HomeMy WebLinkAboutLW15-031 - Amendment - #1 - City of Maple Valley - Court Services - 01/01/2018 Records erne t
T Document
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: City of Maple Valley
Vendor Number:
ID Edwards Number
Contract Number:
UW
This is assigned by City Clerk's Office
Project Name: ILA to Provide Municipal Court Services to Maple Valley
Description: ❑ Interlocal Agreement ❑ Change Order ® Amendment ❑ Contract
❑ Other:
Contract Effective Date: 111/18 Termination Date: 111120
Contract Renewal Notice (Days):
Number of days required notice for termination or renewal or amendment
Contract Manager: Pat Fitzpatrick Department: Law
Contract Amount: $3sn_nnn,nn
Approval Authority: ❑ Department Director ❑ Mayor ❑ City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
$175K per year to be paid on a monthly basis at $14,583.33 + an additional $41K if more
than 333 cases filed
As af: 08/27/14
INTERLOCAL AGREEMENT BETWEEN
THE CITY OF MAPLE VALLEY AND THE CITY OF KENT FOR
MUNICIPAL COURT SERVICES
FIRST AMENDMENT
This First Amendment (hereinafter "First Amendment") to the Interlocal
Agreement Between the City of Maple Valley and the City of Kent for Municipal Court
Services (hereinafter "Agreement") is made and entered into by and between the City of
Maple Valley ("Maple Valley"), a municipal corporation in the State of Washington and the
City of Kent ("Kent'), a municipal corporation in the state of Washington, collectively the
("Parties"),
WHEREAS, the Parties entered into the Agreement which took effect on January 1,
2015; and
WHEREAS, the Agreement expires on January 1,2018; and
WHEREAS, the Parties have agreed to extend the Agreement for an additional term
and make other minor Amendments to become effective at the beginning of the new term
of the Agreement;
NOW, THEREFORE, in consideration of the terms and provisions set forth below, it
is mutually agreed by and between Maple Valley and Kent as follows:
A. Amendment of Section 4 of Agreement. Section 4 of the Agreement is amended as
follows:
4. Fees.
4.1. Flat Fee. In consideration of the services and supplies enumerated in
Sections 2 and 3, supra, Maple Valley shall remit to Kent $175,000.00 annually, to
be paid on a monthly basis at the rate of$14,583.33 each month. The $175,000.00
annual rate is based upon the following estimates of case filings:
The Parties agree that for any month in which there are filed more than 333
cases (either criminal cases, infractions, or a combination of both), Maple Valley will
pay Kent an additional $4000.00 over and above the monthly rate of$14,583.33.
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2018 Interlocal Agreement for Court
Services between Kent and Maple Valley
FIRST AMENDMENT
Page 1 of 4
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lofeachyear thereafter that this �1lreeanent is un effect. iaaclrad°agar, atir veal° in which
this AL�ra:emcnl is extended, the fetes set 91oa°th In Section 4.1 shall be subject to an annual
inflator in an amount eaual to the Seattle-Tacoma-Bellevue CPI-W for June of the
G)receding, year; provided, in the event the Seattle-Tacoma-Bellevue CPI-W for June of
t le aecedin , year is a negative number, the lees sett liaa'th in Section 4.1 shall not be
reduced.
4.2. Other Fees and Costs. Kent shall be responsible to pay the following
fees and other costs (which costs are not included in the Flat Fee) and invoice Maple
Valley monthly for reimbursement of those costs and fees:
a. Witness fees;
b. Jury fees and juror summons' fees;
C. Language interpreter fees;
d. Cost of printing forms used only by the Maple Valley Court
All other costs not specifically enumerated in Section 4.2 are subsumed in the
Flat Fee set forth in Section 4.1.
B. Amendment of Section 6 of Agreement. Section 6 of the Agreement is amended as
follows:
6. Manle Vallev Municipalp Court Judge and Judges Pro Tem. The Maple Valley
Court Judge will appoint various Judges Pro Tem to conduct Maple Valley Court
proceedings. In the event a Kent Municipal Court judge is unavailable to act as Judge
Pro Tem for the Maple Valley Court, the Kent Municipal Court shall notify the Maple
Valley Judge, and the Maple Valley Judge shall be responsible for scheduling any
Maple Valley Court Judges Pro Tem. Maple Valley shall be responsible for paying
the cost of Maple Valley Judges Pro Tem. The Maple Valley Court Judge will review
statements of probable cause and provide signed orders of release or the setting of
bail to the Kent Municipal Court for any defendant booked into jail, and provide a
copy of that order to the pertinent jail. Kent Municipal Court personnel shall set first
appearance or arraignment dates for Maple Valley defendants that have been booked
into jail only after receipt of a signed order from the Maple Valley Court Judge or a
duly appointed Maple Valley Judge Pro Tem. The Maple Valley Court Judge may
promulgate local court rules for the Maple Valley Court, as well as administrative
orders. Nothing in this Section shall operate to prevent the Maple Valley Court Judge
from working cooperatively with the Kent Presiding Judge on the coordination of
local rules for Maple Valley that are similar to, or mirror, local court rules
promulgated by the Kent Municipal Court, but such decisions are discretionary with
the Maple Valley Court Judge.
2018 Interlocal Agreement for Court
Services between Kent and Maple Valley
FIRST AMENDMENT
Page 2 of 4
In those cases in which a person who is arrested for aMaple Valley matter is required
to appear in court before the close ofthe next court da � arrsuelrt tt'r Cx'6i 3.2.1 d l
the Manle Valley Judge or Manle Valley Judge Pro Tem will make their best effort
t€?Vpear at the preli ninary appearance. In 'those instances however in which the
Maple,.Valley Judge or Maple Valley Judge Pro Tem are not able to appear the Kent
Jude or Kent Judge Pro Tem shall In-eside over the paeliminaryapperarajicc. "l'he
Citv reserves the right to invoice Manle Valley for the costs of the Kent Judge or Kent
Jud ,, llro I r,�sn for the costs ofhandling Maple Valley Preliminary Appearances.
C. Amendment of Section 9 of Agreement. Section 9 of the Agreement is delete and
replaced with the following:
9. Effective Date - Duration. This Agreement shall be in effect from January
1, 2018 until January 1, 2020; provided, this Agreement may be extended for up to
three additional years by written agreement of the Chief Administrative Officer of
Kent and the City Manager of Maple Valley.
D. Remainder of Agreement to Remain in Effect. The remainder of the Agreement
shall remain in full force and effect unless further amended by written agreement of
the parties.
IN WITNESS WHEREOF,the parties have caused this Agreement to be executed.
CITY OF MAPLE VALLEY CITY OF�yKE'NT
� — n-. rc G
aura K. Philpot, City y Manager a°r, e "oolee, ayar
Dated: 1�1 dl Da e a` -
ATTEST: ATTEST:
Shaumia Lee-Ric n, City Clerk Kimberley A. KQnoto, City Clerk
Dated: I a r 4 e t7 Dated: WdL ,/y7
Approved as to Form: Approved as to Form:
2018 Interlocal Agreement for Court
Services between Kent and Maple Valley
FIRST AMENDMENT
Page 3 of 4
Patricia Taraday Forn 3ruhakel'
City Attorney �7 City Attc>r ey
Dated: _ 3- C7 Dated:
7 _____
Steph Rochon on Phillips
Maple Valley Court Judge Kent Mun'eipal Court Presiding Judge
-Dated: /— f/ / '" Dated: i I I
,.� lei;
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2018 Interlocal Agreement for Court
Services between Kent and Maple Valley
FIRST AMENDMENT
Page 4 of 4