HomeMy WebLinkAboutPK17-372 - Original - King Conservation District - Contract - 04/01/2017 Records M e
CONTRACT COVER SHEET'
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
f you have questions, please contact City Clerk's Office.
Fender Name: King Conservation District.
Vendor Number:
JD Edwards Number
Contract Number: F IL I I -
This is assigned by City Clerk's Office
Project Name: Green Kent Partnership year 8 Funding
Description: ❑ Interiocal Agreement ❑ Change Order D Amendment N Contract
Other:
Contract Effective late: 4/1/17 Termination late: 3/31/18
Contract Renewal Notice (Days): 0
Number of days required notice for termination or renewal or amendment
ContractManager: Lynn Osborn/BH Department: Parks Planning & Dev.
Contract cunt: 65 04.00
Approval authority: ❑ Department Director ❑Mayor NCity Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
A grant agreement for funding assistance for Year_8 of the GreenKent Partnership..w This
grant includes funding for Forterra's program management assistance and offsets staff
expenses.
Division Contract #PPD17-20
ddccW I0877,_8_14
AGREEMENT FOR AWARD
OF KING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT
City of Kent
This Agreement is made between the King Conservation District Number 9, a municipal corporation in
King County,Washington,located at 1107 SW Grady Way,Suite 130,Renton, WA 98057(referred to herein as
"District"), and the City of Kent, a municipal corporation in King County, Washington, located at 220 Fourth
Ave South Kent,WA 98032(referred to herein as"Recipient"), for the purposes set forth herein.
SECTION 1. RECITALS
1.1 Whereas,the District is a special purpose district organized and existing under authority of Chapter
89.08 RCW which engages in certain activities and programs to conserve natural resources, including soil and
water,which activities are declared to protect and promote the health, safety, and general welfare of the people
of the state of Washington; and
1.2 Whereas,pursuant to RCW 89.08.400 and/or RCW 89.08.405, King County has authorized and
imposed a system of assessments and/or a system of rates and charges to finance the activities and programs of
the District; and
1.3 Whereas,pursuant to RCW 89.08.220 and RCW 89.08.341 the District is authorized to enter into
agreements with, or to furnish financial or other aid to, municipal entities and agencies (governmental or
otherwise), or their designees, or any occupier of lands within the District, in order to carry out and facilitate the
activities and programs of the District to conserve natural resources; and
1.4 Whereas, the District has reviewed the grant application submitted by Recipient and has
determined that the application meets the requirements of Chapter 89.08 RCW and the District's policies and
procedures for awarding grants; and
1.5 Whereas, the District and Recipient desire to enter into this Agreement for the purpose of
establishing the terms and conditions relating to the District's award of a grant to Recipient.
SECTION 2. AGREEMENT
2.1 The District agrees to award Recipient a grant in the total amount of Sixty-Five Thousand,Five
Hundred Four and No/100 Dollars($65,504.00)fiom KCD-Kent 2014-16 Collections. Grant funds shall be used
by Recipient solely for the performance of the work described in Exhibit A which is attached hereto and
incorporated herein by this reference. The District shall pay the grant funds to Recipient in accordance with the
District's policies and procedures, or as otherwise provided herein, including but not limited to,the policies and
procedures contained in the Member Jurisdiction& WRIA Forum Grant Application Instructions and Policies,
provided that such funds have been collected and received by the District.
2.2 Recipient represents and warrants that it will only use the grant funds for the work described in
Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the Agreement. Recipient shall
be required to refund to the District that portion of any grant funds which are used for unauthorized work. Further, ,
Recipient agrees to return to the District any grant funds that are not expended or remain after completion of the
work covered by this Agreement.
Page 1 of 4
2.3 Recipient acknowledges and agrees that the grant finds may only be expended on work which
shall be entirely within the District's jurisdictional boundaries. The following municipal entities are not within
the District's jurisdictional boundaries: Enumclaw, Federal Way, Milton, Pacific, and Skykomish. Recipient
shall be required to refund to the District that portion of any grant funds which are used for work performed
outside the District's jurisdictional boundaries.
2.4 In the event the scope of work authorized by this Agreement includes the use of grant fiords to
purchase houses located on real property within a flood hazard area,Recipient acknowledges and agrees that grant
funds may only be used for such purposes if the houses to be purchased were constructed before floodplain
mapping or sensitive areas regulations were in place for that area. Recipient shall be required to refund to the
District that portion of any grant funds which are used for unauthorized purposes.
2.5 Recipient shall be required to provide the District with biannual financial and project progress
reports,along with an annual summary report. Financial and project reports shall be due June 30 and November
30 each year. The Recipient shall also be required to submit to the District a final report which documents the
Recipient's completion of the work in conformance with this Agreement within thirty (30) days after the
completion of the work. The final report shall, among other things, summarize the project's successes and shall
address the regional benefits accomplished by the work. The final report shall also identify any obstacles or
challenges which were encountered during the work, along with general recommendations regarding ways to
avoid such obstacles or challenges in the future. If requested, Recipient agrees to provide the District with
additional financial or progress reports from time to time,at reasonable intervals.
2.6 Recipient's expenditures of grant funds shall be separately identified in the Recipient's accounting
records. If requested, Recipient shall comply with other reasonable requests made by the District with respect to
the manner in which project expenditures are tracked and accounted for in Recipient's accounting books and
records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally
accepted accounting principals and to meet the requirements of all applicable state and federal laws.
2.7 If the Recipient is a Washington municipal agency, Recipient shall be required to track project
expenses using the Budget Accounting and Reporting System for the State of Washington("BARS").
2.8 The District or its representative shall have the right from time to time,at reasonable intervals, to
audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. Recipient
shall cooperate with the District in any such audit.
2.9 Recipient shall retain all accounting records and project files relating to this Agreement in
accordance with criteria established in the Revised Code of Washington and the Washington State Archivist.
2.10 Recipient shall ensure that all work performed by Recipient or its employees,agents,contractors
or subcontractors is performed in a manner which protects and safeguards the environment and natural resources
and which is in compliance with local, state and federal laws and regulations. Recipient shall implement an
appropriate monitoring system or program to ensure compliance with this provision.
2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or appointed
officials,employees and agents,from all claims,alleged liability,damages,losses to or death of person or damage
to property allegedly resulting from the negligent or intentional acts of the Recipient or any of its employees,
agents,contractors or subcontractors in connection with this Agreement.
2.12 Recipient agrees to acknowledge the District as a source of fiuiding for this project on all literature,
signage or press releases related to said project.
Page 2 of 4
2.13 Recipient shall notify tile District if Recipient intends to sell,salvage, or otherwise dispose of any
equipment purchased with grant fluids. The proceeds received by Recipient from any sale,salvage or disposition,
or the value of the equipment if proceeds were not received from any such action, must be: (a)re-invested back
into tile originally awarded project-, (b:) invested in a,similar project with District approval; or(e) returned to the
District.
SECTION I GENERAL PROVISIONS
11 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their
respective successors and assigiis.
3.2 This Agreement constitutes tile entire agreement between the parties with respect to the subject
matter hereof. No prior or contemporaneous representation,inducement,promise or agreement between or among
the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any
force or effect-
3.3 No amendment to this Agreement shall be binding oil any of the parties to this Agreement unless
such amendment is in Writing and is executed by the parties. The parties contemplate that this Agreement may
from time to time be modified by written amendment which shall be executed by duly authorized representatives
of the parties and attached to this Agreement.
3.4 Fach party warrants and represents that such party has full and complete authority to enter into
this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she
has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the
signature of such representative.
DISTRICT: RECIPIENT:
B By
Y
Name Name
Title Title—KN
Date D a
Approved as to Fonn: Approved as to Form:
DISTRICT LEGAL COUNSEL: RECIPIE TIS ATTORNEY:
CIP14E IS ATTORNEY:
B 1A, By
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C_ f—rl��14 Nam Lu/' t4
Name
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DateA�7___ Date
Page 3 of 4
Exhibit A
Page 4 of 4
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Member Jurisdiction Grant Program
Pilot Grant Application
Promoting sustainable uses of natural resources through
r King ill ab� ti I responsible stewardship
i
Project Title; Green lent Partnership,2017-18 (year 8)
Applicant: City of Kent Parks& Public Works Contact: Bryan Higgins
Principal Partners(if any): Forterra, Kent Parks Title: Parks Capital Project Manager
Foundation, residents
I
s
Amount of KCD ,address
Funding Requested: $ 65,504 220 4th Ave, S.
WA
Total Match(optional): 100,000 Kent, 98032
Total Project Cost: $165,504
r
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Project Start gate: April 1, 2017 Phone: 258 856 511
Project End Date: March 31, 20:18 Fax: 253 856 6050
Project.Location: City of N(ent.Parks and Public E-mail- Bhiggns@kentwa.gov
Works Properties.
King County Council District#:5,9 State Legislative District 11,33, 47
s
Eligible projects:
p Must be within the boundaries of the King Conservation Disthct or meet certain partnering requirements
x Must be with,or through, a member Jurisdiction of the District,or an assigned partner such as a nonprofit
organization or business
o Must be consistent with purposes and requirements of RC'w Chapter 89.08, encouraging voluntary
stewardship
i
Leveraging other funding opportunities is encouraged
Ineligible projects include:
0 Maintenance of existing facilities
9 Improvements to non-natural areas of parks or existing recreational facilities
Application roust
a Articulate specific goals and outcomes of the project
0 Have an appropriate and reasonable budget meeting state auditor guidelines
a Specify milestones and timelines
e Identify the Project Lead and contact information
Member Jurisdiction Grant Program-Pilot Grant Application—v5ni9dec'3,
Page l of 6
a
• Present clear roles for project partners
L Criteria Checklist
Please check all boxes next to criteria below that your project addresses
Natural Resource Improvement Action: Education and Outreach—to raise
awareness, deepen knowledge,and change behaviors(examples Include fulfillment of
municipal NPDES MS4 permit requirements;education about value of formland,local forms and
food systems,shorelines,salmon habitat,forests and other ecosystems)
Natural Resource Improvement Action:Capacity Building—to enhance the ability of
organizations,agencies,residential landowners and other land owners and managers to litcbl
implement best management practices and deliver natural resource management
actions on the ground(examples include urban agriculture development,assistance to private
property owners to address challenging regulatory situations,preservation and/or expansion of
urban and/or rural agricultural lands,rural and urban forest lands,riparian restoration and
stewardship on private and public lands)
Natural Resource Improvement Action: Pilot and Demonstration Projects—to test
and/or improve concepts and/or approaches in natural resource management that can
be replicated by others(examples include LID or preen infrastructure demonstration projects,
development of new best management practices, distribution of local farm products,urban
agriculture e.g.farmers markets and backyard food production to promote orsupport social
economic independence and healthy living)
} Natural Resource Improvement Action: Direct Improvement of Natural Resource
Conditions—to improve landscape and natural resource conditions as a result of direct Lnj
action(examples Include supporting private property owners with land stewardship,water
quality and aquatic and wildlife habitat resources,removal of invasive weeds,stewardship on
f public land)
1
2. Project Description—provide a brief description of the project that summarizes what you
will do, how you will do it, and why you will do it. Describe target audience, outcomes,
objectives and timelines,
E
What: The City of Kent is requesting assistance from KCD to continue implementing the
Green Kent Partnership.The goal of the Green Kent Partnership is to actively manage all of
Kent's public natural areas by removing invasive plants and replanting native trees, plants,
shrubs and ground cover, as well as providing long term maintenance and monitoring.
Achieving this goal requires a phased approach to restoration. Phase one removes all
invasive plants from a selected site. Phase two targets re-growth of the invasive plants
removed in the initial phase and adds new native plants. Phase three focuses on
i establishment of native plants to include mulching and monitoring for regrowth of invasive
species. Phase four is dedicated to long term site monitoring.
{
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Member Jurisdiction Grant Program-Pilot Grant Application-vsm9dec13 Page 2 of 6
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Utilizing the 20-year Management Plan as a general guide, KCD funds will help us: 1)
E Continue to engage the community in volunteer based efforts to care for their public
natural areas, 2)enroll 1 to 5 new acres into phase 1 restoration, 3)maintain and monitor
the acres already in phases two and three of restoration to ensure that Invasive plants
removed in phase one are not re-growing,4)Target our work at sites that are seeing
regrowth of invasive plants, 5)support 20 stewards with a Green Kent temporary,6)
Achieve a goal of 4500 volunteer hours, 7)Provide an internship to a capable college
student or recent graduate with a natural resources or similar major,8)Augment
Staff/Steward restoration work with contracted crew support and 9)continue our regional
partnership with Forterra.
How/Why: The Green Kent Temporary Employee plays a major role in coordinating the
stewardship component of the Partnership and tracking overall restoration progress. The
temporary 1) is the primary coach for Stewards,2)serves as their liaison to Park Operations
staff,3)coordinates all work parties,4) enters work logs into GIs, 5) researches and drafts
planting and conservation action plans,6) monitors and maps plant survival, 7)contributes
to the quarterly e-newsletter, 8) organizes an outreach booth at Kent's three-day
Cornucopia Days festival, 9) solicits local business support, 10) participates on the
management team and 11) provides daily mentoring to interns. 12)supports overall
program to ensure success.
I A portion of the Parks Capital Project Manager's time is funded by KCD to provide overall
E
program administration, apply for the grant, promote the partnership,manage the budget,
recruit volunteers and Stewards, and conduct a wide range of community outreach.
Strategies Include the website(Green Kent.org),monthly e-newsletter, Facebook page, Park
program guide, the city's public access TV station,Green Kent Day mayoral proclamation
during a televised city council meeting,presentations to service clubs, neighborhood
councils and other citizen groups, and a presence at community service fairs.
The Green Kent Intern position provides a variety of real-world urban forestry and
leadership experiences to a college-affiliated young adult. For most of the summer,the
intern will be in the field serving as the crew lead for five high school interns funded by a
separate grant. In the fall,the focus shifts and the intern assists staff and Stewards by: 1)
supporting community volunteer events and work parties, 2) compiling photo
documentation of progress, 3) maintaining the tool inventory, 4) assisting with GIs
mapping,5) conducting outreach activities, 6) supporting special projects, e.g.research for
conservation action plans,and 7) participating in planning and site meetings when
appropriate.
Contracted crews supplement volunteers and staff efforts by conducting fieldwork in areas
that are not suitable for volunteers. This year's budget Increases our ability to so after
invasive plants in hard to reach areas.
Member Jurisdiction Grant Program—Pilot Grant Application—vsmgdec3.3 Page 3 of 6
k
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Founding partner Forterra provides regional support and heightens Kent's presence as a
Green City.A Forterra liaison participates quarterly in management team meetings and at a
fi Steward orientation,including allowable travel reimbursement. Forterra's Washington
I Conservation Corps will provide 6 days of crew time.This year Forterra will work with the
city on initating a 20 year Green Kent Plan update. In addition, Forterra informs city staff of
upcoming trainings and potential new funding opportunities,and provides letters of
support If appropriate. Forterra promotes the Green Kent Partnership regionally to the
media,general public and during Green Cities Days.
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Member Jurisdiction Grant Program--Pilot Grant Application-vsmgdeci3 Page 4 of 6
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I 3. Project Activities and Measurable Results—using the table below, list specific project
activities to be completed,the timetable for the activities, and the deliverables associated
# with those activities. Consider the following in your answer to this question; What actions,
i Interventions,programs,services will be deployed? NOTE: if you want to attach Item 3 as o
separate page,feel free to do so.
Activity Description Outcomes/Deliverables/Measur Timeline
able Results (tangible and
Intangible)
1. Field work(Green Kent temp, Site visits.Work plans, events, 4/1/2017—
other city staff and interns, work parties,volunteer logs. 3/31/2018
contracted crews,Stewards, Debris removal,delivery of
volunteers) tools,chips,cardboard,and
I plants. GIS mapping. Photo
' documentation
2. Community outreach and Recruit vols. & promote events 4/1/0217—
! volunteer management( Parks via online volunteer sites. 3/31/2018
Capital Project Manager,Geen Orientations and field trainings
Kent Temporary, Forterra) for new Stewards, bi-monthly
informal gatherings(some w.
speakers).Website, monthly e-
newsletter and weekly Facebook
postings,articles In appropriate
print/electronic media.
Presentations to service clubs,
i neighborhood councils,schools,
others. Mayoral proclamation
for and participation in Green
I Kent Day.
3. Program administration (city Monthly mgmt.team meetings 4/1/2017-
staff) (Forterra liaison attends 4/yr. to 3/31/2018
provide regional updates and
receives monthly minutes).
Monthly event coordination
meetings with Park Operations
leads.
4. Regional support(Foreterra) Contract deliverables outlined in 4/1/2017-
separate SOW document .3/31/2018
5. Contracted crews (Earth Corps) Under staff direction. Working 4/1/2017-
in locations that are not suitable 3/31/2018
for volunteers.
6.
7.
8,
Member Jurisdiction Grant Program—Pilot Grant Application—vsn2gdeci3 Page 5 of 6
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4. project Budget&Expenses (Use attached worksheet)
I
5. KCD Acknowledgement—By signing below,the applicant agrees to acknowledge King
Conservation District funding by placing the KCD logo on signs,materials,and documents
} produced as part of the above proposal. In addition,the applicant will notify KCD of public
I events and activities funded by the KCD.
i
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Aukl6ized itatur Date
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Member Jurisdiction Grant Program—Pilot Grant Application—vsm9deci3 Page 6 of 6
Member Jurisdiction Grant Program
Groat Application
King Conservation District
1'rOtllotittg sustainable uses of txsttu°a1 resources through
Project Name Green Dent Partnership
Applicant City of Dent Perks and Public Works
Contact Bryan Higgins
Mailing Address 220 4th Ave S bent WA 98032
E-mail hhi ins Kent g. v lPrcje7 Start bate: 4/112017
Phone 253 856 5113 Project End t7ate: 3/3 1 120 1 8
Budget.Item KCD Funds Other Funds Other Funds Total
`, �f t a (specify source here) (spec!€/source here) " �'��i,$4�
Salaries&Benefits $36,845
Travel/Meals/Mileage $400 $400
Office Supplies $'0
Field Supplies $6,145 6,145
/ M �,t A9" y+�to 7 u �`,, (� v 'piri rN-rh^wy.. $22,114
Contracted Professional Services ,, �y f 7"� CPr ,a rc # wE a siif
Land Acquisition, $0
Permits $0
Other;(specify)
$0
Other;(specify)
$o
Other;(specify) $0
Other,(specify) $0
Other;(specify)
$0
TOTAL $G5,504 $0 $0 $65,504
Total Project Cost $65,504
Total Match $100,000
Amount of KCD Funding requested $65„504
Match Percentage i' 153 a 3606
If your KC 0 Member Jurisdiction Grant Projec t is approved as o part of this process,this spreadsheet will also be used for project tracking. please don't_
forget to attach this tad to your application. There are rnutiple Expense K,far oject Repay t furn'rs jan the fallowing€afar that will aatonraxtically land yatrr
KCD project information and budgeted line items,as well cis a blank form that ran be copied for additional submissions. There Is a Rein 7bursernent Request
!vary that will also loud KCV budgeted dine iterais,and a Budget Revision Request form should it be needed;additional reimbursement rewist forums are
also provided to track your work in one project packet. we hope this eases future project tracking,
Green Kent Budget Detail 4/1/2017 - 3f 31/20'18
alrles"
Parrs Capital Project Mana er 4,125.00
Green Kent Lead 1440 hours 26,250 00
College Intern Up tCJ 462 hour u' J "
otal Salaries 36 S49 00':
Forterra Ctarttract
Attend steward Orientation $ 300.00
Attend 4 management team rT $-7 1,200.00
Hold 4 green cities focus qrou,I $ 1,000,00
5u ort reen cities da witF 950.00
20 year plan a date 2,350.00
WCC craw -jointly manage wi $ 5,508.00
Hold two educational steward $ 1,200.00
Restoration supplies for green $ 700-00
Travel/mileage 300.00
Fortirra Total $ 13, 8,01D,,
Cbn tracte WorCrewwrs
(Earth Coo s 8,606.00_
�
Tot l Contracted support 22,114 0 01 ry��
Supplies/Plants/Mile ge
Event Support. Porta potties, 2,500.00
Personal Protective Equipment 200.00
Bare foot Plants $ 3,445,00
Mileage $ 400M
Tot illontiZrealer is;545.00'
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Total budget 15J,5t34.01 ..r.�.y,� ".'r.. n 4�67t 'J Yv"Af�fW ,a
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•
KEN T Agenda Item: Consent Calendar - 7C
W.S h I H G I C n
TO: City Council
DATE: June 6, 2017
SUBJECT: Grant Agreement with King Conservation District for the Green Kent
Partnership - Authorize
MOTION: Authorize the Mayor to accept the Green Kent Partnership grant
from the King Conservation District for $65,504.00, amend the budget,
authorize the expenditure of funds and authorize the Mayor to sign all
necessary documents, subject to final grant terms and conditions
acceptable to the City Attorney and Parks Director.
SUMMARY: Staff applied for and received a $65,504 grant from the King
Conservation District to continue implementation of the Green Kent Partnership
for its eighth year in 2017-18. The Green Kent program involves community
volunteers to assist with environmental restoration and stewardship of the City's
parks and open spaces by clearing invasive plant species, planting native species,
and monitoring and maintaining numerous sites identified in its 20-year
management plan, which was adopted by the City Council in 2009.
This grant will continue to fund a Green Kent Steward Lead temporary position
and a support intern, as well as program consulting and management support,
contracted crew time, materials and supplies, and offset a portion of City staff
time for program management.
EXHIBITS: King Conservation District Grant Agreement
RECOMMENDED BY: Parks and Human Services Committee
YEA: Fincher, Higgins, Budell NAY:
BUDGET IMPACTS: Revenue and expense will impact the Urban Forestry Plan
budget.
cords
KEPT
44 A,9.H U N 0 TO w " ////�' A..J 4_✓ V,..A 1 & �I 1 1 4
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Dame: King Conservation District
Vendor Dumber:
JD Edwards Number
Contract Dumber. 1
This is assigned by City Clerk's Office
Project Dame: Green Kent Partnership Year 8 Funding
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract
❑ Other:
Contract Effective date: 4/1/17 Termination bate: 3/31/18
Contract Renewal Notice (Days): 0
Number of days required notice for termination or renewal or amendment
Contract Manager: Lynn Osborn/BH Department: Parks Planning & Dev.
Contract Amount: $55,504.00
Approval Authority: ❑ Department Director ❑Mayor 00ty Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
A grant agreement for funding assistance for Year 8 of the Green Kent Partnership. This
__-_.._..... __..__..._....._.. _... _ _..._.... _.. _._ _ _........
grant includes funding for Forterra's program management assistance and offsets staff
expenses.
Division Contract #PPD17-20
adccW10877 8,,14
AGREEMENT FOR AWARD
OF HING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT
City of Kent
This Agreement is made between the King Conservation District Number 9, a municipal corporation in
King County,Washington, located at 1107 SW Grady Way, Suite 130,Renton, WA 98057(referred to herein as
"District"), and the City of Kent, a municipal corporation in King County, Washington, located at 220 Fourth
Ave South Kent,WA 98032(referred to herein as"Recipient"), for the purposes set forth herein.
SECTION 1. RECITALS
1.1 Whereas,the District is a special purpose district organized and existing under authority of Chapter
89.08 RCW which engages in certain activities and programs to conserve natural resources, including soil and
water, which activities are declared to protect and promote the health, safety, and general welfare of the people
of the state of Washington; and
1.2 Whereas, pursuant to RCW 89.08.400 and/or RCW 89.08.405, King County has authorized and
imposed a.system of assessments and/or a system of rates and charges to finance the activities and programs of
the District; and
1.3 Whereas,pursuant to RCW 89.08.220 and RCW 89.08.341 the District is authorized to enter into
agreements with, or to firrrish financial or other aid to, municipal entities and agencies (governmental or
otherwise),or their designees,or any occupier of lands within the District,in order to carry out and facilitate the
activities and programs of the District to conserve natural resources; and
1 A Whereas, the District has reviewed the grant application submitted by Recipient and has
determined that the application meets the requirements of Chapter 89.08 RCW and the District's policies and
procedures for awarding grants; and
1.5 Whereas, the District and Recipient desire to enter into this Agreement for the purpose of
establishing the terms and conditions relating to the District's award of a grant to Recipient.
SECTION 2. AGREEMENT
2.1 The District agrees to award Recipient a grant in the total amount of Sixty-Five Thousand, Five
Hundred Four and No/100 Dollars($65,504.00)from KCD-Kent 2014-16 Collections. Grant funds shall be used
by Recipient solely for the performance of the work described in Exhibit A which is attached hereto and
incorporated herein by this reference. The District shall pay the grant finds to Recipient in accordance with the
District's policies and procedures, or as otherwise provided herein,including but not limited to,the policies and
procedures contained in the Member Jurisdiction& WRIA Forum Grant Application Instructions and Policies,
provided that such funds have been collected and received by the District.
2.2 Recipient represents and warrants that it will only use the grant finds for the work described in
Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the Agreement. Recipient shall
be required to refund to the District that portion of any grant funds which are used for unauthorized work. Further,
Recipient agrees to rettr-n to the District any grant funds that are not expended or remain after completion of the
work covered by this Agreement.
Page 1 of 4
2.3 Recipient acknowledges and agrees that the grant funds may only be expended on work which
shall be entirely within the District's jurisdictional boundaries. The following municipal entities are not within
the District's jurisdictional boundaries: Enumclaw, Federal Way, Milton, Pacific, and Skykomish. Recipient
shall be required to refund to the District that portion of any grant funds which are used for work performed
outside the District's jurisdictional boundaries.
2.4 In the event the scope of work authorized by this Agreement includes the use of grant fiords to
purchase houses located on real property within a flood hazard area,Recipient acknowledges and agrees that grant
fimds may only be used for such purposes if the houses to be purchased were constructed before floodplain
mapping or sensitive areas regulations were in place for that area. Recipient shall be required to refimd to the
District that portion of any grant fiords which are used for unauthorized purposes.
2.5 Recipient shall be required to provide the District with biannual financial and project progress
reports,along with an annual sunun:uy report. Financial and project reports shall be due June 30 and November
30 each year. The Recipient shall also be required to submit to the District a final report which documents the
Recipient's completion of the work in conformance with this Agreement within thirty (30) days after the
completion of the work. The final report shall, among other things,summarize the project's successes and shall
address the regional benefits accomplished by the work. The final report shall also identify any obstacles or
challenges which were encountered during the work, along with general recommendations regarding ways to
avoid such obstacles or challenges in the fixture. If requested, Recipient agrees to provide the District with
additional financial or progress reports from time to time,at reasonable intervals.
2.6 Recipient's expenditures of grant funds shall be separately identified in the Recipient's accounting
records. If requested, Recipient shall comply with other reasonable requests made by the District with respect to
the manner in which project expenditures are tracked and accounted for in Recipient's accounting books and
records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally
accepted accounting principals and to meet the requirements of all applicable state and federal laws.
2.7 If the Recipient is a Washington municipal agency, Recipient shall be required to track project
expenses using the Budget Accounting and Reporting System for the State of Washington("BARS").
2.8 The District or its representative shall have the right from time to time,at reasonable intervals, to
audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. Recipient
shall cooperate with the District in any such audit.
2.9 Recipient shall retain all accounting records and project files relating to this Agreement in
accordance with criteria established in the Revised Code of Washington and the Washington State Archivist.
2.10 Recipient shall ensure that all work performed by Recipient or its employees,agents,contractors
or subcontractors is performed in a manner which protects and safeguards the environment and natural resources
and which is in compliance with local, state and federal laws and regulations. Recipient shall implement an
appropriate monitoring system or program to ensure compliance with this provision.
2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or appointed
officials,employees and agents,from all claims,alleged liability,damages,losses to or death of person or damage
to property allegedly resulting from the negligent or intentional acts of the Recipient or any of its employees,
agents,contractors or subcontractors in connection with this Agreement.
2.12 Recipient agrees to acknowledge the District as a source of fimding for this project on all literature,
signage or press releases related to said project.
Page 2 of 4
2.13 Recipient shall notify the District if Recipient intends to sell, salvage, or otherwise dispose of any
equipment purchased with grant farads. The proceeds received by Recipient from any sale,salvage or disposition,
or the value of the equipment if proceeds were not received from any such action,mast be: (a)re-invested back
into the originally awarded project; (b) invested in a similar project with District approval; or (c)returned to the
District.
SECTTON 3. GENERAL PROVISIONS
3.1 This Agreement shall be binding upon and inane to the benefit of the parties Hereto and their
respective successors and assigns.
3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject
matter hereof. No larior or corrterrtporaraeotts t°epresentatiota, nducetraent,promise or agreeraaetrt betweetr or among
the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any
farce or effect.
3.3 No anaendnaent to this Agreement shall be funding oil any of the parties to this Agreement unless
such amendment is in writing and is executed by the parties. Tire parties contemplate that this Agreement may
from time to time be modified by written amendment which shall be executed by duly authorized representatives
of the parties and attached to this Agreement.
3.4 Each party warrants and represents that such party has full and complete authority to enter into
this Agreement and each person executing this Agreement on behalf of party warrants and represents that he/she
has been fully authorized to execrate this Agreement on behalf of such party and that such party is hound by the
signature of such representative.
DIS +C RECIPIENT:
By Po u° � a.
Titl Title
datetmte ., 0 2-D
Approved as to Form: Approved as to Form:
DISTRICT LEGAL COUNSEL: RE, 'S ATTORNEY:
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13 �, W ''
y
Nam OJ me
Dat
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Elibit A
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Member Jurisdiction Grant Program
Pilot Grant Application
Promoting su'stainablc uses of natural resources through
King Conservation WsWct responsible stewardship
Project Title: Green Kent Partnership, 2017-18 Greer 8)
Applicant: City of Kent Parks&Public Works Contact: Bryan Higgins
Principal Partners(if any): Forterra, Kent Parks Title: Parks Capital Project Manager
Foundation,residents
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Amount of KCD Address;
Funding Requested; $ 65,504 220 4th Ave, S.
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Total Match(optional):W0,000 Kent,WA 98032
Total Project Cost: $165,504
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Project Start Nate: April 1, 2017 Phone: 253 856 5113
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Project End bate: March 31„ 2018 Fax: 253 856 6050
Project Location.,City of Kent.Parks and Public E-mail: Bhiggins@kentwa.gov
Works Properties.
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King County Council Dlstrlct#:5,9 State Legislative Dist 11 rict#11,33,47
Eligible projects:
• Must be within the boundaries of the King Conservation.District or meet certain partniering requirements
« Must be with,or through,a member jurisdiction of the District,or an assigned partner such as a nonprofit
organization or business
Must be consistent with purposes and requirements of RCW Chapter 89,08,encouraging voluntary
stewardship
Leveraging other funding opportunities is encouraged
Ineligible projects include:
E * Maintenance of existing facilities
• Improvements to non-natural areas of parks or existing recreational facilities
Application must
Articulate specific goals and outcomes of the project
Have an appropriate and reasonable budget meeting state auditor guidelines
• Specify milestones and timelines
Identify the Project Lead and contact information
Member Jurisdiction Grant Program-Pilot Grant Application—vsna.gdec'3,
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• Present clear roles for project partners
1. Criteria Checklist
Please check all boxes next to criteria below that your project addresses
Natural Resource improvement Action: Education and Outreach—to raise
` awareness,deepen knowledge,and change behaviors(examples include fulfillment of
municipal NPDES MS4 permit requirements;education about value of formland,local farms and
food systems,shorelines,salmon habitat forests and other ecosystems)
Natural Resource Improvement Action:Capacity Building—to enhance the ability of
organizations,agencies,residential landowners and other land owners and managers to
implement best management practices and deliver natural resource management
actions on the ground(examples include urban agriculture development,assistance to private
property owners to address challenging regulatory situations,preservation and/ar expansion of
urban and/or rural agrIcultural lands,rural and urban forest lands,riparian restoration and
stewardship an private and public lands)
Natural Resource Improvement Action: Pilot and Demonstration Projects—to test
and/or improve concepts and/or approaches in natural resource management that can
be replicated by others(examples include LID or preen Infrastructure demonstration projects,
development of new best management practices, distribution of local farm products,urban
agriculture e.g.farmers markets and backyard food production to promote or support social
economic Independence and healthy living J
Natural Resource Improvement Action: Direct Improvement of Natural Resource
f Conditions—to improve landscape and natural resource conditions as a result of direct LeN
action(examples Include supporting private property owners with land stewardship,water
quality and aquatic and wildlife habitat resources,removal of invasive weeds,stewardship on
public land)
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2. Project Description—provide a brief description of the project that summarizes what you
will do, how you will do it, and why you will do it. Describe target audience, outcomes,
objectives and timelines.
What: The City of Kent is requesting assistance from KCD to continue implementing the
Green Kent Partnership.The goal of the Green Kent Partnership is to actively manage all of
i Kent's public natural areas by removing invasive plants and replanting native trees, plants,
l shrubs and ground cover, as well as providing long term maintenance and monitoring.
Achieving this goal requires a phased approach to restoration. Phase one removes all
I invasive plants from a selected site. Phase two targets re-growth of the invasive plants
removed in the initial phase and adds new native plants. Phase three focuses on
establishment of native plants to include mulching and monitoring for regrowth of invasive
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species. Phase four is dedicated to long term site monitoring.
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Member Jurisdiction Grant Program-Pilot Grant Application-vsnsgdeci3 Page 2 of
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Utilizing the 20-year Management Plan as a general guide, KCD funds will help us: 1)
i Continue to engage the community in volunteer based efforts to care for their public
natural areas, 2)enroll 1 to 5 new acres into phase 1 restoration,3) maintain and monitor
I the acres already in phases two and three of restoration to ensure that invasive plants
removed in phase one are not re-growing,4)Target our work at sites that are seeing
regrowth of invasive plants, 5)support 20 stewards with a Green Kent temporary,6)
Achieve a goal of 4500 volunteer hours,7) Provide an internship to a capable college
student or recent graduate with a natural resources or similar major, 8)Augment
Staff/Steward restoration work with contracted crew support and 9)continue our regional
partnership with Forterra.
How/Why: The Green Kent Temporary Employee plays a major role in coordinating the
stewardship component of the Partnership and tracking overall restoration progress. The
temporary 1)is the primary coach for Stewards,2)serves as their liaison to Park Operations
staff,3)coordinates all work parties,4) enters work logs into GIS, 5) researches and drafts
planting and conservation action plans, 6)monitors and maps plant survival,7)contributes
to the quarterly e-newsletter,8) organizes an outreach booth at Kent's three-day
Cornucopia Days festival,9) solicits local business support, 10)participates on the
management team and 11) provides daily mentoring to Interns. 12)supports overall
program to ensure success.
A portion of the Parks Capital Project Manager's time is funded by KCD to provide overall
program administration,apply for the grant,promote the partnership,manage the budget,
recruit volunteers and Stewards, and conduct a wide range of community outreach.
Strategies include the website(GreenKent.org),monthly e-newsletter,Facebook page,Park
program guide,the city's public access TV station,Green Kent Day mayoral proclamation
during a televised city council meeting, presentations to service clubs,neighborhood
councils and other citizen groups,and a presence at community service fairs.
The Green Kent intern position provides a variety of real-world urban forestry and
leadership experiences to a college-affiliated young adult. For most of the summer,the
intern will be in the field serving as the crew lead for five high school interns funded by a
separate grant. In the fall,the focus shifts and the intern assists staff and Stewards by: 1)
supporting community volunteer events and work parties, 2)compiling photo
documentation of progress,3) maintaining the tool inventory, 4)assisting with GIS
mapping,5) conducting outreach activities, 6)supporting special projects, e.g.research for
conservation action plans,and 7) participating in planning and site meetings when
appropriate.
Contracted crews supplement volunteers and staff efforts by conducting fieldwork in areas
that are not suitable for volunteers. This year's budget increases our ability to go after
invasive plants in hard to reach areas.
Member Jurisdiction Grant Program—Pilot Grant Application—vsnigdeci3 Page 3 of
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Founding partner Forterra provides regional support and heightens Kent's presence as a
Green City.A Forterra liaison participates quarterly in management team meetings and at a
Steward orientation,including allowable travel reimbursement. Forterra's Washington
Conservation Corps will provide 6 days of crew time.This year Forterra will work with the
city on initating a 20 year Green Kent Plan update. In addition, Forterra informs city staff of
upcoming trainings and potential new funding opportunities,and provides letters of
support if appropriate. Forterra promotes the Green Kent Partnership regionally to the
media,general public and during Green Cities Days.
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Member Jurisdiction Grant Program—Pilot Grant Application—vsn2gdeci3 Page 4 of 6
3. Project Activities and Measurable Results-using the table below, list specific project
activities to be completed,the timetable for the activities, and the deliverables associated
with those activities. Consider the following in your answer to this question: What actions,
Interventions,programs,services will be deployed? NOTE. If you want to attach item 3 as a
separate page,feel free to do so.
Activity Description Outcomes/Deliverables/Measur Timeline
able Results (tangible and
Intangible)
1. Field work(Green Kent temp, Site visits.Work plans, events, 4/1/2017-
other city staff and Interns, work parties,volunteer logs. 3/31/2018
contracted crews,Stewards, Debris removal, delivery of
volunteers) tools,chips,cardboard,and
plants.GIS mapping. Photo
documentation
2. Community outreach and Recruit vols. &promote events 4/1/0217-
volunteer management( Parks via online volunteer sites. 3/31/2018
Capital Project Manager,Geen Orientations and field trainings
Kent Temporary, Forterra) for new Stewards, bi-monthly
informal gatherings(some w.
speakers).Website, monthly e-
newsletter and weekly Facebook
postings,articles In appropriate
print/electronic media.
Presentations to service clubs,
neighborhood councils, schools,
others. Mayoral proclamation
for and participation in Green
Kent Day.
3. Program administration (city Monthly mgmt.team meetings 4/1/2017-
staff) (Forterra liaison attends 4/yr.to 3/31/2018
provide regional updates and
receives monthly minutes).
Monthly event coordination
meetings with Park Operations
leads.
4. Regional support(Foreterra) Contract deliverables outlined in 4/1/2017-
separate SOW document 3/31/2018
5, Contracted crews (Earth Corps) Under staff direction.Working 4/1/2017-
in locations that are not suitable 3/31/2018
for volunteers.
6.
7.
8.
Member Jurisdiction Grant Program-Pilot Grant Application-vsnzgdecx3 Page 5 of 6
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4. Project Budget&Expenses (Use attached worksheet)
5. KCD Acknowledgement—By signing below,the applicant agrees to acknowledge King
Conservation District funding by placing the KCD logo on signs, materials, and documents
produced as part of the above proposal. In addition,the applicant will notify KCD of public
events and activities funded by the KCD.
Z or 7
Au orized 96tur Date
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Member Jurisdiction Grant Program—Pilot Grant Application—vsnigdecl3 Page 6 of 6
Member Jurisdiction Grant Program
I LjaD Grant Application
No"ect Burl' et Form
King Conservation 'District
Praaatotitzg sttsCttinalale ttstrs ofiaaCwal resources dtretlgji
Project Name Green Kent Partnership
Applicant City of Kent Parks and Public Works
Contact Bryan Higgins
Mailing Address 220 4th Ave S Kent WA 98032
E-mail bhiggins9k== Project Start Gate:. 4/1f2C�17
Phone 253 85 5113 Prrrject Fnd Gate: 313112a18
Budget Item KCD Funds Other Funds Other Funds Total
(specify source here) (specify source here) l ,+ $36
Sala
u
ries&Benefits $�5 845 ,845
Travel/IWleals/fdlileage $401) $400
Office Supplies $0
Field Supplies $6,145
Contracted/Professional Services �iurr+ l��,if"$ t + x "�`iti� n3 4 $22,114
b " � � � t � l
iy
�� !'��,a � Ott,�e nia+,r t ryyc �� �� �� '/
ur �r✓�l aF 5 0 8�irr'l6„O r.tEr. r� t9t +m
Land Acquisition $C
Permits $C
Other:(specify) $01$0Clther:(specify)
Other:(specify) $0
Other:(specify) $0
Other:(specify)
TOTALI $65,5041 $0 $0, $65,504
Total Project Coast $65,504
Total)Match $100,000
Amount of KCD Funding Requested
6 ,504
Match Percentage 153% 3606
if your KCD mernl'rer lurrsdr"ction Gran t Projer.t as approved tas a part of dais process,this spreadsheet will also be used for project tracking. Please dcrra`t
arg et to attach this tab to youLRgallcatlan. There are nrutipleExpense&P+rrfect Report foals in the following tabs drat will autornatical'ly food your
KCD project infornrrrtion and budgeted line bens,as well as a blank form that can be copied for additional subrnl�ssions. There is a Reimbursement Request
foarrn that will also load KCD budgeted line items,and a Budget Revision Retpuest forwra should it be needed,'additional reinabursenaent retpast,forrn:s are
also provided to track your work in one project packet, we,*hope tl+is eases future project trucking.
Green Kent Budget Detail 4/1/2017 - 3/R/2018
Salair ies7777
'Parks Capital Project Mana 2 er 4,125.00
Green lent Lead 1440 hours 26,250 00
College Intern up to 452 Dour R., ��rr � �� ��^"'e' i
a abwa a a��� Ni(D d:,.,u.� d,. !r vam '�w• 6c r+k.u..eat'
Total Balarie , 3w$4MB
Forte r ai Contract
attend steward Orientation $ 300.00
Attend 4 management team rr $ 1,200.00
Hold 4 green cities focus groul 1,000.00
Support green cities day with 950.00
20 year Ian u date 2,350.00
WU'CC erew }aintly manage rr;!i 5,508.00
Hold two educational steward $ 1,200.00
Restoration supplies for green $ 700.00
Travel/mileage 300.00
Forterra:Total $ 13,508.00
Coritra4pted 'WVor Crews, r� � rf r
Earth Carr a �3;16>7 OO, I �,, � aP Sri
Total Contracted support ,114.tB j � ', J :t { ,� 8
Supplies/Plants/Mileage
Event SuRport. Porta Eotties, 2,500.00
Personal Protective Equipment $ 200.00
Bare Root Plants $ 3,445,00
911eage $ 400.00
Total su lies/ lama/mile 6,545.00,
$ 65,5a41
Total budget .1�t9 f,. y rrr0, s uM n bp,x,41 eo0ai0