HomeMy WebLinkAboutIT17-565 - Amendment - #2 - Prime Team Partners, Inc. - Business Analyst Consultant Services - 05/03/2018 NT Records Management Document
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to the City Clerk's Office. All portions are to be completed.
If you have questions, please contact the City Clerk's Office at 253-856-5725.
❑ Blue/Motion Sheet Attached
❑ Pink Sheet Attached
Vendor Name: Prime Team Partners
Vendor Number (JDE): 1641644
Contract Number (City Clerk): _1M- 5&57 - 003 _mm
Category: Contract Agreement
Sub-Category (if applicable): Amendment
Project Name Consultant Services - Business Analyst
Contract Execution Date: 04/21/2018 Termination Date: 12/31/2018
Contract Manager: Mike Carrington Department: IT
Contract Amount: $190,000
Approval Authority: ❑ Director ❑ Mayor ® City Council
Other Details: Usina Prior IT17-565-002
-000",�.
KENT
AMENDMENT NO. 2
NAME OF CONSULTANT OR VENDOR:
CONTRACT NAME & PROJECT NUMBER:
ORIGINAL AGREEMENT DATE: a FIf �" a,
This Amendment is made between the City and the above-referenced Consultant or vendor
and amends the original Agreement and all prior Amendments, All other provisions of the oryir.bi
Agreement or prior Amendments not inconsistent with this Amendment shall remain in full rof r, r
and effect. For valuable consideration and by mutual consent of the parties, Consult,9rlt of
Vendor's work is modified as follows:
1. Section I of the Agreement, entitled "Description of Work," is hereby modified i:o add
additional work or revise existing work as follows:
In addition to work required under the original Agreement and any prior
Amendments, the Consultant or Vendor shall:
Perform additional hours of work, at the same rate provided for in the
Agreement and Amendment 1 until the additional funds authorized
under this Amendment are fully expended or December 31, 2018,
whichever occurs first.
2. The contract amount and time for performance provisions of Section II "lima of
Completion," and Section III, "Compensation," are modified as follows:
_.__._.....__ ._. _.w. LL ...._
Original Contract Sum, $20,00 .00
including applicable WSST
Net Change by Previous Amendments $20,000.00
including applicable WSST
Current Contract Amount $ ,000.00
including all previous amendments
Current Amendme 1.nt Sum $190,00.00
_....__...m._
Applicable WSST Tax on this i
Amendment
Revised Contract Sum _ $23 ,000.00
AMENDMENT - 1 OF 2
——--—------------------------
Original Time for Completion Until $20,000 limit was met,
(insert date) which was 12/29/17
--Revised Time for Completion under Until additional $20,000 limit
prior Amendments was met, which was 2/2/18
(insert date)
Add'l Days Required for this 332 calendar days
Amendment
Revised Ti"r;e for'Completion 12/31/18
(insert date)
The Consultant or Vendor accepts all requirements of this Amendment by signing below, by
its signature waives any protest or claim it may have regarding this Amendment, clncl
acknowledges and accepts that this Amendment constitutes full payment and final settlement of
all claims of any kind or nature arising from or connected with any work either covered araffect:ci
by this Amendment, including, without limitation, claims related to contract time, conitdrl
acceleration, onsite or home office overhead, or lost profits. This Amendment, unless athcrvvisr-.
provided, does not relieve the Consultant or Vendor from strict compliance with the guarant( e and
warranty provisions of the original Agreement,
The Agreement and its previous Amendment are reinstated and all acts consistent W10) tht,
authority of the Agreement, the previous Amendments, and this Amendment, prior to the effective
date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement,
previous the Amendment, and this Amendment shall be deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they aw
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
CONSULTANT/VENDOR: CITY OF KENT:
By: By:
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Print Narr Print Name:
Its
DATE: DATE: tie)
............. .......
APPR ED AS TO FORM---- ---------
(al)ufic-a n'I(Mayor's signature required)
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(In this 60d,you may enter th.electronic MJe,.th where the IoMraR has bw saved)
AMENDMENT - 2 OF 2
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r/ E Agenda Item: Consent Calendar - 8G
w 4,�i�c.row
TO: City Council
DATE: April 17, 2018
SUBJECT: Document Routing System - Information Technology Consultant
Services, Prime Team Partners - Authorize
MOTION: Authorize the Mayor to sign an extension of the City's contract
with Prime Team Partners to provide business analysis services necessary
to assist the City's Information Technology Department with active
projects through December 31, 2018, in an amount not to exceed
$190,000, subject to final terms and conditions acceptable to the
Information Technology Director, and the City Attorney.
SUMMARY: Business analysis services are needed for the Information Technology
(IT) department to assist with developing workflow processes for the Document
Routing System project and other City department workflow automation projects. This
agreement provides for the Business Analyst to capture current and future state
workflows, risks, issues and related mitigation plans for business systems and
processes.
The business analysis services that are currently in progress are for the Accounts
Payable, Justice and Information Technology Procurement and Contract Management
workflow automation. Total expended to date in the amount of $53,190. The business
analysis services will continue with these projects.
The IT department would like Prime Team Partners to continue providing services
under its contract with the City through December 31, 2018, or until the additional
sum of $190,000 allocated for this contract amendment is expended, whichever is
sooner.
EXHIBITS: Agreement
RECOMMENDED BY: Operations Committee
YEA: Boyce and Troutner NAY:
BUDGET IMPACT:Funding for this system was approved in the City's 2017 -2018
Capital Biennial Budget.
STRATEGIC PLAN GOAL(S):
H Innavative Government - Empowering responsible citizen engagement providing outstanding customer service, leveraging
technologies,and festering new opportunities and industries that benefit our community.
i
INFORMATION TECHNOLOGY DEPARTMENT
Mike Carrington, Director
Phone: 253-856-4607
\ENT Fax: 253 856 4700
WASHINGTON
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: April 3, 2018
TO: Operations Committee
FROM: Michael Carrington, Information Technology Director
SUBJECT: Document Routing System - Information Technology Consultant Services
MOTION: Recommend Council authorize the Mayor to approve an extension
of the City's contract with Prime Team Partners to provide business analysis
services necessary to assist the City's Information Technology Department
with active projects through December 31, 2018, for an additional sum not to
exceed $190,000, subject to final terms and conditions acceptable to the
Information Technology Director, and the City Attorney.
SUMMARY: Business analysis services are needed for the Information Technology (IT)
department to assist with developing workflow processes for the Document Routing
System project and other City department workflow automation projects. This
agreement provides for the Business Analyst to capture current and future state
workflows, risks, issues and related mitigation plans for business systems and
processes.
The business analysis services that are currently in progress are for the Accounts
Payable, Justice and Information Technology Procurement and Contract Management
workflow automation. Total expended to date in the amount of $53,190. The business
analysis services will continue with these projects.
The IT department would like Prime Team Partners to continue providing services
under its contract with the City through December 31, 2018, or until the additional
sum of $190,000 allocated for this contract amendment is expended, whichever is
sooner.
EXHIBITS:
A) Consultant Services Agreement and amendments
BUDGET IMPACT: Funding for this system was approved in the City's 2017 -2018
Capital Biennial Budget.
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