HomeMy WebLinkAboutPD17-474 - Other - Adamson Police Products - Bid Waiver - 10/10/2017 4AR'
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to the City Clerk's Office. All portions are to be completed.
If you have questions, please contact the City Clerk's Office at 253-856-5725.
Vendor Name: Adamson Police Products
Vendor Number:
JD Edwards Number
Contract Number: �),p
This is assigned by City Clerk's Office
Project Name: Request to advertised bid waiver
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract
❑ Other:
Contract Effective Date: 10/10/17 Termination Date:
Contract Renewal Notice (Days):
Number of days required notice for termination or renewal or amendment
Contract Manager: Eric Hemmen Department: Police
Contract Amount: $130,000.00
Approval Authority: ❑ Director ® Mayor ❑ City Council Meeting Date
Detail: (i.e. address, location, parcel number, tax id, etc.):
Police requesting a waiver for advertised bid requirements for the purchase of rifle sound
suppressors.
......... ................................... .. .
CITY OF KENT
POLICE DEPARTMENT
220 4" Avenue South
Kent, WA 98032
KE ,T Fax: 253-856-6802
WA3HIHCT0N
Memo PHONE; 253-856-5800
To: Suzette Cooke Mayor
port Services Assistant Chief
From: Eric HemQ
CC: Ken Thomas, Police Chief '
Date: October 4, 2017
Re: Request for Advertised Bid Waiver Pursuant to KCC 3.70.080 for rifle sound
suppressors.
The Police Department is requesting a waiver for the advertised bid requirement set forth in
KCC 3.70.080 for the purchase of rifle Sound suppressors.
The Kent Police Department will be implementing use of rifle sound suppressors on all issued
rifles for the safety of officers and the public. A sound suppressor attaches to the rifle's barrel
and reduces the amount of noise and visible muzzle flash generated by firing. Given the
extensive firearm training officers receive, the use of sound suppressors will reduce the harmful
effects caused by officers' repetitive exposure to loud noises.
The Kent Police Department anticipates it needs to purchase 142 suppressors, at an individual
cost of $920 each. Together, this purchase will cost the City approximately $130,000.00, plus
tax. For the reasons explained below, the Department believes purchasing SureFire rifle
suppressors from Adamson Police Products is in the City's bests interests, and the Department
respectfully requests a waiver under KCC 3.70.110(A)(3) of the competitive bidding
requirements. The following explains why the Department seeks this waiver and authorization
to purchase the sound suppressors directly through Adamson Police Products.
Why SureFire Suppressors
Kent officers serving on the Valley SWAT team have been using SureFire suppressors for over
ten years. During that time, they have put well over 75,000 rounds through those suppressors
with no problems. On occasion, baffle strikes have occurred, through no fault of the suppressor,
and always caused by bad ammunition. We have reported no more than 6 baffle strikes while
using SureFire suppressors over the years, and even though the damage was NO FAULT of the
SureFire product, SureFire has repaired the rifle suppressors at no cost to the City. This high
level of customer service and history of standing behind its product is what has earned SureFire
a great reputation in the industry.
The Department recently had a locking collar break on a ten year old suppressor. This is a
catastrophic failure and the suppressor was well outside any warranty period. SureFire repaired
and refurbished the suppressor at no cost to the City. It is essentially a new suppressor. In
Memo
Page: 2
Re: Request for Advertised Bid Waiver Pursuant to KCC 3.70.080 for Evidence Processing Software
addition, even though the Department's suppressors are old and well used, they continue to
reduce sound levels to the same decibel level as when they left the factory. They are
impressive units and there is really no comparison on the market.
Two other Valley SWAT agencies have purchased suppressors from manufacturers other than
SureFire, and in both cases they have experienced weapon malfunction and suppressor failure,
and those manufacturers have refused to repair them without the agency paying a repair fee.
Finally, SureFire's suppressors were recently tested against any submission by the United
States Special Operations Command and the Department of Defense. This included extremely
high volumes of ammunition fired through the suppressors in a controlled laboratory setting.
SureFire was the only suppressor to successfully pass the test and was awarded a federal $23.3
million dollar contract. SureFire's products work very well, and more importantly, they are built
to last.
Why purchase through Adamson Police Products
While there are a number of companies who sell SureFire's suppressors, the Department did
obtain written bids from three (3) of those sellers, including one directly from SureFire itself.
Adamson Police Products was the lowest bid by over $1,400. In addition, the Department has
been using Adamson Police Products for several years, and it offers excellent service and
pricing for a variety of police equipment. The suppressors are a National Firearms Act (NFA)
item that requires Alcohol, Tobacco and Firearms (ATF) approval. The Department has used
Adamson Police Products for prior NFA acquisitions and found the wait time consistent within
the industry.
For the reasons outlined above, the Department respectfully requests that you waive the
advertised bid requirement for this purchase as authorized under KCC 3.70.1 10(A)(3), find that
the advertised bid process is not practicable or in the city's best interests in this particular
instance, and authorize the Department to purchase the SureFire rifle suppressors directly
through Adamson Police Products. If you approve of this waiver under KCC 3.70.110, the
Department requests that you indicate your approval by signing below. The resulting contract
will proceed through the normal Council approval process as required by KCC 3.70.240(A).
If you approve of this waiver under KCC 3.70.110(A), the Kent Police Department requests that
you indicate your approval by signing below. The resulting contract will be taken through the
committee and council approval process as required by KCC 3.70.240.
CITY O NT
_ C..._
S t Cooke, Mayor
Date: 1p/l,�91/ >
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