esri.com/legal/software-license apply to your purchase of that item. Federal government entities and government prime contractors authorized under FAR 51,1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Acceptance of this quotation is limited to the terms of this Quotation. State and local government entities in California or Maryland buying under the State Contract are also subject to the terms and conditions found at http://www.esri.com/legal/supplemental-terms-and-conditions. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings. In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, Smart Buy ,GSA, BPA) on your ordering document. By signing below, you are authorizing Esri to issue a software support invoice in the amount of USD plus sales tax, if applicable. Please check one of the following: I agree to pay any applicable sales tax. I am tax exempt. Please contact me if Esri does not have my current exempt information on file. — — ..—......... . Signature of Authorized Representative Date Name (Please Print) Title [OO4tANJ[