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HomeMy WebLinkAboutPK17-546 - Original - King Conservation District - Green Kent Partnership Year 9 Funding - 04/01/2018 ter « ecords M e m KT Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Kina Conservation District Vendor Number: JD Edwards Number Contract Number: FK 17 / 5 { This is assigned by City Clerk's Office Project Name: Green Kent Partnership Year 9 Funding Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment M Contract ❑ Other: Contract Effective Date: 4/1/18 Termination Date: 3/31/19 Contract Renewal Notice (Days): 0 Number of days required notice for termination or renewal or amendment Contract Manager: Lynn Osborn/BH Department: Parks Planninq & Dev. Contract Amount: 557�000.00 Approval Authority: ❑ Department Director MMayor ❑City Council Detail: (i.e. address, location, parcel number, tax id, etc.): A grant agreement for funding assistance for Year 9 of the Green Kent Partnership. This grant includes funding for Forterra's program management assistance and affseCs staff expenses. Division Contract #PPD17-20 ....... ............. .... _.. .. .................................._____ ... adcc W 10877.8_.14 AGREEMENT FOR AWARD OF ICING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT City of Kent This Agreement is made between the King Conservation District Number 9, a municipal corporation in King County, Washington, located at 1107 SW Grady Way, Suite 130, Renton, WA 98057 (referred to herein as "District"), and the City of Kent, a municipal corporation in King County, Washington, located at 200 Fourth Avenue South, Kent, WA 98032-5895 (referred to herein as "Recipient"), for the purposes set forth herein. SECTION 1. RECITALS 1.1 Whereas,the District is a special purpose district organized and existing under authority of Chapter 89.08 RCW which engages in certain activities and programs to conserve natural resources, including soil and water, which activities are declared to protect and promote the health, safety, and general welfare of the people of the state of Washington; and 1.2 Whereas, pursuant to RCW 89.08.400 and/or RCW 89.08,405, King County has authorized and imposed a system of assessments and/or a system of rates and charges to finance the activities and programs of the District; and 1.3 Whereas, pursuant to RCW 89.08.220 and RCW 89.08.341 the District is authorized to enter into agreements with, or to furnish financial or other aid to, municipal entities and agencies (governmental or otherwise), or their designees, or any occupier of lands within the District, in order to carry out and facilitate the activities and programs of the District to conserve natural resources; and 1.4 Whereas, the District has reviewed the grant application submitted by Recipient and has determined that the application meets the requirements of Chapter 89.08 RCW and the District's policies and procedures for awarding grants; and 1.5 Whereas, the District and Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions relating to the District's award of a grant to Recipient. SECTION 2. AGREEMENT 2.1 The District agrees to award Recipient a grant in the total amount of Fifty-Seven Thousand and No/100 Dollars($57,000.00) from KCD-Kent 2016-17 Collections. Grant funds shall be used by Recipient solely for the performance of the work described in Exhibit A which is attached hereto and incorporated herein by this reference. The District shall pay the grant funds to Recipient in accordance with the District's policies and procedures, or as otherwise provided herein, including but not limited to, the policies and procedures contained in the grant program guidelines, provided that such funds have been collected and received by the District. 2.2 Recipient represents and warrants that it will only use the grant funds for the work described in Ex.bibht A, which may be amended by the parties pursuant to Paragraph 3.3 of the Agreement. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized work. Further, Recipient agrees to return to the District any grant funds that are not expended or remain after completion of the work covered by this Agreement. 2.3 Recipient acknowledges and agrees that the grant funds may only be expended on work which shall be entirely within the District's jurisdictional boundaries. The following municipal entities are not within Page 1 of 4 the District's jurisdictional boundaries: Enumclaw, Federal Way, Milton, Pacific, and Skykomish. Recipient shall be required to refund to the District that portion of any grant funds which are used for work performed outside the District's jurisdictional boundaries. 2.4 In the event the scope of work authorized by this Agreement includes the use of grant funds to purchase houses located on real property within a flood hazard area, Recipient acknowledges and agrees that grant funds may only be used for such purposes if the houses to be purchased were constructed before floodplain mapping or sensitive areas regulations were in place for that area. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized purposes. 2.5 Recipient shall be required to provide the District with regular financial and project progress reports for the duration of the project. Grant funds are remitted to the Recipient on a reimbursement payment basis. Project progress reports must be submitted with each reimbursement request. Project progress and financial reports, along with the final narrative and financial summary reports shall be submitted through the District's online grant portal. The Recipient shall be required to submit to the District a final report which documents the Recipient's completion of the work in conformance with this Agreement within thirty (30) days after the completion of the work. The final report shall, among other things, summarize the project's successes and shall address the regional benefits accomplished by the work. The final report shall also identify any obstacles or challenges which were encountered during the work, along with general recommendations regarding ways to avoid such obstacles or challenges in the future. If requested, Recipient agrees to provide the District with additional financial or progress reports from time to time, at reasonable intervals. 2.6 Recipient's expenditures of grant funds shall be separately identified in the Recipient's accounting records. If requested, Recipient shall comply with other reasonable requests made by the District with respect to the manner in which project expenditures are tracked and accounted for in Recipient's accounting books and records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principals and to meet the requirements of all applicable state and federal laws. 2.7 if the Recipient is a Washington municipal agency, Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington("BARS"). 2.8 The District or its representative shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. Recipient shall cooperate with the District in any such audit. 2.9 Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established in the Revised Code of Washington and the Washington State Archivist. 2.10 Recipient shall ensure that all work performed by Recipient or its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations. Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision. 2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or appointed officials, employees and agents, from all claims,alleged liability,damages,losses to or death of person or damage to property allegedly resulting from the negligent or intentional acts of the Recipient or any of its employees, agents, contractors or subcontractors in connection with this Agreement. 2.12 Recipient agrees to acknowledge the District as a source of funding for this project on all literature, signage or press releases related to said project. Page 2 of 4 2.13 Recipient shall notify the District if Recipient intends to sell, salvage, or otherwise dispose of any equipment purchased with grant funds. The proceeds received by Recipient from any sale, salvage or disposition, or the value of the equipment if proceeds were not received from any such action, must be: (a) re-invested back into the originally awarded project; (b) invested in a similar project with District approval; or (c) returned to the District. SECTION 3. GENERAL PROVISIONS 3,1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3 No amendment to this Agreement shall be binding on any of the parties to this Agreement unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the patties and attached to this Agreement. 3.4 Each party warrants and represents that such party has full and complete authority to enter into this Agreementand each person executing this Agreement on behalf ofa party warrants and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature ol'such representative. DISTRI ,. RECIPIENT: By c. I3I, L% Name._._ 0 .... --- amen ....... Title x gg /7up1 Title_ fkmiov Date l ......__.._. Date cr / Approved as to Form: Approved as to Form: DISTRICT LEGAL COUNSEL: RECI , T S ATTORNEY: I3p (r,# .. f vwl " II Name r ( e M '1 (3 ., Nate, Lttet4 " �pf �A qq I)tlte p .� 7 4 � �P ate Ito Page 3 of4 Exhibit A Page 4 of 4 Bryan Higgins Kent 2018-19 Green Kent Partnership Year 9 Member Jurisdiction Grant Program Kent 220 4th Avenue South Kent,WA 98032-5895 Mr Bryan Higgins ---- - - ------------ 220 Fourth Avenue South BHiggins@kentwa.gov Kent, WA 98032 0: 253-856-5113 Printed On: 7 November 2017 Member Jurisdiction Grant Program 1 Bryan Higgins Kent Application Form Summary Information ._ _ ............._. Project Title* 2018-19 Green Kent Partnership Year 9 Principal Partners (if any) Forterra,Kent Parks Foundation,residents Amount of KCD Funding Requested* You will need to upload a detailed budget document before you submit your application. Please make sure the amount requested and total project cost amounts you list here match the amounts in the uploaded budget document. $57,000.00 Total Project Cost* $163,000.00 Total Matching Funds (optional) $106,000.00 Project Start Date* 04/01/2018 Project End Date* 03/31/2019 Close Date Project Location* Address, Parcel k,OR L&L Points, for site specific projects only. If more than two locations, state "multiple" and explain. Printed On November 2017 Member Jurisdiction Grant Program 2 Bryan Higgins Kent Multiple Work will occur on City of Kent Parks and Public Works owned parcels. Jurisdiction If the applicant is not a city or jurisdiction, please type in the city or jurisdiction this project Is located in. Kent Is your project on public or private land?* Public State Legislative District #* Click here to find it on the web. If your project resides in more than one district,type in the primary district or type In zero. 0 King County District #* Click here to find it on the web. If your project resides in more than one district,type in the primary district or type in zero. 0 Natural Resource Improvement Actions- Criteria Checklist Please only select yes" below the action that your project directly addresses Direct Improvement of Natural Resource Conditions* To improve landscape and natural resource conditions as a result of direct action that enhances water quality, protects and conserves soils, implements ecosystem restoration and preservation projects(examples include supporting private property owners with land stewardship, water quality, aquatic and wildlife habitat resources, removal of invasive weeds,stewardship on public land) Does your project directly address this issue? Yes Education and Outreach* To raise awareness,deepen knowledge, and change behaviors of residents, landowners, and other land managers and organizations to practice exemplary stewardship of natural resources(examples include education about Printed On:7 November 2017 Member Jurisdiction Grant Program 3 Bryan Higgins Kent stormwater management,-the value of farmland, local farms and food systems,shorelines,salmon habitat,forests and other ecosystems) Does your project directly address this issue? Yes Pilot and Demonstration Projects* To test and/or improve concepts and/or approaches in natural resource management that can be replicated by others(examples include low impact development or green infrastructure demonstration projects, development of new best management practices, distribution of local farm products, urban agriculture(e.g.formers markets and backyard food production to promote or supportsocial economic independence and healthy living);technological innovation for natural resource conservation) Does your project directly address this issue? No Capacity Building* To enhance the ability of organizations, agencies, residential landowners and other land owners and managers to have knowledge,skills, tools, support systems and technical resources to implement exemplary best management practices and deliver natural resource management actions on the ground(examples include urban agriculture development,assistance to and inclusion of private property owners, preservation, restoration, and/or expansion of urban and/or rural agricultural lands, rural and urban forest lands, riparian restoration and stewardship on private and public lands) Does your project directly address this issue? Yes Project Type Education Forestry,Urban Narratives, Budget, & Attachments Project Description- Member Jurisdiction* Provide a brief description of the project that summarizes what you will do, how you will do it, and why you will do it. Describe target audience, outcomes, objectives and general timelines. The City of Kent is requesting assistance from KCD to continue implementing the Green Kent Partnership. This will be the 9th.year of the Green Kent Partnership. As we move further into our restoration program,we continue to carefully manage our work.Some time must be spent monitoring and managing areas already Printed On.7 November 2017 Memberhinsdirtion Grant Program 4 Bryan Higgins. Kent: entered into restoration,as we are committed to not going loosing ground. Some time must also be dedicated to entering new areas into phase one restoration. We manage these competing priorities by revisiting our work sites on a rotating basis to check for regrowth of invasive plants,while also carefully considering new areas that can be brought into restoration. Our city parks and public works staff frequently monitor and report areas of invasive regrowth,while also suggesting sites for phase one restoration. Our volunteer park stewards are very active at their chosen sites and are frequently monitoring conditions and coming up with suggestions for new areas to work in. It is through this integrated team approach,that we arc able to maintain our successful program. Green Kent continues to see additional community interest and attendance at our weekly volunteer events.With the help of our current grant through KCD, to date we have counted over 2,000 volunteer hours and 700 volunteers. We are on target to meet our goals for phase 1 restoration with 1/2 of an acre entered into stewardship.We continue to work in areas under phase two and phase three restoration with a total of 3.5 acres maintained to date.We continue to manage 30 volunteer park stewards who are very engaged with Green Kent and committed to restoration.Our Green Kent Intern added value to our program this summer. Our intern attended 10 volunteer events,created a Green Kent best management practices booklet,assisted with volunteer management,managed our social media posts with daily updates,researched the best way to deal with a new invasive plant(Japanese Honeysuckle) and assisted with our cornucopia days outreach booth. Forterra continued to be a valued Green Kent partner.Their participation in our management team meetings and guidance in updating our 20 year plan is very valuable. This winter our contracted crews from both Earth Corps and WCC will help us to make restoration progress where inappropriate for volunteers. During year nine King Conservation District funds will specifically help us continue Green Kent by: 1) Continuing to engage the community in volunteer based efforts to care for their public natural areas,2) enrolling 1 to 3 new acres into phase 1 restoration, 3)maintaining and monitoring the acres already in phases two and three of restoration to ensure that invasive plants removed in phase one are not re-growing,4) Target our work at sites that are seeing regrowth of invasive plants, 5) support 20 stewards with a Green Kent temporary,6)Achieve a goal of 4500 volunteer hours, 7) Provide an internship to a capable college student or recent graduate with a natural resources or similar major,8) Augment Staff/Steward restoration work with contracted crew support and 9) continue our regional partnership with Forterra. How/Why: The Green Kent Temporary Employee plays a major role in coordinating the stewardship component of the Partnership and tracking overall restoration progress. The temporary 1) is the primary coach for Stewards,2) serves as their liaison to Park Operations staff,3) coordinates all work parties,4) enters work logs into GIS, 5) researches and drafts planting and conservation action plans, 6) monitors and maps plant survival, 7) contributes to the quarterly e-newsletter, 8) organizes an outreach booth at Kent's three-day Cornucopia Days festival,9) solicits local business support, 10) participates on the management team. 11) provides daily mentoring to interns. 12)supports the overall program to ensure success. A portion of the Parks Capital Project Manager's time is funded by KCD to provide overall program administration,apply for the grant,promote the partnership, manage the budget,manage volunteers at larger events,handle reporting and reimbursement requirements. The Green Kent intern will assist the Green Kent Temporary Employee with a wide variety of assignments to include 1)The intern will be in the field serving as the crew lead for five high school interns funded by a separate grant. 2) supporting community volunteer events and work parties,3) compiling photo documentation of progress,4) maintaining the tool inventory,5) assisting with GIS mapping,6) conducting outreach activities, 7) supporting special projects,e.g. research for conservation action plans,best management practices and 7) participating in planning and site meetings. 8) assisting with planting plans Contracted crews supplement volunteers and staff efforts by conducting fieldwork in areas that are not suitable for volunteers.This year's budget maintains our ability to go after invasive plants in hard to reach areas.This year we will contract with Earth Corps to work in areas that are no appropriate for volunteers. Printed0in 7November2017 5 tlryan I-IifSgins IKpim Founding partner Forterra provides regional support and heightens Kent's presence as a Green City.A Forterra liaison participates quarterly in management team meetings and at a steward orientation. Forterra informs city staff of upcoming trainings and potential new funding opportunities,and provides letters of support if appropriate. Forterra promotes the Green Kent Partnership regionally to the media,general public and during Green Cities Days. Work is outlined in proposed SOW attached to this application. Project Activities and Measurable Results* List specific project activities to be completed with KCD grant funds and the associated outcomes or measurable results, and timeline. 1, Field work. Completed by Green Kent Temporary employee,city staff,intern,contracted crews, stewards and volunteers. Outcomes and measurable results Site visits,yearly work plans, supervising work parties and corporate events,debris removal,mulch delivery,plant delivery,volunteer supervision,volunteer work logs,CIS mapping,photo documentation, monitoring all sites for invasive regrowth,and insuring overall program success. Timeline 4/1/2018 - 3/31/2019 2.Community Outreach and Volunteer Management- completed by Green Kent temporary, Forterra,City Staff,intern Recruit volunteers and promote Green Kent work parties. Provide orientation and field training for new stewards. Promote the Green Kent Partnership on website, Facebook, monthly email newsletter,and at Kent Cornucopia Days. Present on Green Kent partnership to service clubs, neighborhood councils,and local high schools and other interested groups. Mayoral proclamation for Green Kent Day and other special restoration events. Timeline 4/1/2018-3-31-2019 3, Program Administration, Completed by city staff and Green Kent temporary employee, Facilitate bi monthly management team meetings,route contract documents for signature, facilitate monthly volunteer projects meeting,manage budget expenditures,handle purchasing needs,order supplies for special large events and handle KCD reporting and reimbursements requests. Timeline 4/1/2018-3/31/2019 4. Regional Support(Forterra) Contract deliverables outlines in separate scope of work. Timeline 4/1/2018 - 3-31-2019 5.Contracted work crews (Earth Corps) Under staff direction working in area that are not suitable for volunteers. Timeline 4/l/2018- 3/31/2019 Prini:erl(gym /Noveruha i ypl7 wmir)er' lui isdictioo Grout Proof rxn G Bryan Higgins Kent Project Budget and Expenses* Fill out and upload separate Application Budget Form also available on the KCD Member Jurisdiction Grant Program website. Budget must be detailed with footnotes, appropriate and reasonable,meeting state auditor/GAAP guidelines. Please do not use forms from previous applications. Please only upload the farm linked above. Thank you! GREEN KENT-mj-application-budget-form.xlsx Member Jurisdiction Authorization Letter If you are a nonprofit organization seeking Member Jurisdiction funding,you must upload written authorization from the Member Jurisdiction to apply for funding. This can be in the form of a letter or scanned copy of an email, Additional Attachments Upload any photos or maps of your project here. Only one file will be accepted. Please combine multiple files into one if possible. Updated Before&AfterPhtosforGK Year 9application.pdf KCD Acknowledgement and Signature - ......... By signing below,the applicant agrees to acknowledge King Conservation District funding by placing the KCD provided logo on signs, materials, and documents produced as part of the above proposal. In addition,the applicant will notify KCD of public events and activities funded by the KCD. Authorized Applicant Electronic Signature* Please enter your full name to sign and agree to the above. Bryan Higgins Title Parks Capital Project Manager Date* 09/25/2017 Printed On:7 November 2017 Member Jurisdiction Grant Program 7 Bryan Higgins Kent File Attachment Summary Applicant File Uploads • GREENKENT-mj-application-budget-form.xlsx • UpdatedBefore&AfterPhtosforGK Year 9application.pdf Printed On:7 November 2017 Member Jurisdiction Grant Program 9 Member Jurisdiction Grant Program Grmf/ApOlicnfion Pro ecl Budge Form Ka.D ronng ouaminabla w=�.�Fnawrn ra,i��rrr.mro„yn King Conservation District mgrrneim°�'°`�h�d.M1y' at Partnership year ... rypryPYONrvC Cipi of Kenl ... —""".... ___. ',.. .._....._..------...----------------- C [_c[.LLlfrM IH,wili...____............. ....... „m gAaa �zzo vhn s --- .. w_V....... .._. .... P 'ecISI rID t. ������ _ Q1I201B' 2530565113 __...._..... _ .,.,_. p,yaaE a0 X _ 3/3112019 Pleoso pm lde d,,haled broader lnfarmat/oa beli h ari<e ya,,ime—h roe sv ylles,—a—ledser'dres w;at)uoerulu road JeloileJtlextl tiaw red, 9utlger Item 'KCD Funes Other Funds Other Fu,dd Toral rx feenl rr e r � olmamn 9ru J h City �' ooNsm ll ands I S OI O0o -- SI58as Trevor/Meals/m ileago(tar oalunteers,stefp $300 r300 _ ._�... ............................ SO .. ............ ._......... .........,,w,.d - 0 _....______ ",,,","$0 .... ..... ..... ........ _,------------ ____ 4D, .......... on F diSt..,....,. _Sb.600 _...... sso6o ..T__... __s3,�6 CtretleJ/Woreslenel al 5.,5ervices $I1 655 513,655 ...__. ..............,... P is ..._, -- ------...- _ _.. _..... .. .m.......OrheG s ecl! ____ ____ SO .... _____..._._....._. ,,,.... �Jgar',Ls"i SD so TQTAI- 6a7 1bD 5106000 5p �5161a00 Trial Far S16i IIU9 T t IM I M1 51116JIU0 r GOF 4 Re J 55]ilgll m I n P [4 Green Kent Budget 2018-2019 ¢ 57,000.00 CallKafrarb�ett Manaa�r", 5 ," A12500- Grcm treat[,ead� .... �� ...,,, 9 d&bSA 00 ti'Yakal cwllcg m ImYem .. '� SaYlw,vr{tls ......._............... t----- -........... 3Gi845 0U� Farnham F+ttrntl sarwarrl ar entat'on _A.......... .,........ ,00 Grmen Sei Kent CIrICM1[LCkRI YYleatln F $ ___ II c_r(DD,6p__ Kaene d.},y zvpAO^TAa�r�evs ioaeawo � 45p,rYFf hrtY4tms far arrvsfel[er ...... . Map�t g} �[. .,...__.......... r asp op ro dnEl L;1654X O.r Pravuf1a 41tabdal s.twrmd[relmdeegn _....�....�.......................aam9° . supp,q for N u largo eahar, l 000mUS1,,,, n911aate tl '2-09.'OW1 p"prkerra ta[al � ----- Cvatract C mxr SuppmrC�ar[h CarPmI __ $ S 355.00 Tokal'Cantracre _______. Ple6[anap0_mil Glles,,plfl I ti,[antis s,arrC KanKyaLC F T,Sul0 p0aoita _200 5 (F 0p QD rv111ca a '9p0AVk (;?otaw su'.. plsaa,/,prmntin'.i�cpga ._.__::__. _ ..'.------------ . _..... e,aoa.aD II QxatstgudgaL .. ... ......... 5 57000, yy d � � c ai r i c , J ht 1 Y e I�- x 40, 9r �' QJill iy h y f I nm Before Morrill Meadows Park i tJj After Morrill Meadows Park n � � ro� , Before Clark Lake Park ens x�r r ^ i n After Clark Lake Park �y tier of Before Lake Fenwick r ro; � S After Lake Fenwick. �F4 rrry v, n dw �f° A � jyNf ; ✓ d.�+��YkNn u a �✓.� If my9 rv° Gm i v Al ` , , " µ w( M w V JUrv� Mm r w_ J dPoi� � y J fl�l Ily qti � a b f lb M Ij /11 R Aw n'a gKy�;�fp o I � i✓ Y � J4 �.�� � f y��„r° U� �� A ✓ �`� �+f �lU�r✓F�+ , �✓,, gar +. . �' �p� ^m� gyp+ w � �, rw �W✓7 �� � �y "' mua^' ' � ��� � M r „��' 7y1 ,,, F' 'A w , ` �✓ �� w rr n< ,.� 9 'k j jr'i/ jc�'a Fv y5�'✓ �} of w rr iG�ii� rli/ M (M wars, h`"" �� 'J✓,y"v �' ✓� %rii r��t 11 .rnr� M , xVi AI SIMON i% e ro wm14p rF i/off r� �eej�✓ ,r m, d ¢/fir�l� q�,pwt p rr � �� �ais�""iiw�.aw, " '�` �, I ., e REI at Morrill Meadows Group at Lake Fenwick w � w f n r r r P A R T N E R S I I P Proposed Scope of Work: April 2018 — March 2019 Presented to City of Kent; Parks, Recreation, and Community Services 9/14/2017 The Green Kent Partnership is nearing a milestone and will reach itsten-year anniversary in 2019. Kent has been one of the strongest and most involved of the green cities. With strong staff involvement complemented by Forterra support contract a lot of work has been accomplished. Kent also has a strong interdepartmental collaboration between parks and public works which greatly enhances the success of the overall program. Kent has also placed a lot of value in the regional interaction and sharing of ideas across the green cities network. Focus groups, regional press releases and a general sense of how all green cities can learn from and build their programs together has created a unique and successful regional collaboration. This network continues to grow and is now at nine total cities. Forterra has a goal to add one new green city annually. As 2019 approaches Kent will continue to focus on ensuring the Green Kent Partnership remains an effective and efficient program. More than 50 events are scheduled yearly and Forterra provides that regional presence and support that allows volunteers and stewards a connection to the 'big' picture and an understanding of the significant of the work both ecologically and community wise. This year Forterra will conduct four steward trainings to help these important volunteers gain the resources and knowledge to feel and act in a successful way. Many of Kent's stewards are youth and young adults seeking their place in the world. Forterra brings a strong background to help mentor and guide them along their path. Under this agreement, Forterra will provide the services described below at the rates shown in the table on page 3. Forterra's Responsibilities and Deliverables • Green Kent Steward Orientation: Forterra staff will participate in the 2018/2019 Green Kent Steward orientation, presenting the background behind the Green City Partnerships including Forterra's regional connection through the Cascade Agenda mission, and providing a sense of the geographic scope and impact that new Kent Stewards will be contributing to by summarizing regional statistics. • Quarterly management team regional updates: Forterra staff will attend one Green Kent management team meeting per quarter to update partnership staff on upcoming training and education opportunities for Kent Stewards across the regional Green Cities Network, and coordinate any potential grant proposal ideas that will contribute to achieving the Green Kent Partnership's goals. • Regional Green City Day series outreach support: Forterra will coordinate one regional press release about the Green City Day fall series that will highlight the efforts of all cities holding an annual Green City Day. The regional scope of this press release will position Kent's work as part of a larger effort, providing a broader reach and more awareness. Forterra will also provide support on the day of Green Kent Day to include but limited to securing refreshments for volunteers and helping to lead tasks as directed by Kent staff. • provide Articles for six newsletters: Forterra will provide six articles for inclusion in Kent's monthly newsletter.Articles will address native plants, invasive plants,emerging issues within urban forestry, best management practices and other topics related to restoration. Article will be provided electronically to city staff by the 15`h of each month on the six mutually agreed upon months. 1 • provide support for Two Additional Events: Forterra will provide volunteer management and staff support for two additional volunteer events. These events include Kent's Arbor Day November 17 and Green Kent Earthday April 21. • Provide Mapping and GlS Technical Support: Forterra will provide technical assistance to Desiree (and other city staff) and help determine the best way to utilize GIS for Green Kent. This will include but not limited to creating phase maps, update lands, creating planting plans and other information to help manage and track Green Kent Partnership activities. • Educakionall tiraiuruiinnl s for Stewards,: Forterra will organize and host Four continuing education trainings for Green Kent stewards that will enhance steward knowledge about restoration best practices, volunteer event management, western Washington ecology, native plant identification and uses, plant propagation techniques, and/or other practical topics that could include things like small grant proposal writing and how to engage in the public process. 2 Deliverable Cost _ Rate Forterra presents Green Cities background, connection to Cascade $100.00/hour staff time Agenda and regional statistics at Steward Orientation $300.00 (not to exceed 3 hours) Attend management team meetings once per quarter to provide regional update re: upcoming staff and steward $100.00/hour staff time training/educational opportunities and share potential grant (not to exceed 3 proposal ideas, and to help coordinate events. $1,200.00 hours/meeting) •$450/regional press Annual Green Cities Day series outreach support: one regional press release release and Green Kent Day support •$100/hour staff time (not to exceed 5 hours) $950.00 $100.00/hour staff time Provide 6 newsletter articles for articles (not to exceed _ ................. ....... ............ $1,200.00 12 hours} $100 00/hour staff time Provide Mapping and GIS Technical Support for articles (not to exceed $1,250.00 12.5 hours) $100.00/hour staff time Provide 4 Habitat Steward Trainings (not to exceed 6 hours — ._ $2,400.00 per training with prep) $100.00/hour staff time Provide support for Two Additional Events (not to exceed 5 $1,000.00 hours/event) ......... 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