HomeMy WebLinkAboutIT07-308 - Extension - WebQA, Inc. - Extension/Request for Public Records Reporting Module - 11/09/2017 I
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: WebOA, Inc.
Vendor Number: 158521
JD Edwards Number
Contract Number: Using Prior Contract IT07-308-0 001/
This is assigned by City Clerk's Office
Project Name: WebOA - Resident Request Tracking System (Reoortina & Redaction)
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ❑ Contract
® Other: Addendum
Contract Effective Date: 10/01/17 Termination Date: 07131118
Contract Renewal Notice (Days): 30
Number of days required notice for termination or renewal or amendment
Contract Manager: Curt Ryser Department: Information Technology
Contract Amount: $2475.00
Approval Authority: ® Department Director ❑ Mayor ❑ City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
As af: 08/27/14
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900 S.FYWoodr Rd. Suite I 10
WebPhone:(630}9aS-1300
_ Fax:(630)983A310
SCHEDULE -Extension RoQuest for Additional Sterviees
Relatic aship To The Original Contract and Purpose: This is an addendum to the existing WebOA Sar4doss ifu.roisaaa Atrreom.ent
executed between WebQA Incorporated and the city of Kant,WA("Customer")signed 9/12/2007 with its current term starting
8/1/2017 and ending 7/31/20111("Current Contract period'). The purpose of this Addendum is to add the now services selected
below.
Additional Services;Customer is ordering the following services at the following prices.
.,. Subscribed Services
GovQA State.of WA Public Provides specific State of WA reporting nrodubt to comply with Mouse Hill 1594 reporting requirements.
Records Reporting Module Include associated means for tracking and reporting to include:
. Average Time to First Response
. %Requests Ciosed Within 5 Days
. %Requests with Estimate>5 Days
. Estimated Average Time to Close
-a %Requests with Estimates Sent
. Actual Time to Close
e Requests Seeking eddidrnal Clarification
. Requests Denied with Reason Count
. Requests Abandoned
. Total Requeat by Type of Requester
. %Requests Fulfilled Electronically
. %Requests Fulfilled by boa Electronic and Physical Records
. Requests requiring Scanning of Physical Records
s Estimated Agency Staff Time Spent on Request
f Total Staff Tama Costs Incurred
k r Average Cost of Staff Time per Request
IV t Invoice Nymemn Received(Moss:Use GovQA Invoicin
GovQARedacdon Lkawes 77w Eruegvataii GovQA Redaction Module allows for redaction to occur on documents within the GovQA
system Feetmes include:Text Search.Pattern Matching.Redact Similar,and Redaction Exerantion Reasons.
Software Subscription Coats
Software Lieenseist..... Quaatlry Annual Cost
CovOA State of WA Public Records Resorting Module N/A $1,500
CovOA Redaction Licensee - 4 $1,200
Taal ., --- - $2,700_
Software Subscrip loa lmpkmentatim Costs
GoYOA Sate of WA Public RecordBliteporting Module Waived
GovQA Redaction Licenses Waived.
Total Waived
Start Date and Tiatefranles: The START DATE for the term of this agreement will be ]0/1/2017 and go to a SYNC DATE,of
8/1/2018 at which point the term for these Additional Services will sync to the term of the Original Contract and all Subsequent
renewals.
Billing: Billing from START DATE to SYNC DATE will occur on the signing of this contract and include the annual fees and
implementation fee associated with the Additional Services described above. After the SYNC DATE,the billing period for these.
Additional Services will be incorporated into the billing of other WebQA services to the customer wnsistent with the Original
Contract and all subsequent renewals.
Wc1eQACongdmusl and Prcpriawy t 9iar204'7
{ /y, 900 S.Finatq,Rd. Suite 110
Plume:
6050
,1300
Phone:(69tf}9894300
.i Full
BY SIGNING BELOW,CUSTOMER AGREES TO THE TERMS AND CONDITIONS OF THIS ADDENDUM.
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By: w, BY:
S'g, rec Signature: cr' :1_,, _•"
j Tide: Title: COO
Date;
Date:
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Webr, At:ortiadantinO and Pem*teay 2 9/L8YlOY7
WebQA Inc. Invoice
d/b/a GovQA r lJ j } Date Invoice At900 S. Frontage Rd Suite 110 F
Woodridge. IL 60517 u9/zol7 43-nuo9
FID 4 36-4389S58
Bill To
City of Kent, WA
Attn: L}mnette Smith
Information Technology Department
220 4th Avenue S
Kent, WA 98032
P.0 No, Terms Due Date
Due on receipt 11,9/20t7
Description Months Cost Amount
GovQA State of WA Public Recores Reporting Module-Prorated Billing to 125.00 1250,00
Term 12/I/17 through 9/30/18(10 Months)to SYNC to Existing Billing Term
(10/1 -9/30)-Refer to Sohedute D Signed on 1 1/9/17 by Mike Carrington.IT
Director
GovQA Redaction License-4 Licenses'y$900/Year Each=$1,200/Annual- 19 100.00 1,000,00
Prorated Billing Term 12/1/17 through 9/30/18 (10 Months)
GovQA State of WA Public Records Reporting Module Implementation- U 00 0 00
Waived
GovQA Redaction Licenses Implementation-Waived 0.00 0,00
Ilse Tax 10%-Subtotal$2,250 X 10%=$225 Total Use Tax 225-00 22500
Pp9thovexis
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For questions please contact Accounts Recci vable at 630-985-I300#3 or
Accountsn:wivableSt<Jgovga.com Total .S2,475.00
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