HomeMy WebLinkAboutEC17-467 - Original - Schemata Workshop, Inc. - Contract - 10/03/2017 0 muo-,,,, cords M
KEN T
WASHINGTON �r/ Document
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to the City Clerk's Office. All portions are to be completed.
f you have questions, please contact the City Clerk's Office at 253-856-5725.
Vendor Name: Schemata Workshop, Inc.
Vendor Number:
JD Edwards Number
Contract Number:
This is assigned by City Clerk's Office
Project Name: Naming Rights
Description: ❑ Interlocal Agreement 0 Change Order ❑ Amendment ® Contract
❑ Other:
Contract Effective Date: 10 17 Termination Date: 12/31/17
Contract Renewal Notice (Days):
Number of days required notice for termination or renewal or amendment
Contract Manager: H,ayley Bonsteel Department: Econ & Comm Development
Contract... Amount: 23,100.00
Approval Authority: ❑ Director M Mayor E] City Council N/A Meeting Date
KE •NT
wwaHiuorou
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
Schemata Workshop, Inc.
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Schemata Workshop, Inc. organized under the laws of the State of
Washington , located and doing business at 1720 12th Ave., Seattle, WA 98122; 206-285-1589
(hereinafter the "Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the following
described plans and/or specifications:
Participatory Design Process - Vision Meeker
Project set-up, workshops 1, 2 & 3 Report site design, 2 artist depictions of community
vision. Contract will expire on 12/31/17 and not exceed $25,000
Consultant further represents that the services furnished under this Agreement will be performed in
accordance with generally accepted professional practices within the Puget Sound region in effect at the
time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in
Section I above immediately upon the effective date of this Agreement. Consultant shall complete the
work described in Section I by December 31, 2017.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to exceed
$25,000, for the services described in this Agreement. This is the maximum amount to be
paid under this Agreement for the work described in Section I above, and shall not be
exceeded without the prior written authorization of the City in the form of a negotiated and
executed amendment to this agreement. The Consultant agrees that the hourly or flat rate
charged by it for its services contracted for herein shall remain locked at the negotiated
rate(s) for a period of one (1) year from the effective date of this Agreement. The
Consultant's billing rates shall be as delineated in Exhibit A.
B. The Consultant shall submit monthly payment invoices to the City for work performed, and
a final bill upon completion of all services described in this Agreement. The City shall
provide payment within forty-five (45) days of receipt of an invoice. If the City objects to
all or any portion of an invoice, it shall notify the Consultant and reserves the option to only
pay that portion of the invoice not in dispute. In that event, the parties will immediately
make every effort to settle the disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in
accordance with Ch. 51.08 RCW, the parties make the following representations:
CONSULTANT SERVICES AGREEMENT - 1
(Over$20,000)
A. The Consultant has the ability to control and direct the performance and details of its
work, the City being interested only in the results obtained under this Agreement.
B. The Consultant maintains and pays for its own place of business from which
Consultant's services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the City
retained Consultant's services, or the Consultant is engaged in an independently
established trade, occupation, profession, or business of the same nature as that
involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with the state
Department of Revenue and other state agencies as may be required by Consultant's
business, and has obtained a Unified Business Identifier (UBI) number from the
State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and earnings of
its business.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party thirty (30) days written notice at its address set forth on the signature block of
this Agreement. After termination, the City may take possession of all records and data within the
Consultant's possession pertaining to this project, which may be used by the City without restriction. If
the City's use of Consultant's records or data is not related to this project, it shall be without liability or
legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the
Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation,
national origin, or the presence of any sensory, mental, or physical disability, discriminate against any
person who is qualified and available to perform the work to which the employment relates. Consultant
shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with
City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance
Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's
performance of this Agreement, except for that portion of the injuries and damages caused by the City's
negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City
harmless, and Consultant's liability accruing from that obligation shall be only to the extent of the
Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION
PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL
CONSULTANT SERVICES AGREEMENT - 2
(Over$20,000)
INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES
FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made
pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having
jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then
Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and
reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful
refusal on the Consultant's part.
The provisions of this section shall survive the expiration or termination of this Agreement.
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by
this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the
work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings,
designs, reports, or any other records developed or created under this Agreement shall belong to and
become the property of the City. All records submitted by the City to the Consultant will be safeguarded
by the Consultant. Consultant shall make such data, documents, and files available to the City upon the
City's request. The Consultant acknowledges that the City is a public agency subject to the Public Records
Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to
cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act.
The City's use or reuse of any of the documents, data, and files created by Consultant for this project by
anyone other than Consultant on any other project shall be without liability or legal exposure to
Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor
with the authority to control and direct the performance and details of the work authorized under this
Agreement, the work must meet the approval of the City and shall be subject to the City's general right of
inspection to secure satisfactory completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the
performance of the contract work and shall utilize all protection necessary for that purpose. All work shall
be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to
materials, tools, or other articles used or held for use in connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price
preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this
Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those
covenants, agreements or options, and the same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to settle any
dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means
of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules
and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in
CONSULTANT SERVICES AGREEMENT - 3
(Over$20,000)
writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the
parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred
in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or
award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's
right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at
the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written
notice hereunder shall become effective three (3) business days after the date of mailing by registered or
certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written consent
of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment,
the terms of this Agreement shall continue in full force and effect and no further assignment shall be
made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of the City
and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative
of the City, and such statements shall not be effective or be construed as entering into or forming a part
of or altering in any manner this Agreement. All of the above documents are hereby made a part of this
Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any
language contained in this Agreement, the terms of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable to
Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or
accruing out of the performance of those operations.
I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to
the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents,
notes, emails, and other records prepared or gathered by the Consultant in its performance of this
Agreement may be subject to public review and disclosure, even if those records are not produced to or
possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying
the City's duties and obligations under the Public Records Act.
J. City Business License Required. Prior to commencing the tasks described in Section I,
Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of
the Kent City Code.
K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any
number of counterparts, each of which shall constitute an original, and all of which will together constitute
this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page
CONSULTANT SERVICES AGREEMENT - 4
(Over$20,000)
to the other by fax or email and that signature shall have the same force and effect as if the Agreement
bearing the original signature was received in person,
IN WITNESS, the parties below execute this Agreement, which shall become effective on
the last date entered below. All acts consistent with the authority of this Agreement and prior
to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed
to have applied.
CONSULTANT: CITY OF KENT:
By:
By: e�fz
(si n t' re) (signature)
Print Name: Pri t Na Suzette Cooke
-- -
Itsr - It
Mayor
(title)
DATE: <Zd-,it 9-0 1�7
DATE: Z49
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Grpce H. Kim, Principal Hayley Bonsteel, Long Range Planner
Scoefflata Workshop, Inc. City of Kent
1720 12 th Ave 220 Fourth Avenue South
Seattle, WA 98122 Kent, WA 98032
206-285-158,9 (telephone) (253) 856-5441 (telephone)
(facsimile) (253) 856-6454] (facsimile)
AP tD TO 70RM:
PRO7z,
KOLLaw Department/'
CONSULTANT SERVICES AGREEMENT - 5
Over$20,000)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
By: 0AIVG
For: aPifMGtTAN�GL�P , ��G.
Title:
Date: Lzw
EEO COMPLIANCE DOCUMENTS — 1
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered
into on the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 3
� � K~ �� �� ���` ~= .� nn ~^ . °" = �=
VVO[kshDO
September 1'2U17
HayleyBomtee|
City mf Kent Planning Services| Eunnnmic&CmnmunhyDevelopment
40O West Gomm
Kent,VVAS8832
Re: Proposal for Participatory Design Process
Project 1726 Vision Meeker
DnarHayloy,
Below is description of Schemata Workshop's scope of services for the project and estimated raimhumab|oo. Our fee
proposal ioattached.
m Establish workshop schedule and milestones;
^ Negotiate contract with cUen1;
w Visit site with client and meet school leaders,photograph existing conditions;
" Review existing documents and site information from client-,
° Setup Revtmodo|of existing site.
Deliverables toClient
� PnojadSchedu|ej
� Architect and Client cootmct�
� Site Study.
Participants: Students
° By Elementary School
02 Workshop 2—Students and School Community $6,734
Panhvipanm Students,Teachers,Parents, Maintenance Staff,Neighbors,Senior Residents,Business Owners
• Refine workshop plan based mn initial community interest and outcomes nf Workshop l;
~ Prepare workshop ma/sha|n�
• Facilitate workshop.
Deliverables tnClient
� Whrkuhupp|eu�
� Documentation from workshop—Community ideas and values mguide preliminary designs for Workshop 3,
� Preliminary design sketches.
Pundcipao��People who attended Workshops l&2 and their friends,family,
~ Refine workshop plan based on outcomes of Workshop 2;
* Prepare workshop motoriaXx�
• Facilitate workshop,
schemata workshop inc|17201211,avenue,ueattlewa98l22
schemata
workshop
Deliverables to Client
➢ Workshop plan;
➢ Documentation from workshop—Community priorities to guide design.
04 Report $8 558
• Design site based on student and community values and priorities;
• Create renderings of community vision;
• Summarize participatory design process;
• Coordinate components of report.
Deliverables
➢ Site design;
➢ 2 artist depictions of community vision;
➢ Report for distribution by client to community and for use in grant applications.
05 Reimbursable Exoenses $1 014
• Travel—3 trips x 70 miles round trip x$0.56 per mile=$157
• Printing—for color printing,plotting,mounting,etc.-$600 allowance
• Misc.Meeting Supplies—boards,blocks,dots,name tags,etc.-$286 allowance
Total Architectural Fee of Above Services $25,000
06 Other Expenses $4,600
Additional anticipated costs associated with project.
• Food—for workshop participants from local businesses-$600 allowance
• Childcare for children too young to participate in Workshop 2&3—8 hours total x 2 ppl x$25 per hour=$400
• Translation of written material for outreach and report—($0.12/wd)-$2,000 allowance
• Interpretation at Workshops 2&3—8 hours total x 2 languages x$100 per hour=$1600
We look forward to working together to tailor our scope of services to fit the needs of the City of Kent and the Kent
Elementary School community.
Best Regards,
Grace H.Kim,aia
Principal
Vision Meeker| Parfitpatory Design Process 9q/307
Basis of Fee| SchomotoWorkshop, Inc
Task(Class) Notes Nmrh
Total Hours Total Fee
00 PROJECT SET-UP
Review Existing Documents 2.Oh 2�0h &218
Site Visit 1ppnmn 4,0h 40h %420
Document existing conditions Initial Ravitmndo1 5,0h 5.Oh $525
Project Management Project Schedule 1,0h 1.0h $119
Project Ad minist ration Project file structure set-up 1 011 I Oh $105
01VV0RKSH0P1-STUDENTS
Correspondence Workshop development with teachers O.Oh O.Oh so
Outreach Materials Sumoy/enDegemuntmctivity OOh U.8h $D
Meeting Preparation U.Qh O.Uh *U
Public Meeting Workshop|4l-%pp|including set Lip&travel OCh 0 0h 88
Meeting Documentation 0V11 O0h 30
Project Management 0,011 0,011 3U
V2 WORKSHOP 2-STUDENTS AND SCHOOL COMMUNITY
Outreach Materials O.8h O.Oh %0
Meeting Preparation 34.0h 34�0h 83.757
Public Meeting Workshop(6hm|'2pp|including set uy&ba,m| 16�0h 16,Oh 82.120
Meeting Documentation 3.0h 10h $315
Project Management 1�Oh |�0h %118
Project
OJ WORKSHOP 3-STUDENTS AND SCHOOL COMMUNITY
Outreach Mate�als G,Oh 0.0h so
Design Wdrawing 27.Oh 2T[h $2.835
Meeting Preparation 16.0h lO.Oh $1.788
Public Meeting Workshop(3hrs)-2pn|including travel 12.nh 12.Oh $1.590
Meeting Documentation 3.Qh 1Dh $315
Project Management 1.0h 1.0h %llS
Project
04REPORT
Design&drawjng RoviiModel lG.Dh lG.Dh $1,6130
Design&drawing Artist depictions of community vision 38,0o 38nh %3.888
Coordination 14.8h 14,0h 0.470
Field Report 18.01h 10.0h $1,105
Vision Meeker I Participatory Design Process 9/1/2017
Basis of Fee I Schemata Workshop, Inc
Project Administration Invoicing 1,0t7 1 Oh $75
81.011 $8,558
05 REIMBURSABLE EXPENSES
Travel (3 trips x 70 miles round trip x$0.56 per mile) $118
Printing Printing,Plotting and Mounting $600
Misc Meeting Supplies boards,blocks,dots,narne tags,etc $296
$1,014
TOTAL 217.0h $2 ,000
06 OTHER EXPENSES
Food From local businesses $600
Childcare (8hrs total x 2 ppl x$25 per hr) $400
Translation Outreach material and report text translation($0.12/wd) $2,000
lmerpretation (Tirs total x 2 ppl-languages x$100 per hr) $1,600
$4,600
EXHIBIT B
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Consultant, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-
owned, hired and leased vehicles. Coverage shall be written
on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide
contractual liability coverage.
Commercial General Liability insurance shall be written on
ISO occurrence form CG 00 01. The City shall be named as
an Additional Insured under the Consultant's Commercial
General Liability insurance policy with respect to the work
performed for the City using ISO additional insured
endorsement CG 20 10 11 85 or a substitute endorsement
providing equivalent coverage.
2. Workers' Compensation coverage as required by the
Industrial Insurance laws of the State of Washington.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined
single limit for bodily injury and property damage of
$1,000,000 per accident.
2. Commercial General Liability insurance shall be written with
limits no less than $1,000,000 each occurrence, $2,000,000
general aggregate.
EXHIBIT B (Continued)
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Consultant's insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
2. The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given
to the City.
3. The City of Kent shall be named as an additional insured on all policies
(except Professional Liability) as respects work performed by or on behalf
of the Consultant and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance. The
City reserves the right to receive a certified copy of all required insurance
policies. The Consultant's Commercial General Liability insurance shall
also contain a clause stating that coverage shall apply separately to each
insured against whom claim is made or suit is brought, except with
respects to the limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than ANII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Consultant before commencement of the work.
F. Subcontractors
Consultant shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Consultant.
A�II CERTIFICATE OF LIABILITY INSURANCE 9i WD o�'")
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsemen s.
PRODUCER CONTACT Julia Cary
Keelson Partners PHONE ($03)226-1422 FAX e,(503)226-24tt3
707 SW Washington, Suite 625 E-MAILADDRESS,jcary@keelson.com
INSURER 8 AFFORDING COVERAGE NAIC 0
Portland OR 97205-3536 INSURERA:Travelers Casualty rs Surety Cc 19038
INSURED INSURERS:
Schemata Workshop, Inc. INSURER C:
1720 12th Avenue INSURERD:
INSURER E:
Seattle WA 98122 INSURER F:
COVERAGES CERTIFICATE NUMBER:2016 Professional REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CY
LTR TYPE OF INSURANCE PICY NUMBER �� EFF POLICY EXP
OL LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
DAMAGE TO RENTED
CLAIMSaVIADE OCCUR P occurrence $
MED EXP one $
PERSONAL&ADV INJURY $
GERL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
POLICY PRO- LOC PRODUCTS-COMPIOP AGG S
OTHER:
S
AUTOMOBILE LIABILITY CEa 1 $
aodder
ANYAUTO BODILY INJURY(Par pemon) S
ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per aoeldeM) 5
NON-OWNED PRO PE ',rY DAMAGE $
HIRED AUTOS AUTOS
$
UMBRELLA LIAR OCCUR EACH OCCURRENCE S
EXCESS LU1S CLAIMS-MADE AGGREGATE S
DED I I RETENTION SS
WORKERS COMPENSATION PFA TH-
AND EMPLOYERS'LIABILITY Y I N
TUTE ER
ANY PROPRIETOR/PARTNERIEXECUTIVE ❑NIA E.L.EACH ACCIDENT i
OFFICERIMEMBER EXCLUDED?
(Mandatory In NH) F-L DISEASE-EA EMPLOYEE S
If yas,desrnbe under
DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT $
A Professional Liability 105301698 12/15/2016 12/15/2017 Each Claim 2,000,000
Aggregate 4,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached U more apace Is required)
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Kent THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
its directors, officers, employees ACCORDANCE WITH THE POLICY PROVISIONS.
representatives, agents and volunteers
220 Fourth Avenue South AUTHORIZED REPRESENTATIVE
Kent, WA 98032o� - �
Thomas Wilkins/JULIA
01988-2014 ACORD CORPORATION. All rights reserved.
ACORD 26(2014101) The ACORD name and logo are registered marks of ACORD
INS026 pm4oi)
A � CERTIFICATE OF LIABILITY INSURANCE 7TE
4/20°17'
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: if the certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WANED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsemen s.
CONTACT Julia Cary
Keelson Partners PHONE (503)226-1422 FAX Ne.(503)226-2488
707 SIT Washington, Suite 625 rAIL D .jcaryBkeelsoa.com
INSURE AFFORDING COVERAGE NAIL 0
Portland OR 97205-3536 INSURERA-Travelers indemnity Company 25658
INSURED INSURER B:
Schemata workshop, Inc. INSURER C:
1720 12th Avenue INSURER D
INSURER E:
Seattle WA 98122 INSURe
COVERAGES CERTIFICATE NUMBER:2016 GLAUDM + EL REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE POLICY EFF POLICY EXP
LTR POLICY NUMBER LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
A CLAIMS MADE OCCUR S 300,000
680SH37704A 12/15/2016 12/15/2017 MED EXp am $ 51000
PERSONAL BADV INJURY 3 1,000,000
GEWL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
8 POLICY PR LOC PRODUCTS-COMPIOPAGG $
OTHER: S 2,000,000
AUTOMOBILE LIABILITY B s(Ea 1 11000,000
A I ANY AUTO BODILY INJURY(Per poison) S
ALL OWNED SCHEDULED BA434M4064 12/15/2016 12/15/2017 BODILY INJURY(Per accident) S
HIRED
ALITOSAVTO6 AUTO
PROPERTY DAMAGEAUTOS S
S
Gocklerdl
$ UMBRELLA LIAB S OCCUR EACH OCCURRENCE $ 4,000,000
A EXCESS LIAR CLAIMS-MADE AGGREGATE $ 4,000.000
DEO I I RETENTION S CUP5G737169 12/15/2026 12/15/2017 8
WORKERS COMPENSATION P g O
AND EMPLOYERS'LIABILITY Y 1 N
FRTH
ANY PROPRIETORIPARTNERJEXECUTIVE = NIA E.L.EACH ACCIDENT $ 21 00,000
A (Mandatory in OFFKE ryInNIEMNH)H)BER EXCLUDED? 68OSK37704A 12/15/2016 12/15/2017
EL DISEASE-EA EMPLOYEE S 2,000,000
K desonbe under
D ON OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 21000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attschad H more space Is required)
Certificate Holder is included as Additional Insured regarding General Liability. Coverage is Primary and
Non-Contributory.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City Of Kent THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
its directors, officers, employees ACCORDANCE WITH THE POLICY PROVISIONS.
representatives, agents and volunteers
220 Fourth Avenue South AUTHORIZED REPRESENTATIVE
Kent, IPA 98032
Thomas Wilkins/JULIA -
01888-2014 ACORD CORPORATION. All rights reserved.
ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD
INS025(2o14o1)
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET ADDITIONAL INSURED
(ARCHITECTS, ENGINEERS AND SURVEYORS)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. The following is added to WHO IS AN INSURED INSURANCE (Section III) for this Coverage
(Section 11): Part.
Any person or organization that you agree in a B. The following is added to Paragraph a. of 4.
"contract or agreement requiring insurance"to in- Other Insurance in COMMERCIAL GENERAL
clude as an additional insured on this Coverage LIABILITY CONDITIONS (Section IV):
Part, but only with respect to liability for"bodily in- However, if you specifically agree in a"contract or
jury", "property damage" or "personal injury" agreement requiring insurance"that the insurance
caused, in whole or in part, by your acts or omis- provided to an additional insured under this Cov-
sions or the acts or omissions of those acting on erage Part must apply on a primary basis, or a
your behalf: primary and non-contributory basis,this insurance
a. In the performance of your ongoing opera- is primary to other insurance that is available to
tions; such additional insured which covers such addi-
b. In connection with premises owned by or tional insured as a named insured,and we will not
rented to you;or share with the other insurance, provided that:
c. In connection with "your work" and included (1) The "bodily injury" or "property damage" for
within the "products-completed operations which coverage is sought occurs;and
hazard". (2) The "personal injury" for which coverage is
Such person or organization does not qualify as sought arises out of an offense committed;
an additional insured for "bodily injury", "property after you have entered into that "contract or
damage" or "personal injury" for which that per- agreement requiring insurance". But this insur-
son or organization has assumed liability in a con- ance still is excess over valid and collectible other
tract or agreement. insurance,whether primary, excess, contingent or
The insurance provided to such additional insured on any other basis,that is available to the insured
is limited as follows: when the insured is an additional insured under
d. This insurance does not apply on any basis to
any other insurance.
any person or organization for which cover- C. The following is added to Paragraph 8. Transfer
age as an additional insured specifically Is Of Rights Of Recovery Against Others To Us
added by another endorsement to this Cover- in COMMERCIAL GENERAL LIABILITY CON-
age Part. DITIONS(Section IV):
e. This insurance does not apply to the render- We waive any rights of recovery we may have
ing of or failure to render any "professional against any person or organization because of
services". payments we make for "bodily injury", "property
f. The limits of insurance afforded to the addi- damage" or "personal injury" arising out of"your
tional insured shall be the limits which you work" performed by you, or on your behalf, under
agreed in that "contract or agreement requir- a"contract or agreement requiring insurance"with
Ing insurance" to provide for that additional that person or organization. We waive these
insured, or the limits shown in the Declara- rights only where you have agreed to do so as
tions for this Coverage Part, whichever are part of the"contract or agreement requiring insur-
less.This endorsement does not increase the ance" with such person or organization entered
limits of insurance stated in the LIMITS OF into by you before, and in effect when,the"bodily
CG D3 8109 07 ®2007 The Travelers Companies,Inc. Page 1 of 2
Includes the copyrighted material of Insurance Services Office,Inc.,with its permission
COMMERCIAL GENERAL LIABILITY
injury" or "property damage" occurs, or the "per- erage Part, provided that the "bodily injury" and
sonal injury"offense is committed. "property damage" occurs, and the "personal in-
D. The following definition is added to DEFINITIONS jury"is caused by an offense committed:
(Section V): a. After you have entered into that contract or
"Contract or agreement requiring insurance" agreement;
means that part of any contract or agreement un- b. While that part of the contract or agreement is
der which you are required to include a person or in effect;and
organization as an additional insured on this Cov- c. Before the end of the policy period.
Page 2 of 2 ®2007 The Travelers Companies,Inc. CG D3 8109 07
Includes the copyrighted material of Insurance Services Office,Inc.,with its permission
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
OTHER INSURANCE - ADDITIONAL INSUREDS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PROVISIONS b. The"personal injury"or"advertising injury"for
COMMERCIAL GENERAL LIABILITY CONDITIONS which coverage is sought arises out of an of-
(Section IV), Paragraph 4. (Other Insurance), is fense committed
amended as follows: subsequent to the signing and execution of that
1. The following is added to Paragraph a. Primary contract or agreement by you.
Insurance: 2. The first Subparagraph (2) of Paragraph b. Ex-
However,if you specifically agree in a written con- cess Insurance regarding any other primary in-
tract or written agreement that the insurance pro- surance available to you is deleted.
vided to an additional insured under this 3. The following is added to Paragraph b. Excess
Coverage Part must apply on a primary basis, or Insurance, as an additional subparagraph under
a primary and non-contributory basis, this insur- Subparagraph(1):
ance is primary to other insurance that is avail- That is available to the insured when the insured
able to such additional insured which covers such is added as an additional insured under any other
additional insured as a named insured, and we policy,including any umbrella or excess policy.
will not share with that other insurance, provided
that:
a. The "bodily injury" or "property damage" for
which coverage is sought occurs; and
CG DO 37 04 05 Copyright 2005 The St. Paul Travelers Companies, Inc.All rights reserved. Page 1 of 1
REQUEST FOR MAYOR'S SIGNATURE
,.+C� 0 T Please Fill in All Applicable Boxes
fn F.ts MRN......
Originator., Julie Pulliam Phone (Originator): 5702
Date sent: 10/2/17 late of Council Approval: N/A
Return Date of Approval from Finance:.
Signed Document to: Julie Pulliam (onuy reqWred on contracts $10,000 &over or on any Grant
Agreements) Port of seatde Grant Funding
Gate Re u.uired Wed. 10/4/17 Date of Approval from Risk Manager: 9/18/17
Schemata Workshop, Inc. Bu fidgeted: "YES 0 N0 L-i
Budget Fund. M200 1
Participatory [design Process -- Vision Meeker
Workshops / Reports
2 artist depictions of community vision
Contract not to exceed $2 ,0010 and will expire on 12/ 1/17
All Contracts Must Be Routed Through The Law Department
RECENEDornpi by the Law Department)
Received:
OCT 0 2 ?017
Lava Department.Approved as to Form:
Law Dept. Co,m,nXfifqT
Date Forwarded to Mayor:
<t i A
Shaded Areas ToBe Completed By Administration Staff
Received:
Y C l J jf u,""i
4 y
li
Recommendations and Comments: nD f ��
Date Returned':
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