HomeMy WebLinkAboutIT15-434 - Other - Accela -PO Only - 2015 -2016 Kiva Annual Maintenance Renewal - 05/01/2015 / �� ///
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WASHINGTON Document
7777777F1111
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's (Office.
Vendor Name: Accela
Vendor Number: 64055
JD Fdwards Number
Contract Number: � � -
This is assigned by City Clerk's Office
Project Name: Annual Renewal Maintenance for Diva
Description: Interlocal Agreement ❑ Change Order ❑ Amendment ❑ Contract
Other: PO Only
Contract Effective Date: 5/1/2015 Termination Date: 4/30/2016
Contract Renewal Notice (Days): 30 days
Number of days required notice for termination or renewal or amendment
Contract Manager: Curt Ryser Department: Information Technologies
Contract Amount: 31,630.61
Approval Authority: ❑ Department (Director M Mayor ❑ City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
As of: 08/27/14
INFORMATION TECHNOLOGY MAXNTEANCE CONTRACTS
Budget Request for 2015-2016
IT Budget IT Budget
Request for Request for
Vendor 2015 2016
Mulitmedia
Contingency Equipment Repairs (Cameras,VCR's) 3,500,00 3,500.00
Media Control Systems Tightrope Media Systems 1100.00 1,800.00
Avant! (50%of Cost to Graphics) Multimedia Workflow System 3,142.53 3,236.81
Presstek (time',and materials) Replace Platemaker Rollers Yearly 2,664,60 2,744.54
Contingency(tame and materials) Folder, Cutter, Numbering Machine 2,300.00 2,300.00
Presstek Digital Silver Platemaker&Software 4,602.31 4,740.38
Presstek
2-Color Press 4,367.04 4,498,05
Avanti (50%of.Cost to Graphics) Multimedia Workflow System 3,844.70 3,960.04
Total Multimedia 26,221.17 26,779.81
System Services
Vertex Quantum Payroll Tax Software 7,646.82 7,876.23
IQM2 MinuteTraq/MedlaTraq Maint 15,767.36 16,240.38
Harris(was Datallow) Idaho Computer(Utility Billing) 7,045.31 7,256.67
SumTotal(was!Pathlore) Registrar S.W. (Training) 22,177.52 22,842.84
Synaptec Software Prosecution Case Mgmnt System(LawBase) 2,781.00 2,864,43
Optio S.W. Support(eForms) Software 9,982.25 10,281.71
Ektron, Inc, Web Content Mgmt. S.W. 21,106.23 21,739.42
Selectron Tech Inspection Scheduling (IVR) 7,844.20 8,079.53
ImageSource Oracle Document Management S.W. 60,229.06 62,035.94
DLT Solutions Support Renewal -Core Tech/Oracle8 6,285.29 6,473.85
Accela (K1VA) Permitting S.W. 29,617.73 30,506.26
Elec5ys International Handheld Meters 6,365.95 6,556.92
toll Data Systems RescueNet FireRMS/CAD (SunPro) 8,571.66 8,828.81
Environmental Systems Research (ESRI) ArcInfo/ArcView/ArcPad/Arc1MS 39,437.70 40,620.83
Govern mentJo 6s.com (NeoGov) Insight Enterprise User License 10,714.58 11,036.01
Citrix Yearly Maint. on 125 Citrix cats 10,110.02 10,413.32
DLT Solutions Oracle DB Enterprise Edition 52,898.92 54,485,88
Oracle/JD Edwards JDE/OneWorld S.W. - ERP 115,083.92 118,536,44
Tiburon Police System/Level II DBA Support 146,108.20 150,491,44
CCG Systems Neet Mgmt,Software-Faster 6,946.88 7,I55.28
Web QA Self Service Web Portal/FOIA/Gov QA 16,475.88 16,970.16
VeriPic Digital Asset Mgmt. Software-P.D. 15,450.00 15,913.50
Active Network Class (Escom) Parks Registration S.W. 26,700.44 27,501.46
Infor Public Se c4or, Inc Fieldworks/IMS/Tabworks(Hansen) 38,395.37 39,547.23
leadsonline.corii Subscription Service-Pawn Shop Leads 8,103.66 8,346.77
DLT Solutions Oracle Toad PL/SQL Develop/Debugger 2,575.00 2,652.25
Bamboo Solutions Project Management Suite Support 3,467.23 3,571.24
DLT Solutions ! Developer License-CSI#2462506 2,399.67 2,471.66
Cues(Granite XP) Shops Pipeline Inspection Software 3,708.00 3,819,24
SAP America Crystal Reports Server CAL's-Qty: 10 2,756.77 2,839.48
Contingency p Miscellaneous 15,000.00 15,000.00
Total System Services 721,752.62 742,955.20
Technical Services
CDW-G Aruba Wireless Network 10,748.41 I1r070.86
Trebron Sophos Security/Data Protection 29,705.20 30,596.36
Hewlett-Packard Company 3 Server Maint. Renewals 1,634.93 1,683.98
Allied Telesis Service&Support Mtc/Network Equipment 65,700.71 67,671.73
Allied Telesis Additional Spport for New Switches 22,125.13 22,788.89
Wildpackets Omnipeek Packet Sniffer Mainteance 1,564,80 1,611.74
CDW-G EMC Celerra NX-120 (2) 67,164.60 69,179.54
INX(Presidlo) Commvault Maint./Galaxy SW*Data backup* 35,675,77 36,746.04
Solarwinds (Rol-up in 2013) Network Mgmt Software/Enq Tool Set 24,027.71 24,748.54
NuOz Corp(NW Nexus dba Unlsoft) 8 Server 1 Enclosure Maint renewals 43,012.80 44,303,18
Right Systems': Palo Alto Threat Prev/Filtering&HW Mtc, 4,037.81 4,158.94
Moonblink(PrOyllm ServPak) Wireless Solution @ Golf Course 730.51 752.42
NuOz Corp(NW Nexus dba Unisoft) Basic SNS Vcenter Support 1,262.01 1,299,87
NW Nexus (Un(soft Networks) ' Horizon VMWare 100 Addon&I Yr Maint 5,164.35 5,319.28
CompuCom Sys Inc. (WA St Vndr for Micro,,Microsoft Enterprise Agreement 188,311.53 158,900.93
CDW-G 4 LlfeSlze Cameras/Passport Lams& Maint 2,086.52 2,149.12
73
INFORMATION TECHNOLOGY MAINTEANCE CONTRACTS
Budget Request for 2015-2016
IT Budget IT Budget
Request for Request for
Vendor 2015 2016
CDW-G NetMotion Mobility XE Addition to license pool 2,334.65 2,404.69
NetMotion NetMotion Mobility XE 10,838.64 11,163.80
INX(Presidio) Unldesk Maint. 2,932.41 3,020.38
En Pointe Technologies LANDesk Software 11,138.24 11,472.39
Hewlett-Packard Company 4 Server and 1 Maint. Renewal 3,014.53 3,104.97
Emerson Network Liek ert Global Serv. UPS Maintenance(City Hall) 25,956.00 26,734.68 i
Emerson Network 1-16bert Global Serv. UPS Maintenance(Fire Sta. 74) 4,894.88 5,041.73 i
Right Systems SMARTnet Renewal 4,635.00 4,774.05
Hewlett-Packard Company 2 Server Maint. Renewal 1,577.19 1,624.50
Hewlett-Packard Company 2 Server Maint. Renewals - -
Hewlett-Packard Company ProLiant DL380G5 SN: U5E716N7F4-SZNAPP01 - -
DLT Solutions Enterprise Processor License 8,652.06 8,911.56
OptiStor Technologies Inc. NBD Service and SW Supp for Nimble 3,552.73 3,659.31
Hewlett-Packard Company 2 Server Maint. Renewals 2,340.16 2,410.36
Solarwinds Web Help Desk 21-30 Licneses 2,955.07 3,043.72
Hewlett-Packard Company 3 Server Maint, Renewals
INX(Presidio) Per user licenses 10,257.66 10,565.39
INX(Presidio) Comvault Search/Indx node/Swupdates/Consult 23,578.54 24,285.90
Hewlett-Packard Company 4 Servers 2 Enclosures Maint, Renewal 4,375.93 4,507.21
Comcast Fiber Maintenance' 18,000.00 18,000.00
Contingency Miscellaneous 0 000 DO 10,000.00
Total Technical Services 653,986.41 637,706.05
Telecom(Tech Services)
Vology(Network Liquidators) Shortel Phone System 4,121.03 4,244.66
Tri-Tec Communications,Inc. Shortel Phone System 34,049.79 35,071.29
Connections VX Tracker Software 2,052.65 2,114.27
Contingency Miscellaneous 2 500.00 2,506.00
Total Telecom(Tech Services) 42,723.51 43,930.21
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1
40�0�6 REQUEST FOR MAYOR'S SIGNATURE
Pur r Only - Print on Yellow Paper
"'I'L0000,111C r 11
KENT
Please Fill in All Applicable Boxes,
ALL REQUESTS ARE ROUTED DIRECTLY TO THE MAYOR AND RETURNED TO THE ORIGINATING DEPARMENT
DO NOT ROUTE TO CLERK'S OFFICE
Approved by Direlgl 0:1
Originator: Heather Haley Phone (Originator): 253-856-4700
Date Sent:3/30/15 Date Required: 4/1/15
Return Signed Document to: Heather Haley Contract Termination Date:4/30/16
VENDOR NAME: Date Finance Notified:
Accela (Only required on contracts 12/16/14
�10,000 and over or on any Grant)
DATE OF COUNCIL APPROVAL: 1 /16/14 Date Risk Manager Notified: N/A
Specifically Authorized in Budget? OYES NO Account Number: 52001730.64830.1800
Brief Explanation of Document:
Annual Renewal Maintenance for Kiva -
May 1 , 2015 toopril 30, 2016
Approved in 2015 Operating Budget.
Al-C6-n�k acts ftgR �oul�h";(This area to be completed by the Law Department)
Received:
Approval of Law Dept.:
Law Dept. Comments:
(.7
Date Forwarded to Mayor:
Shaded Areas to Be Completed By Administration Staff
Received:: i e Ra'yc
x
Recommendations and Comments'.
Disposition:
Date Returned:
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cela
Invoice Invoice# MRO'54292
Accela,Inc Darte_::#22/23/2015
2633 Camino Ramon,Ste.500 P!ge 1
San Ramon,CA 94583
Bill To: Ship To:
Kent, WA- City of Kent, WA- City of
Curt Ryser Curt Ryser
220 4th Avenue South 220 4th Avenue South
Kent WA 98032-5895 Kent WA 98032-5895
Purchase Order No. Customer ID Salesperson 11) Contract No. Due Date Payment Terms
KENT,WA CHRIS 3/2512015 Net 30
Item Number Description Quantity Unit Price Discount Ext.Price
MR30CKLPSTE0001 Kiva Land and Permits Maintenance and Support 32.00 $300.91) $0.00 $9,628.80
MR30CKRSSTE0001 Kiva Request for Service Maintenance and Support 32.00 $300-90 $0.00 $9,628.80
MR30CKWDM120001 Kiva Word, Maintenance and Support 32.00 $300-90 $0.00 $9,628.80
The Maintenance Fees are for the period: -
May 1,2015 to April 30,2016
Please direct invoice inquiries to the Remit To: tifhliring Instructions Subtotal $28,886A0
Accounts Receivable Dept,at(925)659-3275 Accela,Inc Wells Fargo Bank Trade Discount $0,00
Send an email to:accoun:tsreceivable@accela.com #774375 For credit to:Accela, Inc. Tax $2,744.21
Accela TAX ID:94-2767678 4375 Solutions Center Account:412-1765507 Freight $0.00
To
Chicago, IL 60677-4003 ABA: 121000248 Total $31,630.61