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HomeMy WebLinkAboutIT16-142 - Supplement - Vision Internet - Content Management System (CMS) Training - 05/25/2017 Rgn--. c0---- rds M e em, �% KENT W�SHINQ70N Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed.. If you have questions, please contact City Clerk's Office. Vendor Dame: Vision Internet Vendor Number: 1233359 JD Edwards Number Contract Number:_Using Prior# IT16-142-00.` This is assigned by City Cleric's Office Project blame: Content Mann ement System - Training Addendum C-1 Description: ❑ Interlocal Agreement 0 Change Order El Amendment E Contract El Other: Contract Effective Date: 04/01/17 Termination Gate: 03/31/13 Contract Renewal Notice (Days): 30 Number of days required notice for termination or renewal or amendment Contract Manager: Curt Ryser Department: Information Technology Contract Amount: .6,314 Approval Authority, M Department Director ❑ Mayor F-1 City council Detail: (i.e. address, location, parcel number, tax id, etc.): As of: 08/27/14 l 0 T WORK REQUEST FOR LAW DEPARTMENT KENT Please till in all applicable boxes. Originator: �- �' � M Department: Phone: � � �� Date! ;Sent: a /�� 'Date Requested: Explanation of cork request:: �4 OLAAC r Received- Law Department. Comments: i Date Forwarded to Originator: � ; �7r __ _. Vision Technology Solutions, LLC ! INVOICE , - - l dProviders 15� ��, �- .� I ATE gr�wt�I E'NO.2� �I Vision Internet Suite Sepulveda � El Segundo, CA 90245 8/28/201� 34804 "L T4r;u N N E CLIENT �. . a Lynnette mith 10 Y 9, 6 2017 City of Kent Information Technology Department 220 4th Ave. S ,- rr AW -- .All-) Kent, WA 98032 REF. NO. TERMS Clue on receipt ITEM' DESCRIPTION PERIOD OTY RATE AMOUNT Maint Enh°s Project Payment 1 of 2 - Content 1 2,870.00 2,870.00 Strategy: A initial payment equal to 60%($2,870)of the total cost P10#13822 Thank you for your business. please remit to above address. Total $2„870.OQ Phone 310-656-3100 Ext. CD CD 0 CD 0 0 C> 0 (14 a) 0 I,- LO CO 0 c x o CD (D(Z) CN LO cn E CD "0 CD < 0 o 0 0 n I m 0 N 0 CN C x C\j C:) m a) > Cl) a) 0 Lr) 0 z 00 LO (1) m < 0) C? m CY) 0 cy) a) E L) > 0 (D 0--o M L: a 0 (D CN CN 0 0 0 > n Lm 0 0 0 " >, CL 4.- 00 00 CD W E 0 0ti3 (D E 4- :E CNI Lo 0 m 0) CO 00 0 CD = 0 CD (D C 00 C) C� C: 0 LO > ta U) < < 0 0) 0 0 0 00 co W C M u E CL < Q� M 4— Q) oco o 0 :3 m 07 co ■ E (D (D E 0 U) a) C) 0 0)0 4) 0 0 -0 a) y 75 41- U) CL CL 0 L) co < 0 1— 0 m L) E (D C: 0 =3 a) n I W �m a in N < > tfi o E 42 ) 0 E i>> %- 0 CL 4J q> CL, >4 Tn 1 U :2 C) ) 40— CL, M 4- 0 c 4 0 � V I S I Addendum C-1 This Addenclurn ,C-1 is made and entered into by Vision Technology Solutions, LLC("Contractor") and the City of Kent, Washington ("Client") maof the date cf full execution. Contractor and Client hereby mutually acknowledge and agree that: 1. On March: 29, 2016, Contractor and Client entered into the Master Services Agreement("A0necment"), incorporated herein by reference. 2. The Agreement, including all other terms and conditions therein, shall continue ineffect. 3. In the event of any conflict or inconsistency between the provisions of this Addendum and the Agreement, the provisions of this Addendum shall control only to the extent of the services provided in this Addendum, and not any other subject matter covered by the Agreement. Tnc} ,ided Services Contractor will perform the services specified under Exhibit A, attached and incorporated into this Addendum{-1 by reference. Extra Work Fees Client agrees to pay Contractor asfollows: 1. Price. Contractor agrees to perform work set forth in this Addendum C-1 for$5,}4U. 2. Payment. Contractor will submit itemized invoices to Client for the payments required by this Lddendum, and all invoices will be due and payable by Client within 30 days: (a) An initial payment equal tm 5096of the total cost; and (b) A payment equal to 5096 of the total cost 21 days after completion of the services in this Addendum. SIgnatures follow 2017-04e1 mwA-xd*o1 \ V I S I N IN WITNESS WHEREOF, the Parties have caused this Master Services Agreement to be signed by their duly authorized representatives and givers effect as of the"Effective Gate"below,. "Client" "Contractor" CITY OF VISION TECHNOLOGY SOLUTIONS, LLC, DBA VISION INTERNET PROVIDERS Sign Signature: Name: Name: Michael Hermann ""ruex Title: vt Title: Vice-President, Finance Date: Date: _, 2CJ17 .''O17 ;ar:;'i K'V,'t--AcddC'2 2 VISliON"' Exhibit A FINAL SCOPE OF WORK & COST Project Visioning SERVICE STY COST CONTENT STRATEGY PACKAGE - STANDARD 1 $1,200.00 The Standard Content Strategy Package will train your staff to write for the web and includes: • Content development and migration best practices guide • Website content best practices guide • Website persona exercise materials • Communicating with your audience exercise materials •Task process evaluation exercise materials • Writing for the Web textbook (I copy) • Customized on-site plain language exercise • Customized Writing for the Web training (1-day onsite) Development &Training SERVICE Q-Ty COST TECHNICAL TRAINING 1 $4,540.00 - 2 days of onsite technical training Total Project Fees $5,740.00 p 0�6D 0, 60 2017-04121 FWA-AddCi 3 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. EXHIBIT B (Continued ) 2. Commercial General Liability insurance shall be written with limits no less than $3,000,000 each occurrence, $3,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than 1,500,000 per claim. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. EXHIBIT B (Continued ) F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. ' ® DATE(MMIDDIYYYY) A�R� CERTIFICATE OF LIABILITY INSURANCE 4/26/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. PRODUCER NAME: Vicki Dixon HAUSER PHONE FAX 513-984-7059 5905 E.GALBRAITH RD. SUITE 100 E-MAIL-Fm:513-745-9200 QJ: _ Cincinnati OH 45236 EMAIL vdixon@thehausergroup.com ADORERS: INSURERS)AFFORDING COVERAGE NAIC# INSURERA:Lloyds of London INSURED VISIO-2 INSURER B:Citizens Ins. Co, of America 31534 Vision Holdings LLC and INSURER c:Allmerica Financial Benefit 41840 Vision Technology Solutions LLC. INSURERD: 222 N. Sepulveda Blvd. Suite 1500 - — - EI Segundo CA 90245 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1685248255 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSIIB POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE INSD WVO POLICY NUMBER MMIDDIYYYY MMIDDIYYYY B X COMMERCIAL GENERAL LIABILITY Y Y 07W A400315 8/15/2016 8/15/2017 _EACH OCCURRENCE $1.000.000 CLAIMS-MADE �X OCCUR PREMISES EaEoccurrence) $600,000 MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1.000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2.000,000 POLICY12�1 PEST LOC PRODUCTS-COMP/OP AGG $2.000,000 OTHER: $ B AUTOMOBILE LIABILITY Y Y 07W A400315 8/15/2016 8/15/2017 COMBINED SINGLE LIMIT Ea accident $1.000,000 ANYpAUTO BODILY INJURY(Per person) $ IT ALL WNEDSCHEDULED BODILY INJURY(Per accident) $ AUTSHIRED AUTOS X AUTOS NON-OWNED PROPERT�D7M6G� $ AUTOS (Per accident) _ $ B X UMBRELLA LIAB X OCCUR Y Y 07W A400315 8/1512016 8/15/2017 EACH OCCURRENCE $3,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $3,000,000 DED X RETENTION$0 $ C WORKERS COMPENSATION Y W2W A398655 1111512016 8/15/2017 X STATUT_E ERH AND EMPLOYERS'LIABILITY Y I N ANY PROPRIETOR/PARTNER/EXECUTIVE a NIA E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYE $1.000.000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT 1$1.000.000 B Property/Special/RC 07W A400315 8/15/2016 1 8/15/2017 Contents Limit/Dedt $53,0451$500 A Professional& Cyber UCS2688168 8/15/2016 8/1512017 Professional&Cyber $1.500,000 Deduct.Prof&Cyber $5,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached It more space Is required) NAIC information for Lloyds of London Alien ID# AA1120098 Lloyd's Syndicate#3624 City of Kent is shown as an additional insured solely with respect to general liability coverage as evidenced herein as required by written contract with respect to work performed by the named insured. CERTIFICATE HOLDER CANCELLATION 30 days except 10 days non payment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Kent,WA THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 220 4th Ave.S ACCORDANCE WITH THE POLICY PROVISIONS. Kent WA 98032 AUTHORIZED REPRESENTATIVE vvv ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 26(2014/01) The ACORD name and logo are registered marks of ACORD