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IT17-507 - Original - Nelson Electric, Inc. - Jail Camera Replacement - 11/14/2017
ii ii///i/ /%/ i ar i�/ gem �//��,/„God/l/,/ ;KE �0'i Records Documeno f r' CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. Vendor Name: Nelson Electric Inc. Vendor Number: JD Edwards Number Contract Number: IT 17-507 This is assigned by City Clerk's Office Project Name: Jail Camera Replacement Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: 11/14/17 Termination Date: 11/30/17 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Matt Johnson Department: IT Contract Amount: t41 _ W3_77 Approval Authority: ❑ Director ®mayor ❑ City Council Meeting Date Detail: (i.e. address, location, parcel number, tax id, etc.): Jail camera replacement KENT PUBLIC WORKS AGREEMENT between City of Kent and Nelson Electric Inc. THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Nelson Electric Inc. organized under the laws of the State of State of Washington, located and doing business at 9620 Stone Avenue North, Suite 201 Seattle, Washington (hereinafter the "Contractor"). AGREEMENT The parties agree as follows: I. DESCRIPTION OF WORK. Contractor shall perform the following services for the City in accordance with the following described plans and/or specifications: Order, obtain, and install the security camera equipment identified in Vendor's April 21, 2017, Quotations for the City of Kent Jail, attached and incorporated as Exhibit A, in accordance with and subject to the City of Kent's Statement of Work attached and incorporated as Exhibit B Contractor further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time such services are performed. II. TIME OF COMPLETION, The parties agree that work will begin, on the tasks described in Section I above immediately upon execution of this Agreement. Upon the effective date of this Agreement, the Contractor shall complete the work described in Section I above immediately upon execution of this Agreement. Upon the effective date of this Agreement, Contractor shall complete the work described in the Statement of Work Exhibit B Nov 30, 2018. III. COMPENSATION. The City shall pay the Contractor a total amount not to exceed $41,464, including any applicable Washington State Sales Tax,, for the work and services contemplated in this Agreement. The City shall pay the Contractor ninety percent (90%) of the Contract amount upon completion and acceptance of the work by the City, or at such earlier time as the City may determine is appropriate. The City will pay the remaining Contract amount upon fulfillment of the conditions listed below and throughout this Agreement. A. No Pavment a_nd Perform n e Bgg-d. Because this contract, including applicable sales tax, is less than $150,000, and pursuant to Chapter 39.08 RCW, the Contractor, in lieu of providing the City a payment and performance bond, has elected to have the City retain the final ten percent (10%) of the Contract amount for a period of thirty (30) days after the date of final acceptance, or until receipt of all necessary releases from the State Department of Revenue, the State Department of Labor & Industries, and PUBLIC WORKS AGREEMENT - 1 (Over$20K, under$65K, and No Performance Bond) the State Employment Security Department, and until settlement of any liens filed under Chapter 60.28 RCW, whichever is later. B. Defective or Ungluj;-hgrized'—WpLk. The City reserves its right to withhold payment from Contractor for any defective or unauthorized work. Defective or unauthorized work includes, without limitation: work and materials that do not conform to the requirements of this Agreement; and extra work and materials furnished without the City's written approval. If Contractor is unable, for any reason, to satisfactorily complete any portion of the work, the City may complete the work by contract or otherwise, and Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Contract price specified above. The City further reserves its right to deduct the cost to complete the Contract work, including any Additional Costs, from any and all amounts due or to become due the Contractor. C. Final Payment: Waiver of Claims. THE CONTRACTOR'S ACCEPTANCE OF FINAL PAYMENT (EXCLUDING WITHHELD RETAINAGE) SHALL CONSTITUTE A WAIVER OF CONTRACTOR'S CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY CONTRACTOR AS UNSETTLED AT THE TIME FINAL PAYMENT IS MADE AND ACCEPTED. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. by their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B, The Contractor maintains and pays for its own place of business from which Contractor's services under this Agreement will be performed. C, The Contractor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Contractor's services and is a service other than that furnished by the City, or the Contractor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D, The Contractor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Contractor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Contractor's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Contractor has a valid contractor registration pursuant to Ch. 18.27 RCW or an electrical contractor license pursuant to Ch. 19.28 RCW. G. The Contractor maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. The City may terminate this Agreement for good cause. "Good cause"shall include, without limitation, any one or more of the following events: PUBLIC WORKS AGREEMENT - 2 (Over$20K, under$65K, and No Performance Bond) A. The Contractor's refusal or failure to supply a sufficient number of properly skilled workers or proper materials for completion of the Contract work. B. The Contractor's failure to complete the work within the time specified in this Agreement. C. The Contractor's failure to make full and prompt payment to subcontractors or for material or labor. D. The Contractor's persistent disregard of federal, state or local laws, rules or regulations. E. The Contractor's filing for bankruptcy or becoming adjudged bankrupt. F. The Contractor's breach of any portion of this Agreement. If the City terminates this Agreement for good cause, the Contractor shall not receive any further money due under this Agreement until the Contract work is completed. After termination, the City may take possession of all records and data within the Contractor's possession pertaining to this project which may be used by the City without restriction. VI. PREVAILING WAGES. Contractor shall file a "Statement of Intent to Pay Prevailing Wages," with the State of Washington Department of Labor & Industries prior to commencing the Contract work. Contractor shall pay prevailing wages in effect on the date the bid is accepted or executed by Contractor, and comply with Chapter 39.12 of the Revised Code of Washington, as well as any other applicable prevailing wage rate provisions. The latest prevailing wage rate revision issued by the Department of Labor and Industries is attached. VII. CHANGES. The City may issue a written change order for any change in the Contract work during the performance of this Agreement. If the Contractor determines, for any reason, that a change order is necessary, Contractor must submit a written change order request to the person listed in the notice provision section of this Agreement, section XV(D), within fourteen (14) calendar days of the date Contractor knew or should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or decreases the Contractor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Contractor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Contractor shall proceed with the change order work upon receiving either a written change order from the City or an oral order from the City before actually receiving the written change order. If the Contractor fails to require a change order within the time specified in this paragraph, the Contractor waives its right to make any claim or submit subsequent change order requests for that portion of the contract work. If the Contractor disagrees with the equitable adjustment, the Contractor must complete the change order work; however, the Contractor may elect to protest the adjustment as provided in subsections A through E of Section VIII, Claims, below. The Contractor accepts all requirements of a change order by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. A change order that is accepted by Contractor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. VIII. CLAIMS. If the Contractor disagrees with anything required by a change order, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Contractor may file a claim as provided in this section. The Contractor shall give written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14) calendar days of the date the Contractor knew or should have known of the facts or events giving rise to the claim, whichever occurs first . Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall PUBLIC WORKS AGREEMENT - 3 (Over$20K, under$65K, and No Performance Bond) be conclusively deemed to have been waived by the Contractor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement. At a minimum, a Contractor's written claim shall include the information set forth in subsections A, items 1 through 5 below. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY. A. Notice of Claim. Provide a signed written notice of claim that provides the following information: 1. The date of the Contractor's claim; 2. The nature and circumstances that caused the claim; 3. The provisions in this Agreement that support the claim; 4. The estimated dollar cost, if any, of the claimed work and how that estimate was determined; and 5. An analysis of the progress schedule showing the schedule change or disruption if the Contractor is asserting a schedule change or disruption. B. Records. The Contractor shall keep complete records of extra costs and time incurred as a result of,the asserted events giving rise to the claim. The City shall have access to any of the Contractor's records needed for evaluating the protest. The City will evaluate all claims, provided the procedures in this section are followed. If the City determines that a claim is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. C. Contractor's Duty Complete Protested Work. In spite of any claim, the Contractor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. D. Failure to ProtesttCConstitutes Waiver. By not protesting as this section provides, the Contractor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E. Failure to Follow Procedures-Con_stitutes Waiver. By failing to follow the procedures of this section, the Contractor competely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). IX. LIMITATION OF ACTIONS. CONTRACTOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE CONTRACT WORK IS COMPLETE OR CONTRACTOR'S ABILITY TO FILE THAT CLAIM OR SUIT SHALL BE FOREVER BARRED, THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD. X. WARRANTY. Contractor warrants that it will faithfully and satisfactorily perform all work provided under this Agreement In accordance with the provisions of this Agreement. The Contractor shall promptly correct all defects in workmanship and materials: (1) when Contractor knows or should have known of the defect, or (2) upon Contractor's receipt of notification from the City of the existence or discovery of the defect. In the event any parts are repaired or replaced, only original replacement parts shall be used—rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for an additional year beyond the original warranty period applicable to the overall work. The Contractor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Contractor does not accomplish the corrections within a PUBLIC WORKS AGREEMENT - 4 Iq (Over$20K, under$65K, and No Performance Bond) reasonable time as determined by the City, the City may complete the corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction. XI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any sub-contract, the Contractor, its sub-contractors, or any person acting on behalf of the Contractor or sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Contractor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. XII. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Contractor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, agents and volunteers, the Contractor's duty to defend, indemnify, and hold the City harmless, and Contractor's liability accruing from that obligation shall be only to the extent of the Contractor's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONTRACTOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Contractor refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Contractor's part, then Contractor shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys'fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Contractor's part. The provisions of this section shall survive the expiration or termination of this Agreement. XIII. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit C attached and incorporated by this reference. XIV. WORK PERFORMED AT CONTRACTOR'S RISK. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XV. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. PUBLIC WORKS AGREEMENT - 5 (Over $20K, under$65K, and No Performance Bond) B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. R s li i n of Dis utes ar7d Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shell pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the Clty's right to indemnification under Section XII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Contractor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Com Hance with.Laws. The Contractor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act• The Contractor acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Contractor in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Contractor agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. City Business_License Ruulrgd• Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. K. Counte rparts a0d.,_aignatures by Fpz or Emafl. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page PUBLIC WORKS AGREEMENT - 6 v l (Over$20K, under$65K, and No Performance Bond) to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. - — ---- CONTRACT/ CITY OF KENT: By �... By: ! natur (signature) Print Name: . fs Print am wuzette Cooke Its .._ ....... _.may Its yor ....__— fitfe) DATE:__.. 10/ % DATE: `/, l 7 NOTICES TO BE SENT TO: NOTICE TO BE SENT TO: CONTRACTOR: CITY OF KENT: Brian Heeb Attn: Accounts Payable Nelson Electric, Inc. Information Technology Department 9620 Stone Ave N, Suite 201 City of Kent Seattle, WA 98103 220 Fourth Avenue South Kent, WA 98032 206-523-4525 (telephone) (253) 253 856-5230 (telephone) (253) 253 856-6255 (facsimile) ApP EC! AS TO FORM: IY en epartment ........-----------------------— W— [In mis fleld,you may enter the ereRromc lileyam where the con[rad has been savedi -- PUBLIC WORKS AGREEMENT - 7 (Over $20K, under$65K, and No Performance Bond) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below i gr e to full e five requirements referenced above„ By: _ For; Title: _ 0 f -- Date: — �/a l /- ......--- — EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 0 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 BIDDER RESPONSIBILITY CRITERIA Certification of Compliance with Wage Payment Statutes This certification is required by state law (RCW 39.04.350(2)) to be submitted to the City before the contract can be awarded. The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date (Insert Date), the bidder is not a "willful" violator, as defined in RCW 49.48.082, of any provision of chapters 49,46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction. I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct. Insert Bidder's BtiAs 7less Name By: C/ Signatu of uthorized Official* Printed Name: /I Title: _.. ��o1c Date: ._,.,..._ `( /7 A City and State: *If a corporation, proposal must be executed in the corporate name by the president or vice- president (or any other corporate officer accompanied by evidence of authority to sign). If a co- partnership, proposal must be executed by a partner. EEO COMPLIANCE DOCUMENTS - 4 fy rV Electrical Contractors Since 1951 Design•Construction.Service September 81h, 2017 To: Mathew Johnson Site: City of Kent, Jail Work: Provide (12) AXIS Cameras, Aim & Focus, provide network connectivity at camera and head end, install & test all cabling. Low Voltage Scope of Work: o C01 Per SOW c Install AXIS Q3505-VE with outdoor IP66 mount and housing. Provide and test cabling and connectivity from camera to head. IP Address camera, Aim and focus. • Q3505-VE - $1025.40 ■ T91 E61 — $38.12 • T94M01 D - $57.67 • Berk-Tek Cat-6 - $69.00 • Labor - $367.50 o CO2 Per SOW o Install AXIS Q3505-VE with outdoor IP66 mount and housing. Provide and test cabling and connectivity from camera to head. IP Address camera, Aim and focus. • Q3505-VE - $1025.40 • T91 E61 — $38.12 • T94M01 D - $57.67 • Berk-Tek Cat-6 - $62.10 • Labor- $349.50 o CO3 Per SOW o Install AXIS Q3505-VE with outdoor IP66 mount and housing. Provide and test cabling and connectivity from camera to head. IP Address camera, Aim and focus. • Q3505-VE - $1025.40 • T91 E61 — $38.12 • T94M01 D - $57.67 • Berk-Tek Cat-6 - $62.10 • Labor - $349.50 Page 2 of 5 o C04 Per SOW o Install AXIS P3707-PE 3601 Camera on new custom pole mount with outdoor IP66 mount and housing. Provide and test cabling and connectivity from camera to head. IP Address camera, Aim and focus. • P3707-Pe — $1172.02 • T91 D67— $82.79 ■ T941V102D — $ 96.77 ■ Custom Pole Mount - $115.00 Berk-Tek Cat-6 - $59.80 ■ Labor - $493.50 o CO5 Per SOW o Install AXIS Q3505-VE with outdoor IP66 mount and housing. Provide and test cabling and connectivity from camera to head. IP Address camera, Aim and focus. ■ Q3505-VE - $1025.40 • T91 E61 — $38.12 • T94M01 D - $57.67 • Berk-Tek Cat-6 - $41.40 ■ Labor - $295.50 o C06 Per SOW o Install AXIS Q3505-VE with outdoor IP66 mount and housing. Provide and test cabling and connectivity from camera to head. IP Address camera, Aim and focus. ■ Q3505-VE - $1025.40 ■ T91 E61 —$38.12 T94M01 D - $57.67 Berk-Tek Cat-6 - $23.00 ■ Labor - $247.50 o C08 Per SOW o Install AXIS Q3505-VE with outdoor IP66 mount and housing. Provide and test cabling and connectivity from camera to head. IP Address camera, Aim and focus. • Q3505-VE - $1025.40 • T91 E61 — $38.12 • T94M01 D - $57.67 • Berk-Tek Cat-6 - $27.60 ■ Labor- $259.50 o C09 Per SOW o Install AXIS Q3505-VE with outdoor IP66 mount and housing. Provide and test cabling and connectivity from camera to head. IP Address camera, Aim and focus. • Q3505-VE - $1025.40 • T91 E61 — $38.12 • T94M01 D - $57.67 Page 3 of 5 • Berk-Tek Cat-6 - $52.90 ■ Labor - $325.50 o C10 Per SOW o Install AXIS Q3505-VE with outdoor IP66 mount and housing. Provide and test cabling and connectivity from camera to head. IP Address camera, Aim and focus. • Q3505-VE - $1025.40 • T91 E61 —$38.12 • T94M01 D - $57.67 • Berk-Tek Cat-6 - $52.90 Labor - $325.50 o C11 Per SOW o Install AXIS Q3505-VE with outdoor IP66 mount and housing. Provide and test cabling and connectivity from camera to head. IP Address camera, Aim and focus. • Q3505-VE - $1025.40 • T91 E61 — $38.12 • T94M01 D - $57.67 • Berk-Tek Cat-6 - $69.00 • Labor - $367.50 o C12 Per SOW o Install AXIS Q3505-VE with outdoor IP66 mount and housing. Provide and test cabling and connectivity from camera to head. IP Address camera, Aim and focus. • Q3505-VE - $1025.40 • T91 E61 — $38.12 • T94M01 D - $57.67 • Berk-Tek Cat-6 - $69.00 • Labor - $367.50 0 24 Port Patch Panel located in head end • ICI-520959 — $45.87 • Labor - $150.00 o Cable testing/certification • Fluke Meter Charge - $51.75 • RJ-45 connectors - $20.70 • Labor- $150.00 o Switch Installation $37.50 o Pull String • $36.80 Page 4 of 5 o Lift provisions and handling, project management, foreman supervision, permits, walkthrough and estimating time and truck & travel charges. Includes Prevailing Wage fees. ■ $1,868.91 Base Bid for Low Voltage Scope of Work: $ 19,377.34 (Excludes WSST) High Voltage Team Scope of Work: o Provide EMT conduit to each camera location with a junction box at each. Flex conduit out of junction box over parapet to camera location. 0 2" EMT will be routed over parapet down brick facade to a penetration into building above remote IDF room. o All EMT will receive water tight fittings and pull strings will remain in each run. o See Attached Quote from HV Group. Base Bid for High Voltage Scope of Work: $ 17,117.00 (Excludes WSST) Demo of all existing conduit and cabling to existing cameras: o Remove all cabling and conduit/fittings from rooftop that serviced old high voltage cameras. Base Bid for High Voltage Scope of Work: $ 1,200.00 (Excludes WSST) Assumptions and Clarifications of Scope. o Nelson will label and certify all cables per customer specification. o We assume the space will be unoccupied for access to our work. o Our proposal is based on normal working hours, Day shift 7AM-5PM. o We will dispose of our trash in a dumpster provided and maintained by others. o Low voltage cabling permit allowance is included. o Label, terminate and test per EIAITIA cabling standards. o Price is based on work being performed in one continuous phase. o Nelson reserves the right to request a change order for any impact associated with changes in the construction schedule. Exempt from Scope: Page 5 of 5 o Unforeseen circumstances or conditions not readily apparent. o Service entrance cabling for all systems (phone, network etc). o Sales tax and bond. o Utility charges. o Premium time. o Plywood backboards. o Conduit, cores, sleeves and pull-string, unless specified. o Cable tray outside of telecom rooms. o Telephone switch and active network equipment, unless specified. o Builder's risk or OCIP premiums or deductibles as may be required or levied. Acce tance of Quotation: Signature Date Print NaimeTr a � Purchas Order N Please contact me at (206) 488-5376 if you have any questions. Sincerely, Ian Kilpatrick SSPM Nelson Electric Inc. N SOIL ELECTRIC, nIFCR ��Ci19CT At CONTRACTORS FOR OVER 50 VEARS 9620 St a Ave N.9201 Seattle.WA 98103 Vig Company 17,117.00 Company Address Attn:Name 9/712017 Customer Phone numbs Project: City of Kent CorCtui Roof CAMS Subject:EMT and Box install Itam.... 0�eaert 41on Unit Totals A 1 2"EMT 175 EA 4,445.00 2 11/4"EMT 450 EA 6,903,00 3 0 E 0,00 4 core dell 1 A 428,00 5 0 A 0.00 6 seal whips 9 EA 2,196.00 7 886 box 3R EA 1.759.50 8 EA 0 00 9 EA 0,00 10 Manlift and camera install excluded EA 0.00 11 0 'A 0.00 12 0 0.00 13 0 E 0.00 14 0 EA 0.00 15 0 EA 0.00 16 C EA 000 17 0 EA 0.00 18 0 EA 0.00 19 C EA 0.,00 20 0 EA 0,00 21 0 EA 000 22 0 EA 00 23 permit 0 EA 00 15, 2 Travel timelmalenal pick 4 EA 39 Pmject Management,($7 fhr) 8 EA 600 Materials mark up(15°% 1 LS 362 Truck I Bucket truck c. Yge 1 EA 28 Tax(if applicable) 0 LS 0.00 17,117 : Civergme'shiftt bor Premiums Washington S to sales tax Please call me if you h a any questions or need additional information. Sincerely, Bob Burnside,S sil Jobs Manager Nelson Electra nc. »,»inume.umRroN�� Nelson Electric Page 1 }[ \ / ( ...--_—: \x ©. � . Kali§ a- � : � . . . .\ :- . y , :. 5 d c :� ............ 2 \ � « y �c o E:l � o z � � � d 2 � � � A 'Sia on CO M M U N I CAT IONS AXIS P3707-PE Network Camera Flexible, 360' multisensor camera AXIS P3707-PE Network Camera is an 8-megapixel multisensor fixed camera with four varifocal lenses that enable overview and detailed surveillance. With one IP address, one network cable, PoE support, IP66 and IP67 ratings, the four-camera-in-one unit provides a flexible, cost-effective solution for multidirectional surveillance in large indoor and outdoorareas,and at the intersection of hallways and roads. Each camera head can be moved along a circular track. The tilt angle and the field of view of each lens are adjustable, and each camera head can rotate to support Axis' Corridor Format. The specially designed clear cover, with no sharp edges, ensures undistorted views in all directions. 7 BMA 36010 multisensor cc tsera, one 11P address > Flexible positioning of four v^axxitocal carrrera herds D 0,80p videos at 12.5/15 fps; 720p videos at 25/30 fps, quad view stream Axis' Zips-tream technology AXIS.. nvlF® 1 0 HDTV AXIS P3707-PE Network Camera Camera File upload:FTP,SFTP,HTTP,HTTPS network share and email Image sensor 4 x 112.8'progressive scan BOB CMOS Notification:email,HTTP,HTTPS and TCP Lens Varifocal,2 8 6 arm,F2J3 Data streaming Event data 4x1080p capture mode: Built-in Pixel counter horizontal field of view: 108°-54° installation aids Vertical field of view: 57°-30° �sseral 4xHDTV 720p capture mode: Horizontal field of view 67°-36' Casing IP66-,IP67-,NEMA 4X-and IK09-ratcd Vertical field of view: 37°-20° Die-carted aluminum,polycarbanate dome Adjustable focus and zoom,fixed iris Sustainability PVC free Minimum Color: 0.3 lux F20 Memory 1 GB RAM,256 MB Flash illumination - Power Power over Ethernet(POE)IEEE 602 3af)802.3at Type 1 Class 2 Shutter time 720p 1128000 s to 2 s Typical 4.8 W,max 5.5 W 1080pr 1122500 s to 2 s Connectors RJ45 1OBASEd)1008ASE-TX POE Video _... Video H.264(MPEG-4 Part 10JAVC)Baseline,Main and High Profiles Storage Support for microSOfmlcmSDHC)microSDXC card crompressian Motion JPEG Support for SO card encryption Support for recording to network-attached storage(NAS) Resolutions 4 x 1920x10Bo(1080p)to 160x90 For SO card and NAS recommendations see www.axis.com Quad view 1920xl440 to 480x270 Operating -30'C m 60°C(-22°F tO 140'0 ' Frame rate 25130 fps(50f60 Hz)with 720p capture mode conditions Humidity 10-100%RH(condensing) 125,r5 fps(50(60 Hz)with 1080p capture mode Storage -40'C to 65'C(-40°F to 149°F) Video streaming Multiple,individually configurable streams in H.264 and Motion conditions JPEG Approvals EMC Axis Zipstream technology in H.264 FN 55022 Class B,EN 61000-3-2,EN 61000 3-3,EN 55024, Controllable frame race and bandwidth EN 6100D-6-1,EN 61000-6-2,FCC Part 15 Subpart B Class A+B, VBR)MBR H 264 ICES-003 Class B,VCCI Class B,RCM ASfNZS CISPR 22 Class B. Image settings Color,brightness,sharpness contrast white balance,exposure KCC KN32 Class B,KINDS,EN 50121-4,IEC 62236-4 control,exposure zone,fine tuning Of behavior at low light, Safety rotation:0°,90°1 180°,27W including Corridor Format,text and IEC)EN)UL 60950-1,IECEN)UL 60950-22 image overlay,privacy mask,Local contrast Environment Camera angle Pan 190 IEC 60068-2-1,IEC 60068-2-2,IEC 60068-2-6,IEC 60068-2-14, adjustment Tilt 28°-92° IEC 60068-2-27,IEC/EN 62262 IK09,IECIEN 60529 IP66JIPG7, Rotate+90' NEMA 250 Type 4X Network Dimension Diameter.0 270 mm(10 5,8 m),Height 91,5 min(3 5)8 m) IP address One IF address for all channels Weight 22 kg(4.9 Ib) Security Password protection,IF address filtering,HTTPSa encryption, Included RJ45 mounting tool,Installation Guide Windows decoder j-user IEEE602.1 Xa network access control,digest authentication,user accessories license access Ogr centralized certificate management Optional AXIS T8415 Wireless Installation Tool,AXIS T94MO2D Pendant Supported IPv4)v6, ri HTTPSa,SSI/TtSa,QOS Layer 3 DiffServ,FTP, accessories Kit including weather shield,AXIS P3707-PE Clear Dome Kit, protocols CIFSfSMB,Si Bonjour,UPnPal SNMP V1)v2C)v3(MIB-II), AXIS T91 Mounting Accessories,AXIS T8120 15 W Midspan DNS,Dyn DNS,NTP,RISE,RTP,SFTP,TCP,UDP,IGMP,RTCP,ICMP, 1-port DHCP,ARE.SOCKS,SS' For more accessories,see wwwoxiscom System Integration Video AXIS Camera Companion,AXIS Camera Station,Video Application Open API for software integration, Including VAPIX® management management software from Axis'Application Development Programming and AXIS Camera Application Platform;specifications at software Partners available on wwwoxrscom/techsup/software Interface wwwaxfs.com Languages English,German,French Spanish,Italian,Russian,Simplified AXIS Video Hosting System(AVHS)with One-Click Connection Chinese,Japanese,Korean,Portuguese,Traditional Chinese ONVIFw Profile S and ONVIF8 Profile G,specification at Warranty Axs 3-year warranty and AXIS Extended Warranty Option,see www Onviforg wwwaxls.com/wavanry Analytics Included AXIS Video Motion Detection,active tampering alarm a. This product includes s'oftworedevcYopedby ate Opsmi Project foruse in the Support for AXIS Camera Application Platform enabling 0�peaSSd Tani (wwwopCnsSLor9),End cryptogrophic software written by Eric installation of third-party applications,see wwwuxis.com/acap Young(emy�orypt5oftlsom/, Event triggers Analytics,edge storage events Environmental responsibility: Event actions Overlay text pre and post alarm video buffering video www.axis.com/environmental-responsibility recording to edge storage,SNMP trap e2016-2017 onsof Pars Canlmuvariousns AB.AXIS COMMthercoIOan AXIS and d produ are art trail trademarks or isertrademark ' up applications of Axis A8 in various s AB.i coons.All other company names and products are trademarks or registered trademarks of their respective companies.We reserve the right to introduce modifications without notice. C 0 M M U N I C A T 1 0 N 5 AXIS* C OM M U N I CATIONS AXIS Q3505-VE Mk. II Network Camera Outdoor-ready & robust with exceptional HDTV 1080p video quality AXIS G3505-VE Mk II is a robust, vandal-resistant fixed dome for demanding outdoor installations. Its top-quality im- age sensor and enhanced processing with Lightfinder technology provide exceptional light sensitivity and Wide Dynamic Range- Forensic Capture. Electronic image stabilization is instrumental when the camera is subject to vibration, result- ing in smoother and steadiervideo. The camera is easy to install with smart conduit connection and cable management, as well as remote zoom and focus that eliminates the need for hands-on fine tuning. It is ideal for identification of people, objects and vehicles in harsh environments and diff cult light conditions. > 1.1 htfirader cmd VMR - Forensic Capture > HDTV 1080p at up to 60 fps ®r 920p up to 120 fps > ,Axis Zipstream technology > Flectronic linage Stabilization > )xIO+ (00 Joules) impact reswcurce �� d ' it QnVJF�100 ��� / AXIS Q3505-VE M II Network Camera Models AXIS G3505-VE Mk II 9 min Application Open API for software integration, Including VAPIX® AXIS 03505-VE Mk II 22 mm Programming and AXIS Camera Application Platform;specifications at Camera Interface www.oxis.com AXIS Video Hosting System(AVHS)with One-Click Connection Image sensor Progressive scan ROB CMOS 112.8" ONVIF Enable S and ONVIF Profile G,specification at Lens Varifocal,Remote focus and zoom P-Ins control IF corrected www.onviforg 9 mm: 3-9 min,F1.3 Analytics AXIS Video Motion Detection 4,active tampering alarm audio Horizontal field of view: 105'-36' detection Vertical field of view: 57°-21° Support for AXIS Camera Application Platform enabling 22 min: 9-22 mm.F1.6 installation of third-party applications,see wwwoxis.com/ocop Horizontal field of view: 36°-15' Vertical field of view: 19°-9' Event triggers Analytics,External input,Edge storage events,Shock detection Day and night Automatically removable infrared-cut filter Event actions File upload via FEE,SFTP HTTP,HTTPS network share and email Notification via email,HTTP,HELPS,and TCP Minimum 9 ri HDTV 1080p 25/30 fps with WOR forensic capture External output activation,Pre-and post-alarm video buffering, illumination and Lightfirpil Video and audio recording to edge storage,Play audio clip, Color:0.11 lux at 50 IRE,F1.3;BMW:0,02 lux at 50 IRE,F1.3 Zoom preset,Overlay text,Send SNMP trap,Send video clip HDTV 1080p 50160 fps: ......... _... Color:0.22 lux at 50 IRE,F1.3;BIN:0.04 lux at 50 IRE,F1.3 Data streaming --Event data 22 mm:HDTV 1080p 25130 fps with WDR-forensic capture Built-in Remote zoom,Remote focus Pixel counter,Leveling assistant, and Lightfnder: installation aids Autorotation Color:0.17 lux at 50 IRE,F1.6;B/W:0,03 lux at 50 IRE,F1.6 General HDTV 1080p 50/60 fps: Color:0.34 lux at 50 IRE,F1.6;BfW:0,D6 lux at 50 IRE.F1,6 Casing IP66-,IPI IPGK9K-and NEMA 4X-rated,IK10+(50joules)im- Shutter time 1/143000 to 2 s pact-resistant casing with polycarbonate dome,aluminum base and dehumidifying membrane Camera angle Pan: 360' Encapsulated electronics,Captive screws adjustment Tilt: -5'to 90'(1=lens directed at a right angle to camera Color: White NCS 5 1002-B base) For repainting instructions of casing or skin cover and impact on Rotation: ±95' warranty,contact your Axis partner. Video Sustainability -PVC free - - ---- Video H.264(MPEG-4 Part 10i Baseline,Main and High Profiles Memory 512 ME RAM,25E MB Flash --- compression Motion JPEG Power Power over Ethernet(PoE)IEEE 802.3af1802.3at Type 1 - Resolutions 1920X1080 to 16OX90 Class 3,typical 4.8 W,max 11.7 W Frame rate HDTV 1080p(1920x1080)with WDR:25130 fps with power When using the optional AXIS T8051 Power Converter ACIDIC line frequency 50160 Hz to DC: HDTV 10BOp(192Ox1080)without WOR:Up to 50/60 fps with B-28 V DC,typical TO W,max 16.5 Al power line frequency 50,160 Hz 20-24VAC,typical 15.8 VA,max 24.5 VA HDTV 721(1281 without WOR:Up to 100)12D fps with Connectors RJ45 10BASE-Tf100BASE-TX PoE,Terminal block for two power line frequency 50/60 Hz configurable Inputs outputs(12 V DC output,max.load 50 mA), Video streaming Multiple,Individually configurable streams in H 264 and Motion 3.5 mm miciline In,35 rem line out JPEG Storage Support for microSDlmicroSDHC(microSOXC card Axis Zipstrcam technology in H.264 SD card encryption Controllable frame rate and bandwidth Support for recording to network-attached storage(NAST VBRfMBR H.264 For SO card and NAS recommendations see www.axis.com Image settings Scene profiles,Compression Color,Brightness,Sharpness, Operating -50'C to 60'C(-58'F to 140'F) Contrast,Local contrast,White balance,Exposure control, conditions Start-up: -40'C to 60°C(-40'F to 140'F) Defogging,Exposure zones,Fine tuning of behavior at different Humidity 10-100%RH(condensing) light levels,WDR-forensic capture:Up to 120 dB depending on .. -.. scene,Electronic Image Stabilization,Barrel distortion correction, Storage -40'C to 65°C(-40°F to 149'Ell Text and image overlay,Privacy masks,Mirroring of images, conditions Rotation:190%180',270°,Auto,including Corridor Format Approvals EMC ---- ---- Pan/Tilt/Zoom Digital PTZ,Optical zoom,"Pro set positions - -- - -- EN 55032 Class A, EN 50121-4, IEC 62236-4, 9 mm:3x Optical zoom,2x Digital zoom EN 55024, IECJEN 61000-6-1, IEC(EN 61000-6-2, 22 min: 2.4x Optical zoom,2x Digital zoom FCC Part 15,Subpart B,Class A,ICES-003 Class A,VCCI Class A, RCM ASjNZS CISPR 22 Class A,KCC KN32 Class B,KN35 Audio Safety Audio streaming Two-way IEC/ENlUL 60950-1,IEC/ENJUL 60950-22 Audio AAC LC Ell kHz G.711 PCM 8 kHz,G 726 ADPCM 8kHz, Environment compression Opus 8/16148 kHz IEC 60068-2-1,IEC 6006E-2-2,IEC 60068-2-6,IEC 61, Configurable pirate IEC 60068-2-D, IEC 60068-2-60, IEC 60068-2-78, IEC 60066-2-52 Audio External microphone input or line input,Line output NEMA 250 Type 4X,IEC/EN 62262 IK10+(50J),EN 61000-3-2, input/output EN 61000-3-3 NetWals IEC)EN 60529 IP66(67169,ISO 20653 IP6K9K Security Password protection,IF address filtering,IEEE 602,1X network Weight 1.8 kg(40 lb)with weather shield access controls,HTTPSa encryption,Digest authentication, Included Installation Guide,Windows decoder 1 user license Drill hole User access log Centralized Certificate Management accessories template,Cable gaskets,I(0 connector,Connector guard Supported IPvbw6,RULE,HELPS,SSL/TLS',OoS Layer 9 DiOpi FEE, Weather shield,Axis U-shape conduit adapter protocols CIFS)SMB,SMTP,Bonjour,UPn PO^,SNMP vl/v2clv3(MIRE-ID, Resistors®T20 L-key,Mounting bracket DNS,DynDNS,NTP,RTSP,REP,SFTP,TCP,ODE,IGMP,RTCP,ICMP, Optional AXIS O75-VE Smoked Oome,'AXIS T94MOI D Pendant Kit DHCP,ARP,SOCKS,SSH accessories AXIS T94MOIL Recessed Mount,AXIS Skin Cover B Black,Axis system undle"ron ACI Conduit Adapters,AXIS TH051 Power Converter ACIDC to DC,AXIS Dome Intrusion Switch B,AXIS Multicable B I10 Audio Warranty Axis 3-year warranty and AXIS Extended Warranty option,see Power,Axis Mounts Et Cabinets www.axis.com/worronty 3 video AXIS Ciampanion,AXIS Camera Station,Video management a. Fhrs Productmcludes.saftware devciaped by the OPenSSl Project for use in the management software from Axit Apphcatron tevelopment Partners available 0 SSl Te it. rwww.apenstl.oi and cryptographic software written by Eric 70 software on www.axis.camlt[cA.suP/saRwnrc Young fcuy( ,yPtsaft.ayym). Languages n German,French,Spanish,Italian,Russian,Simplified Chinese, ,Japanese,Korean,Portuguese,Traditional Chinese Environmental responsibility: www.axis.com/environmental-responsibility -2016-2017Am Communications AB.AXIS COMMUNICATIONS,AXIS,ETRAX,ARTPEC and VAPIX are registered trademarks �� �a or trademark applications of Axis AB in vancusjurisdictions.All other company names and products are trademarks or registered trademarks of their respective companies.We reserve the right to introduce modifications without notice. COMMUNICATIONS r, \47KEMT I I I I T�. REPLACEMENT OF PERIMETER CAMERAS Matthew Johnson — Public Safety PM M10HNSON@KENTWA.GOV Table Changes 6/23/17 Initial DRAFT 6/26/17 Added all cameras with additional language for LOE pending costs. 8/10/17 Final revision prior to sending to vendors. 8/30/17 Revision based on vendor site walk-through, see 'Modification to Original SOW' Section. 9/27/17 Added 'Note' after SOW Item 6 to identify there isn't a 'C07' camera. Table of Contents Tableof Changes...........................................................................................................................................1 Cityof Kent Police Jail ..............................................................................................................................,,...2 Location........ .. . ..... __ __. _. .. ..... .,.........,._ _.._2 Topographical View of City of Kent Jail and Installed Cameras....................................................................2 I. C01— N Corner Facing W Jail Entrance.........................................................................__....................3 II. CO2 - E Corner Facing NE Court (Out of Service)...................................................................................3 III. CO3 - E Corner Facing S Parking.................................................................................... ....................3 IV. C04- Roof Top 360 Deg (Out of Service)...........................................................................................3 V. COS -SE Corner Facing W Covering Sally Port (Out of Service).............................................................3 VI. C06 -S Corner Facing E Over Sally Port (Out of Service)...................................................................4 VII. CO8-S Corner Facing W Toward Central ave (Out of Service) ................................................... ......4 VIII. C09 -W Corner Facing NE and SE...........................................................___.................................._4 IX. C010-W Corner Facing NE and SE (Out of Service) ..........................................................................4 X. C011-W Corner Facing NE and SE ........................................................................................................4 XI. C012-W Corner Facing NE and SE ....................................................................................................5 XII. Switch................................................................................................................................................5 XIII. Roof Conduit Installation ..................................................................................................................5 XIV. Site In Cameras....................................................... ..........................................................................5 RelevantInformation....................................................................................................................................6 OnSSIServer..............................................................................................................................................6 MediaServer.............................................................................................................................................6 Modificationsto Original SOW.................................. ... ......,...................,...............................................6 1 City of Kent Police Jail PRIMARY NEED: Situational awareness for detainee movement and ingress/egress ambush prevention. OTHER CONSIDERATION: The replacement of 6 out of service cameras outlined in this SOW are the first of-50 obsolete analog cameras. Pending overall costs, we'll replace all 11 rooftop cameras or a subset thereof. They will be replaced with new IP based cameras and brought up on a local ONSSI camera management server. Location: 1230 Central Ave S Kent, WA 98032 Topographical View of City of Kent Jail and Installed Cameras i, i Figure I NOTE: Out of Service camera's circled in red.. 2 I. C01 — N Corner Facing W Jail Entrance a. Remove old camera, housing and mount. b. Replace with Axis Q3505 and wall mount enclosure. c. Install camera in IPv66 rated enclosure. d. Install half dome lid cover. e. Remove or reuse conduit as possible. f. Install water tight EMT conduit from camera to closet as needed. g. Run Cat6 from network closet to camera. h. Punch down RJ45 connector and install on switch. it. CO2 - E Corner Facing NE Court (Out of Service) a. Remove old camera, housing and mount. b. Replace with Axis Q3505 and wall mount enclosure. c. Install camera in IPv66 rated enclosure. d. Install half dome lid cover. e. Remove or reuse conduit as possible. f. Install water tight EMT conduit from camera to closet as needed. g. Run Cat6 from network closet to camera. h. Punch down RJ45 connector and install on switch. III. CO3 - E Corner Facing S Parking a. Remove old camera, housing and mount. b. Replace with Axis Q3505 and wall mount enclosure. c. Install camera in IPv66 rated enclosure. d. Install half dome lid cover. e. Remove or reuse conduit as possible. f. Install water tight EMT conduit from camera to closet as needed, g. Run Cats from network closet to camera. h. Punch down RJ45 connector and install on switch. IV. C04 - Roof Top 360 Deg (Out of Service) a. Replace roof PTZ with Axis P3707. b. Replace pendent mount compatible with P3707 enclosure. c. Install camera in IPv66 rated enclosure. d. Install pendent at height to see the entire rooftop. NOTE: Axis pendant mount will be required to install the enclosure,. e. Remove associated conduit. f. Install water tight EMT conduit from camera to closet as needed. g. Run Cat6 from network closet to camera. h. Punch down RJ45 connector and install on switch. V. C05 - SE Corner Facing W Covering Sally Port (Out of Service) a. Remove old camera, housing and mount. b, Replace with Axis Q3505 and wall mount enclosure. c. Install camera in IPv66 rated enclosure. d, Install half dome lid cover. e. Remove associated conduit. f. Install water tight EMT conduit from camera to closet as needed g. Run Cat6 from network closet to camera. 3 h. Punch down RJ45 connector and install on switch. A. C06 - S Corner Facing E Over Sally Port (Out of Service) a. Remove old camera, housing and mount. b. Replace with Axis Q3505 and wall mount enclosure. c. Install in IPv66 rated enclosure. d. Wall mount camera and enclosure. e. Install half dome lid cover. f. Remove associated conduit. g. Install water tight EMT conduit from camera to closet as needed h. Run Cat6 from network closet to camera. i. Punch down RJ45 connector and install on switch. NOTE:There is not a C07,the camera numbering convention [CO#] is derived from the numbering convention on the jail control panel. VII. C08- S Corner Facing W Toward Central ave (Out of Service) a. Remove old camera and arm mounting bracket. b. Replace with either P55xx or Q3505. c. Installed in IPv66 rated enclosure. d. Install half dome lid cover. e. Remove associated conduit. f. Install water tight EMT conduit from camera to closet as needed g. Run Cat6 from network closet to camera. h. Punch down RJ45 connector and install on switch. VIII. C09 - W Corner Facing NE and SE a. Remove C9 camera housing and mount. b. Replace with Axis Q3505 and wall mount enclosure. c. Install in IPv66 rated enclosure. d. Install half dome lid cover. e. Remove associated conduit. f. Install water tight EMT conduit from camera to closet as needed g. Run Cat6 from network closet to camera. h. Punch down RJ45 connector and install on switch. IX. C010- W Corner Facing NE and SE (Out of Service) a. Remove CIO camera housing and mount. b. Replace with Axis Q3505 and wall mount enclosure. c. Install in IPv66 rated enclosure. d. Install half dome lid cover. e. Remove associated conduit. f. Install water tight EMT conduit from camera to closet as needed g. Run Cat6 from network closet to camera. h. Punch down RJ45 connector and install on switch. X. C011- W Corner Facing NE and SE a. Remove C11 camera housing and mount. b. Replace with Axis Q3505 and wall mount enclosure. 4 c. Install in IPv66 rated enclosure. d. Install half dome lid cover. e. Remove associated conduit. f. Install water tight EMT conduit from camera to closet as needed g. Run Cat6 from network closet to camera. h. Punch dawn RJ45 connector and install on switch. XI. C012- W Corner Facing NE and SE a. Remove C10 camera housing and mount. b. Replace with Axis Q3505 and wall mount enclosure. c. Install in IPv66 rated enclosure. d. Install half dome lid cover. e. Remove associated conduit. f. Install water tight EMT conduit from camera to closet as needed g. Run Cat6 from network closet to camera. XII. Switch a. Install 48 port ATI 510 POE switch NOTE: City of Kent will furnish POE switch for installation. b. Punch down all cat6 with RJ45 connector and install on switch. c. Run all cables in accordance with industry standard best practices. d. Label all cables in accordance with best practices. e. Connect new cameras on switch. f. Verify connectivity to cameras. XIII. Roof Conduit Installation a. Conduit must be run with approved stanchions on horizontal roof surfaces. b. Conduit shall be run on vertical external walls where possible. c. Conduit shall be run continuously around the perimeter of the facility as much as possible. NOTE: When measuring the length of conduit cameras C01, 11, and 12 appear to be close to the 300' switch to device threshold for power over Ethernet. Upon designing the conduit route the cable length cannot exceed 300' from device to network closet penetration (accounts for 25ft for closet cabling). If expected to be greater, a more direct route will need to be taken. d. Conduit shall have a pull string for additional runs at a later date. e. Conduit will traverse the outside wall and into to the network closet. f. Conduit shall include a junction box to combine all camera conduit. g. Conduit shall be a single run from the roof junction to just above the network closet sufficient to house 10 Cat6 cables. f GatG r is l +>k+., annfa NOTE: Must be in accordance with RCW building code for wall penetrations to outdoor. XIV. Site In Cameras a. Make changes to the camera view angle and attitude as required by Cmdr McCuistion. b. Assign IP addresses to cameras NOTE: City of Kent IT will provide IP assignments. 5 Relevant Information OnSSI Server To be configured by the City of Kent IT Dept. upon the vendor bringing cameras up on the local network. Media Server To be purchased, installed and configured by the City of Kent IT Dept. upon the vendor bringing cameras up on the local network. Modifications from Original Request and SOW Modification to Request and SOW — Changed Conduit to be of type 'EMT'for all installations, ref all cameras. — Use pendent mount compatible with P3707 360' camera, ref Camera C04. — Removed references to 'include amplification for Cat6 runs longer than 300ft', ref Roof Conduit Installation. NOTE: Running conduit on the perimeter is preferred however not required, i.e. if to do so exceeds limit requiring amplification. -- Requested for work to be completed by end of October, however if cameras are not locally available order fulfillment can take up to 6 weeks resulting in a later delivery date ref email 'CoK Jail Perimeter Camera Replacement Proposal Solicitation' sent on 8/18. — Added 'Note' after SOW Item 6 to identify there isn't a 'C07' camera. This was to clarify as a result of the SOW numbering convention I to XII cameras while there are 11 cameras to be replaced. Modifications and Additions to the Proposal Break down costs into two categories, camera installation and demolition. Installation shall be subsequently broken into labor, equipment and ancillary costs per the original request, ref email 'CoK Jail Perimeter Camera Replacement Proposal Solicitation' sent on 8/18. NOTE: If demolition of the existing cameras and conduit is included in the contract it will be progressively billed as there will be significant lag from the time the installation of new cameras until the old cameras are removed. Include conduit diagram with the proposal submission, 6 EXHIBIT INSURANCE REQUIREMENTS FOR SERVICE CONTRACTS Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 2. Automobile Liability insurance covering all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 3. Workers' Com ensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000 products-completed operations aggregate limit. 2. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. EXHIBIT C (Continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. l he City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. A4 N CERTIFICATE OF LIABILITY INSURANCE °AT0/0612017 �,,.. ,0/Ofif2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: N the certificate holder is an ADDITIONAL INSURED, the policy(les)must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endomement(s). PRODUCER CONTACY NAME: Parker,Smith&Feek, Inc. PHONE 425 709-3600 -- j FAx 425 709 7460 E,m 2233 112th Avenue NEIryLy„ Bellevue,WA 98004 ADOrsE..53.:. ...-__...... ____ ........ _ INSURERISI AFFORDING COVERAGE NAIC A .. ........... ____ ., .:,.::c:. ..... INSURER A: Phoenix Insurance Company .,....,, --.......... ......_._ .. INSURED INSURERS, Travelers PrOD Casualty Co of Amer Nelson Electric,Inc ---- ---------------- 9620 Stone Ave N#201 INSURER C; Seattle,WA 98103 INSURERO . __..,., .... ...... ... .......... ........ ...- . INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBI THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ABBE Si PW.Icy SiiF..... POLIcyui ITR TYPE OF INSURANCE HER AVQ POLICYNUMBER MM ruM/nnrvvvn LIMITS A GENERAL LIABILITY DTC09E724266PHX17 9/30/2017 9/30/2018 EACH OCCURRENCE $ 1,000,000 - -- _ X COMMERCIAL -DAMAGE TO RF�NTED o GENERAL LIABILITY X PREMISEs(Ed pi 300,000 N CLAIMS-MADE �..8 OCCUR MEO EXP(APV one Person) $ 10 000 X PD Ded:$5,000 PERSONALS AOV INJURY S 1,000,000 GENERAL ADORE GATE § 2,000,000 G EN IT AGGREGATE LI MIT APPLIES PER PRODUCTS-COMPIOP AD $ 2,000,000 PRd, ,,.......-. PGLOCx. X ',IElectronic Data Llabllri_ E 1,000,000 A AUTOMOBILE LIABILITY DT8109E72466PHX17 9/30/2017 9130/2016 COMBINED SINGLEEVIL 1000DBg X ANY AUTO X BODILY INJURY(Per person) E ALL OS SCHEDULE❑ BODILY INJURY Per accident I$ .._ AUTOS AUT09 ( I NON-OWNED PROPERTY DAMAGC. $ HIRED AUTOS AUTOS (p pr pggldonl] $ B UMBRELLA LAB X I OCCUR CUP9119702671726 9l3012017 9/30/2018 EACH OCCURRENCE _ § 5,009,000 _X EXCESS LIAR CLAIMS-MADE X AGGREGATE _$..5,000,060 nFn X RETENTIONS 1C,000 a WORKERS COMPENSATION DTC09E724266PHX17 WC STATtlh X OTH A AND EMPLOYERS'LIABILITY 9/3O/2017 9/30I2O1S TneY ______ ANY PROPRIETOR/PARTNERIEXECUTIVE YIN WA Stop Gap/Employers . EAC.ACCIDENT �. 1000,000 OFFICERIMEMBER EXCLUDED? NIA Liability EL EACH ACCIDENT E (Mandator,in Ni --- E L DISEASE,EA EMPLOYEE $ 1 00O 000 n a describe under E-P LIMIT n�sCRIPngN OF OPFRAngus wines E L DISEASE-POLICY uMlr g 1,000,000 DESCRIPTION OF OPERATIONS r LOCATIONS/VEHICLES (ABach ACORD 1 Uf,Addltlonal Re.aA.Schedule,If more apace Is required) Project Jail Perimeter Camera Replacement.City of Kent is additional insured and coverage is primary and non-contributory on the general liability,automobile, and excess liability policies per the attached endorsements/forms. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Kent 220 Fourth Avenue South AUTHORRED REPRESENTATIVE Kent,WA 98032 ' I M , wfjw^ ©1988.2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD 1 of 10 (KKH00) COMMERCIAL AUTO s THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED - PRIMARY AND NON-CONTRIBUTORY WITH OTHER INSURANCE This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM PROVISIONS 2. The following is added to Paragraph B.5., Other 1. The following is added to Paragraph A.i.c., Who Insurance of SECTION IV — BUSINESS AUTO Is An Insured, of SECTION II — COVERED CONDITIONS: AUTOS LIABILITY COVERAGE: Regardless of the provisions of paragraph a. and Any person or organization who is required under paragraph d. of this part 5. Other Insurance, this a written contract or agreement between you and insurance is primary to and non-contributory with that person or organization, that is signed and applicable other insurance under which an addi- executed by you before the "bodily injury" or tional insured person or organization is the first "property damage" occurs and that is in effect named insured when the written contract or during the policy period, to be named as an addi, agreement between you and that person or or- tional insured is an "insured" for Covered Autos ganization, that is signed and executed by you Liability Coverage, but only for damages to which before the "bodily injury" or "property damage" this insurance applies and only to the extent that occurs and that is in effect during the policy pe- person or organization qualifies as an "insured" riod, requires this insurance to be primary and under the Who Is An Insured provision contained in SECTION II. non-contributo y. CA T4 74 02 15 ©2015 The Travelers Inderi Company All rights reserved. Page 1 Of 1 Includes copyrighted material of Insurance Services Office,Inc. with its permission COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED - AUTOMATIC STATUS IF REQUIRED BY UNBITTEN CONTRACT (CONTRACTORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. The following is added to SECTION II — WHO IS (a) The Additional Insured — Owners, AN INSURED: Lessees or Contractors — Scheduled Any person or organization that. Person or Organization endorsement CG 20 10 07 04 or CG 20 10 04 13, a. You agree in a "written contract requiring in- the Additional Insured — Owners, surance" to include as an additional insured Lessees or Contractors — Completed on this Coverage Part; and Operations endorsement CG 20 37 b. Has not been added as an additional insured 07 04 or CG 20 37 04 13, or both of for the same project by attachment of an en- such endorsements with either of dorsement under this Coverage Part which those edition dates; or includes such person or organization in the (b) Either or both of the following the endorsement's schedule, Additional Insured — Owners, Les- is an insured, but: sees or Contractors — Scheduled a. Only with respect to liability for "bodily injury", Person Or Organization endorsement "property damage"or"personal injury' and CG 20 10, or the Additional Insured— Owners, Lessees or Contractors — b. Only as described in Paragraph (1), (2) or (3) Completed Operations endorsement below, whichever applies: CG 20 37, without an edition date of (1) If the "written contract requiring insur- such endorsement specified; ance" specifically requires you to provide the person or organization is an additional additional insured coverage to that per- insured only if the injury or damage is son or organization by the use of: caused, in whole or in part, by acts or (a) The Additional Insured — Owners, omissions of you or your subcontractor in Lessees or Contractors — (Form B) the performance of ''your work" to which endorsement CG 20 10 11 85; or the ''written contract requiring insurance" (b) Either or both of the following: the applies, or Additional Insured — Owners, Les- (3) If neither Paragraph (1) nor(2) above ap- sees or Contractors — Scheduled plies: Person Or Organization endorsement (a) The person or organization is an ad- CG 20 10 10 01, or the Additional In- ditional insured only if, and to the ex- sured — Owners, Lessees or Contrac- tent that, the injury or damage is tors — Completed Operations en- caused by acts or omissions of you or dorsement CG 20 37 10 01, your subcontractor in the perform- the person or organization is an additional ance of"your work" to which the"writ- insured only if the injury or damage arises ten contract requiring insurance" ap- out of "your work" to which the "written plies, and contract requiring insurance"applies, (b) The person or organization does not (2) If the "written contract requiring insur- qualify as an additional insured with ance" specifically requires you to provide respect to the independent acts or additional insured coverage to that per- omissions of such person or organi- son or organization by the use of zation. CG D6 04 08 13 ©2013 The Travclors Indcmniry Company.All rights reserved, Page 1 of 3 COMMERCIAL GENERAL LIABILITY 2. The insurance provided to the additional insured and collectible other insurance, whether primary, by this endorsement is limited as follows excess, contingent or on any other basis, that is a. If the Limits of Insurance of this Coverage available to the additional insured when that per- Part shown in the Declarations exceed the son or organization is an additional insured, or is minimum limits of liability required by the any other insured that does not qualify as a "written contract requiring insurance", the in- named insured, under such other insurance. surance provided to the additional insured will 4. As a condition of coverage provided to the addi- be limited to such minimum required limits of tional insured by this endorsement. liability. For the purposes of determining a. The additional insured must give us written whether this limitation applies, the minimum notice as soon as practicable of an "occur- limits of liability required by the "written con- rence" or an offense which may result in a tract requiring insurance" will be considered claim. To the extent possible, such notice to include the minimum limits of liability of any should include: Umbrella or Excess liability coverage required for the additional insured by that "written con- (1) How, when and where the "occurrence" tract requiring insurance". This endorsement or offense took place, will not increase the limits of insurance de- (2) The names and addresses of any injured scribed in Section III —Limits Of Insurance. persons and witnesses: and b. The insurance provided to the additional in- (3) The nature and location of any injury or sured does not apply to "bodily injury", "prop- damage arising out of the "occurrence" or elty damage." or "personal injury" arising out offense. of the rendering of, or failure to render, any b. If a claim is made or "suit" is brought against professional architectural, engineering or sur- the additional insured, the additional insured veying services, including. must. (1) The preparing, approving, or failing to (1) Immediately record the specifics of the prepare or approve, maps, shop draw- claim or"suit" and the date received, and ings, opinions, reports, surveys, field or- ders or change orders, or the preparing, (2) Notify us as soon as practicable. approving, or failing to prepare or ap- The additional insured must see to it that we prove,drawings and specifications; and receive written notice of the claim or "suit" as (2) Supervisory, inspection, architectural or soon as practicable. engineering activities, c. The additional insured must immediately send c. The insurance provided to the additional in- us copies of all legal papers received in ton- sured does not apply to "bodily injury" or nection with the claim or"suit", cooperate with "property damage"caused by"your work" and us in the investigation or settlement of the Included in the "products-completed opera- claim or defense against the "suit", and oth- tions hazard" unless the "written contract re- erwise comply with all policy conditions, quifing insurance" specifically requires you to d. The additional insured must tender the de- provide such coverage for that additional in- fense and indemnity of any claim or "suit" to sured during the policy period any provider of other insurance which would 3. The insurance provided to the additional insured cover the additional insured for a loss we by this endorsement is excess over any valid and cover under this endorsement. However, this collectible other insurance, whether primary, ex- condition does not affect whether the insur- cess, contingent or on any other basis, that is ance provided to the additional insured by this available to the additional insured, However, if the endorsement is primary to other insurance "written contract requiring insurance" specifically available to the additional insured which cov- requires that this insurance apply on a primary ers that person or organization as a named basis or a primary and non-contributory basis, this insured as described in Paragraph 3. above. insurance is primary to other insurance available $ The following is added to the DEFINITIONS Sec- to the additional insured under which that person tion or organization qualifies as a named insured, and we will not share with that other insurance, But "Written contract requiring insurance" means that the insurance provided to the additional insured part of any written contract or agreement under by this endorsement still is excess over any valid which you are required to include a person or or- Page 2 of 3 @ 2013 The Travelers Indemnity Company.All rights reserved, CG D6 04 08 13 COMMERCIAL GENERAL LIABILITY ganization as an additional insured on this Cover- a. After the signing and execution of the contract age Part, provided that the "bodily injury" and or agreement by you; and "property damage" occurs, and the 'personal in- 6. While that part of the contract or agreement is jury' is caused by an offense committed, during in effect. the policy period and: CG D6 04 08 13 0 2013 The Travelers Indemnity Company.All rights reserved. Page 3 of 3 UMBRELLA (3) Any statute, ordinance or regulation relat- borrow while it is being used in your busi- ing to the sale, gift, distribution or use of ness. alcoholic beverages. None of the following is an insured under (1) This exclusion applies only if you are in the or(2) above: business of manufacturing, distributing, sell- (a) Any person employed by or engaged ing, serving or furnishing alcoholic beverages, in the duties of an auto sales agency, This exclusion does not apply to "bodily in- repair shop, service station, storage jury" or"property damage"to which any policy garage or public parking place that of "underlying insurance" listed in the you do not operate:. SCHEDULE OF UNDERLYING INSURANCE (b) The owner or lessee of any "auto" of the DECLARATIONS of this insurance, or hired by or for you or loaned to you, any renewal or replacement thereof, applies and any agent or employee of such or would apply but for the exhaustion of its owner or lessee. limits of liability. Coverage provided will follow the same provisions, terms, definitions, ex- clusions, limitations and conditions of the pol- (1) Your executive officers, employees, direc- icy(ies) of "underlying insurance" listed in the tors or stockholders while acting within SCHEDULE OF UNDERLYING INSURANCE the scope of their duties. and of the DECLARATIONS of this insurance. (,2) Any person or organization while acting SECTION II—WHO IS AN INSURED. as real estate manager for you. 1. If you are designated in the Declarations as, c. Any organization you newly acquire or form, a. An individual, you and your spouse are insur- other than a partnership or joint venture, and eds, but only with respect to the conduct of a over which you maintain ownership or major- business of which you are the sole owner. ity interest, will be deemed to be a Named In- sured. However, coverage does not apply to: b. A partnership or joint venture, you are an in- sured. Your members, your partners, and (1) "Bodily injury" or "property damage" that their spouses are also insureds, but only with occurred before you acquired or formed respect to the conduct of your business. the organization, and c. A limited liability company, you are an in- (2) "Personal injury" or "advertising injury" sured. Your members are also insureds, but arising out of an "offense" committed be- only with respect to the conduct of your busi- fore you acquired or formed the organiza- ness. Your managers are insureds, but only tion. with respect to their duties as your managers. d. Any person or organization having proper d. An organization other than a partnership, joint temporary custody of your property if you die, venture or limited liability company, you are but only: an insured. (1) With respect to liability arising out of the e. A trust, you are an insured. Your trustees are maintenance or use of that property, and also insureds, but only with respect to their (2) Until your legal representative has been duties as trustees- appointed. 2. Each of the following is also an insured, e. Your legal representative if you die, but only a. As respects the "auto hazard": with respect to duties as such. That represen- tative will have all your rights and duties un- (1) Anyone using an "auto" you own, hire or der this insurance. borrow including any person or organiza- tion legally responsible far such use pro- f. Any other person or organization insured un- vided it is with your permission, and der any policy of the "underlying insurance" listed in the SCHEDULE OF UNDERLYING (2) Any of your executive officers, directors, INSURANCE of the DECLARATIONS of this partners, employees or stockholders, op- insurance for whom you have agreed in a erating an "auto" you do not own, hire or written contract executed prior to loss to pro- vide insurance. This insurance is subject to all Page 6 of 13 Copyright, The Travelers Indemnity Company, 2003 UM 00 01 11 03 UMBRELLA the limitations upon coverage under such pal- Non cumulation of Personal and Advertising In- icy of "underlying insurance", and, the limits jury Limit- If"personal injury" and/or "advertising of insurance afforded to such person or or- injury" is sustained by any one person or organi- ganization will be: zation during the policy period and during the pol- (i) The difference between the "underlying icy period of one or more prior and/or future poli- insurance" limits and the minimum limits cies that include a COMMERCIAL EXCESS of insurance which you agreed to provide; LIABILITY (UMBRELLA) INSURANCE policy for Of the insured issued by us or any affiliated insur- ance company, the amount we will pay is limited. (ii) The limits of insurance of this policy This policy's Personal and Advertising Injury Limit whichever is less. will be reduced by the amount of each payment If the minimum limits of insurance you agreed made by us and any affiliated insurance company to provide such person or organization in a under the other policies because of such "per- written contract are wholly within the "underly- sonal injury"and/or"advertising injury". ing insurance", this policy shall not apply 5. Subject to 2. or 3. above, whichever applies, the No person or organization is an insured with re- Each Occurrence Limit is the most we will pay for spect to the conduct of any current or past part- the sum of damages under Coverage A because nership or joint venture that is not shown as a of all "bodily injury" and "property damage" arising Named Insured in the Declarations, out of any one"occurrence". No person is an insured as respects "bodily in- Non cumulation of Each Occurrence Limit-If one jury" to a fellow employee unless insurance for "occurrence" causes "bodily injury" and/or "prop- such liability is afforded by the "underlying insur- erty damage" during the policy period and during ance". the policy period of one or more prior and/or fu- ture policies that include a COMMERCIAL EX- CESS LIABILITY (UMBRELLA) INSURANCE 1. The Limits of Insurance shown in the Declarations policy for the insured issued by us or any affiliated and the rules below fix the most we will pay re- insurance company, the amount we will pay is gardless of the number of limited. This policy's Each Occurrence Limit will a. Insureds: be reduced by the amount of each payment made by us and any affiliated insurance company under b. Claims made or"suits" brought; or the other policies because of such "occurrence". c. Persons or organizations making claims or To determine the limit of our liability, all "bodily injury" bringing "su is". and "property damage" arising out of continuous or ate' 2. The Products-Completed Operations Aggregate repeated exposure to the same general conditions Limit is the most we will pay under Coverage A shall be considered one "occurrence". for damages because of injury and damage in- The limits of this insurance apply separately to each cluded in the "products-completed operations consecutive annual period and to any remaining hazard". period of less than 12 months. The policy period 3. The General Aggregate Limit is the most we will begins with the effective date shown in the Declara- ,s pay for damages under Coverage A and Cover- tions. If the policy period is extended after issuance age B, except: for an additional period of less than 12 months, the -� a. Damages because of injury and damage in- additional period will be deemed part of the last cluded in the "products-completed operations preceding period. hazard", and SECTION IV-CONDITIONS. b. Damages because of injury and damage in- 1. APPEALS. cluded in the "auto hazard". a. If the insured or the insured's "underlying in- 4. Subject to 3. above, the Personal and Advertising surer" elects not to appeal a judgment which Injury Limit is the most we will pay under Cover- exceeds the "applicable underlying limit", we age B for the sum of all damages because of all may do so. "personal injury" and all "advertising injury" sus- b. If we do, we will pay all costs of the appeal. tained by any one person or organization. We will also pay all costs on appeals related UM 00 01 11 03 Copyright, The Travelers Indemnity Company, 2003 Page 7 of 13 004892 UMBRELLA s POLICY NUMBER: DTSM-CUP-9E724266-TIL-16 ISSUE DATE:09-30-16 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDMENT - OTHER INSURANCE - DESIGNATED PERSONS OR ORGANIZATIONS FOR WHOM YOU HAVE AGREED IN A WRITTEN CONTRACT TO PROVIDE INSURANCE This endorsement modifies insurance provided under the following: COMMERCIAL EXCESS LIABILITY(UMBRELLA) INSURANCE SCHEDULE OF DESIGNATED PERSONS OR ORGANIZATIONS Person or Organization: SEE CG T8 02 Project or Location: SEE CG T8 02 PROVISIONS or location shown in that schedule, if the written con- The following is added to Paragraph 10., OTHER IN- tract in which you have agreed to provide insurance SURANCE., of SECTION IV- CONDITIONS. for that person or organization specifically requires that this insurance apply on a primary basis or a pri- However, for any person or organization shown in the mary and non-contributory basis, this insurance will Schedule Of Designated Persons Or Organizations apply as if other insurance available to that person or that qualifies as an insured under Paragraph 2.f. of organization under which that person or organization SECTION II - WHO IS AN INSURED for the project qualifies as a named insured does not exist, and we UM 06 39 02 14 ©2013 The Travelers indemnity Company,All rights reserved, Page 1 of 2 UMBRELLA will not share with that other insurance. But this insur- which covers that person or organization as an addi- ance still is excess over any valid and collectible other tional insured or as any other insured that does not insurance, whether such insurance is stated to be quality as a named insured. primary, contributing, excess, contingent or otherwise, o= m o is a� a� Page 2 of 2 C 2013 The Travelers Indemnity Company All rights reserved UM 06 39 02 14 ooa+o+ COMMERCIAL GENERAL LIABILITY POLICY NUMBER: DTSM-CUP-9E724266-TIL-16 ISSUE DATE: 09-30-16 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, AMENDMENT - OTHER INSURANCE - DESIGNATED PERSONS OR This endorsement modifies insurance provided under the following: COMMERCIAL EXCESS LIABILITY (UMBRELLA) INSURANCE ORGANIZATIONS FOR WHOM YOU HAVE AGREED IN A WRITTEN CONTRACT TO PROVIDE INSURANCE PERSON OR ORGANIZATION: ANY PERSON OR ORGANIZATION THAT QUALIFIES AS AN INSURED UNDER PARAGRAPH 2 .F . OF SECTION II-WHO IS AN INSURED. PROJECT OR LOCATION: ANY PROJECT FOR A PERSON OR ORGANIZATION THAT IS SHOWN IN THE PERSON OR ORGANIZATION SECTION OF THIS SCHEDULE , IF THE WRITTEN CONTRACT IN WHICH YOU HAVE AGREED TO PROVIDE INSURANCE FOR THAT PERSON OR ORGANIZATION FOR THAT PROJECT SPECIFICALLY REQUIRES THAT THE INSURANCE PROVIDED BY THIS POLICY TO SUCH PERSON OR ORGANIZATION APPLY ON A PRIMARY BASIS OR PRIMARY AND NON- CONTRIBUTORY BASIS . PRODUCER: PARKER SMITH & FEEK INC OFFICE: 199 CG TS 02 Page 1 of 1 City of Kent To: Contract Administration for Ref From: Johnson,Matthew CC: IT Admin and Legal Date: 11/2 Re: Result of Email Solicitation Vendor Award Comments: On Fri Aug 18'h an email request for goods and services to install security cameras and associated cabling at the City of Kent Jail (ref:COK Jail Perimeter Camera Replacement Proposal).It was outlined that the vendor proposals would be based on best price responsible bid. Email requests were submitted to 5 vendors that provide security camera installation services,they were: • Cook Security Group • ESI Security • Evergreen Communication Consulting and Contracting • Nelson Electric Inc. • RFI Communications and Security Systems The proposals were required to be returned by Sept 80h by 5:00 PM PST.With a revised date as a result of clarification to address cost clarification.Two vendors submitted proposals,ESI and Nelson Elec. Both vendors have engaged with the city in previous contracts for similar or like services and by satisfactorily performing within the terms and therefor considered capable and in good standing for future work. An on-site review of the Jail was performed the week of the Aug 28th with vendors and reviewing subsequent proposals there were exceptions,additions and questions,see below: • Facilities requested to add a conduit diagram to the proposal. After reviewing proposals and removing ancillary items that were not part of the requests, Nelson Elec. submitted the lowest price responsible bid.Pending schedules and mutually executed referenced Goods and Services contract,Nelson will perform camera installations atthe substations tentatively scheduled for Oct/Nov. New Vendor ra �f�n�4r � ® Forr�t ❑ Reactivate Vendor KENO P ❑ Address Change W A e N I N O T O N ro be filled out by Vendor ONLY FINANCE Vendor Number .. 220 Fourth Avenue South a Kent,WA 98032-5895 • Phone: (253) 856-5235 IS Fax: (253) 856-6200 -------------- • An Incomplete form will create a delay in our payments)to you and your payment(s) could be sub ect to the IRS re aired back-u wlthhoid►n . Inr. Name, as it will appear on check (NO ABBREVIATIONS) Doing Business As (If different than name on check) 9620 Stone Ave lV Suite 201 9620 Stone Ave N. Suite 201 Payment Address Business Address WA ARC n3 Seattle WA 98103 City State Zip City State Zip j 206 1 529-4525 Brian Haab Phone Number Accounts Receivable Contact check the a M late box ® Corporation ❑ Government Agency ❑IndlviduaYSole Proprietor ❑ Non-Profit ❑ Partnership This business Is ❑ Minority Owned ❑ Women Owned ❑ Both Minority and Women Owned 19 Neither Will you provide medical services to the City of Kent? .............. .. .Yes Will you provide legal services to the City of Kent? Yes to Will you provide services other than medical or legal to the City of Kent?...................„..............Jos No Will you provide parts, supplies or materials to the City of Kent?............................................... No Do you pay sales tax to the State of Washington?...... If exempt from Form p Ing, and check your qualf In exam tlon reason beloNo KI 1. Corporation, except there is no exemption for medical and healthcare payments or payments for legal services ❑ 2. Tax Exempt Charity under 501(a), or IRA ❑ 3. The United States or any of its agencies or Instrumentalities ❑ 4. A state, the District of Columbia, a possession of the United States, or any of their political subdivisions ❑ 5. A foreign government or any of its political subdivisions Name (Owner of the Tax Payer Identification Number(EIN or SSN)as name appears on IRS or Social Security Administration Records): Social Security#: or Federal TIN: 91-0868226 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me) and, 2. I am not subject to backu thholdi ecause: a) I am exempt from backup withholding, or(b) I have not been notifiedalbithe eente�rnavi mein a Ice am subject to backup withholding as a result of a failure to Y reportM , o (c) notified me that I am no longer subject to backup withholding. Si nature III Date r IYG,2727 J.W-Z*4.. Fo" WM9 Request for Taxpayer Give Form to the (Rev.Decem theTreas Identification Number and Certification requester.Do not aepadmem a4 tlls amoa send to the IRS. Inlemal Revenuo Service t Name(es ehown mi your income tax Tatum)..Narna k raqulrad on this Ilnn;do not loose this nlrwe blank. Nelson Electric, Inc. N 2 Business name✓disragarded entity name,If different from above m a N a 3 Chock appropriate box for federal tax classification;check only one of the following seven boxes:o d Exemptions{cedes anPN only[o❑ individual/sole proprietor or O C Corporation ❑ S Corporation ❑ Partnership ❑TrusUestate dsnain entittas,not individuals;see $ c single-member LLC Instructions on page 3): yfw• ❑Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=partnership)► Exempt payee code(It any) Note.For a sIngie-member LLC that is dJarega+dod,do not check LLC;check the appropriate box qn the line above for Exemption from FATCA reposing the in'Ia..locaaan of the single-member owner. r—� ❑Other{pee Pnatrtr�Cpona)► code(If any) '£ s Addreas(number,sireol,and a t.or App�'°•«°°°a my°wn°e o°ma,m,us) X3 P arnPte no J Rawast4ar�p name aed address opnori 9620 Stone Ave N, Suite 201 NN e City,state,antl ZIP coda Seattle, WA 98103 7 Ust account nu m b (a )here(optiana0 "Pax ayer ldenttlloation Number{PIN Enter your TIN in the appropriate box.The TIN provided must match the name given online 1 to avoid social sieounty number backup withholding.Sale ro r individuals this is generallyity, year a Par security number(SSN) tlawOVar,for a. ���'TTT'''''''�ii entitihii allay,safe proprietor,or disregarded�ionm entity,see the part I instructions on page 3.For other _ p I _entities,ill Is,your employer identification number{Flit).If you do not have a number,see flow to gat a 17Md on page 3. o Note. If the account Is In more than one name,see the instructions for line 1 and the chart on page 4 for Employer Id%ntifloaddn nuimber guidelines on whose number to enter. 9 Certification Under penalties of perjury,I certify that: 1. The number shown on this form Is my correct taxpayer Identification number(or I am waiting for a number to be issued to me);and 2. 1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all Interest or dividends,or(c)the IRS has notl8sd me that I am no longer subject to backup withholding;and 3. 1 am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(If any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 doss not apply., For mortgage interest paid,acquisition or abandonment of secured roperty,cancellation of debt,contributions to an individual reliroment arrangement(IRA),and generally,payments other than interest a and you are not r u. to sign the cerClf(catian, but ou must Provide Instructions an pogo 3. Y p your correct TIN.Sea t"a Sign' signature of Here U.S.pension► Date► 4/7/17 General Instructions Form 1098(home mortgage interest),1098-E(student loan interest),1098-T Section references are to the Internal Revenue Code unless otherwise noted (tultion) Future developrments%Information about developments affecting Form W-9(such 'Form 1099-C(canceled debt) as legislation enacted after we release it)Is at www,Gn.govlfwfi •Form 1099-A(acquisition or abandonment of secured property) Purpose of Form Use Form W-9 only it you are a U.S.person(Including a resident alien),to provide your correct TIN. An individual or entity(Form W-9 requester)who is required to file an information ? you do par Tatum Form W-9 to this,requester with a TIN,return with the IRS must Obtain your correct taxpayer identification number N to backup WRMla you might be subject Which may be your saciaP seeurrty number(SSN).Individual i identification filled.Sao Whey/s backup wtlrhho/tl/ng2 on page 2. number(ITIN),adoption pax axon em ntenhflcatlon By signing the filled-out form,you: ddantificalion number'(ErN) two report on an nreturn the amount paid to 1.Certify that the TIN you are giving is correct(or you are waiting for a number you,or other amount reportable On an Information return.Examples of Information to be lasuedi, rolums include,but are not limited to,the following: 2.Certify that you are not subject to backup withholding,or •Form 1099-INT(interest earned or paid) 0.Chft oxamption from backupwithholdingIf•Form 1099-DIV(dividends,including those from stocks or mutual funds) applicable,you are also certifying hat as a U.. ,POmOn Yam our aallocabre whxempt am f If •Form 1099-MISC(various types of income,prizes,awards,or )roceeds rose any partnership Inbame from a'U.S.trade Or business subject Is not to the 9 pr oceeds)Form 1099-8(stock or mutual fund sales and certain other withholding tax on foreign Psnnem'share Or effs(AWy connected Income,and • transactions by brokers) 4.Cent fy that FATCA codes)entered on this form(If any)indicating that you are exempt from the FATCA.reporting,is corracL Sea What is FATCA repaning7 on •Form 1099-5(proceeds from real estate transactions) pope 2 for further Information. •Form 1099-K(merchant card and third parry network transactions) Cat.No.10231X Fcon /_g(Rev.12-2014) Johnson, Matthew From: Johnson, Matthew Sent: Friday, August 18, 2017 8:23 AM To: Jay Emerson Subject: CoK Jail Perimeter Camera Replacement Proposal Solicitation - Evergreen Attachments: PublicWorksAgreement-Over20K but 65K or Less-PerformBond.docx; CITY OF KENT JAIL SECURITY CAMERA SOW.PDF City of Kent invites Evergreen to submit a proposal to provide goods and services to replace 6 out of service perimeter security cameras with updated IP based cameras. The work will be performed at City of Kent Police Jail located at 1230 Central Ave S, equipment and services requested are: • Removal of existing cameras and associated enclosure • Purchase cameras and enclosures • Install enclosures and Security Cameras • Install conduit and cabling The SOW includes replacement of all 11 of the existing roof mounted security cameras. We will replace the out of service cameras and some or all of the exiting operational cameras pending cost. We will indicate which cameras outside of the out of service cameras will be included in the work upon awarding a vendor. The detailed Statement of Work to be addressed in [CO NAME] proposal is attached. This is in accordance with City of Kent's competitive bidding process for Public Works contemplated projects above $20,000 yet below $65,000. While the associated costs for the proposal may be less than the upper threshold; we believe, similar projects have been within this range. Regardless the lowest cost responsible bidder will be selected to perform the work. Please note, this invitation is subject to Public Works bidding laws and the City may reject, modify, or otherwise alter this proposal process, or the City may elect to reject any and all proposals received and decide to not issue a contract as a result of this invitation. Site walkthroughs will be scheduled during the week of 8/28 prior to the required proposal submittal deadline of 9/8. The proposal shall be itemized by labor, equipment and ancillary costs for each SOW item to be considered complete. Announcement of the successful vendor will be on or before 9/15. With completion of installation no later than 10/31. Upon receipt of proposals you may be contacted for clarification prior to any award of contract. The successful vendor must be willing to agree and sign the attached City of Kent Bond Required Public Works Contract upon award and prior to engaging in any activities requiring payment. Don't hesitate to contact me via email with questions that I can share with all vendors invited to provide proposals upon request and(or) to schedule site walk throughs. Please respond upon receipt of this email and indicate if your company will be submitting a proposal. Regards, Matt Johnson, Public Safety Project Manager/Business Analyst Administrative Division I Information Technology Department 1 Johnson, Matthew From: Ian Kilpatrick <IKilpatrick@nelsonelec.com> Sent: Friday, September 22, 2017 4:04 PM To: Johnson, Matthew Cc: McCuistion, Diane; Smith, Lynnette; Endicott, James; Beagle, Chris; Hirschi, Galen; Harper, Nathen Subject: Re: CoK Jail Perimeter Camera Replacement Proposal Response - Nelson That is wonderful news!!! As always, we appreciate the opportunity!!! Ian Kilpatrick Special Systems Project Manager Nelson Electric, Inc. cell: (206) 488-5376 On Sep 22, 2017, at 3:55 PM, Johnson, Matthew<MJohnson(rkg.Uty ajgov> wrote: Ian, After reviewing proposals, we are happy to announce Nelson Electric Inc. submitted the lowest price responsible Proposal in response to the SOW, attached. In order to get a PO in place we'll need a Public Works contract in-place, attached example. I'll be providing a revised copy next week with proper company and SOW references. Thanks again and look forward to working with you. Don't hesitate to reach out to me with questions? Matt Johnson, Public Safety Project Manager/Business Analyst Administrative Division I Information Technology Department 220 Fourth Avenue South, Kent, WA 98032 Direct Line: 253-856-4611 1 Fax Line: 253-856-4700 EA21jr1, nOkeaaLma,,g!tav CITY OF KENT, WASHINGTON KentWA.aov KentTV21.com gaa,rraNaa:2h YpLjgbq It A,si + urw0 i I Iri,,r III, I hnmwINW Nlr I fl0dll^. 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