HomeMy WebLinkAboutPW18-141 - Original - Green River College - Environmental Education Sub-grant No. 01J26301 - 03/09/2018 AIL
KEOT Re or Management Document
S
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to the City Clerk's Office. All portions are to be completed.
If you have qUe.Sflons, please contact the City Clerk's Office at 253-856-5725.
Blue/Motion Sheet Attached
Pink Sheet Attached
Vendor Name: Green River College
Vendor Number (JDE):
Contract Number (City Clerk): Ll I
Category: Contract Agreement
................................. .............................................................
Sub-Category (if applicable): (:','J�or,,�) an �tcrn,
----------
Project Name: Environmental Education Sub-qrant
Contract Execution Date: 10/1/2016 Termination Date: 9/30/2018
Contract Manager: G. Hunqerford Department: Parks
Contract Amount: $5000
Approval Authority: Director ❑ Mayor ❑ City Council
Other Details:
....................................... ...........
N
r• i River
COLLEGE
GRC Agreement F421737Y1-2
AGREEMENT FOR SERVICES
BETWEEN
STATE OF WASHINGTON
Green River College
AND
City of Kent
THIS AGREEMENT is made and entered into by and between Green River College(EIN: 91-0814013).
hereinafter referred to as"COLLEGE,"and City of Kent, hereinafter referred to as"SUBGRANTEE",
pursuant to the authority granted by Chapter 39.34 RCW.
PURPOSE: The U.S. Environmental Protection Agency(EPA) has awarded Grant No. (FAIN):
01J26301 titled "Environmental Education(EE)", Federal Award Date: 8/5/2016, CFDA 66.951,
Environmental Education Grant Program to the COLLEGE to support EE within and about the Soos
Creek Watershed. The grant was written and approved by EPA with a subgrant to the SUBGRANTEE
for work to be completed in accordance to the proposal. The budget and project periods of the awarded
grant is 10/01/2016—09/30/2018. The budget and project period cost of the entire grant is$146,685.00.
THEREFORE, IT IS MUTUALLY AGREED THAT:
PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this Agreement shall commence on October
1,2016 and be completed by September 30, 2018, unless terminated sooner or extended, as provided
herein.
INCORPORATION
The following documents, and any subsequent modifications of them approved by EPA, are
incorporated into this agreement.-
Attachment A: Letter of Support/Scope of Work
Attachment B: Subgrantee budget
Attachment C: EPA Grant Agreement NE-01J26301 between COLLEGE and EPA, and any subsequent
amendments.
RESPONSIBILITIES OF COLLEGE
1. Review, approve, and reimburse the SUBGRANTEE for expenditures incurred for performing
the services and activities identified in this Agreement.
2. Perform financial and programmatic monitoring of the SUBGRANTEE for compliance with the
terms of this Agreement.
3. Specify all reports and other deliverables required from the SUBGRANTEE.
4. Serve as the point of contact with the EPA assigned program official.
RESPONSIBILITIES OF SUBGRANTEE
1. Furnish the necessary personnel, equipment, material, and/or services and otherwise do all
things necessary to perform the work as described in Attachment B—Budget Justification. Any
portion of payment under this Agreement not used for these purposes must revert to the
COLLEGE and thereafter to the appropriate funding source.
2. Notify COLLEGE if there is a change in scope or if there is need for additional funding.
GRC Agreement F421737Y1-2
3_ Provide time and effort reports for grant funded personnel to the COLLEGE on a semi-annual
(or more frequent) basis for all staff. Upon execution of this agreement, SUBGRANTEE will be
supplied with electronic versions of the time and effort report templates by COLLEGE or
SUBGRANTEE will present to COLLEGE an example of SUBGRANTEE time and effort reports
for COLLEGE approval before use by SUBGRANTEE.
4. Attend scheduled meetings with COLLEGE as requested.
5. Make available all records, including general and subsidiary ledgers, reports, vouchers, books,
program documentation, correspondence, or other documentation or evidence at reasonable
times for review, inspection or audit by duly authorized officials of the COLLEGE,the
Washington State Auditor's Office, or EPA. The SUBGRANTEE agrees that the COLLEGE or
its agents may have the right to audit the records of the SUBGRANTEE pertaining to this
Agreement both during performance and after completion.
6. Submit to the COLLEGE any other plans, reports, documents, or other products that the
COLLEGE may require in furtherance of the project covered by this Agreement.
7. In order to claim reimbursement or receive payment, the SUBGRANTEE will submit to the
College, in such forms and by such date as specified by the COLLEGE, a financial status report
for each activity which details expenditures.
8. Submit to the COLLEGE with the report of expenditures, in such form as specified by the
COLLEGE, as accounting of any program income.
9. Receive approval from the COLLEGE prior to implementation of any activity changes by the
SUBGRANTEE. Budget revisions must also receive advance approval from the COLLEGE.
Equipment purchases require approval from NSF. See Budget and Budget Amendment
Approval sections.
10. Ensure that no funds from this Agreement will be used to carry on propaganda or otherwise
attempt to influence legislation, to influence the outcome of any public election, or to carry on
directly or indirectly any voter registration drive.
11. Agree to participate in a mutually agreeable evaluation process and in developing measurable
outcomes for evaluating the funded activities in a way that complies with EPA requirements.
ESTIMATED COST AND EXPENDITURE LIMITATION
COLLEGE will reimburse SUBGRANTEE for actual expenses incurred under this Agreement but not
exceed $5,000.00 as follows:
10/1/16-
Subgrantee 9/30/18 Total
City of Kent $5,000.00 $5,000.00
ALLOWABLE COST AND PAYMENT
COLLEGE will reimburse SUBGRANTEE for direct costs incurred in the performance of this Agreement,
provided that:
1. The total of such costs does not exceed the estimated cost as provided in the Article above;
2. Such costs were allowable by terms of this Agreement;
3. Such costs are incurred in accordance with SUBGRANTEE's established policy and procedure;
and
4. The applicable cost principles were followed given the type of organization as follows: (1)2 CFR
§200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (Uniform Guidance), (2)45 CFR 74,Appendix E, Hospitals.
Reimbursement for indirect costs, if any, will be at the rate shown in Attachment B and in no event will
be greater than the SUBGRANTEES's approved Federal indirect cost rate.
If this Agreement is from Federal pass through sources, including all amendments thereto, then the final
voucher must be signed and marked"Final" by the SUBGRANTEE with the following statement:
"The SUBGRANTEE assures to the COLLEGE that all expenditures were incurred in accordance
with the provisions of 2 CFR 200, Subpart F—Audit Requirements, or its own applicable audit
2 of 20
GRC Agreement F421737Y1-2
regulations. Disallowed costs if found during the retention period of this Agreement will be promptly
refunded to COLLEGE."
If,during the retention period of this Agreement(see RECORDS MAINTENANCE), a finding or
questioned cost is found related directly to the Agreement, then the SUBGRANTEE will promptly notify
COLLEGE in order to proceed with resolution of such matter, as may be required by COLLEGE's prime
sponsor or applicable Federal regulations.
BUDGET
Unless otherwise provided,the following types of expenditures require prior approval of the COLLEGE's
Principal Investigator and the COLLEGE's Grants&Contracts Manager, or authorized designee:
1. Transfer of funds allotted for Participant Support Costs or training allowances(direct payment to
trainees)within the category or to other categories of expense.
2. Individual items of equipment costing$5,000 or more. All such items identified in the budget
attachment are automatically approved for acquisition. Title to all equipment acquired by the
SUBGRANTEE shall vest in SUBGRANTEE upon acquisition subject to the right of the COLLEGE
to recall equipment with an acquisition cost of$5,000 or more up to 120 calendar days after the
expiration of the Agreement.
3. The subaward,transfer or contracting out of any work except for routine purchase of supplies,
materials,equipment or general support services.
With regard to budget categories not mentioned above,the SUBGRANTEE has a 10%flexibility allowance
on those budget line items without prior approval from the COLLEGE provided that the total budget amount
is not exceeded.
BUDGET AMENDMENT APPROVAL
Both parties mutually agree to a budget amendment process to include the COLLEGE Natural Resources
faculty(COLLEGE PI), COLLEGE Dean of Trades&Technology, COLLEGE Accounting Director of Grants
&Contracts,and SUBGRANTEE site administrator.
ASSIGNMENT
Unless identified in Attachment A: Letter of Support/Scope of Work and Attachment B: Subgrantee
budget for the SUBGRANTEE, the SUBGRANTEE shall not subcontract or assign any of the work under
this Agreement without prior written approval from the COLLEGE. Any approved subcontracts shall be
subject to all conditions of this Agreement. The SUBGRANTEE shall be responsible for the
performance of any subcontractor. The COLLEGE shall not be responsible for compensating
unapproved subcontractors for work performed.
BILLING PROCEDURE
SUBGRANTEE shall submit invoices to COLLEGE at least semi-annually, but not more than monthly,
and must adhere to the following schedule:
For expenses incurred: Submit invoice to COLLEGE no later than:
October—March April 151n
April—June(GRC fiscal year end) July 151,
July—September October 15tn
SUBGRANTEE shall submit invoice to COLLEGE to the following address:
Green River College
Attn: Accounts Payable
12401 SE 320`n Street, MS-BO
Auburn,WA 98092-3622
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GRC Agreement F421737Y1-2
In order for the SUBGRANTEE to receive payment, the invoices must be in sufficient detail to indicate
clearly the nature of all expenses as referenced in Attachment 6, must show the period and amount
claimed for reimbursement, and must reference the Field Order number"F421737YI-2".
SUBGRANTEE will also provide backup documentation to support all charges on each invoice. Upon
expiration of the Agreement, any claim for payment not already made shall be submitted within 60 days
after the expiration date.
ADMINISTRATORS FOR THE AGREEMENT
The persons named below shall be administrators for the respective parties and shall be the persons to
whom notices provided for in this Agreement shall be given and to whom matters relating to administration
or interpretation of this Agreement shall be addressed. Either party may change its administrator, address,
telephone number, email address by written notice to the other party. Administrators are not authorized to
amend or alter this Agreement. Any such alterations or amendments must be approved by the written
mutual agreement of the parties hereto.
For the COLLEGE:
Charles Wytko, Natural Resources Faculty
Green River College
12401 SE 32e Street, MS-CH
Auburn, WA 98092
cwVtko(a-)__qreenriveredu
253.833.9111 x.4590
For the SUBGRANTEE:
Gina Hungerford, Conservation Specialist
City of Kent
Environmental Engineering/Public Works Department
220 Fourth Avenue South
Kent, WA 98032
GHun.qerf6rd kentwa._qov or Phone:253.856.5549
RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents and other evidence that
sufficiently and properly reflects all direct and indirect costs expended by either party in the performance
of the service(s) described herein. These records shall be subject to inspection, review or audit by
personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor,
and federal officials so authorized by law. All books, records, documents, and other material relevant to
this Agreement will be retained for six years after expiration and the Office of the State Auditor, federal
auditors, and any persons duly authorized by the parties shall have full access and the right to examine
any of these materials during this period.
Records and other documents, in any medium, furnished by one party to this Agreement to the other
party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will
not disclose or make available this material to any third parties without first giving notice to the furnishing
party and giving it a reasonable opportunity to respond. Each party will utilize reasonable security
procedures and protections to assure that records and documents provided by the other party are not
erroneously disclosed to third parties.
RIGHTS IN DATA
Unless otherwise provided, data which: originates as a result of this Agreement shall be owned by the
party producing the data. Data shall include, but not be limited to, reports, documents, pamphlets,
advertisements, books magazines, surveys, studies, computer programs, films, tapes, and/or sound
4 of 24
GRC Agreement F421737Y1-2
reproductions. Ownership includes the right to copyright, patent, register, and the ability to transfer
these rights.
AGREEMENT CHANGES, MODIFICATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
TERMINATION
This Agreement may be terminated in whole or in part at any time:
1. By mutual consent of both parties; or
2. By the COLLEGE, on any date specified by the COLLEGE,when funds are no longer available
due to adjustments or termination of the project funding by the Environmental Protection
Agency.
After receipt of a notice of termination and except as otherwise directed to the COLLEGE,the
SUBGRANTEE shall cease work under the Agreement on the date and to the extent specified in the
notice of termination. In the event of termination in part, both parties shall continue the performance of
this Agreement to the extent not terminated. If the Agreement is terminated as provided herein, except
as provided in section upon 90 days prior written notification to the other party. If this Agreement is so
terminated, the parties shall be liable only for performance rendered or costs incurred in accordance
with the terms of this Agreement prior to the effective date of termination.
PERFORMANCE AND DEFAULT
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this
Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the
other party written notice of such failure or violation. The responsible party will be given the opportunity
to correct the violation or failure within 15 working days. If failure or violation is not corrected, this
Agreement may be terminated immediately by written notice of the aggrieved party to the other.
DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the
following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The
members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute
Board shall review the facts, agreement terms and applicable statutes and rules and make a
determination of the dispute. The determination of the Dispute Board shall be final and binding on the
parties hereto. As an alternative to this process, either of the parties may request intervention by the
Governor, as provided by RCW 43.17.330, in which event the Governor's process will control.
GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the laws of the state of
Washington and any applicable federal laws. The provisions of this Agreement shall be construed to
conform to those laws.
In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable
statute or rule, the inconsistency shall be resolved by giving precedence in the following order:
a. Applicable state and federal statutes and rules;
b. Statement of work; and
C. Any other provisions of the agreement, including materials incorporated by reference.
ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to
exist or to bind any of the parties hereto.
5 of 20
GRC Agreement F421737Y 1 2
WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party from
subsequent exercise of such rights and shall not constitute a waiver of any other rights under this
Agreement unless stated to be such in a writing signed by an authorized representative of the party and
attached to the original Agreement.
SEVEB&B_1UTY
If any provisioM of this Agreement or any provision of any document incorporated by reference shall be
held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given
effect without the invalid provision, if such remainder conforms to the requirements of applicable law and
the fundamental purpose of this agreement, and to fts end the provisions of this Agreement are
declared to be severable.
LIABILITY PROVISIONS
Each party shall be responsible for the negligent acts or omissions of its own employees, officers or
agents acting in the performance of this Agreement. Neither party will be considered the agent of the
other and neither party assumes any responsibility to the other party for its consequences of any act or
omission of any person, firm,or corporation not a party to this Agreement. At all times during the
performance of this Agreement, College faculty will remain and be considered employees of the
COLLEGE, and High School teachers will remain and be considered employees of the SUBGRANTEE.
In the case of negligence of both the COLLEGE and the SUBGRANTEE, any damages allowed shall be
levied in proportion to the percentage attributable to each party.
The COLLEGE is covered by the State of Washington Self-insurance Program and the Tort Claims Act
(Chapter 4.92 RCW). Claims against the COLLEGE and its employees, officers, and agents in the
performance of their duties under this agreement will be paid from the tort claims liability account as
provided in Chapter 4.92 RM
The COLLEGE and SUBGRANTEE expressly intend and agree that the liability coverage provisions of
this Agreement will survive the termination of this Agreement for any reason,
IN:WITNESS WHEREOF,the parties have executed this Agreement.
STATE OF WASHINGTON
Green River College City of Kent
t
Date Signature Date
Shirley.Bean Tim LaPorte
Vice President for Business Affairs Public Works Director
Title Title
APPROVED AS TO FORM:
ATTORNEY GENERAL'S OFFICE
6 of 20
Attachment A
GRC Agreement F421737Y1-2
PUBLIC WORKS ENVIRONMENTAL ENGINEERING
Michael Mactuds, P.E.
Environmental Engineering Manager
400 West Gowe
T Kent, WA 98032
KENT Fax: 253-856-6500
PHONE: 253-856-5500
February 8, 2018
U.S. Environmental Protection Agency
Region 10
1200 6 1h Avenue
Seattle, WA 98101
Subject: EPA-EE Grant Funding
Dear Sir or Madam:
As part of our ongoing education efforts, the city of Kent is eager to fuliy participate as a sub-
grantee in the proposed Soos Creek Watershed' Environmental Education (EE) Project.
The Soos Creek Watershed is of vita) importance to the environmental health of our region and
Puget Sound. Approximately 50% of Kent's incorporated area drains into and roughly 5011/0 of
our population resides in the Soos Creek watershed.
The City has always been an advocate for environmental education, having organized and
funded the annual Water Festival Environmental Fair for 4 th & 5'h grade students, their teachers
and parent chaperones since 2000. To date, over 25,000 students have benefited from this
program which features a range of water quality topics. Since the original letter to apply for
this sub-grant was written in April of 2016, we have changed the name of this event to "Planet
Protectors Summit" in hopes of more fully inspiring students to take on this important
stewardship role.
Kent will work closely with Green River Community College Environmental Education Project
personnel to meet all of the responsibilities associated with being a sub-grantee of the project
and receiving Federal funds. Ail of Kent's project-funded activities will address at least one
educational and one environmental priority of EPA. These activities will encourage behavior that
benefits the environment through non-regulatory means, increases environmental literacy, and
raises public awareness of actions that can be taken to promote environmental stewardship.
The $5,000 sub-grant would help cover the rental costs of classrooms to house the annual
environmental education event and to provide transportation for the many Title I students that
could not otherwise attend the program. If more information on our education program is
needed, please contact me.
Sincerely,
Gina Hungerford
Conservation Specialist
ghungerford(dkentwa.gov
> Phone: 253-856-5549
0
CP
cc: Mike Mactutis, P.F. Environmental Engineering Manager
c: Matt Knox, Environmental Supervisor
1$
e Mayor Dana Ralph ---mmm-m-
7 of 20 City of Kent Public Works Department
Attachment B GRC Agreement F421737Y1-2
Subgrantee Budget
EPA EE Grant: City of Kent Subaward 2016-2018
Budget: $5,000
Planet Protectors Summit Event for 4th & 5th grade students, their teachers
and parent chaperones.
Approx. Due Estimated
Tasks Deliverables Date Budget
Housing the annual Environmental
Education Event.-
Rental cost of classrooms, including the
Greenhouse for water quality sessions at June 30, 2018 $2,650
Green River College on March 27, 2018, is
anticipated to increase slightly over last
year's cost: $2,030 (2017 invoice
attached)
Transporting Students to the site and
back to their schools:
To ensure students, many of whom are Title
I students on the free or reduced lunch June 30, 2018 $2,350
program, will be able to attend the Planet
Protectors Summit, we rent up to 18 Kent
School District buses. The cost is
anticipated to be similar to 2017 cost:
$1,813.53 (2017 invoice attached)
Contract Total: $5,000
Total grant reimbursement for classroom rental and transportation
for students will not exceed the $5,000 subgrant amount.
8 of 20
Attachment B GRG Agreement 4A37
for: Event E01146
on;n; Tuesday, March 28,2017
Payment Aut�lclt-�zed -.'Z'!.'
VE CIS De,�, ROW Cons
' 'asks- 1. ' `.
Uient/Organization went gate Event fi •� Parts Dame
Dent Public Works 3/28/2.017(Tue) E01146 Waterfestival
to
Pigi ! 2017 o KA:
� TTANJ
Event held on Tuesday, March 28, 2017
3 One Cloven Assorted Breakfast Bread Slices @ 17M 51.00
2 Coffee @ 20.00 40.00
Meeting-31JaQta-p8:: m
15 Roast Beef Wrap @ 13.75 206.25
15 Classic Marra and Cheese @ 13.75 206.25
12 Southwest Chicken Wrap @ 13.75 165.00
6 Mediterranean Wrap fV] fVG] @ 13.75 82,50
2 Chicken Caesar Salad bx lunch @ 13.75 27.50
10 Classic Turkey and Cheese bx lunch @ 13.7S 137.50
trn���ca�l�_eta apt
1 gym @ 62S.00 625M
2 River rm sm gym @ 150.00 300.00
21 classrooms @ 75M 1,575.00
1 20'%discount for roam rental @-470.00 -470.00
Food Liquor Equipment Labor Room Other Total
Subtotal 916.00 0.00 0.00 0.00 2,030.00 0.00 2,946.00
Service Charge P 137.40 0.00 0.00 0.00 0.00 0.00 137.40
Taxes 100.07 0.00 0.00 0.00 0.00 0.00 1.00.07
Total 1,253.47 0,00 0.00 0.00 2,030.00 0.00 3„183.47
Paid 0.00
Balance 3,183.47
414I2017-3:3U7 PM Page 1 r
12407 SE 320tri St..Auburn,WA 98092-3622
Telephone:253-333 6010
9of20
Attachment B GRC Agreement F421737Y1-2
Ken LSchool Di.strict
Page:1
12033 5E 256th ST.,Suite A-600 --
Kent.WA W30-5503
T
(253I373.7267 Invoice Detail
Am and a.Davis@kent.kl.2.wa.us
City of Kent
ATTN: Gina Hungerford NSCANNED Invoice 1700003289
220 4TH AVE S MAY 19 2011 Invoice date 05/19/2017
KENT,WA 98032
Due date 06/18/2017
IFI M'�CF_ / Invoice Total 1,813,53
1�
'Invoice was emailed
gty. item Description Unit Price Extension
" 42.21 Transportation Gusts-Hourly 34,5000 1,456.25
" 30&00 Transportation-Miles 1,1600 357.28
Cast of transportation to and from Green diver Community
College Water Festival on March 28-29, 2017
ATTN! Gina Hungerford, Conservation Specialist
"=Tax not computed on item
Invoice Subtotal: 1,813.63
Tax: tl 0
Total Extension 1,813.53
RE iT TO:
Kent School District#415-AR Invoice # 1700003289
12033 SE 256TH ST BLDG A600 Invoice date 05/19/2017
KENT, WA 98030-6503 Pa�yor city of Kent
Due Hate 06/18/2017 (CITY 4F 003)
Invoice Amount: � 1,81.3.53
Remit Amount; 4
PLEASE DETACH AND RETURN BOTTOM PORTION WITH YOUR REMITTANCE
10 of 20
Attachment C GRC Agreement F421737YI-2
NE-OIJ26301 -0 Page 1
GRANT NUMBER(FAIN): 01J26301
MODIFICATION NUMBER: 0 DATE OF AWARD
U.S. ENVIRONMENTAL PROGRAM CODE: NE 08/05/2016
PROTECTION AGENCY TYPE OF ACTION MAILING DATE
W,
= kia, I New 08/12/2016
Grant Agreement PAYMENT METHOD: ACH#
PEND
PR7/
RECIPIENT TYPE: Send Payment Request to:
State institution of Higher Learning Las Vegas Finance Center
lvfc-grants@epa.gov
RECIPIENT: PAYEE:
Green River Community College Foundation Green River Community College Foundation
12401 SE 320th Street 12401 SE 320th Street
Auburn,WA 98092-3622 Auburn,WA 98092-3622
EIN. 91-0814013
PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST
Matthew Swenson Sally Hanft Michel Rodriguez
12401 SE 320th Street 1200 Sixth Avenue, Suite 900, ETPA-202-05 1200 Sixth Avenue,Ste.900 OMP-173
Auburn,WA 98092-3622 Seattle,WA 98101 Seattle,WA 98101 ,
E-Mail: mswenson@greenriver.edu E-Mail: hanti.sally@epa.gov E-Mail: Rodriguez,Michel@epa.gov
Phone:253-288-3346 Phone:206-553-1207 Phone:206-553-1901
PROJECT TITLE AND DESCRIPTION
Environmental Education(EE)
This project provides environmental education(EE)within and about the Sees Crook Watershed reaching around 2,000 watershed residents.Activities include:
training interns on how to create or adapt locally specific EE materials and how to communicate and present these materials;supporting the dissemination and
public review of the Water Quality Improvement Report;assessing,selecting,preparing and implementing restoration plans with 28 property owners;and
participating and distributing project data and best practices in nine or more regional/national EE conferences,
BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST � TOTAL PROJECT PERIOD COST
10/01/20�16 - 09/30/2018 10/01/2016 - 09/30/2018 $146,685,00 $146,685,00
NOTICE OF AWARD
Based on your Application dated including all modifications and amendments,the United States acting by and through the US Environmental Protection
Agency(EPA)hereby awards$85,773. EPA agrees to cost-share 58.00%of all approved budget period costs incurred,up to and not exceeding total federal
funding of$85,773. Recipient's signature is not required on this agreement- The recipient demonstrates its commitment to carry out this award by either:1)
drawing down funds within 21 days after the EPA award or amendment mailing date;or 2)not filing a notice of disagreement with the award terms and
conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award, the
authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment
mailing date. In case of disagreement,and until the disagreement is resolved,the recipient should not draw down on the funds provided by this
award/amendment,and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions,
all terms and conditions of this agreement and any attachments.
ISSUING OFFICE(GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE
ORGANIZATION/ADDRESS ORGANIZATION/ADDRESS
EPA Region 10 U.S. EPA, Region 10
Mail Code:OMP-173 Regional Administrators Division
1200 Sixth Avenue,Suite 900 1200 Sixth Avenue,Suite 900
Seattle,WA 98101 Seattle,WA 98101
THE UNITED STATES OF AMERICA BY THE U.S.ENVIRONMENTAL PROTECTION AGENCY
Digital signature applied by EPA Award Official Paula VanHaagen - Manager-Grants Unit DATE
08/05/2016
11 of 20
Attachment C GRC Agreement F421737Y1-2
EPA Funding Information NE-01J26301 -0 Page
FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL
EPA Amount This Action $ $85,773 $85,773
EPA In-Kind Amount $ $ $ 0
Unexpended Prior Year Balance $ $ $0
Other Federal Funds $ $ $0
Recipient Contribution $ $60,912 $60,912
State Contribution $ $ $0
Local Contribution $ $ $0
Other Contribution $ $ $0
Allowable Project Cost $0 $146,685 $146,685
Assistance Program(CFDA) Statutory Authority Regulatory Authority
66.951 -Environmental Education Grant Program National Environmental Educ.Act:Sec.6 2 CFR 200
2 CFR 1500 and 40 CFR 33
Fiscal
Site Name Req No FY Approp. Budget PRC Object Site/Project Cost Obligation
Code Organization Class Organization Deobligation
161 OUEGO05 1617 8 10U4 301 ME9 4183 85,773
85,773
12 of 20
Attachment C GRC Agreement F421737Y1-2
NE-01 J26301 0 Page 3
Budget Summary Page
Table A-Object Class Category Total Approved Allowable
(N!on-construction) Budget Period Cost
1.Personnel $57,640
2.Fringe Benefits $12,512
3.Travel $1,506
4.Equipment $0
5.Supplies $20,928
6.Contractual $7,200
7.Construction $0
8.Other $42,741
9.Total Direct Charges $142,527
10.Indirect Costs: % Base $4,158
11.Total(Share: Recipient 42.00% Federal 58.00%.), $146,685
12.Total,Approved Assistance Amount $85,773
13. Program Income $0
14.Total EPA Amount Awarded This Action $85,773
15.Total EPA Amount Awarded To Date $85,773
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Attachment C GRC Agreement F421737Y1-2
NE-01J26301 -0 Page 4
Administrative Conditions
1. General Terms and Conditions - Effective 03/29/2016
The recipient agrees to comply with the current EPA general terms and conditions available at:
https://www.epa.gov/grants/epa-general-terms-and-canditions-effective-march-29-2016-or-later.
These terms and conditions are in addition to the assurances and certifications made as part of the award
and terms, conditions or restrictions cited below.
The EPA repository for the general terms and conditions by year can be found at,
http://www2..epa.gov/grants/ rant-terms-and-conditions.
2. General Terms and Conditions- Consultant Cap-Additional Information
In addition to the General Terms and Conditions#6"Consultant Cap", as of January 1, 2016, the limit is
$614.48 per day$76.81 per hour.
NOTE. For future years' limits, the recipient may find the annual salary for Level IV of the Executive
Schedule on the following Internet site: http://www.opm.gov/oca. Select"Salary and Wages", and select
"Rates of Pay for the Executive Schedule". The annual salary is divided by 2087 hours to determine the
maximum hourly rate, which is then multiplied by 8 to determine the maximum daily rate.
3. General Terms and Conditions—Cybersecurity
The recipient agrees to comply with the current EPA general terms and conditions "Cybersecurity". The
terms and conditions can be found on the EPA Grants Terms and Conditions Website.
For STATE:
http://www2.epa.gov/sites/production/files/2015-07/documents/state grant,cyber security condition.pdf.
For TRIBE:
hftp://www2.epa.gov/sites/production/files/2015-07/documents/tribal grant cyber security condition,pdf.
For Other Recipients:
http://www2.epa.gov/sites/produ!ction/files/2015-07/doc.ume,nts/cyber security.._qrant condition for other r
ecipients.pdf.
4. General Terms and Conditions - Indirect Costs for Colleges and Universities
The cost principles of 2 CFR 200 Subpart E are applicable, as appropriate, to this award.
In addition to the General Terms and Conditions "Indirect Cost Rate Agreements", if the recipient does not
have a previously established indirect cost rate, it agrees to prepare and submit its indirect cost rate
proposal in accordance with 2 CFR 200 Appendix Ill. The standard format for documentation
requirements for indirect rate proposals for claiming costs under the regular method is available on the
OMB website: http://www,whitehouse.gov,/omb/grants forms.
The recipient must send its proposal to its cognizant federal agency within ninety(90) days from the
effective date of the award for this assistance agreement.
The recipient agrees to comply with the audit requirements in accordance with 2 CFR 200 Subpart F.
5. UTILIZATION OF SMALL, MINORITY AND WOMEN'S BUSINESS ENTERPRISES(MBEfWBE)
GENERAL COMPLIANCE, 40 CFR, Part 33
The recipient agrees to comply with the requirements of EPA's Disadvantaged Business Enterprise (DBE)
Program for procurement activities under assistance agreements, contained in 40 CFR, Part 33.
REPORTING PROVISION
IVIBE/WBE reporting is required annually for assistance agreements where there are funds budgeted for
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Attachment C GRC Agreement F421737Y1-2
procuring construction, equipment, services and supplies, including funds budgeted for direct
procurement by the recipient or procurement under subawards or loans in the "Other"category, that
exceed the threshold amount of$150,000, including amendments and/or modifications.
Based on EPA's review of the planned budget, this award does not meet the condition above and is not
subject to the reporting requirements of the Disadvantaged Business Enterprise (DBE) Program.
However, if during the performance of the award the total of all funds expended for direct procurement by
the recipient and procurement under subwards or loans in the"Other"category exceeds$150,000, annual
reports will be required in accordance with the reporting paragraph below and you are required to notify
your grant specialist for additional instructions.
The recipient also agrees to request prior approval from EPA for procurements that may activate DBE
Program reporting requirements.
This provision represents an approved deviation from the MBE/WBE reporting requirements as described
in 40 CFR, Part 33, Section 33.502; however, the other requirements outlined in 40 CFR Part 33 remain in
effect, including the Good Faith Efforts requirements as described in 40 CFR Part 33 Subpart C and Fair
Share Objectives negotiation as described in 40 CFR Part 33 Subpart D and explained below,
MBEfWBE REPORTING, 40 CFR, Part 3,3, Subpart E
When required, MBEIWBE reports must be submitted annually. The recipient agrees to complete and
submit a"MBE/WBE Utilization Under Federal Grants, Cooperative Agreements and Interagency
Agreements" report (EPA Form 5700-52A) on an annual basis. All procurement actions are reportable, not
just that portion which exceeds $150,000.
When completing the annual report, recipients are instructed to check the box titled "'annual" in section I B
of the form. For the final report, recipients are instructed to check the box indicated for the "last report"of
the project in section 1 B of the form. Annual reports are due by October 30"of each year. Final reports
are due by October 30"or 90 days after the end of the project period, whichever comes first.
The reporting requirement is based on total procurements. Recipients with expended and/or budgeted
funds for procurement are required to report annually whether the planned procurements take place
during the reporting period or not. If no budgeted procurements take place during the reporting period, the
recipient should check the box in section 513 when completing the form.
The current EPA Form 5700-52A can be found at the EPA Office of Small Business Program's Home
Page at http://www.epa.gov/os.bp/dbe reporting.htm
SIX GOOD FAITH EFFORTS, 40 CFR, Part 33, Subpart C
Pursuant to 40 CFR, Section 33.301, the recipient agrees to make the following good faith efforts
whenever procuring construction, equipment, services and supplies under an EPA financial assistance
agreement, and to require that sub-recipients, loan recipients, and prime contractors also comply.
Records documenting compliance with the six good faith efforts shall be retained:
(a) Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable
through outreach and recruitment activities. For Indian Tribal, State and Local and Government
recipients, this will include placing DBEs on solicitation lists and soliciting them whenever they are
potential sources.
(b) Make information on forthcoming opportunities available to DBEs and arrange time frames for
contracts and establish delivery schedules, where the requirements permit, in a way that
encourages and facilitates participation by DBEs in the competitive process. This includes,
whenever possible, posting solicitations for bids or proposals for a minimum of 30 calendar days
before the bid or proposal closing date.
(c) Consider in the contracting process whether firms competing for large contracts could
subcontract with DBEs. For Indian Tribal, State and local Government recipients, this will include
dividing total requirements when economically feasible into smaller tasks or quantities to permit
maximum, participation by DBEs in the competitive process.
(d) Encourage contracting with a consortium of DBEs when a contract is too large for one of these
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Attachment C GRC Agreement F421737Y1-2
firms to handle individually.
(e) Use the services and assistance of the SBA and the Minority Business Development Agency
of the Department of Commerce.
(f) If the prime contractor awards subcontracts, require the prime contractor to take the steps in
paragraphs (a) through (e) of this section.
CONTRACT ADMINISTRATION PROVISIONS,40 CFR, Section 33.302
The recipient agrees to comply with the contract administration provisions of 40 CFR, Section 33.302.
BIDDERS LIST, 40 CFR, Section 33.501(b)and (c)
Recipients of a Continuing Environmental Program Grant or other annual reporting grant, agree to create
and maintain a bidders list. Recipients of an EPA financial assistance agreement to capitalize a revolving
loan fund also agree to require entities receiving identified loans to create and maintain a bidders list if the
recipient of the loan is subject to, or chooses to follow, competitive bidding requirements. Please see 40
CFR, Section 33,501 (b) and (c) for specific requirements and exemptions.
FAIR SHARE OBJECTIVES, 40 CFR, Part 33, Subpart D
1. For Grant Awards$250,000 or Less
This assistance agreement is a Technical Assistance Grant(TAG); or the award amount is $250,000 or
less; or the total dollar amount of all of the recipient's financial assistance agreements from EPA in the
current Federal fiscal year is$250,000 or less. Therefore, the recipient of this assistance agreement is
exempt from the fair share objective requirements of 40 CFR, Part 33, Subpart D, and is not required to
negotiate fair share objectives/goals for the utilization of MBE/WBEs in its procurements.
2. For Recipients Accepting Goals
A recipient must negotiate with the appropriate EPA award official, or his/her designee, fair share
objectives for MBE and WBE participation in procurement under the financial assistance agreements.
In accordance with 40 CFR, Section 33.411 some recipients may be exempt from the fair share objectives
requirements as described in 40 CFR, Part 33, Subpart D. Recipients should work with their DBE
coordinator, if they think their organization may qualify for an exemption.
Accepting the Fair Share Objectives/Goals of Another Recipient
The dollar amount of this assistance agreement, or the total dollar amount of all of the recipient's financial
assistance agreements in the current federal fiscal year from EPA is$250,000, or more. The recipient
accepts the applicable MBE/WBE fair share objectives/goals negotiated with EPA. The Region 10 fair
share objectives/goals can be found: htt //www.,epa..gov/osbp/-pdfs/i,l 0 fair share._qoats.pd .
By signing this financial assistance agreement, the recipient is accepting the fair share objectives/goals
and attests to the fact that it is purchasing the same or similar construction, supplies, services and
equipment, in the same or similar relevant geographic buying market.
Negotiating Fair Share Objectives/Goals, 40 CFR, Section 33.404
The recipient has the option to negotiate its own MBE/WBE fair share objectives/goals. If the recipient
wishes to negotiate its own MBEIWBE fair share objectives/goals, the recipient agrees to submit proposed
MIBE/WBE objectives/goals based on an availability analysis, or disparity study, of qualified MBEs and
WBEs in their relevant geographic buying market for construction, services, supplies and equipment.
The submission of proposed fair share goals with the supporting analysis or disparity study means that the
recipient is not accepting the fair share objectives/goals of another recipient. The recipient agrees to
submit proposed fair share objectives/goals, together with the supporting availability analysis or disparity
study, to the Regional MBEiWBE Coordinator within 120 days of its acceptance of the financial assistance
award. EPA will respond to the proposed fair share objective/goals within 30 days of receiving the
submission. If proposed fair share objective/goals are not received within the 120 day time frame, the
recipient may not expend its EPA funds for procurements until the proposed fair share objective/goals are
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Attachment C GRC Agreement F421737Y1-2
submitted.
3. For Recipients with Established Goals
The recipient must negotiate with the appropriate EPA award official, or his/her designee, fair share
objectives for MBE and WBE participation in procurement under the financial assistance agreements.
In accordance with 40 CFR, Section 33.411 some recipients may be exempt from the fair share objectives
requirements described in 40 CFR, Part 33, Subpart D. Recipients should work with their DBE
coordinator, if they think their organization may qualify for an exemption.
Current Fair Share Objective/Goal
The dollar amount of this assistance agreement or the total dollar amount of all of the recipient's financial
assistance agreements in the current federal fiscal year from EPA is$250,000, or more. The Region 10
fair share objectives/goals can be found: http://www.epa.gov/osbp/pdfs/r10 fait, share goals.pdf.
Negotiating Fair Share Objectives/Goals
In accordance with 40 CFR, Part 33, Subpart D, established goals/objectives remain in effect for three
fiscal years unless there are significant changes to the data supporting the fair share objectives. The
recipient is required to follow requirements as outlined in 40 CFR Part 33, Subpart D when renegotiating
the fair share objectives/goals.
Region 10 DBE Coordinator
Andrea Bennett at(206) 553-1789 or email: Bennett.Andrea@epa.gov, The coordinator can answer any
IVIBE/WBE reporting questions you may have. IVIBE/WBE reports should be sent to the EPA Region 10,
Grants and Interagency Agreements Unit, 1200 Sixth Avenue, Suite 900, OMP-1 73, Seattle, WA 98101 or
FAX to (206) 553-4957.
Programmatic Conditions
1. Competency of Organizations Generating and/or Using Environmental Measurement Data
In accordance with Agency Policy Directive Number FEM-2012-02, Policy to Assure the Corn getency of
Organizations Generating Environmental Measurement Data under Agency-Funded Assistance
Agreements, recipient shall maintain competency for the duration:of the project period of this agreement
and this will be documented during the annual reporting process. A copy of the Policy is available online
at http://www.elpa.gov/fem/lab comp.htm,or a copy may also be requested by contacting the EPA Project
Officer for this award.
Federal Assistance Agreement Funds Up To $200,000
Recipient agrees that if the total federal funding obligated on this award exceeds$200,000 (resulting from
subsequent amendments to this agreement) and will involve the use or generation of environmental data it
will (unless it has otherwise done so) demonstrate competency prior to carrying out any activities involving
the generation or use of environmental data under this agreement.
Federal Assistance Agreement Funds Exceed or Expect to Exceed$200,000
Recipient agrees, by entering into this agreement, that it has demonstrated competency prior to award, or
alternatively, where a pre-award demonstration, of competency is not practicable. Recipient agrees to
submit documentation and demonstrate competency prior to carrying out any activities under the award
involving the generation or use of environmental data.
RIO Quality Assurance Team Contact: Donald M. Brown at (206) 553-0717 or email:
brown.donaldIVIPepa.gov.
2. Quarterly Progress Reports
The recipient shall submit quarterly performance reports,,which are due 30 calendar days after the end of
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Attachment C GRC Agreement F421737Y1-2
each Federal fiscal quarter. (Federal fiscal quarters end the last day of March, June, September, and
December.) Reports shall be submitted to the EPA Project Officer and may be provided electronically.
In accordance with 2 CFR 200.328, as appropriate,the recipient agrees to submit performance reports
that include brief information on each of the following areas:
(a) a comparison of actual accomplishments to the outputs/outcomes established in the assistance
agreement work plan for the period;
(b) the reasons for slippages if established outputs/outcomes were not met;
(c) additional pertinent information, including when appropriate,analysis and information of cost overruns
or high unit costs.
(d) budget summary comparing approved budget with actual expenses in each budget class including
EPA and match funding.
In addition to the periodic performance reports, the recipient shall immediately notify the EPA Project
Officer of developments that have a significant impact on the award-supported activities. In accordance
with 2 CFR 200.328, as appropriate,the recipient agrees to inform the EPA Project Officer as soon as
problems,delays or adverse conditions become known which will materially impair the ability to meet the
outputs/outcomes specified in the assistance agreement work plan. This notification shall include a
statement of the action taken or contemplated, and any assistance needed to resolve the situation.
3. Final Performance Report
The recipient agrees to submit a draft final report to the Project Officer within 30 days after the end of the
project period. Once the draft has been reviewed by the Project Officer,the recipient agrees to submit the
Final Report within 60 days to the EPA Project Officer.
The final report must clearly describe what happened during the project and briefly but specifically address
the following information:
a. An abstract or overview of the project.
b. Which eligible activities were performed, e.g., develop curriculum,train teachers, etc.?
C. In what way was this program innovative?
d. What EPA priorities did the project address, if any?
e. Explain any discrepancies between the proposed activities in the original application work plan
and activities which were actually completed.
f. In what ways were these activities successful? What problems were encountered? How were
they overcome?
g. How will the project information be effectively disseminated to and used by other environmental
educators? It would also be helpful to submit a one page"tip sheet"designed to advise others
who plan a similar environmental education project. For example, if you are from a PTA
partnered with a school,write a"tip sheet"other PTAs could use when teaming up with teachers.
Please include"do's and don'ts"to help them initiate a similar program.
h. Compare the funds spent during the project period against the planned expenditures and provide
an explanation of any discrepancies.
I. How many people did the project interact with directly(face to face), and how many indirectly(by
mail or word of mouth)?
j. overall budget summary comparing approved budget with actual expenses in
each budget class including EPA and match funding.
In addition,each copy of the final report should include any agreed upon work products(lesson plans or
related materials) resulting from the project. These materials must include a disclaimer similar to the
following: "Although the information in this document has been funded wholly or in part by the U.S.
Environmental Protection Agency under assistance agreement(number)to (recipient), it may not
necessarily reflect the views of the Agency and no official endorsement should be inferred."
Also, include with the final report any materials generated in connection with project activities (e.g.,
workshop announcements, newspaper/newsletter announcements, articles or releases, press packets,
pamphlets, etc.).
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Attachment C GRC Agreement F421737Y1-2
4. Extending Project/Budget Period End Dates
In accordance with 40 CFR 47.1 30(b), budget periods normally will not exceed one year. Therefore,
extending the project/budget period end dates will require a formal amendment.
5. Sufficient Progress
EPA may terminate the assistance agreement for failure of the recipient to make sufficient progress so as
to reasonably ensure completion of the project within the project period, including any extensions. EPA
will measure sufficient progress by examining the performance required under the workplan in conjunction
with the milestone schedule, the time remaining for performance within the project period, and/or the
availability of funds necessary to complete the project.
6. Electronic and Information Technology Accessibility
Recipients and subrecipienits are subject to the program accessibility provisions of Section 504 of the
Rehabilitation Act, codified in 40 CFR Part 7,which includes an obligation to provide individuals with
disabilities reasonable accommodations and an equal and effective opportunity to benefit from or
participate in a program, including those offered through electronic and information technology ("EIT"). In
compliance with Section 504, EIT systems or products funded by this award must be designed to meet the
diverse needs of users (e.g., U.S. public, recipient personnel)without barriers or diminished function or
quality. Systems shall include usability features or functions that accommodate the needs of persons with
disabilities, including those who use assistive technology. At this time, the EPA will consider a recipient's
websites,, interactive tools, and other EIT as being in compliance with Section 504 if such technologies
meet standards established under Section, 508 of the Rehabilitation Act, codified at 36 CFR Part 1194.
While Section 508 does not apply directly to grant recipients,we encourage recipients to follow either the
508 guidelines or other comparable guidelines that concern accessibility to EIT for individuals with
disabilities. Recipients may wish to consult the latest Section 508 guidelines issued by the US Access
Board or W3C's Web Content Accessibility Guidelines (WCAG) 2.0 (see
http://www.access-board.gov/sec508/guide/index.htm).
7. Quality Assurance Requirements (2 CFR 1500.11)
Acceptable Quality Assurance documentation must be submitted to the EPA Project Officer within 30 days
of the acceptance of this agreement or another date as negotiated with the EPA Project Officer. No work
involving direct measurements or data generation, environmental modeling, compilation of data from
literature or electronic media, and data supportingi the design, construction, and operation of
environmental technology shall be initiated under this project until the EPA Project Officer, in concert with
the EPA Quality Assurance Manager, has approved the quality assurance document. Additional
information on these requirements can be found at the EPA Office of Grants and Debarment website:
http://www.epa.gov/ogd/grants/assurance.htm.
Instructions to Submit Quality Assurance Documents for Review
Grantees must submit the quality assurance project plan (QAPP) to his/her EPA Project Officer and the
EPA Project Officer forwards the new/revised QAPP to "R1 0 OA Support"via internal email group.
Region 10 Quality Assurance Team Contact: Donald M. Brown at (206) 553-0717 or email:_
brown.donaldMOepa.gov.
8. Subaward Reporting Requirement
The recipient must report on its subaward monitoring activities under 2 CFR 200.331(d). Examples of
items that must be reported if the pass-through entity has the information available are:
1. Summaries of results of reviews of financial and programmatic reports,
2. Summaries of findings from site visits and/or desk reviews to ensure effective subrecipient
performance.
3. Environmental results the subrecipient achieved.
4. Summaries of audit findings and related pass-through entity management decisions.
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Attachment Cr GRC Agreement F421737Y1-2
5. Actions the pass-through entity has taken to correct deficiencies such as those specified at 2 CFR
200.33 1(e), 2,CFR 200,207 and the 2 CFR Part 200.338 Remedies for Noncompliance.
END OF DOCUMENT
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