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HomeMy WebLinkAboutIT16-159 - Extension - Park Place Technologies, LLC - EMC Annual Maintenance - 04/01/2017 #w , t C r s KENO i!%ii/„ Document WJASSHI w GTON , CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. 'vendor Name: Park Place Technologies, LLC Vendor Number: 881156 ID Edwards Number Contract Number: Using Prior IT16-159 This is assigned by City Clerk's Office Project Name: EMC Annual Maintenance Renewal Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment Z Contract ❑ Other: Contract Effective Date: 04/01/17 Termination Date: 03/31/18 Contract Renewal Notice (Days): 60 Number of days required notice for termination or renewal or amendment Contract Manager: James Endicott Department: Information Technology Contract Amount: $11,302.76 Apiproval Authority: [XT1 [department Director Mayor 1 City Council Detail: (i.e. address, location, parcel number, tax id, etc.),: As of: 08/27/14 REWT TO: ..... ..... lhvoic-e ;^ D14327M-130804 PO BOX 78000 - DEPT 781156 7.7!7 4111/2017 TECHnOLCGsES DETROIT, MI 48278-1156 At �,­,,-,Joiol0000 UserID: vboyd BiIJTo: Ship To: CITY OF KENT City of Kent 220 4th Ave S us Kent WA 98032 APR 2 4 20ii us 9 M h�01,9" -a-' �§iiiL All o =6 0'."'Z 4 a' astdiM Ao 136231 op 10078743 0000 [DEFAULT NET 30 E41�11=1 Price 408,640 '_e j1fxL PrI49--­' 50'��rd�red ;_44Mh6mlief, D�icrlptlo� . I.- I I i"; — 0 MsVC MAINT CONTRACT SVC $0.00 510,275,24 $10,275.24 Tax: 110-000% Kent WA $1,027.52 _e- 1-17 N D14327M Sqbt6t�T 'f, $10,275.24 04101/17-03/31/18-Full Term Prepaid 1-to" ryry[ _10m Tia ...,11,027-52 $ ANY Q Ni t 1 0.00 QUESTIONS REGARDING INVOICES 7arnt $0.00 CALL ACCOUNTS RECEIVABLE (800)931-3366 email invoicinggDoarkplacelech.com $11,302,76J Thank you tor your order. We appreciate your businessl C4. CD cC. o 14 rl . 60 Ai m C� "I I ffi CA > co 0. 13 C m 0. 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E 0 (U Z E 0 E 0 m q 0 C,Q 82 uj.g �2 gp E 0 z , 8 c T 0 1 1 >., 0 0 Z m 0 16 m 0< 10, E c m 4� M ID 11 0< 0 m E 0 (u 5 E u =.!2 4, w 3. L CL u m w 0 0 �3 a 8.9 6.9 i3 0 m , .:S in m to m a y >CL u . - w w LU E-6 EL 0 a 0 E m I m 'a w EL LLJ SO 0 7?5 x �i E E Z Ktci <�wu z m w w E�.L 0 L6 C6 m m c. Any unscheduled on-call remedial maintenance not included in Exhibit A will be invoiced to the Customer, based on the current Park Place on-call rates,Travel time and expenses will also be included in this fee, d. All taxes shall be the responsibility of the Customer. Taxes include: import duties, customs„federal„state, municipal, or any other government excise sales, use, occupational, or similar taxes. e. Unpaid maintenance fees(and any associated costs and expenses)shall become immediately due and payable to Park Place, if this Agreement is terminated for any reason,Any pre-payment of services that are part of an early termination, shall be reimbursed according to the date of termination and prorated based on a 30-day month. 7. LIMITS OF LIABILITY. PARK PLACE'S TOTAL LIABILITY FOR ANY CLAIM OF ANY TYPE WHATSOVEVER IN CONNECTION WITH THIS AGREEMENT SHALL BE LIMITED TO PROVEN DIRECT DAMAGES CAUSED BY PARK PLACE'„'S SOLE NEGLIGENCE. THE CUSTOMER'S EXCLUSIVE REMEDY FOR ANY CLAIM OF NEGLIGENCE WILL NOT EXCEED THE AMOUNT OF FEES ACTUALLY PAID BY THE CUSTOMER DURING THE ONE(1)YEAR PERIOD PRECEDING THE DATE OF LIABILITY, PARK PLACE SHALL NOT BE LIABLE IN CONTRACT LAW,TORT, OR ANY OTHER THEORY OF LAW, FOR ANY INDIRECT, PUNITIVE„ SPECIAL, INCIDENTAL, EXEMPLARY, EXTRA- CONTRACTUAL, OR CONSEQUENTIAL DAMAGE PERTAINING TO THE MAINTENANCE SERVICE OR EQUIPMENT OUTLINED IN THIS AGREEMENT. NOR WILL PARK PLACE BE LIABLE FOR LOSS OF PROFITS„ LOSS OF REVENUE, LOSS OF BUSINESS, LOSS OF USE OF THE EQUIPMENT OR ANY ASSOCIATED EQUIPMENT, COST OF CAPITAL, COST OF SUBSTITUTED FACILITIES OR EQUIPMENT, OR SERVICE DOWN-TIME COSTS, THIS LIMIT OF LIABILITY SHALL ALSO EXTEND TO CUSTOMERS OF THE CUSTOMER, NO MATTER HOW SUCH DAMAGES OCCURRED, WHETHER OR NOT BECAUSE OF NEGLIGENCE„ STRICT LIABILITY, FAULT, OR DELAY OF PARK PLACE, OR. BREACH OR FAILURE TO PERFORM THIS AGREEMENT. 3. DISCLAIMER OF WARRANTIES. PARK PLACE PROVIDES COMPUTER EQUIPMENT MAINTENANCE SERVICES ON AN "AS IS" BASIS AND MAKES NO OTHER WARRANTIES. ALL OTHER WARRANTIES ARE SPECIFICALLY EXCLUDED„ INCLUDING: IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE,A WARRANTY OF NON-INFRINGEMENT,AND ANY WARRANTY ARISING BY STATUTE, OPERATION'OF LAW, COURSE OF DEALING PERFORMANCE, OR USAGE OF TRADE. 5. PERIOD OF MAINTENANCE SERVICE AVAILABILITY.The maintenance charges described in Exhibit A entitles the Customer to maintenance service availability as defined on Exhibit A. 10, GENERAL. a. Park Place shall not be liable for delays caused by an act of God or any matter beyond Park Place's reasonable control, which can include fire, flood, earthquake, explosion, strike, labor dispute, war, riot or other civil commotion, transportation delay, labor or material shortage, Customer's subcontractor or vendor delay, and government act.The date and time of service shall be extended for a period equal to the time lost by the reason of delay. b. The parties shall have one(1)year after the discovery of a breach of this Agreement in which to file a claim for action. o. Park Place reserves the right to assign or subcontract to third parties all or part of the maintenance services which are included In this Agreement. d. These temps and conditions shall prevail despite any variance that is submitted by the Customer for the repair or maintenance of the Equipment. 11. PROPRIETARY AND CONFIDENTIAL INFORMATION. Park Place and Customer agree not to disclose to any third party, by any means, any proprietary data or confidential information of the other that the parties may have obtained in the performance of its duties without the prior written permission. However, each Party may disclose to a certified partner, who has a bona fide need to know of the Confidential Information, as it pertains to the evaluation or provision of maintenance and service duties. 12. SEVERABILITY AND WAIVER. If any provision of this Agreement is illegal or unenforceable, that provision us severed from this Agreement and the other provisions remain in force. 13. GOVERNING LAW.The laws of Ohio govern all matters with respect to this Agreement. 14. ENTIRE AGREEMENT.This Agreement states the full agreement between the parties and supersedes all prior negotiations and agreements. 15. COUNTERPARTS. This Agreement may be executed in one or more counterparts, each of which is an original,and all of which constitute only one agreement between the parties. - 2 - Initial Here To evidence the parties agreement to the Terms and Conditions set forth herein,they have executed this document on the date of signature by Customer. Customer Park Place Technologies Ll_C .t Signature Signature Hal Malstrorn EVP Global Service Operations Print Name Title Print Name Title 02/21/2017 Uat Date Initial if a purchase order is not required: 3 - Initial' Here! EXHIBIT B INSURANCE REQUIREMENTS FOR GOODS AND SERVICES CONTRACTS Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000 products-completed operations aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be primary insurance as respects the City. Any Insurance, self- insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after EXHIBIT B (Continued) thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. ACO® DATE(MM/DDJYYYY) CERTIFICATE OF LIABILITY INSURANCE 4/28/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NT NAME T Michele DesBiens E Britton Gallagher PHONE (216)658-7100 FAX (216)658-7101 AJC No One Cleveland Center, Floor 30 E-MADDRESS:Michele.DesBiens@brittongallagher.com 1375 Bast 9th Street INSURERS AFFORDING COVERAGE NAIC# Cleveland OH 44114 INSURERA:F'ederal Insurance 20281 INSURED INSURER B PPT Holdings III, LLC INSURER C: Park Place Technologies, LLC INSURERD: _ 5910 Landerbrook Drive INSURERE: Mayfield Heights OH 44124 INSURERF: COVERAGES CERTIFICATE NUMBER:16-17 Liab REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE POLICY NUMBER POLICY POLICY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A CLAIMS-MADE ❑X OCCUR PREMISES Me occu eED nce $ 1,000,000 35844067 11/5/2016 11/5/2017 MED EXP(Anyone person) $ 10,000 PERSONAL&ADV INJURY $ 11000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE s 2,000,000 X PRO POLICY1:1 JECT ❑ LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY Ee BINTO SINGLE LIMIT $ 1,000,000 A ANY AUTO BODILY INJURY(Per person) $ ALL OWNEDX SCHEDULED 7353814S i 11/5/2016 11/5/2017 BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE X HIRED AUTOS X AUTOS I Peraccident $ i $ UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 A X EXCESS LIAB CLAIMS-MADE AGGREGATE S 51000,000 DIED I X I RETENTION$ 0 79853980 11/5/2016 11/5/2017 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y 1 N X STATUTE ER ANY PROPRIETORJPARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 11000,000 A OFFICERIMEMBER EXCLUDED? ❑ N I A I (Mandatory In NH) 71714067 11/5/2016 11/5/2017 E.L.DISEASE-EA EMPLOYE $ 11000,000 ((yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS!LOCATIONS!VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Rent THE EXPIRATION DATE THEREOF, NOTICE WILL BE -DELIVERED IN 220 4th Avenue South ACCORDANCE WITH THE POLICY PROVISIONS. Rent, OH 98032 AUTHORIZED REPRESENTATIVE ] Jeremy Bryant/TONYG ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INS025 onl4ntl