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Home My WebLink AboutHR17-080 - Other - Teamsters Local Union #117 - MOU Upfitting Work 11 Police Vehicles - 12/28/2017 •, Records Mi ern '° ' , K . NT /��„� was �ro. ��'% Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. Vendor Name: Teamsters Local Union No. 117 Vendor Number: JD Edwards Number Contract Number: Op- This is assigned by City Clerk's Office Project Name: MOU - UD-fitting Work for 11 Police Patrol Vehicles Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ❑ Contract ® Other: Memorandum of Understanding Contract Effective Date: 12/28/17 Termination Date: 12/31/19 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Leialani Jensen Department: HR Contract Amount: to-no Approval Authority: ❑ Director ❑ Mayor ® City Council 1 1 17 Meeting Date Detail: (i.e. address, location, parcel number, tax id, etc.): MOU regarding the City hiring an outside contractor to up-fit 11 new police vehicles in MEMORANDUM OF UNDERSTANDING between the CITY OF KENT and TEAMSTERS LOCAL UNION NO. #117 Affiliated with the International Brotherhood of Teamsters regarding Contracting Up-Fitting Work for 1 I Police Patrol Vehicles in 2018 'Phis Memorandum of Understanding (MOU) memorializes the agreement between the City of Kent (`'City") and Teamsters Local Union #117 (Union) regarding the City hiring an outside contractor to up-fit eleven (I I) new police vehicles in 2018. Background The City and the Union are parties to a collective bargaining agreement effective January 1, 2017, through December 11, 2019. The Union's collective bargaining unit includes one (1) Communication Technician 2 position, whose work is characterized by "specialized and skilled electronic work in the assembly, installation, maintenance, repair, programming, and service of a wide variety of electrical, electronic and mechanical equipment." One of the tasks performed by the Communication Technician 2 position is to "up-fit' police patrol vehicles. "Up-fitting" describes the process undertaken to install new equipment on newly purchased or acquired City vehicles. 'Typically, this up-filling work is needed a few times throughout the year, and is in addition to the Coin mmucation Technician 2 position's other necessary work, including the installation, programming, maintenance and/or repair of the City's communication system equipment. In 2017, however, the Police Department required its police vehicles be up-fitted within a time frame that the Communication 'Technician 2 and Fleet Services could not meet due to staff workloads, a backlog of other vehicles that required up-fitting, and time and work space constraints. As a result, the City and the Union agreed that the City could contract out, to a qualified outside contractor selected by the City, the necessary up-fitting work required on six (6) new police vehicles. Contracting out this limited work was a mutual success as it provided an expedited process through which the police department was able to get its vehicles on the road quickly to serve the citizens of Kent, while assisting Union members in completing other backlogged up-fittings, maintaining a manageable workload, and reducing periodic stress that occurs due to unpredictable vehicle delivery schedules. Eleven (11) additional police vehicles are on order and scheduled for delivery in 2018. To allow the Communication Technician 2 to focus on his communication system work and other up-fitting work required for non-police vehicles, and given the complex and time consuming nature particularly involved in the up-fitting of police vehicles, the City and Union have agreed that the up-fitting work needed for these police vehicles be contracted to an outside contractor in accordance with the terms of this MOU. MOU Regarding Up-Pitting I 1 Police Vehicles in 2018 Page 1 of 3 lhcrefore, the parties agree as follows: Agreement 1. This MOU concerns only the contracting out of the up-fitting work required for the eleven (11) new police vehicles that are currently on order and scheduled to arrive at the City in early 2018. 'the parties agree that this up-fitting work is, and will remain, bargaining unit work. 2. The Union agrees to have the up-fitting work for these eleven (11) police vehicles performed by an outside contractor, and the Union waives any and all claims or charges associated with the outside contracting of that work, including without limitation any claim of an unfair labor practice or skimming charge. 3, the Communication Technician 2 position has had the opportunity to observe and be trained by the vendor who will perform the police vehicle up-fitting work on the methods the vendor will use to install the equipment into these police vehicles, and the Communication Technician 2 is prepared for any maintenance or repair needs that may occur in the future concerning these vehicles. 4. The City will look for ways to order new vehicles in smaller amounts or stagger orders so that up-fitting work may be performed in-house. The City will continue to look for ways to cross train the up-fitting of police vehicle work to bargaining unit positions other than the Communication Technician 2. 5. The City and the Union recognize that the current facility space used for work performed by the Fleet Section is limited, and this limited space affects the need for some vehicles to be up-fitted by an outside contractor, particularly when a large number of vehicles need to be up-fitted simultaneously. There is simply not enough work space available to accommodate the vehicles and the completion of all the necessary work. 6. The City and the Union recognize that the outside contractor will up-fit and return the police vehicles quickly for use by the Kent Police Department, enabling them to more quickly serve the citizens of Kent. The City and the Union recognize that this timely up-fitting work is needed for the effective operations of the Kent Police Dcpartmcnl and its patrol division. Z Any dispute regarding the interpretation or application of this MOU shall be handled in accordance with the grievance procedures set forth in the CBA. 8, This MOU was prepared and/or reviewed by both parties. In the event of an ambiguity in any term of this MOU, it shall be interpreted evenly, and not against the drafter. The principle of contra proferentern shall not apply. MOU Regarding Up-Fitting 11 Police Vehicles in 2018 page 2 of 3 By siding below, the parties agree that the above represents the parties' full and entire agreement with respect to the subject matter of this MOU. Dated this of December 2017. FOR THE CITY- FOR THE UNION: CITY OF KF,NT TEAMSTERS LOCAL UNION No. 117 220 4°i Avenue South affiliated with the International Brotherhood of Teamsters Kent, Washington 98032 14675 Interurban Avenue South, Suite 307 Tukwila, Washingtono 98168 BY: BY: S .e e C Ice, Io1rScetrrey, ayo Secretary Treasurer B Pvltt�ty l ish , Direct' BY: �4 rr I cialami .Jensen, Labor Relations Manager /111 Approv c to form: BY' ti in White, Is atant City Attorney w MOU Regarding Up-Fitting 11 Police Vehicles in 2018 page 3 of 1 ,f , �,i�kJ Yr��JI;, � Gi11�ll�ll�l�h11(P(Yuw�,rr�tdffllU 1 � , !!'a"rrr+piyr,�n�arurnyunr„v�u,` IIIWl1j�lIII�UVIAI! �,,�1(YI��J(f(l�/kl�lrJJ�II � � �,aui,ur»i�ou �,'Pj�l�fini iivFuvoU�rai��iis��i I�rr��`�+ y+4�uY �iirii�"�'° ;��nrr,P��"ri�r6gl(b` rf, ll�l�':ffIU1111V�11 u�uNp»D � iwryrrclrl, ,Illlr rrrp�i gas+r,riU,,..,�„il,^,r1u�11 � Pl�,��y rl ,g i ,ii pNiil u�� d,INi ��'; GII�I�u��ll�llll�'71 ��11IINALH�mri�iai IIoiYi1�„a��v�J�eu1,�2u,�n��wariWr�±4(k�uw,iil!o-�r.rt�r .,�, �� I)Illl�l��111I,�II�� IiU ��l�� itt��l)�I��m�Ylilumru,Vrwr�illli�l'�iioflll!u7dn� i� .� i, � �� ,�;,l�i�'�u�ar, f�/fir»NG�na 'Gl,'n'ill�i,�l,�uarlry�,'aepnr, urf'{�1py�Jllril��l�Jk�� p!y�pl! 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