HomeMy WebLinkAboutPD17-417 - Original - Washington Traffic Safety Commission (WTSC) - MOU: Reimbursements for DRE Callouts - 07/01/2017 / pg
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to the City Clerk's Office. All portions are to be completed.
If you have questions, please contact the City Clerk's Office at 253 856-5725.
Vendor dame: Washington Traffic Safety Commission
Vendor dumber:
JD Edward's Number
Contract dumber: V Q
�.l"
This is assigned by City Clerk's Office
Project dame: MOU - Reimbursements for Drug Recognition Experts (DRC) Callouts
Description: El Interlocal Agreement El Change Order ❑ Amendment ❑ Contract
0 Other: Memorandum of Understanding
Contract EffectiveDate: 7/1/ 01 Termination Crate: 6/30/ 019
Contract Renewal Notice (Guys):
Number of days required notice for termination or renewal or amendment
Contract Manager: J. King Department: Police Dept.
Contract Amount:
Approval Authority: M Director ❑ Mayor ❑ City Council Meeting Date
Detail: (i.e. address, location, parcel number, tax id, etc.):
RECEIVEL)
ZIT
MEMORANDUM OF UNDERSTANDING Traffic Safety
WASHINGTON TRAFFIC SAFETY COMMISSION
621 8" Ave SE,Suite 409, PO Box 40944, Olympia WA 98504-0944
THIS AGREEMENT" is made and entered into by and between:
I / -7—
r,CQT- -PC L'I C'C_
(Agency Name)
Hereinafter referred to as "CON'rRAC ITOR" and tile WAS[]INC TON TRAFFIC SAFF-A'Y
CONIMISSION, hereinafter referred to as "WTSC."
IT`ISTi IE PURPOSE OF provide overtime Funding to law enforceinent
agencies who have certiflied Drug Recognition Experts (DRE) to conduct the following activities:
0 Respond to radio calls when no other DRE is available oil dirty and requiring a response
in 'overtime status' f'rorn list oaf registered DBEs.
0 Craver shift extension "overtime' when completing a drug evaluation or covering a
request fear a DRE
* Testifying in court as a result ol'performing daig,evaluations due 10 these call outs and
shift extensions when overtime is required to testify, (Not responsible For overtime
generated from cases/arrests during nornial employment or assignment)
0 On an overtime basis, participate in DRE sponsored emphasis patrols, allied agency
DRE-related requests, or other DRE programs Such as teaching and training deemed
necessary and pre-approved by the State DRE Program Coordinator between 3uly 1,
2�O 17 through June 30,2019.
IT IS,THEREFORE, MUTUALLY AGREED THAT:
I. All contractor DBEs will be maintained all(] available Im callout by Washington State Patrol
communications in their individual reL;ions. Contractor is responsible to insure that WSP
Communications has their correct contact information as part ofthis agreement. WSP
Communications has assigned a special roster ofDREs that assists in finding those that are
available under these MOUs.
2. Contractor will provide as certified DRE oil all "overtime" basis (not to exceed 1.5 times
normal salary and benefits) to perforni drug evaltlitti011 a,.;tivi0es as specified. No other
commissioned personnel will be funded.
3. The period ofactivity will begin oil July 1, 2017 and extend through June 30, 2019
4. Drug CV81LIati011 performance standards for certified and funded DRF,; must meet the,
standards of the International Association of'Clliefs of Police,
5. DUs will maintain good standing with Drug Evaluation Classification Program; i.e.
paperwork, rolling, logs, and r0SUrncs. (Contractor nand DRE will be notified ifDRE, is not
eligible for availability and removed Frorn WSP roster-30 day notice ,',;iven.)
6. Disputes arising under this agreement shall be resolved by a panel consisting oaf cane
representative oaf the WTSC, one representative from your agency and one representative
From the DEC P. The diSj)L11C panel shall thereafter decide the dispute with the majority
pruvailinl.
7. Either party may terminate this agreement UpOrl (30 days) written notice to the other party. In
the event of termination of this agreement, the terminating party sliall be liable for the
pertlormirice rendered prior to the effective date oaf termination.
Mt". U DRE Program 20,17-20,19 (03/2017) page 1 of 2
8. WTSC Termination —This pr(aject agreement may be terminated or fund payments
discontinued or reduced by WTSC at any time upon written notice to the Contractor due to
non-availability of funds, t'aikire ofthe Contractor to accomplish any ofthe terms herein, or
frorn any change in the scope or tinning ofthe project.
9 The Drug Evaluation Classification Program (DECP) will monitor and track the availability
of DRE funds. Expenditure tracking will be shared with WTSC quarterly to ensure DRF
funding is being Fully utilized.
C,
FISCAL RESPONSIBILITY:
I. For all DRE overtime activities to be billed against this MOLJ, any projected overtime amount
greater than $5,000 inust get prior written approval froni WTSC.
2. Contractor inust SUN-11it the billings and supporting documents to the Drug Evaluation
Classification Program (DECP)at 811 E, Roanoke St., Seattle WA 98102-3915 for approval
and reiniburserrient not more than 30 days after the. last day of the mouth in which the
overtime is worked. Billings and supporting documents submitted later than the 30 day
culoff will be revieNved on a case by case basis. Contractor ITIUSt ensure that reimbursement
being requested is not for on-duty time, but for call out an(] shift extension overtime only.
Billings will include:
• Completed and signed invoice Voucher, A[9-1 A Form (attached). YOUr agency must
be identified as the "Clairriant" and Fecteral Tax IF) 4 and an original signature oftlic
agency head,command officer or contracting officer must be provided or) tile A 19-
1 A form.
• Payment documentation (overtime slips, payroll documents, etc.)
• DR E Request Form showing all pertinent information, If for court case, evidence it
came from a prior- N40U over-tinic, situation must be provided with the A-h 9 1 A form.
IN WITNESS WHER,130F, PARTIES HAVE EXECUTEDTHIS AGkEENIF"NT.
�I'IaR0VE:�/D,1SA,l'l'Ii,OVED
7
7/1 1 7
(Agency) (Date) NVIVS11-1-11g%i Traffic Safety Commission
0 4Cout aetia Y A nit Title& NAME(priwit/type name)
ign.(tire
Please return this signed forni to:
Attention: Drug Evaluation Classification Program
Washington State Patrol
811 E Roanoke ST
Seattle WA 98102-3915
MOU DRE Prograrn 20'17-20liq (03120,17) page 2 of 2