HomeMy WebLinkAboutPW18-075 - Original - King County - Cooperative Watershed Management Grant Funds: Downey Farmstead Side Channel - 03/16/2018 Rec � rs�
K fi "Illklie�,, 01 ��W A Document
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prier to submission
to the. City Clerk's Office. All portions are to be completed.
If you have questions, please contact the City Clerk's Office at 253-856-5725.
Vendor Name: King County Cooperative Watershed Management Grant Funds
Vendor Number:
JD Edwards Number
Contract Number: RN v -0-1
This is assigned by City Clerk's Office
Project Name: Downey Farmstead Side Channel Restoration & Fro er Road Utility
Description: ❑ lnterlocal Agreement ❑ Change Carder ❑ Amendment ❑ Contract
® Other: Grant
Contract Effective Date When Signed Termination date: 4 30 21.
Contract Renewal Notice (Days):
Number of days required notice for t renewal or amendment
Contract Manager: Matt Knox Department P -Eng
Contract Amount: $882,799 (4.9.17.001) & $120,000 (4.9.17.002)
Approval Authority: ❑ Director Mayor City Council 01-16-18 Meeting
Date
Detail: (i.e. address, location, parcel number, tax id, etc.):
This grant-agree ment-iis for- 88- 7'99 for Dow-ney. Farmstead_habitat r-e-st-or--ation-a-nd___._._
$120,000 to move utilities along Frager Road out of the way of the future habitat project.
Project Names: Award Numbers:
Project No. l: Downey Farmstead Side Channel Restoration 4.9.17.001
Project No. 2: Downey Farmstead Restoration—Frager Road Utility Relocation 4.9.17.002
AGREEMENT FOR AWARD OF
COOPERATIVE WATERSHED MANAGEMENT GRANT FUNDS
BETWEEN CITY OF KENT AND KING COUNTY
This Agreement is made between King County, a municipal corporation, and City of
Kent ("Recipient"), for the purposes set forth herein. This Agreement shall be in effect from the
date of execution to April 30, 2021.
Primary Contact for King County: Kim Harper, Grant Administrator, 206-477-6079,
Kim.harper(a4kin county.gov.
Primary Contact for Recipient: Matt Knox, Environmental Ecologist, 253-856-5551,
Mknoxna,kentwa.gov.
SECTION 1. RECITALS
1.1 Whereas, the King County Flood Control District("District") is a quasi-municipal
corporation of the State of Washington, authorized to provide funding for cooperative
watershed management arrangements and actions for purposes of water quality, water
resource, and habitat protection and management;
1.2 Whereas King County is the service provider to the District under the terms of an
interlocal agreement("ILA") by and between King County and the District, dated
February 17, 2009, as amended, and as service provider implements the District's annual
work program and budget;
1.3 Whereas, the Board of Supervisors of the District (the "Board"), the District's governing
body, passed Resolution FCD 2016-20.2 on November 7, 2016, authorizing the King
County executive or his designee to develop and administer a grant award program of up
to $4,390,296 in 2017 for water quality, water resources and habitat restoration and
management projects and activities allocated in the amounts of$871,474 for the
Snoqualmie Watershed, $1,646,361 for WRIA 8, $1,646,361 for WRIA 9, and $226,100
for WRIA 10 projects in King County, provided that the project list is approved by the
Board;
1.4 Whereas, in accordance with Resolution FCD2012-07.2 and in its capacity as service
provider to the District, King County has established a grant award program, called the
Cooperative Watershed Management Award Program, to fund water quality, water
resources and habitat restoration and management projects and activities;
1.5 Whereas, the Recipient submitted applications to its respective WRIA forum or
committee for the Projects, as described in Exhibit A attached hereto and incorporated
herein by this reference, and that body has recommended the Projects for funding under
the Cooperative Watershed Management Grant Program in accordance with King
County's Cooperative Watershed Management Grant Program Policies and Procedures, a
Page I of 8
Project Names: Award Numbers:
Project No. 1: Downey Farmstead Side Channel Restoration 4.9.17.001
Project No. 2: Downey Farmstead Restoration—Frager Road Utility Relocation 4.9.17.002
copy of which has been furnished by King County to the Recipient and which are
incorporated herein by this reference ("Grant Policies and Procedures");
1.6 Whereas the District's Board of Supervisors has received a list of proposed projects that
includes the Projects, and the Board of Supervisors has approved the Projects for funding
up to the amount of$1,002,799 as follows: $882,799 for the Project titled "Downey
Farmstead Side Channel Restoration", and $120,000 for the Project titled"Downey
Farmstead— Frager Road Utility Relocation";
1.7 Whereas King County has received Scopes of Work and Budgets for the Projects from
the Recipient and has determined that the Scopes of Work, attached hereto and
incorporated herein as Exhibit B-1 and B-2, collectively referred to as "Scopes of Work",
and the Budgets, attached hereto and incorporated herein as Exhibit C ("Budget
Summary"), are consistent with the Grant Policies and Procedures;
1.8 Whereas, King County and the Recipient desire to enter into this Agreement for the
purpose of establishing the terms and conditions under which King County will provide
funding from the District in accordance with the Policies and Procedures, and the
Recipient will implement the Projects.
SECTION 2. AGREEMENT
2.1. The Recitals are an integral part of this Agreement and are incorporated herein by this
reference.
2.2. King County agrees to award the Recipient an award in the total amount of$1,002,799
from District funds (the Award). The Award shall be used by the Recipient solely for the
performance of the Projects. King County shall pay the Recipient in accordance with the
Grant Policies and Procedures.
2.3. The Recipient represents and warrants that it will only use the Award for the Scopes of
Work of this Agreement and in accordance with the Project Budgets. The Recipient shall
be required to refund to King County that portion of the Award which is used for work or
tasks not included in the Scopes of Work. Further, the Recipient agrees that King County
may retain any portion of the Award that is not expended or remains after completion of
the Scopes of Work and issuance of the Final Report, as further described below.
2.4. Activities carried out for these Projects and expenses incurred by the Recipient may
predate the execution date of this Agreement provided that 1) they have been identified
by Recipient as being within the scopes of numbers 2) and 3) below, and have been
approved by King County as being within such scopes; 2) The activities are specified in
the Scopes of Work of this Agreement; 3) the expenses are incurred in carrying out the
Scopes of Work and are authorized by the Award as identified in the Budgets of this
Agreement; 4) such activities and expenses otherwise comply with all other terms of this
Agreement; and 5) such activities and expenses do not occur prior to the date the grants
Page 2 of 8
Project Names: Award Numbers:
Project No. l: Downey Farmstead Side Channel Restoration 4.9.17.001
Project No.2: Downey Farmstead Restoration—Frager Road Utility Relocation 4.9.17.002
were approved by the District and reimbursements shall be paid to the Recipient only
after this Agreement has been fully executed.
2.5. The Recipient shall invoice King County for incurred expenses using the Request for
Payment form and Progress Report form for those documented and allowable expenses
identified in the Budgets and according to the rules set forth in the Grant Policies and
Procedures. Blank forms shall be provided to the Recipient by King County upon
execution of this Agreement. Progress reports for each project (with or without requests
for payment) shall be made no less frequently than every six months after the effective
date of this Agreement nor more frequently than every three months after the
aforementioned date. A Progress Report form shall be submitted with all payment
requests. A one-time advance may be allowed, in the discretion of King County, for
expenses anticipated to be incurred in the three months following the date of submission
of the advance Request for Payment only for work that is included in the Scopes of Work
of this Agreement, and identified as such in the Request for Payment. Documentation of
payments made from advances shall be submitted to King County prior to any further
requests for payment.
2.6. The Recipient shall be required to submit to King County a final report which documents
the Recipient's completion of the work in conformance with the terms of this Agreement
within thirty(30) days after the completion of the work. The final report may be
submitted on the Close-out Report form unless a more detailed final report is specified in
the scope of work. A blank Close-out Report form shall be provided to the Recipient by
King County upon execution of this Agreement. The final report shall include a summary
of the Project's successes and shall address the watershed benefits accomplished by the
work.
2.7. The Recipient's expenditures of Award funds shall be separately identified in the
Recipient's accounting records. If requested, the Recipient shall comply with other
reasonable requests made by King County with respect to the manner in which Project
expenditures are tracked and accounted for in the Recipient's accounting books and
records. The Recipient shall maintain such records of expenditures as may be necessary
to conform to generally accepted accounting principles as further described in Section 2.8
below, and to meet the requirements of all applicable state and federal laws.
2.8. The Recipient shall be required to track project expenses using the Budget Accounting
and Reporting System for the State of Washington ("BARS") or Generally Accepted
Accounting Principles set forth by the Financial Accounting Standards Board or by the
Governmental Accounting Standards Board.
2.9. King County or its representative, and the District or its representative shall have the
right from time to time, at reasonable intervals, to audit the Recipient's books and records
in order to verify compliance with the terms of this Agreement. The Recipient shall
cooperate with King County and the District in any such audit.
Page 3 of 8
Project Names: Award Numbers:
Project No. l: Downey Farmstead Side Channel Restoration 4.9.17.001
Project No. 2: Downey Farmstead Restoration—Frager Road Utility Relocation 4.9.17.002
2.10. The Recipient shall retain all accounting records and project files relating to this
Agreement in accordance with criteria established by the Washington State Archivist
Local Government Common Records Retention Schedule(CORE) as revised.
2.11. The Recipient shall ensure that all work performed by its employees, agents, contractors
or subcontractors is performed in a manner which protects and safeguards the
environment and natural resources and which is in compliance with local, state and
federal laws and regulations. The Recipient shall implement an appropriate monitoring
system or program to ensure compliance with this provision.
2.12. The Recipient agrees to indemnify, defend and hold harmless King County, and the
District, their elected or appointed officials, employees and agents, from all claims,
alleged liability, damages, losses to or death of person or damage to property arising out
of any acts or omissions of the Recipient, its employees, agents, contractors or
subcontractors in performing its obligations under the terms of this Agreement.
2.13. The Recipient agrees to acknowledge the District as a source of funding for the Project
on all literature, signage or press releases related to the Project.
SECTION 3. GENERAL PROVISIONS
3.1. This Agreement shall be binding upon and inure to the benefit of the parties and their
respective successors and assigns.
3.2. This Agreement constitutes the entire agreement between the parties with respect to the
subject matter hereof. No prior or contemporaneous representation, inducement, promise
or agreement between or among the parties which relate to the subject matter hereof
which are not embodied in this Agreement shall be of any force or effect.
3.3. No amendment to this Agreement shall be binding on any of the parties unless such
amendment is in writing and is executed by the parties. The parties contemplate that this
Agreement may from time to time be modified by written amendment which shall be
executed by duly authorized representatives of the parties and attached to this Agreement.
3.4. Each party warrants and represents that such party has full and complete authority to
enter into this Agreement and each person executing this Agreement on behalf of a party
warrants and represents that he/she has been fully authorized to execute this Agreement
on behalf of such party and that such party is bound by the signature of such
representative.
3.5. The Projects shall be completed by no later than April 30, 2021. In the event that the
Projects are not completed by this date, King County has the discretion, but not the
obligation, to terminate this Agreement and retain any unexpended Award funds.
3.6. This Agreement may be signed in multiple counterparts.
Page 4 of 8
Project Names: Award Numbers:
Project No. 1: Downey Farmstead Side Channel Restoration 4.9,17,001
Project No, 2: Downey Farmstead Restoration --Frager Road Utility Relocation 4.9.17.002
3.7. If any provision of this Agreement shall be wholly or partially invalid or unenforceable
under applicable law, Such provision will be ineffective to that extent only, without in any
way affecting the remaining parts or provision of this Agreement, and the remaining
provisions of this Agreement shall continue to be in effect.
3.8. The amount of the Award has been fully funded by the District. To the extent that
funding of the Award requires future appropriations by the King County Council, King
County's obligations are contingent upon the appropriation of sufficient funds by the
King County Council to complete the Scope of Work. If no such appropriation is made,
this Agreement will terminate at the close of the appropriation year for which the last
appropriation that provides funds under this Agreement was made.
This document has been approved as to form by the King County Prosecuting Attorney's Office
as of July 15, 2016.
KING COUNTY: RECIPIENT:
By B
Name To's k 2?,OL(� I Name A4oa---1�11(��tlPl"\
A
Title r-C r WUZQ� D i?-P Title
T) CAD
Date Date
Page 5 of 8
Project Names: Award Numbers:
Project No. 1: Downey Farmstead Side Channel Restoration 4,9,17,001
Project No.2: Downey Farmstead Restoration --Frager Road Utility Relocation 4.9.17.002
EXHIBIT A: Project Descriptions
WRIA PROJECT RECIPIENT DESCRIPTION MATCH AWARD
The City of Kent will construct nearly 2,000
LF of side channel to the Green River to
Downey Farmstead provide rearing and refuge habitat for
9 Side ChanneI threatened Chinook and other salmon $937,003 $882,799
Restoration species. The project will also provide 130-
acre feet of flood storage to reduce
flooding in nearby urban and agricultural
City of areas.
Kent In order to create space for the future full-
build out of the Downey Farmstead project
Downey Farmstead and to maximize shading and habitat
Restoration—Frager creation,the current utilities(Puget Sound
9 Road Utility Energy and CenturyLink)that serve homes $80,000 $120,000
Relocation along Frager Road need to be moved out of
the way(they currently bisect the future
habitat area). This grant request will
partially fund utility relocation.
TOTALS $1,017,003 $1,0102,799
Project Location
Lower Green-Duwamish Watershed near the confluence of Mullen Slough and the Green River
between RM 21.5 and RM 22.1
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Page 6 oj'8
Project Names: Award Numbers:
Project No. 1: Downey Farmstead Side Channel Restoration 4.9.17.001
Project No. 2: Downey Farmstead Restoration—Frager Road Utility Relocation 4.9.17.002
EXHIBIT B-1: Scope of Work for Downey Farmstead Side Channel Restoration
Task Title Estimated Month/Year
Task Description(Include Activities and Deliverables) Percent of Task will be
Total Budget Completed
Task 1:Project Submit reimbursement request forms,backup documentation for billing,and
Administration progress reports at least every 6 months.Submit a Fiscal Closeout form and a 0% As needed
Closeout Report form with the final reimbursement request.
Task 2: Construction Contract to build the side channel network including:
• Mobilization for construction including signage,traffic control
• Erosion control,clear and grub and remove trees(to be used as
slash in engineered logjams); 90% Dec.2019
• Excavate,haul and dispose of 240,000 CY of soil including isolation
of new channel from main Green River flow to build the side
channel connections and engineered logjams;
• Importing and incorporating compost into the finished soils;
• Construction and placement of 50 large wood structures;
• Planting of over 40,000 native plants;
• Installing erosion control fabric and mulching and/or seeding all
exposed surfaces.
Task 3: Contract management,inspection and administration 10% Mar.2021
EXHIBIT B-2: Scope of Work for Downey Farmstead Restoration— Frager Road Utility
Relocation
Task Title Estimated Month/Year
Task Description(Include Activities and Deliverables) Percent of Task will be
Total Budget Completed
Task 1:Project Submit reimbursement request forms, backup documentation for billing,and
Administration progress reports at least every 6 months.Submit a Fiscal Closeout form and a 2% As needed
Closeout Report form with the final reimbursement request.
Task 2: Engineering,design and installation(including inspection)of poles on either
side of river,install guying for poles,frame poles,trench and tie into existing
underground conduit on west side of river to new pole and install new 0% June 2018
junction vault. For CenturyLink utility,include 250'of directional bore to
place new PVC to connect to new PSE pole.
Task 3: Secure Aquatic Utility Easement from WA State DNR for aerial crossing of December
river 5%
2019
Task 4: Run new cable through conduit,splice existing cable and string new PSE
power cable across river to new poles,test and activate new facility and 70% March 2019
remove existing poles and line along Frager Road.
Task 5: Run new cable through conduit,splice existing cable and string new
CenturyLink cable to PSE poles,test and activate new connection,and remove 23% March 2019
existing cable along Frager Road.
Page 7 of 8
i
Project Names: Award Numbers:
Project No. 1: Downey Farmstead Side Channel Restoration 4.9.17,001
Project No. 2: Downey Farmstead Restoration Frager Road Utility Relocation 4.9.17.002
EXHIBIT C: Budget Summary
Grant Award Amount
Budget Item Downey Farmstead Downey Farmstead
Side Channel Trager Road Utility Totals
Restoration Relocation
Staffing $73,378 $2,000 $75,378
Project Supplies $1,533 $1,533
Commercial Services&Crew Time $733,777 $118,000 $851,777
Other(Taxes on Construction) $74,111 $74,111
Total $882,799 $120,01010 $1,002,799
•
KENT
WA S H I N G T
Agenda Item:
TO: City Council
DATE: January 16, 2018
SUBJECT: Cooperative Watershed Management (CWM) Grant for Downey
Farmstead Restoration Project - Accept
MOTION: Authorize the Mayor to sign a grant agreement with King County
accepting Cooperative Watershed Management grants in the amount of $1,002,799
for Downey Farmstead Restoration and Frager Road Utility Relocation, subject to final
terms and conditions acceptable to the City Attorney and Public Works Director.
SUMMARY: The City of Kent proposes to construct nearly 2,000 LF of side channel
tributary to the Green River to provide rearing and refuge habitat for threatened
Chinook and other salmon species. This grant agreement will fund $882,799 of the
expected $5.8 Million habitat construction cost and will also provide $120,000 of
additional funding to move utilities (Puget Sound Energy and CenturyLink) out of the
way of the habitat work.
EXHIBITS: Cooperative Watershed Management Grant Agreement
RECOMMENDED BY: Public Works Committee
YEA: Fincher, Troutner, Higgins NAY:
BUDGET IMPACTS: Previous grants in the amount of $884,057 have been secured
to relocate Frager Road out of the way of the future habitat work (Phase I). These
new grants help provide match for the previous grants and bring the total grant
funding for this project to $1,886,856 to date. Future grant allocations are expected
in 2018 and 2019 to fund construction of the project.
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King,County
Water and Land Resources Division
Department of Natural Resources and Parks
King Street Center
201 South Jackson Street, Suite 600
Seattle, WA 98104-3855
206-477-4800 Fax 206-296-0192
Try Relay: 711
March 12, 2018
1,
Cheryl Viseth
City of ent Public Works
220 Fourth Avenue South
Kent, WA 98032
RE: Signed Agreement for 2017 CWM Grants
Dear Cheryl,
I have enclosed one original of the final signed grant agreement for the 2017 CWM Grants for the
following projects:
• Downey Farmstead Side Channel Restoration
• Downey Farmstead Restoration—Frager Road Utility Relocation
I sent an electronic copy today to Matt Knox today as well.
Let me know if you have any questions. You can reach me at 206-477-6079 or
Kini.harper u,kingcounty_gov.
Thanks..
ql "IZIA
Kim Harper
Grant Administrator
Encl: I original of signed 2017 grant agreement