HomeMy WebLinkAboutIT18-138 - Amendment - Granicus, LLC - Original Purchase of GovDelivery (econnect) eAlerts System Solution - 02/23/2018 � K.ENT
' Records Management Document
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to the City Clerk's Office. All portions are to be completed.
If you have questions, please contact the City Clerk's Office at 253-856-5725.
F-1 Blue/Motion Sheet Attached
F-1 Pink Sheet Attached
Vendor Name: Granicus, LLC
Vendor Number (ID ): 17242197.-n-.-n------n.-.----l...------..--.-.---------...--. nnn-n. --...-.
Contract Number (City Clerk):
Category: Contract Agreement
Sub-Category (if applicable): Choose an itern,
Project Name: eAlerts System Solution .___.._____._
Contract Execution Date: 03/06,/18 Termination Date: 03/OS/19
Contract Manager: Somen Palit Department: IT
Contract Amount: _�26,56!�__.._
Approval Authority: 7 Director Z Mayor [:] City Council
Other Details: _Piqqybackin.Q-.off Master Contract #01313 for Digit-01 Communication
Solutions between Washington State Department of Enterprises Services and
6'ov Del i-ve r—y,-Inc.
Effective Date: March 26, 2014
G -RANIClJS Invoice
Granicus Terrrns �N/et 301 _ DueiaN96322
te PG Box 49335 _� ... 4 6/201 8
Number
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San Jose,CA'9516 �-9335
P.O.
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Please remit to: i L.i__
Routing# 121137522 Account#1 894159340
Bill TO ald'To
�_ ..... _._,.__ .._._. —� _ ....._...... Sold
Kent,'NA - Kent,WA
220 4th Ave., South 220 4th Ave., South
Kent WA 98032 Kent WA 98032
United States d United States
Communications Cloud ?PX } . ii
312018 2122/2019 21,000.00 10.0/n
Communications Cloud Setup& Configuration 2123/2018 2/2212019 3,150.00 j 10.0%
Communications Claud-Online Training ! 2/23/2018 2/22/2019 0.00 % 0.0% 1
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Thank you for your business B
,4rnpt�nt Due �_. _ $ 26,565,00 USt3
Phone# �720-240-9586
Subtotal 24,150.00
Tax Total __..__. 2,41500
AR@granicus corn Total $26,565.00
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Procurement Vehide: Washington State Department of
Enterprise Services
GR AN I C -US in Support of: Kent, WA
Quote Number: Q-22628 Granicus Contact:
Quote Prepared On: 2/16/2018 Name; Mike Mancuso
Quote Valid'Through: 3/18/2018 Phone: +1 7606724282
Payment Terms: Net 30 Emafl.- mike.mancuso@grariicus.com
Start Date: 2/23/2018
End Date: 2/22/2019
The subscription anclucies theiru ttllovving dorna� q. v
urr ru riit� � �� ,�rs�a �, � r�ur'�ur.d�ca�� III � � n!aSa/and SUt) C1p aln�S�,��httpS://wv�rvw,kentuw/a.�o � � J)Y 1;������!?'�l'J����J
Product Name Product Description Invoice Quantity One-Time
Schedule Total
Communications The CIOLld is a Software-as-a-service Up Front 1. Each $3 ISO.00
Cloud Setup & (SaaS) solution that enables government
Configuration organizations to c.onnect with Tiure
people. By leveraging the Ciaud, the
client will be able to utilize a nutriber
of different outreach mediums, including
email, SMS/text messages, RSS feeds, and
social media integration to c%-.innect with
its, target audiences. The Cloud setup and
C0nfi9U1_c1ti0n includes:
* The implementation consultant will 1,)e
assigned to Recipienz during the set.Llp
process for up to 90 days
* Unlimited access to Web-based
recorded traininqs and online help
for admi.nistrar ions on the followinr,_-1
topics: standard Messaging, the
G'ovDelivery Network, Automat ion,
Mobile and Analytics
a Up to 2 Web-hosted training sessions
that must be i,�sed within 180 days of
Kickc)f f
* Up to 5 hours of message template and
integration devel.opment rrhaL must- be
used within 90 days of Kicko[f
Communications Provides a balance of Product knowledge Up Front I Each $0 00
Cloud - online and industry best practices to a specific
Training audience. Sessions are delivered by
product experts via videoconferencing
technology.
$3, 150 00S
Q-22628 : 2,/16/2018
Page 1 of 3
Procurement Vehicle:Washington State Department of
_U S Enterprise Services
G "R A N I
1n Support of: Kent,WA
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Product Name Product Description invoice Quantity Annual
Schedule Total
Ccmmunications The cjlD d is a software-as-a-Service (SaaS) Annual. 1. Each 521,003.00
Claud solution that enables government organizations
to connect, with more people. By leveraging the
Cloud, the client, will be able to utilize a number
of different outreach mediums, including email,
SLAGS/tent messages, RSS feeds, and social media
.rit.e,gration to connect with its target audiences,
•Tube Cloud inol.LucTes
• Unlimited email sends with indu.ust.r'y- :'leadinq
delivery and management of all bounces
• Srapport to auplc. ar,l and migrate e• i st in l +=mai?
lists
• Access to participate in the Got Dea"i.ivery
Network
• Abi.l ty to s'.°nd mass, not-ifica,tinns to multiple
devices
• 24/7 system t'ncott:;c:r rrg, email and phone support
during business hours, auto-response tO inbound
messages from end users, and emrn rgerur...°!y support
• `Cexr—to-subscribe functionality
• Ui:X to 2 Web-hosted training sessions <ar3rauallY
• Up to 50 administrators
• 1p to T t arrlelivery account(s)
• Access to a complete archive of all data
created by the client for i8 mor.tlas (rolling)
• Up to 3 hours of im.r, >esage template ,"arid
integration development
• up to i0o subscription topics
• up to 100,00�0 SMS/texwt messages per year from a
shared short code w W k}'?,.l n the r.,;n i d States*
*International number,.--..,. are not supported. SMS/tex:t
messages not used u.n the period of perfcrmance
will, not carry over to the following year.
TOTAL $:?L,tlH7C7.flll
as
Phir'ru%(,�uir�ri,raurP,lumrzri rro rmkusi°l � ,
• Lin':to State & Local Terms: http_�::L/ rrricus.com/ dfs,,,/ a$t�r ubscriGation Agreem n 0—f
• Payment terms: net 30
• Any Lapse in payment may result in suspension of service and will require the payment of a setup tee to reinstate the
subscription.
• This quote is exclusive of applicable state,: local, and federal taxes„ which, if any, will be included in the invoice. It is
the responsibility of Kent, WA to provide applicable exemption certificate(s).
• Discount is valid through end date 2/22/2019 - pricing will be reassessed prior to renewal.
Q-22628: 2/16/2018
Page 2 of 3
Procurement Vehicle:Washington State Department of
-R A N I C '-U S Enterprise Services
W in Support of: gent,WA
!<.ent, WA Billirig Information
Signature: Name:
Name: - 'hone:
Title: ` - Email:
Date: — ,� ,address:
_.. _ ...._ _..._:._._.w.. _.............
VJA
Q-22626: 211612018
Page 3 of 3
CITY OF KENT
INFORMATION TECHNOLOGY
220 41"Avenue South
Kent, WA 98032
K E N T Fax: 253-856-4700
WASHINGTON
MemoPHONE: 253-856-4600
To: Dana Ralph, Mayor
From: Melissa Janson, Project Manager/Business Analyst
CC: Mike Carrington, Information Technology Director
Date: February 6, 2018
Re: Information Only - Purchase of the eAlerts System Solution through the state
Department of Enterprise under KCC 3.70.110(F).
As you know, the current eAlerting System is in need of an upgrade from the software provided
through our CMS Website provider, Vision Internet. In furtherance of this need, the IT
Department is undertaking procurement efforts to replace the current software with a Cloud-
based communications platform customized for government agencies. The IT Department
analyzed system requirements with local and state procurements for potential vendors who are
able to provide this type of communication platform upgrade, Granicus's GovDelivery, was
selected as the preferred solution based on this review. This platform was also the preferred
choice of the team due to several additional key factors, including the vendor's knowledge of and
reputation for providing a platform that increases community awareness and involvement,
Washington State contracted pricing, ability to provide Cloud-based storage, and capacity to
customize and grow as the City's Communications Strategy evolves.
In 2014, the State of Washington contracted to purchase GovDelivery, and as an agency who
contracts with the State for cooperative purchasing, the City of Kent can purchase through the
State contract and at the State's pricing, pursuant to KCC 3.70.110(F). GovDelivery has
successfully executed similar projects, services and deployment for multiple municipalities
throughout the State of Washington including Renton,Auburn,Tacoma and Seattle in prior years.
The vendor's prior track record, networking capacity and familiarity with local and state
municipalities is an invaluable benefit for the City.
The IT Department believes it is in the City's best interests to purchase the GovDelivery software
through the State's master contract. The City Attorney's Office has reviewed the State contract
and determined that no further contract is required. By issuing a purchase order that references
the State contract number, the terms of the State contract will apply to the City's purchase of
GovDelivery.
This project was estimated at $40K, this funding request was approved in 2017. By leveraging
the Washington State contract, the project capital cost is $26,565.00 a reduction of more than
$13K.
Should you have any questions concerning this purchase, please feel free to contact me.
40111111� REQUEST FOR MAYOR'S SIGNATURE
IN
0 T Parchaise Order Only - Print on Yellow Paper
0 *4 N1.70100K,FE
Please Fill in All Applicable Boxes
ALL REQUESTS ARE ROUTED DIRECTLY TO THE MAYOR AND RETURNED TO THE ORIGINATING DENME
DO NOT ROUTE TO CLERK'S OFFICE
Approved by "
Di
Originator: Somen Palit/Melissa Janson Phone (Originat)r : SP-x4608, ML-x4605
Date Sent: 03/05/20'18 Date Required: 03/07/2018
Return 5i9necl Document to: Lynnette Smith Contract Termination Date: 03/05/2019
VENDOR NAME: Date Finance Notified: 03/06/18
Granicus, LLC Only required on contracts
$10,000 and over or on any Grant)
DATE OF COUNCIL APPROVAL: mate Risk Manager Notified: N/A
Specifically Authorized in Budget. YES Q NO
Brief Explanation of Document:
Authorize the Mayor to sign PO 144015 with vendor, Granicus,, LLC to puirchase the
Cloud-based communications platform for the eAlerts System Solution upgrade through
the WA State Department of Enterprises, Master Cont ract#01313,
Budget impact: Within existing IT Capital budget
Total: $26,565
PO: 144015
Shaded Areas to Be Completed By Administration Staff
Received:
Recommendations and Comments:
Disposition:
/7
Date Returned:
n ..W