The URL can be used to link to this page

Home My WebLink AboutPD18-153 - Original - Public Safety Testing, Inc. - Police Department Recruiting Video Production - 04/19/2018 KEOT r% Keco�rds Mares men Document CONTRACT COVER SHEET This isto be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you, have questions, pleaise contact the City Clerk's Office at 253-856-5725. Vendor Name: Public Safety Testing ............. ........... Vendor Number (,ODE): 38628 Contract Number (City Clerk): Category: Contract Agreement ........... Sub-Category (if applicable): Oth er--- Project Name: Police Department Recruiting Video production .................. Contract Execution Date: 04/19/2018 Termination Date: Upon completion of services, Approximately 07/01/2018 ............--........... Contract Manager: Wayne Graff Department: Police .......... Date Notice of Contract Email Sent: 04/19/2018 Contract Amount: $1,950.00 Approval Authority: X Director El Mayor F-1 City Council Other Details: ........................ ........ .......... ------- ...........--- Publk Sofe�,� Tailing SPECIALIZED SERVICES AGREEMENT WHEREAS, Public Safety Testing, Inc., is a skilled provider of pre-employment recruiting services and other services to public agencies and political subdivisions, and WHEREAS, the City of Kent, WA desires to contract for the services as set forth herein, NOW,THEREFORE Public Safety Testing, Inc., (the "Contractor") and the City of Kent, WA(the "Client'), do enter into this Agreement under the terms and conditions set forth herein. 1. Description of Basic Services. The Contractor will provide or coordinate independent service providers to perform the following services to the Client, on its request and at its direction: 1.1 Produce and deliver a professional-grade recruiting video approximately two (2)to five (5) minutes in length (average length is 3 minutes). 1.2 The Scope of Work attached as Exhibit A outlines the basic services covered by the base fee set forth in Section 2.1. 2. Professional Fees, The following professional fees for Contractor or independent service provider shall apply: 2.1 Videography and Production at $1,950 for a completed recruiting video includes: a) Planning and shooting video on location in community and client agency, including use of client personnel and property at no expense to the Contractor. b) Editing and producing professional-grade recruiting video approximately 2 to five 5 minutes in length (average length is 3 minutes) that includes client pre-approved script and video concepts. c) Up to thirty (30) hours of professional services are included in the base price. Additional services, editing or additional video shoot(s) required due to changes in content required by the Client and in excess of five (5) hours (See Exhibit A, Scope of Work, sub paragraph 6) shall be compensated as provided in sub paragraph 2.2 below. Specialized Services Agreement Page 1 of 5 Recruiting Video Project City of Kent, WA, 2017 Public Safety Testing, Inc, 2.2 Basic or other services specifically authorized by the Client in excess of thirty (30) hours will be compensated at$45 per hour pursuant to Section 2.4 of this Agreement. 2.3 PST staffs travel, lodging and per diem expenses are additional, using the federal mileage and per diem rates for your agency's location. A 4% surcharge is added to actual expenses to cover state and local B&O taxes and fees. Washington State sales tax is NOT charged. 2.4 Contractor will invoice Client following completion of described services on behalf of Contractor or an independent service provider. Client will make payment within thirty (30)days of receipt of invoice. 3. Warranties and Reservations 3.1 Each service provided pursuant to this Agreement shall be conducted and provided in accordance with generally accepted practice in the relevant industry. Contractor shall comply with state and federal statute including copyright protections. 3.2 No other warranty, express or implied, is provided by Contractor. 4. Independent Contractor. The Contractor is an independent contractor. Any and all agents, employees or contractors of the Contractor, shall have such relation only with the Contractor. Nothing herein shall be interpreted to create an employment, agency or contractual relationship between the Client and any employee, agent or sub-contractor of the Contractor. 5. Indemnity and Hold Harmless. The parties agree and hold harmless each other, their officers, agents and employees in accordance with the following provisions: 5.1 The Contractor shall indemnify the Client from: 5.1.1 Violation of any copyright agreement; 5.1.2 Any cost, claim or liability arising from or out of the claims of an employee, agent or sub-contractor to the end that the Contractor shall be an independent Contractor and the Client shall be relieved of any and all claims arising from or relating to such employment relationships or contracts between the Contractor and its subcontractors as well as any third parties; Specialized Services Agreement Page 2 of 5 Recruiting Video Project City of Kent, WA, 2017 Public Safety Testing,Inc. 5.1.3 The alleged negligent or tortious act of the Contractor in the provision of services under this Agreement. 5.2 The Client shall indemnify and hold harmless the Contractor, its officers, agents and employees from any and all cost, claim or liability arising from or out of the alleged negligent or tortious act of the Client or its officers, agents or employees in the provision of services hereunder. 5.3 The promises of the Client and Contractor shall include the reasonable cost of legal defense by counsel chosen by the mutual agreement of the parties hereto but shall exclude any cost, claim or liability arising from breach of this Agreement or from the negligent or tortious act of the party seeking indemnity, its officers, agents and/or employees. 6. Termination. The Contractor and the Client may withdraw from this Agreement at any time for any reason with 10 days written notice, provided, however, that withdrawal by Client shall not relieve Client of its obligation to pay for services rendered prior to the date of delivery of the notice of termination. In the event of termination by the Client without cause, the Client will pay 1/301" of the base fee established by Section 2.1 for every hour of service rendered by the Contractor, to the maximum established by that section. The provisions of Sections 2, 3,4, 5 and 7 shall survive termination. 7. Ownership of Video. The Client shall own the final work product and all footage shot, edited or otherwise produced pursuant to this Agreement. Client grants, and Contractor retains, a license to use video recorded under this Agreement including the finished product or any portion thereof as a part of Contractor's professional portfolio for display to or review by its perspective customers, PROVIDED, HOWEVER, that nothing herein shall authorize the Contractor to sell or otherwise receive direct payment for the final video developed under this Agreement, or any portion thereof, from any third party without the express written consent of the Client. 8. Entire Agreement, Amendment. This is the entire Agreement between the parties. Any prior agreement, written or oral, shall be deemed merged with its provisions. This Agreement shall not be amended, except in writing, at the express written consent of the parties hereto. Specialized Services Agreement Page 3 of 5 Recruiting Video Project City of Kent, WA, 2017 Public Safety Testing, Inc. This Agreement is dated this day of �' It-7 ZUf sf THE CITY KEN , A PUBLIC SAFETY TESTING, INC. ' I � I By: �( By: .�; cember 7 2017 Print: 4,3 Print: Jon F. Walters, Jr. Its: `-'"`,Q- Its: President Point of Contact: �,��L �,�; ,�.-�.\ Buzz Horch Title: +IDS l��' :�� Director of Operations Address: �2t� k� �R-��S 20818—44T"Ave W, Suite 160 City/State/Zip: � -+ R03 Z Lynnwood,WA 98036 Telephone: "6 ' ST77 425.776,9615 Subscriber's Contact for Billing (Please complete if dierent from contact information above) Contact: Title: Agency: Address: City/State/Zip: Telephone: Email: Specialized Services Agreement Page 4 of 5 Recruiting Video Project City of Kent,WA, 2017 Public Safety Testing, Inc. EXHIBIT A RECRUITING VIDEO PROJECT SCOPE OF WORK Professional quality, high-resolution 2-5 minute agency recruiting video that: 1. Portrays the agency and community in a positive light through community-oriented videography and narration. 2. Highlights the unique qualities and characteristics of the agency/community. 3. Promotes the agency and community by outlining the benefits of living and working in the community. 4. Provides specific examples from employees why they like working at the agency and living in the community. 5. Includes an appropriate soundtrack approved by the agency point of contact. %of Project Video Project Development Process 10% 1. PST discusses with Client scope of work,key recruiting messages and video content, 2. Client agrees with script and general video concepts. 3. PST conducts location scouting, interview prep. 30% 4. PST shoots the video on location in community and client agency. 40% 5. PST edits video. 10% 6. PST meets with Client staff to review initial production. Final production changes are limited to 5 hours. 5% 7. PST reviews final video with Client. Note: Recruiting video project time usually takes between 2-4 weeks depending on Client availability, weather, and other factors. Specialized Services Agreement Page 5 of 5 Recruiting Video Project City of Kent, WA, 2017 Public Safety Testing, Inc.