HomeMy WebLinkAboutPD11-338 - Amendment - #2 - Public Safety Testing, Inc. - Recruiting, Processing and Testing of Police & Correction Officers - 10/12/2017 Public Safe
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MEMORANDUM
DATE: October 12, 2017
TO: Police Chief Ken Thomas
FROM: Jon Walters
SUBJECT: Agreement Renewal
I want to thank you for the opportunity to be of service since 2004 to provide
recruiting assistance, application processing, and written & physical ability testing
for your public safety applicants.
Your current subscriber agreement for testing expires December 31, 2017. We hope
your experience with Public Safety Testing has led to the decision to renew your
Agreement. I have enclosed a new Subscriber Agreement for your consideration,
As you will see, our annual fees have increased. This is our first overall fee increase
in nearly a decade. While we continually work to manage the expenses we can
control, unfortunately those that we cannot control all have increased many times
over the decade -- including but not limited to facility rental, payroll, taxes, telephone,
insurance, and many others. Over the past several years, our insurance costs have
significantly increased, in some cases over 90%. Applicant testing fees will not
increase (and are actually less than when PST began in 2000).
We are always striving to improve our services for your agency. Over the past
number of years, we have enhanced our aggressive marketing and outreach efforts
to attract diverse and quality applicants, we have improved our website and made it
easier to access and manage applicant scores/data, we have provided Personal
History Statement (PHS) data, we have expanded the ability to administer the
written exam for your applicants in nearly all 50 states, and have increased the
number of testing opportunities and locations around the Pacific Northwest. We trust
that PST delivers your agency great value for the services we provide to assist your
agency with your recruiting and hiring needs and challenges.
Page 2 of 2
Agreement Renewal
October 12, 2017
We have structured the renewal with two options for you:
1.) The first is a one-year,agreement that will expire December 31, 2018. The fee
increase is ten percent (10%) over your current rate.
2.) The second is a three-year agreement that will expire December 31, 2020.
The fee increase is three percent (3%) annually. This option should provide a
good planning/budgeting tool and lock your agency into the lower rates.
If the agreement is acceptable, please return one fully executed version for our
records. If you would like to discuss other arrangements that may work better for
your organization, please do not hesitate to contact me so that we can discuss.
If your decision is not to renew (which we very much hope it is not), please kindly
notify us at your earliest convenience as we will need to deactivate your agency on
our website and notify any candidates that have signed up to test for your agency.
Thank you for your consideration. We are truly grateful for the opportunity to be of
service and look forward to a continued and long-lasting relationship.
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Public Safety
Tailing
SUBSCRIBER AGREEMENT
WHEREAS, Public Safety Testing, Inc. is a skilled provider of pre-employment
testing services to police, fire, and other public safety agencies, and
WHEREAS, the subscriber public agency, either directly or through a civil service
commission, tests, evaluates, ranks and hires law enforcement and/or firefighters and/or
other public safety positions in the performance of its public safety functions, and
WHEREAS, the subscribing public entity desires to join in a Subscriber
Agreement, NOW, THEREFORE,
Public Safety Testing, Inc. (the "Contractor") and the City of Kent, a municipal
corporation of the state of Washington (hereinafter "Subscriber") do enter into this
Subscriber Agreement under the terms and conditions set forth herein.
SUBSCRIBER: City of Kent,WA
POSITIONS: Law Enforcement Officer written &physical ability testing:
Z) Check all that apply Law Enforcement Officer (entry-level)
Law Enforcement Officer (lateral/experienced)
Corrections Officer written &physical ability testing:
-9 Corrections Officer (entry-level)
Corrections Officer ((lateral/experienced)
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COMMENCEMENT DATE: January 1, 2018
FEES & TERM (select one):
❑ One yea subscription at One Year Law Enforcement Officer Corrections
r
the following rates (this 2018 $8,248 $1,100
agreement terminates _ _ ._.._.... _
December 31, 2018):
Three Years Law Enforcement Officer Corrections
or
Threeear subscription at 2018 $7,724 $1,028
7- following rates (this 2019 $7,952 $1,056
agreement terminates ..................._.....v.............._........._..m.
December 31, 2020): 2020 $8,188 $1,084
OUT OF REGION TESTING t1, SUBSCRIBER authorizes candidates who reside outside of the
Select one Pacific Northwest to take the written examination where they reside.
The physical ability test, if required, must be conducted by
SUBSCRIBER (or SUBSCRIBER coordinates with candidate to be
tested at a scheduled PST event), within 90 days of the written exam
(180 days for FF CPAT).
0 SUBSCRIBER does not authorize out-of-region testing.
1. Description of Basic Services. This Agreement begins on the date as noted on page
one (1) of this Agreement. The Contractor will provide the following services to the
Subscriber:
1.1 Advertising and recruiting assistance, application processing, and
administration of pre-employment written examinations and physical ability
tests for those positions noted on Page One (1) of this Agreement.
1.2 Report to the Subscriber the scores of applicants, with all information
necessary for the Subscriber to place passing applicants upon its eligibility list,
and rank them relative to other candidates on appropriately constituted
continuous testing eligibility lists. Contractor will report "raw" test scores to the
Subscriber— no preference points will be factored into applicant scores and it is
the Subscriber's responsibility to factor veteran's preference points in
accordance with applicable federal and state laws. Written examination scores
will be reported to the Subscriber as a percentage score (based on 100%) and
physical ability test scores will be reported as "Pass" or "Fail". The passing
score for written examinations is set by the test developer at 70%.
1.3 Appear in any administrative or civil service proceeding in order to testify to and
provide any and all necessary information to document the validity of the testing
process, to participate in the defense of any testing process conducted by the
Contractor pursuant to this Agreement and to otherwise provide any information
necessary to the Subscriber to evaluate challenges to or appeals from the
testing process. The Contractor shall appear without additional charge. The
Subscriber shall pay the reasonable cost of travel and appearance for any
expert witness deemed necessary by the Subscriber to validate the testing
process, including but not limited to, representatives of any company which
holds the copyright to any testing material and whose testimony or appearance
is deemed necessary to validate the process.
Provided, however, Contractor shall not be required to appear at its cost nor to
defend in any administrative or court proceeding arising from or out of a claim
or challenge relating to Subscriber's use of other testing process(es) or out of
Subscriber's attempt to establish multiple or blended eligibility lists for the same
position based in whole or in part on other testing process(es). "Other testing
process(es)" means any test or testing process other than those provided by
the Contractor under this Agreement.
1.4 Term & Fees. The term of this agreement and the related professional fees are
noted on page one (1) of this Agreement.
1.5 Payment. Subscriber shall pay an amount equal to twenty-five percent (25%)
of the annual fee set forth above quarterly for services rendered in the
previous quarter and for basic services including but not limited to, software
relating to online application, advertising formats, previously advertised
scheduling of test dates, model civil service rules, testing systems, as well as
ongoing testing and recruitment, and any and all other work developed at the
cost of the Contractor prior to or contemporaneous with the execution of this
Agreement. Payment shall be made within 45 days of receipt of invoice.
SubseriberAgreetnent Page 2 of 6 Public Safely Testing Lac.
City of Kent, WA 2018 2018.01 Farm
1.5.1 Direct deposit (ACH Pnrollmentl. Subscribers are encouraged to
set up direct deposit (ACH enrollment) for their payments. There will be no
additional fee for payments made using direct deposit (ACH enrollment).
1.5.2 Credit Card. A three percent (3%) fee will be added at the time of
payment to each payment made using a credit card. The purpose of such
fee is to cover Contractor's credit card processing fees.
2. Additional Services. In addition to the services provided under this Agreement, the
Subscriber may, at its sole discretion, elect to purchase additional services from the
Contractor. Such services shall be requested by and contracted for pursuant to
separate written agreement.
3. Acknowledgements of Subscriber. The Subscriber understands and acknowledges,
and specifically consents to the following stipulations and provisions:
3.1 Because applicable civil service law prohibits having multiple eligibility lists for
the same class of hire, this Agreement is an exclusive agreement for these
services.
3.2 The written and physical agility scores of any applicant shall be valid for 15
months from the date of certification by the Contractor or 12 months from the
date of placement upon the Subscriber's eligibility list, whichever first occurs,
following the report of the Contractor, and rules compatible with continuous
testing shall be adopted. The Subscriber shall review its applicable hiring
processes, advertisements, personnel policies and civil service rules (as
applicable) to ensure compliance with the provisions of this Agreement.
3.3 An applicant may, in addition to the Subscriber's eligibility list, elect to have
his/her score reported to and subject to placement on the eligibility list of any
other Subscriber. Nothing in this Agreement shall be interpreted to prohibit the
use of an applicants' score for consideration in or processing through any other
subscriber's hiring and/or civil service eligibility process. The Subscriber agrees
that if an applicant is hired by another agency through this service, the
applicant's name shall be removed from Subscriber's eligibility list.
3.4 The Subscriber specifically understands and acknowledges that the Contractor
may charge a reasonable testing fee from any and all applicants
.
3.5 The Subscriber is encouraged to and may also conduct advertising as it deems
necessary to supportlenhance recruiting efforts. The Subscriber shall link
PublicSafetyTesting.com on its agency's website, if it so maintains one.
3.6 Public Safety Testing views recruiting as a partnership with the Subscriber.
The Subscriber agrees to actively participate in recruiting efforts for positions
within the Subscriber agency.
Subscriber,4greement Page 3 of 6 Public Safely Tesling, Inc.
City of Kent, W.4 2018 2018,01 Form
3.7 The Subscriber agrees to keep the Contractor up-to-date as to the agency's
hiring status, minimum and special requirements, all information appearing on
the agency's PST website profile and the names of any candidates hired
through these services.
3.8 Subscriber understands and acknowledges that a candidate's PST Personal
History Statement (PHS) will be stored electronically by PST for 24 months
from the date the candidate uploads the PHS to the PST website. Any PHS
stored more than 24 months will automatically be deleted and will no longer be
available to the Subscriber from the PST server.
4. Testing Standard and Warranty of Fitness for Use. All testing services conducted
under this Agreement shall be undertaken in accordance with the provisions of the
Washington State Civil Service Statutes, Chapter 41,08 and/or 41.12 and/or 41.14
RCW, or the terms of other applicable statute as the Subscriber shall notify the
Contractor that the Subscriber must meet. Tests shall also be conducted in
accordance with the general standards established by the Subscriber; the
Subscriber shall be responsible for notifying the Contractor of any unusual or special
process or limitation. The test utilized, the proctoring of the test and any and all other
services attendant to or necessary to provide a valid passing or failing score to the
Subscriber shall be conducted in accordance with generally accepted practice in the
human resources, Civil Service and Public Safety Testing community. The
Subscriber may monitor the actions and operations of the Contractor at any time.
The Contractor shall maintain complete written records of its procedures and the
Subscriber may, on reasonable request, review such records during regular
business hours. Any and all written materials, and the standards for physical fitness
testing utilized, shall comply with all applicable copyrights and laws. The Contractor
expressly agrees and warrants that all tests and written materials utilized have been
acquired by the Contractor in accordance with the appropriate copyright agreements
and laws and that it has a valid right to use and administer any written materials and
tests in accordance with such agreements and laws. If Subscriber uses or authorizes
the use of other testing process(es) this warranty shall be null and void.
5. Independent Contractor. The Contractor is an independent contractor. Any and all
agents, employees or contractors of the Contractor, shall have such relation only
with the Contractor. Nothing herein shall be interpreted to create an employment,
agency or contractual relationship between the Subscriber and any employee, agent
or sub-contractor of the Contractor.
6. Indemnity and Hold Harmless. The parties agree and hold harmless each other, their
officers, agents and employees in accordance with the following provisions:
61 The Contractor shall indemnify and hold harmless the Subscriber, its
employees and agents from any and all costs, claims or liability arising from:
6.1.1 Violation of any copyright agreement or statute relating to the use and
administration of the tests or other written materials herein provided for',
6.1 .2 Any cost, claim or liability arising from or out of the claims of an
employee, agent or sub-contractor to the end that the Contractor shall be
SubscriberAgreemeni Page d of Public SafeiyTesiing, Inc,
City of Kent, 147A 2018 2018.01 Form
an independent Contractor and the Subscriber shall be relieved of any
and all claims arising from or relating to such employment relationships
or contracts between the Contractor and third parties;
6.1.3 The alleged negligent or tortious act of the Contractor in the provision of
services under this Agreement.
6.1.4 This indemnity shall not apply to any administrative or court proceeding
arising from or out of any process in which the Subscriber has utilized or
authorized other testing process(es).
6.2 The Subscriber shall indemnify and hold harmless the Contractor, its officers,
agents and employees from any and all cost, claim or liability arising from or out
of the alleged negligent or tortious act of the Subscriber in the provision of
services hereunder.
7. Termination. This agreement terminates as noted in the Fees & Term section on
Page 1 of this Agreement. The Contractor and/or the Subscriber may also withdraw
from this Agreement at any time for any reason with 60 days written notice,
provided, however, that the provisions of paragraphs 1.3, 4, 5 and 6 shall remain in
full force and effect following the termination of this Agreement with respect to, and
continuing for so long as any applicant tested by the Contractor remains on the
eligibility list of the Subscriber. 1
7.1 If the Subscriber elects to terminate this Agreement prior to the termination
date, Subscriber shall pay the Contractor an early termination fee. The
purpose of this early termination fee is to cover the direct and indirect costs of
refunding and or rescheduling applicants that had signed up to test for the
Subscriber. The early termination fee is one-third (33%) of the annual
subscriber fee as noted in the Fees & Term section on Page 1 of this
Agreement. The early termination fee is in addition to any other fees agreed
to by this Agreement.
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Subscriber Agreement Page 5 of 6 Public SgJety Testing, lne.
City gf'Kent, WA 2018 2018,01 Form
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S. Entire Agreement, Amendment. This is the entire Agreement between the parties.
Any prior agreement, written or oral, shall be deemed merged with its provisions.
This Agreement shall not be amended, except in writing, at the express written
consent of the parties hereto.
This Agreement is dated this day of 12017,
CITY OF ENT„ PUBLIC S, FETY 1 TESTING, INC.
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By: " ^ ✓r. By: 7 � October 12 2017
Print: Print: Jon F. Walters Jr.
Its: ':. t t L,- Its: President
Contact: p�rt= 'mr 1' r• ,u✓s Jon Walters
Address: L L �P �t �i� 20818 -44thAve. W.. Suite 160
City/State/Zip V , LaS ✓ t � ' 'r �_, Lvnnwood, WA 98036
Telephone: ')_. `.. `> '>'3" 4{ 425.776.9615
Email: V-e-��-LYA 6 1 ]onflpubliesafetytestinp.com
Subscriber's Contact & Address for Agency R crutter:
Billing: Name: F Yr""�V-
(Please complete if different from contact ff��� ,-
information above) Title: gl b VL4 ti�T "2 C"
Contact: Email: Y Yb1a .. b1�
Title:
Agency: Agency Hiring
Representative/Supervisor:
Address: Name: �>t"� C ��f1,L�,h'""�^a•
City/State/Zip: Title:
Telephone: Email: t 4 ti KZ( i LAJCt.o V
Email:
Chief or Agency Director:
Name: 4 vL -T,._-k m ( _.
Title: �';tt A
Email _. - (V1.t�V1JV (r z L 1 �i�aYP.,.. al,
Subscriber Agreement Page 6 of 6 Public Sglely Testing Inc.
City of Kent, N'A 2018 2018.01 harm