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HomeMy WebLinkAboutPK17-199 - Original - MacLeod Reckord PLLC - Morrill Meadows East Hill Park Renovation - 04/28/2017 agagg Records M %i% / �CEN T %ji��i��� locument WASH-ca to. �� CONTRACT COVER 'SHEET This is to be completed by the Contract Manager prier to submission to City Clerks Office.. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: MacLeod Reckord Vendor plumber: JD Edwards Number Contract (Number: This is assigned by City Clerk's Office Project Name: Morrill Meadows-East Hill Bark Renovation Construction Documents Description: ❑ tnterlocal Agreement 0 Change Order ® Amendment ED Contract El Other: Contract Effective Date: 4/7/17 Termination Date: 12/31/2018 Contract Renewal Notice (Days): 0 Number of days required notice for termination or renewal or amendment Contract Manager: Lynn Osborn/HG Department: Parks Planning & Dev. Contract Amount: $689,837.58 Approval Authority: ❑ department Director ❑Mayor OCity Council Detail: (i.e. address, location, parcel number, tax id, etc.): Pursuant to Morrill Meadows East Hill Park Renovation Master Plan contract PPD.. ......._.._ Consultan'tmill create construction documents for permitting, bidding and construction of combined larger park. Division Contract #PPN317-14 adccWI0877 8 14 NZOOOO KENT wee..,»oro» CONSULTANT SERVICES AGREEMENT between the City of Kent and MacLeod Reckord PLLC THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and MacLeod Reckord organized under the laws of the State of Washington, located and doing business at 110 Prefontaine Place South, Ste. 600, Seattle, WA 98104 (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: As described in attached Exhibit A, consultant will develop and create construction documents enabling the city to permit, bid and construct a new combined park including Morrill Meadows and East Hill Parks, where the YMCA of Greater Seattle will construct a new facility on the site. Construction will be phased, with each document set reflecting the current phase of activity. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2018. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $689,837.58, for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: CONSULTANT SERVICES AGREEMENT - 1 (Over$20,000) A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement, VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL CONSULTANT SERVICES AGREEMENT- 2 (Over$20,000) INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. The City's use or reuse of any of the documents, data, and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in CONSULTANT SERVICES AGREEMENT - 3 (Over$20,000) writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. CONSULTANT SERVICES AGREEMENT - 4 (Over$20,000) K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONSULTANT: CITY OF KENT: By: By: (s n tir (signature) Print Name: -4 W--Q vA rint Nam : )Suzette, Cooke Its Al VAXAAed Its Ida or DATE: DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Connie Reckord Hopp Gibson MacLeod Reckord City of Kent 110 Prefontaine Place S, Ste 600 220 Fourth Avenue South Seattle, WA 98104 Kent, WA 98032 (2106) 323-7919 (telephone) (253) 856-5112 (telephone) connier@macleoldreckord.com hgibson@kentwa.gov 7 D AS TO FORM: en TDepartment P 4P1or—ng\Morrd1 Meadaws\YMCA Facildy\Mad-eod Reckard CoMract Dms'ConstruMmi Dacs\MacLeud Ruckord MM cans2—Ctmn Do,.v-CONMC A.c. CONSULTANT SERVICES AGREEMENT - 5 (Over$20,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the followings questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. 1 have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this, Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement 1, the prime contractor, will actively consider hiring and promotion of women and minorities, 5,. Before acceptance of this Agreement, an adherence statement will be, signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: For: Title: Date: yl EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 EXHIBIT A SCOPE OF WORK March 10, 2017 MORRILL MEADOWS DEVELOPMENT KENT, WASHINGTON PROJECT DESCRIPTION The City of Kent (City), in cooperation with the YMCA of Greater Seattle (YMCA), seeks to advance site planning and design for the area known as Morrill Meadows Park, East Hill Park, and recently purchased assemblage parcels between the two park sites. The scope of new development includes an approximately 50,000 square foot community recreation facility that will include a community aquatic center; attendant access road, drop off, and parking lot; frontage improvements; public/private outdoor courtyards/entry plazas; sport courts; fitness area/stations; trails; and supporting utilities infrastructure. Approximately 100 stalls of the required parking is planned for off-site(shared parking with the church), with access provided directly from on-site. Some existing park program and facilities located on the Morrill Meadows site are anticipated to remain, in particular the restroom, picnic shelter, and drop off area from the parking lot. Upgrades to selected facilities at Morrill Meadows will be included, specifically increase in the number of available parking stalls at the existing parking lot; expanded children's play area; relocated/reconfigured dog park; expanded, realigned, and resurfaced trail system; accommodation and/or relocation of art/memorial installations; and drainage and utility improvements. The intent of both parties is that the park uses on the City land and the YMCA facilities on the YMCA facility site operate as a unified and mutually beneficial complex. SCOPE OF WORK The scope of work includes two distinct phases of development: I. PHASE I. Full site preliminary planning and design; Project A final PS&E which includes site demolition, frontage improvements, and utility extensions in advance of building construction, environmental impact mitigation, and minor trail extensions. Project A includes YMCA building development, with all building planning and design by others, but scope of this contract includes final PS&E for site improvements in direct support of the building such as access and parking, circulation to main entries and fire access routes, entry plaza, and planting/irrigation. Scope includes: a. Preliminary planning, design, and cost estimating for full site improvements (Projects A and B) to a 30% plan level. b. Review of Geotechnical Engineering report as provided by City. c. Review and formatting of topographic/boundary survey as provided by City. d. Preparation of Traffic Impact Study. e. Preparation of Conceptual Storm Drainage Plan. f. Preparation of Conceptual and Final Environmental Mitigation Plan. g. Preparation of final PS&E (60%, 90%, and 100%) for Project A improvements which includes demolition of all structures except residential home; frontage improvements with bike lane, curb, gutter, and sidewalk; channelization revisions; intersection improvements at new entry (excluding signalization); street lighting improvements; parking lot and drop off area; path and plaza development 1 in immediate proximity to the new building; layout, grading, planting, and irrigation for Project A area improvements; pedestrian level lighting for building related plazas; parking lot lighting; initial utility extensions for building and future park improvements including domestic water and sanitary sewer; initial electrical, phone, internet extensions for building and future park improvements; initial storm drainage extensions and infrastructure to accommodate future improvements; final mitigation plan grading and planting plans as required for full site development; final utility extensions for building and future park improvements including domestic water and sanitary sewer; final electrical, phone, internet extensions for building and future park improvements; final storm drainage extensions and infrastructure to accommodate future improvements. Plans to include making a distinction in Contractor's phasing of work for finish items (final lift parking lot HMA, parking lot planting, clean up) to be done at the completion of building construction, approximately 1 year after start of building construction. h. Permit applications for Project A development (excludes any building permits). i. Coordination with YMCA/Architect on site development for building. j. Storm water quality/quantity treatment anticipated to be underground vault system. II. PHASE II. Project B includes final PS&E for the balance of planned park improvements. Scope includes: a. Preparation of final PS&E (60%, 90%, and 100%)for Project B improvements which includes remaining path and plaza development not included in Project A; play area development and redevelopment; small and large dog park; sport courts; amphitheater; layout, grading, planting, and irrigation for Project B area improvements; pedestrian level lighting for building related plazas and sport courts; final utility extensions for park improvements including domestic water; final storm drainage extensions and infrastructure to accommodate park improvements. Project A improvements also include striping changes only to west (Morrill Meadows) parking lot, and installation of underdrainage and surface drainage structures to correct existing drainage problem at existing picnic shelter. b. Permit applications for Project B development. TASKS The work will consist of the following Tasks: Phase I Task 1 —Project Management Task 2—Project Initiation and Data Collection Task 3—Schematic Design (30%) and Reporting Task 4 —Design Development (60%) Task 5 — Permit Application and Environmental Reporting Task 6—Construction Documents (90%) Task 7—Bid Documents (100%) Task 8 —Bidding and Award Phase II Task 1 —Project Management Task 2 —Project Initiation Task 3—N/A Task 4—Design Development (60%) 2 Task 5— Permit Application and Environmental Reporting Task 6—Construction Documents (90%) Task 7— Bid Documents (100%) Task 8— Bidding and Award ROLES & RESPONSIBILITIES MacLeod Reckord will contract with sub-consultants as identified below. Roles and responsibilities are as follows: • MacLeod Reckord (MR) — Project management; team coordination; landscape architecture lead; plans, specifications, and cost estimate documentation lead; project oversight; and QA/QC. • PACE Engineers (PACE)—Civil engineering; utility design/extension and documentation; storm drainage and TESC design and documentation; NPDES, SWPPP lead and construction level permit application support. • Michael Leonard Associates (MLA) —Structural engineering; misc. site improvements including walls, storm drainage vaults, kiosks, fencing. • Herrera Environmental Consultants (Herrera)—Environmental science; critical area reporting; conceptual and final mitigation design and documentation; environmental permit application. • Transpo Group (Transpo) —Traffic engineering and reporting; access and intersection improvements (excluding signalization) and documentation. • Stantec— Lighting design and electrical engineering; frontage improvement lighting; site and building distribution; parking lot lighting; pedestrian level lighting of sport courts and plazas. GENERAL PROJECT ASSUMPTIONS 1. The City will provide survey and mapping including wetland delineation flags and boundaries, 3D surfaces, on-site and required site perimeter utilities including location, size, invert elevations at structures, and tree survey as required to meet City code for tree removal or disturbance. City will update base survey at the completion of Project A construction for purposes of providing accurate as-built information for the next phase of contract documents. 2. The City has provided available storm reports, utility and record drawings for the project site. Additional off-site storm water assessment may be required and will be provided by the team. 3. Due to high level of uncertainty in the permit application, review, and resubmittal process, the permit application support provided by the Consultant team will be provided to the limitations indicated in the fee proposal. 4. The City has contracted directly with HWA GeoSciences for geotechnical evaluation and engineering for the site. MacLeod Reckord to coordinate with HWA to ensure information is provided to support construction for multiple phases. Information will be made available to MacLeod Reckord for design and engineering purposes. 5. Scope of work for demolition excludes residential home, which will be the responsibility of the City. The City has indicated hazardous materials are not to be anticipated in any demolition efforts, so no scope for hazmat removal has been included. 6. No additional public outreach efforts anticipated. Posting/management of consultant- provided documents on the City's website is by City personnel. 7. Plans and specifications anticipated to be prepared and written in CSI Master Specification Format. 8. Coordination with YMCA personnel or Architect or other third parties will be through the City or directly, as authorized by City. 3 9. Meetings and deliverables have been included in the Scope as outlined herein. 10. Submittal review comments will be provided by the City to the Consultant in one consolidated set. Responses to be provided similarly. 11. Wet utility design assumes gravity flow for all wet utility systems. No scope for pumping/lift station design has been included. 12. Lighting study is not included in this scope. 13. It is acknowledged that YMCA is pursuing LEED"" silver with building construction however LEED Process for the site is not included at this time, however sustainable building practices will be incorporated into site design as program and budget allow. Any documentation of site elements for LEED will be assumed to be prepared by the architect. SCHEDULE The scope of work is premised on a Notice-to-Proceed date of approximately March 2017. The following outlines a draft schedule, to be updated as City/YMCA schedule dictates. Project A—anticipated 12 month design and 12 month construction duration, and will coincide with YMCA building design/construction. March 2017— NTP July 2017—30% plans complete October 2017—60% plans complete, environmental permit application submittal February 2018—90% plans complete March 2018— 100% plans complete April 2018—Bid/Award May 2018—Construction begins July 2018—Construction of building begins July 2019—Final lift parking lot HMA, parking lot planting, finish Project A, open building Project B—unknown at this time, potentially: August 2018—60% plans complete November 2018—90% plans complete March 2019— 100% plans complete April 2019—Bid/Award May 2019—Construction begins BUDGET Construction budget anticipated for: Projects A and B approximately $5,000,000. Budgets exclude any building-related work. PHASE Task 1 Project Management 1.1 Proiect Coordination: Coordinate with the City to ensure work products are exchanged in a timely manner, that work is completed on schedule, and meets the City's requirements. Coordinate with team members to discuss and distribute project data, ensure timely product delivery, and respond to requests for information. 1.2 Subcontracting: Coordinate scope definition and contracting with sub-consultants. 4 1.3 Document Management: Provide for the management of documents received and generated over the course of the project, including review, conversion, distribution, filing, and storage. 1.4 Proiect Schedule: Develop and update project schedule. 1.5 Quality Assurance/Quality Control: Conduct a quality assurance check of all deliverables prior to submittal to the City. 1.6 Invoicing: Prepare and submit regular invoicing and monthly progress reports. Understanding • Project management will be budgeted for 13 months (design through bidding) • Progress billings will be submitted monthly to the City • Budget for peer checks for quality control is included within budget for design tasks Deliverables • Contract Documents • Project Schedule • Meeting Notes as required • Invoicing and Progress Reports Task 2 Project Initiation and Data Collection 2.1 Kick Off Meetings: Coordination meetings with City staff to review scope and schedule and define Work Plan. Coordination meeting with the City and their assigns (YMCA or others as determined by City) to review background, gather data, discuss coordination items, identify major milestones, and confirm other processes and schedule. Anticipate 1 kickoff meeting. Attendees: entire team. 2.2 Background Information and Document Search: Document search and assembly to provide background information for analysis and planning efforts. a. Demolition—determine/identify requirements for building and utility demolition b. Utilities—assess utility extensions/upgrades (water, sewer) required for YMCA and park improvements c. Storm Drainage—determine requirements for TESC and storm drainage d. Parking —confirm on-site and shared use requirements for parking e. Environmental/Permitting— identify permit applications necessary for development and environmental documents necessary for impacts to critical areas f. Geotechnical —review findings; identify any additional information required g. Traffic— assess available data for traffic impact study and planned intersection improvements h. Electrical/lighting —assess electrical connections/upgrades as required for YMCA and park improvements i. YMCA Building —review architect's preliminary building plans/specs and collaborate with YMCA personnel to resolve site development requirements 2.3 Base Mapping: Format base mapping using survey as provided by City; identify any downstream storm drainage or off-site utility (storm, water, sewer, power) information necessary for project development. Additional off-site information as may be required to be provided by City, or may be supplemental services by Consultant. 2.4 Site Reconnaissance: Site reconnaissance for purpose of advancing plans and documentation. 2.5 Team Coordination Meetings: Coordination meetings with team to review background data and mapping, and collaborate on strategies for initial planning. Anticipate 1 team coordination meeting. Attendees: entire team. 5 2.6 City/YMCA/Architect Coordination Meetings: Coordination meetings with City/YMCA/Architect to review/confirm background data and summaries. Anticipate 1 Owner coordination meeting. Attendees: entire team. Understanding • Additional/follow up meetings may be via conference call Deliverables • Technical memo on (a) demolition plan requirements, (b) utility extensions/upgrades, (c) storm drainage requirements, (d) permit applications and supporting environmental documentation, (e) traffic data, and (f) electrical connections • Base map • Meeting notes Task 3 Schematic Design (30%) and Reporting The purpose of this task is to establish conceptual design for the full build-out of the project (Projects A, B, and C) to better define the specific scope of individual projects. Plans will anticipate the phased development, showing limits of work, including overlap as necessary, and clearly define sequence of construction for each trade. Cost estimates will be presented in three project breakdown. 3.1 Comprehensive Site Plan: Provide conceptual layout and grading for comprehensive site plan improvements, including building footprint that is currently available and on-site parking requirement confirmation as provided by City/YMCA. Identify three Project Areas in plan and identify locations of overlap in construction. 3.2 Construction Access and Staging Plan: Provide construction access and staging plan to address three Project Areas of construction. May be coordinated with TESC Plan. 3.3 Site Demolition Plan: Provide for demolition of all site improvements and structures that conflict with proposed development plans. This is the only plan that will not make a distinction between Project Areas, as all demolition will be done at one time. Any future minor demolition efforts as a result of phasing will be incorporated into 60% plans. 3.4 Temporary Erosion and Sedimentation Control Plan: Provide TESC plan to address three Project Areas of construction. May be coordinated with Construction Access and Staging Plan. 3.5 Domestic Water and Sanitary Sewer Extension/Connection Plans: Provide conceptual utility routing for water and sewer. Coordinate with City and Districts to define requirements for both systems. Define three Project Areas of construction, identifying locations for capped lines, temporary connections, and similar. 3.6 Storm Drainage Plan: Provide conceptual layout and preliminary calculations for storm drainage plan, including above grade and below grade systems as necessary. Coordinate with team on location/configuration for rain gardens or similar. Define three Project Areas of construction, identifying locations for temporary facilities if necessary. 3.7 Frontage Improvement Plan: Provide conceptual layout and preliminary grading (plan/profile)for frontage improvements. This work will be completed as Project A and should be planned accordingly. 3.8 Site Layout and Grading Plan: Provide conceptual layout and preliminary grading for site improvements. 3.9 Planting and Irrigation Plan: Provide conceptual planting plan and area coverage irrigation plan. Identify phased irrigation improvements at a conceptual level. 3.10 Environmental Mitigation Plan: Provide conceptual grading and planting plan for environmental mitigation as proposed for full site impacts. 6 3.11 Conceptual Details/Enlarged Plans: Provide details and cross sections to describe selected site improvements to a conceptual level. At a minimum provide sport court layout, parking and path sections, and manufacture cut sheets for amenities. 3.12 Traffic Impact Study: Prepare Traffic Impact Study based on full build-out program as defined by City with YMCA input. Identify impacts of/mitigation for phased construction. 3.13 Intersection Improvement Plan: Provide conceptual layout plan for new primary entrance intersection at SE 248'h Street and 1091 Ave SE. This work will be completed as Project A and should be planned accordingly. 3.14 Electrical Service Extension Plan: Provide conceptual layout for electrical service for site and building requirements. Define phased system of construction, identifying locations for temporary connections if necessary. 3.15 Conceptual Level Cost Opinion: Provide 30% level cost opinion for two distinct Projects (A and B) of construction, each including any demolition/retrofit as necessary from earlier work. 3.16 Team Coordination Meetings: (2) Coordination meetings with team to review plan development, and collaborate on strategies for phasing. Attendees: Initial meeting: entire team; Follow-up meeting: MR, PACE, Transpo, Stantec. 3.17 Review/approval: Attend City meeting for review/comment of 30% plans, reports, and cost opinion. Provide summary response to comments. Attendees: MR, PACE, Transpo, Stantec. Understanding • Selected meetings may be via conference call Deliverables • 30% Concept Plans and Cost Opinion; Traffic Impact Study • Meeting notes Task 4 Design Development (60%) The purpose of this task is to advance the design of Project A. Level of completion will be suitable for initial permit application. Cost estimates will be advanced and spec outline provided. 4.1 Cover and General Notes Sheets: Provide cover, notes, abbreviations, legends, and similar front end information for the plan set. 4.2 Construction Access and Staging Plan: Advance access plan, details, and notes. May be combined with TESC Plan. Coordinate plan with building construction schedule and YMCA's contractor's access and staging requirements. 4.3 Site Demolition Plan: Advance demolition plan, details, and notes. 4.4 Temporary Erosion and Sedimentation Control Plan: Advance TESC plan, details and notes. Identify any elements that will remain throughout development of Project B. 4.5 Domestic Water and Sanitary Sewer Extension/Connection Plans: Advance water and sewer plan, profile, details, and notes. Prepare documentation necessary to support permit application review and District review for both systems. Note this documentation excludes building systems. System design may need to accommodate 2 stages in contractor's work as warranted by improvements and building footprint—initial stage to bring utilities onto site from the street, final stage to bring utilities to within 5' of building. Connection to future drinking fountains will be planned/permitted for in this Phase I, under Project A. Final installation of drinking fountains and connections to same will be done in Phase II, Project B. 7 4.6 Storm Drainage Plan: Advance plan, profile, details, notes, and calculations for storm drainage plan. Coordinate with team on refining size and location for vaults, access hatches, rain gardens or similar. Prepare documentation necessary to support permit application review and agency review. 4.7 Frontage Improvement Plan: Advance layout plan/profile, details, and notes for frontage improvements. Prepare documentation necessary to support permit application review. 4.8 Site Layout Plan: Advance layout of parking lot, drop off area, fire access route, entry plaza, building related pathways and on-grade access path to church parking lot. 4.9 Site Grading Plan: Advance grading plan for site improvements noted in Site Layout Plan. 4.10 Planting Plans: Develop planting plans for Project Area A. Limit improvements to those areas that will not be impacted with future construction activity. Identify 2 stages for contractor's work, with the final stage being parking lot planting at the time of completion of the building. 4.11 Irrigation Plans: Develop irrigation plans for Project Area A. Selected (source/control) segments of irrigation may be temporary, to be modified with future connections occurring under Project B. 4.12 Environmental Mitigation Plans: Advance grading and planting plan for environmental mitigation as proposed for full site impacts, which are planned to be only impact to wetland buffer. Coordinate with permit application documents as required and as noted in Task 5. 4.13 Structural Plans: Advance structural details and preliminary calculations for low walls (exceeding 4' height from bottom of footing) in close proximity to the building. 4.14 Intersection Improvement Plan: Advance layout plan, including channelization plan, details, and notes for new primary entrance intersection at SE 2481h Street and 109th Ave SE. 4.15 Electrical Service Extension Plan: Advance electrical plan, details, and notes. Prepare documentation necessary for PSE review/approval of street lighting, signal control, and future service for building. 4.16 Electrical and Lighting Plans: Prepare electrical/lighting plan, details, and notes. Prepare documentation necessary for building service, parking lot lighting, pedestrian level lighting for building related plazas and connecting paths. 4.17 Construction Details: Advance construction details to support permit application. 4.18 Cost Opinion: Provide 60% level cost opinion. 4.19 Specification Outline: Provide specification outline for Divisions 2 through 34, CSI format. 4.20 Team Coordination Meetings: (2) Coordination meetings with team to review plan development. Attendees: Initial meeting: entire team; Follow-up meeting: MR, PACE, Transpo, Stantec. 4.21 Review/approval: Attend City meeting for review/comment of 60% plans, reports, and cost opinion. Provide summary response to comments. Attendees: MR, PACE, Transpo, Stantec. Understanding • Selected meetings may be via conference call Deliverables 60% Plans and Cost Opinion; Specification Outline 8 • Meeting notes Task 5 Permit Application and Environmental Reporting 5.1 Permit Application: Provide completed application for the permits noted below. Submit with 60% documents. a. Civil Construction b. Critical Areas Review c. Demolition d. Franchise Utility e. Grade and Fill f. Public Works Utility g. Resubmittal Form h. Sewer Permit i. Street Use and Street Cut j. Traffic Control Plan Checklist k. Water Permit 6.2 Environmental Permits and Reporting: Prepare environmental documents as required to address site construction and mitigation proposal. Provide application with 60% documents. Documents include: a. Wetland Mitigation Plan (includes 30-60% level conceptual mitigation proposal) b. SEPA Environmental Checklist 6.3 Team and Agency Coordination Meetings: a. (1) Coordination meeting with team to resolve permit application issues. Attendees: entire team. b. (1) Coordination meeting with City/YMCA to resolve permit coordination issues. Attendees: MR, PACE, Transpo, Stantec. c. (1) Pre-application meeting with City. Attendees: entire team. 5.4 Other Permits/Documents: Prepare draft SWPPP for submittal with 60% set; prepare Notice of Intent for NPDES for submittal with 90% set. Understanding • Selected meetings may be via conference call • No federal funds will be used for the project • No NEPA process; no discipline reports required • SEPA determination will likely be Mitigated Determination of Non-Significance • Documentation and permitting assumes impacts to wetland buffers, no impacts to waters of the State • Wetland buffer mitigation will be provided on site, no off site mitigation will be necessary • Wetland Mitigation Report will draw from existing conditions documented in the Critical Areas Report (Herrera 2016) prepared for the project and will be drafted in accordance with Kent City Code Chapter 11.06 • A cultural resources report will be prepared by others for compliance with Section 106 of the National Historic Preservation Act Deliverables • Completed Permit Applications and supporting documentation as noted above. Task 6 Construction Documents (90%) 6.1 Final Plan Preparation: Prepare final plans incorporating staff review comments, permit application comments and requirements, and coordination directives. 9 6.2 Final Cost Opinion: Finalize cost opinion based on updated plans, comments, and current unit pricing. 6.3 Final Specifications: Provide specification sections for Divisions 2 through 34, CSI format. Provide review/comment of Division 1 as provided by City. Review Division 0 for consistency and provide comment. 6.4 Final Reports and Calculations: Update and finalize reports and calculations incorporating staff review comments and coordination directives. Incorporate any changes necessary for permit (re)submittal. 6.5 Updated Permit Applications: Update and finalize permit applications incorporating permit application comments and requirements, and required design changes. 6.6 Team Coordination Meeting: (1) Coordination meeting with team to finalize plan development. Attendees: entire team. 6.7 Review/approval: Review City comments of 90% plans, details, notes, cost opinion, and specifications. Provide summary response to comments. Understanding • Selected meetings may be via conference call Deliverables • 90% Plans, Cost Opinion, and Specifications • Final Reports and Calculations as noted above • Final Permit Applications • Meeting notes Task 7 Bid Documents (100%) 7.1 Final Document Preparation: Prepare final plans, specifications, cost opinion, calculations, and documentation necessary for 100% complete Bid Document ready- package. Deliver to City in paper and electronic form, suitable for bidding. Deliverables • 100% Plans, Cost Opinion, and Specifications • Final Documents for Bidding Task 8 Bidding and Award 8.1 Pre-Bid Conference: Attend pre-bid conference. 8.2 Bidder Response: Field questions from bidders, provide response. 8.3 Addenda and Conformed Set: Contribution to up to two addenda during the Bidding phase is included in this task. Submit addenda in electronic format to City. At completion of bidding/award, prepare a conformed set of construction documents for the City and Contractor. 8.4 Bid Opening: No work. 8.5 Council Meeting: No work. Understanding • (1) Pre-Bid meeting (MR) • Up to 2 addenda to be provided to the City for distribution Deliverables • Addenda (if necessary) • Response to bidder questions • Meeting notes 10 Conformed Set PHASE II Task 1 Project Management 1.1 Proiect Coordination: Coordinate with the City to ensure work products are exchanged 71 in a timely manner, that work is completed on schedule, and meets the City's requirements. Coordinate with team members to discuss and distribute project data, ensure timely product delivery, and respond to requests for information. 1.2 Subcontracting: NIA, anticipating this is all completed under Phase I. 1.3 Document Management: Provide for the management of documents received and generated over the course of the project, including review, conversion, distribution, filing, and storage. 1.4 Proiect Schedule: Develop and update project schedule. 1.5 Quality Assurance/Quality Control: Conduct a quality assurance check of all deliverables prior to submittal to the City. 1.6 Invoicing: Prepare and submit regular invoicing and monthly progress reports. Understanding • Project management will be budgeted for 12 months from beginning of preparation of 60% documents through bidding and award. • Progress billings will be submitted monthly to the City • Budget for peer checks for quality control is included within budget for design tasks Deliverables • Project Schedule • Meeting Notes as required • Invoicing and Progress Reports Task 2 Project Initiation and Data Collection 2.1 Kick Off Meetings: Coordination meetings with City staff to review scope and schedule and define Work Plan. Coordination meeting with the City and their assigns (YMCA/Architect)to review building planning efforts to date, discuss coordination items, identify major milestones, and confirm other processes and schedule. Anticipate 1 kickoff meeting. Attendees: MR, PACE, Stantec. 2.2 Background Information and Document Search: Research/evaluate any updated background information on existing park operations and requirements. 2.3 Base Mapping: Format updated base mapping incorporating survey of Phase II conditions as provided by City. 2.4 Site Reconnaissance: Site reconnaissance for purpose of advancing plans and documentation. 2.5 Team Coordination Meetings: Coordination meeting with team to review background data and mapping, and collaborate on planning strategies. Anticipate 1 team coordination meeting. Attendees: PACE, Stantec, MI A. 2.6 City/YMCA/Architect Coordination Meetings: N/A. Anticipated covered at Kick Off Meeting. Understanding • Additional/follow up meetings may be via conference call 11 Deliverables • Summary memo outlining scope of park improvements and likely alternatives. • Base map • Meeting notes Task 3 NIA Task 4 Design Development (60%) The purpose of this task is to advance the design of Project B. Level of completion will be suitable for initial permit application. Cost estimates will be advanced and spec outline provided. 4.1 Cover and General Notes Sheets: Provide notes, abbreviations, legends, and similar front end information for the plan set. 4.2 Construction Access and Staging Plan: Prepare access plan, details, and notes. May be combined with TESC Plan. Coordinate access and staging plan with building operations, as YMCA building and surroundings will be open to the public at this time. 4.3 Site Demolition Plan: NIA. Major demolition completed in Phase I. Minor demolition required to accommodate expansion/connection of site work to be shown in layout plans. 4.4 Temporary Erosion and Sedimentation Control Plan: Prepare TESC plan, details and notes. 4.5 Domestic Water and Sanitary Sewer Extension/Connection Plans: NIA. No additional domestic water service or sanitary sewer extension is anticipated as part of this phase or Project B. Connection to drinking fountains will be planned/permitted for in Phase I, Project A. 4.6 Storm Drainage Plan: Prepare plan, profile, details, notes, and calculations for storm drainage plan. Address drainage problems near existing restroom/shelter area which, for purposes of this scope assume underdrainage and surface drainage improvements. Coordinate with team on refining size and location of rain gardens or similar. Prepare documentation necessary to support permit application review and agency review. 4.7 Site Layout Plan: Prepare layout of remaining path and plaza areas, play area, fitness stations, sport courts, small and large dog parks; restriping of existing west side parking lot; and areas for art installation. Proposal includes coordination with artist to incorporate work.Work assumes play equipment layout and selection, as well as coordination with supplier by City of Kent. Work assumes no impact to previously planned mitigation planting. 4.8 Site Grading Plan: Prepare grading plan for site improvements noted in Site Layout Tian. 4.9 Planting Plans: Develop planting plans for Project Area B. 4.10 Irrigation Plans: Develop irrigation plans for Project Area B. Revise temporary irrigation from previous phases of work to be permanent. 4.11 Structural Plans: Develop structural details and preliminary calculations for low walls, sport court footings, structural pavements, art installations, other misc. structural components. 4.12 Electrical and Lighting Plans: Prepare electrical/lighting plan, details, and notes for pedestrian level lighting for sport court lighting. Other electrical/lighting elements have not been defined at this time and may be included as additional services at a later date. 4.13 Construction Details: Develop construction details to support permit application. 4.14 Cost Opinion: Provide 60% level cost opinion. 12 4.15 Specification Outline: Provide specification outline for Divisions 2 through 34, CSI format. 4.16 Team Coordination Meetings: (2) Coordination meetings with team to review plan development. Attendees: Initial meeting: MR, PACE, Stantec, MLA; Follow-up meeting: MR, PACE. 4.17 Review/approval: Attend City meeting for review/comment of 60% plans, reports, and cost opinion. Provide summary response to comments. Attendees: MR, PACE. Understanding • Selected meetings may be via conference call • Scope of work for the following items is difficult to determine at this time, without further site work, coordination with City, and advancement of Phase I plans. Scope is limited to the hours indicated in the fee proposal for: o Structural work to support artist's work, and due to unknown extent of proposed improvements (number/height of walls, type of support structures, etc) o Irrigation plans, due to unknown existing conditions and extent of work necessary to blend with existing system. o Electrical and lighting plans, due to unknown existing conditions and unknown extend of proposed improvements (how extensive pedestrian/bollard lighting, how much wall, plaza, or building exterior lighting). Deliverables • 60% Plans and Cost Opinion; Specification Outline • Meeting notes Task 5 Permit Application and Environmental Reporting 5.1 Permit Application: Provide completed application for the permits noted below. Submit with 60% documents. a. Civil Construction b. Grade and Fill c. Public Works Utility d. Resubmittal Form e. Traffic Control Plan Checklist 5.2 Environmental Permits and Reporting: N/A. Completed in Phase I. 5.3 Team and Agency Coordination Meetings: a. (1) Coordination meeting with team to resolve permit application issues. Attendees: MR, PACE. 5.4 Other Penn its/Documents: Prepare draft SWPPP for submittal with 60% set; prepare Notice of Intent for NPDES for submittal with 90% set. Understanding • Selected meetings may be via conference call • SEPA was completed for entire project in Phase I. No new SEPA or SEPA Amendment anticipated. Deliverables • Completed Permit Applications as noted above. 13 Task 6 Construction Documents (90%) 6.1 Final Plan Preparation: Prepare final plans incorporating staff review comments, permit application comments and requirements, and coordination directives. Incorporate play equipment as selected by City. 6.2 Final Cost Opinion: Finalize cost opinion based on updated plans, comments, and current unit pricing. 6.3 Final Specifications: Provide specification sections for Divisions 2 through 34, CSI format. Provide review/comment of Division 1 as provided by City. Review Division 0 for consistency and provide comment. 6.4 Final Reports and Calculations: Update and finalize reports and calculations incorporating staff review comments and coordination directives. Incorporate any changes necessary for permit (re)submittal. 6.5 Updated Permit Applications: Update and finalize permit applications incorporating permit application comments and requirements, and required design changes. 6.6 Team Coordination Meeting: (1) Coordination meeting with team to finalize plan development. Attendees: MR, PACE. 6.7 Review/approval: Review City comments of 90% plans, details, notes, cost opinion, and specifications. Provide summary response to comments. Understanding • Selected meetings may be via conference call Deliverables • 90% Plans, Cost Opinion, and Specifications • Final Reports and Calculations as noted above • Final Permit Applications • Meeting notes Task 7 Bid Documents (100%) 7.1 Final Document Preparation: Prepare final plans, specifications, cost opinion, calculations, and documentation necessary for 100% complete Bid Document ready- package. Deliver to City in paper and electronic form, suitable for bidding. Deliverables • 100% Plans, Cost Opinion, and Specifications • Final Documents for Bidding Task 8 Bidding and Award 8.1 Pre-Bid Conference: Attend pre-bid conference. 8.2 Bidder Response: Field questions from bidders, provide response. 8.3 Addenda and Conformed Set: Contribution to up to two addenda during the Bidding phase is included in this task. Submit addenda in electronic format to City. At completion of bidding/award, prepare a conformed set of construction documents for the City and Contractor. 8.4 Bid Opening: No work. 8.5 Council Meeting: No work. Understanding • (1) Pre-Bid meeting (MR) • Up to 2 addenda to be provided to the City for distribution 14 Deliverables • Addenda (if necessary) • Response to bidder questions • Meeting notes • Conformed Set END OF PROPOSAL 15 Morrill Meadows Development Fee Summary March 10,2017 MacLeod PACE MLA Herrera Transpo Stantec Subtotal Task/Team Reckord PHASE I PROJECT A-FINAL PS&E PRELIMINARY PARK IMPROVEMENTS 1.0 Project Management 10,480,00 2,552.00 800,00 - 13,832.00 2.0 Project Imliailion and Data Collection 9,320.00 6,99000 1,975r00 3,852.18 2,93000 3,96800 29,035.18 3,0 Schematic Design(30%)and Reporting 44,180,00 25,45800 2,575.00 11,92667 11,78000 6,015,00 101,93467 4.0 Design Development(6,0%) 73,23500 34,74600 5,550,00 10,317.15 - 14,37000 11315,2113,15 5.0 Permit Application and Envirownenhai Reporti 1266000 6,300,00 375.00 32 455.29 1,494.00 53,284.29 6.0 Construction Documents(90%) 38,43000 18,102,00 2,900,00 4109980 5,381 00 68,912,80 7 0 Rd Docunuunts 14,14000 8,918,00 650,00 2,197.50 2,252,00 28,157,50 8.0 Bidding and Award 3,915 00 2,93000 900,00 624.00 8,369,00 Subtotal 206,36000 103,444.00 17,47700 64,848 59 15,510,00 34,104.00 441,743.59 Direct Expenses 1,000 00 315 90 524,31 270.00 0 750 2,860.21 Admin Markup(8) 18,83069 Total Phase 1 207,360,00 103,759,90 1B4O01 31 65,,118.59 15,510.00 34,854,00 463,434,49 MacLeod d.c 'o PACE MLA Herrera Transpo Stantee Subtotal R Taskrream cL.rd PHASE It PROJECT B 1.0 Project Management 10,20000 - 2,41600 12,616,00 2,0 Project Initiation and Data Coilection 6,51000 2,528,00 375.00 2,742,00 I 12,155.00 3,0 Schematic Design (NIA) - 4,0 Design Development(60%) 82,61000, 1482200 8,77500 4,531.00 110,73800 5.0 Permit Application and Environmental Reporti 6,880 010 80000 - 7,680.00 6.0 Construction Documents(90%) 2981000 10.738 00 3,625,00 3,508.00 47,681 00 7,0 Bid Documents 13,22000 4,68200 65000 1,438.00 19,99000 8,0&dding and Award 4,235 00, 1,99800 90000 1,64400 8,77700 Subtotal 153,46500 35,56800 16,741.00 13,863.00 219,63700 Direct Expenses 800 GO 170,10 502,23 1,472,33 Admin Mark-up(8%) 5,29376 Total Phase 11 154,26&00 35,738,10 17,243.23 13,863,00 226,403,09 Total Phases I and 11 $689,837,58 Page 1 of 1 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. EXHIBIT B (Continued) B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. 3. Professional Liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. EXHIBIT B (Continued) E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. ACC)II'REP® DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 0410 6/2 0 1 7 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Jeffrey Westphal(7926323) PHONE FAX 2829 Rockefeller Ave (A/C,NO,EXT):425-330-1148 (A/C.No):888-265-5038 E-MAIL Everett WA 98201-3599 ADDRESS: jwestphal@farmersagent.com I NSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURERA: Truck Insurance Exchange 21709 INSURERB: Farmers Insurance Exchange 21652 MACLEOD RECKORD P L L C INSURERC: Mid Century Insurance Company 21687 110 PREFONTAINE PL S STE 600 INSURER D: INSURER E: SEATTLE WA 98104 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS 15 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAME ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONSAND CONDITIONS OF SUCH POLICIES.LIMITSSHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDTL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD (MM/DD/YYYY) (MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY EACHOCCURRENCE $ 2,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES(Ea Occurrence) $ 500,000 MED EXP(Any one person) S 5,000 C Y Y 606296699 09/01/2016 09/01/2017 PERSONAL&ADV INJURY $ 2,000.000 GEN'L AGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $ 4,000,000 POLICY ❑ PROJECT ❑ LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) 2,000,000 ANYAUTO BODILY INJURY(Per person) $ OWNEDAUTOS x SCHEDULED BODILY INJURY(Per accident)$ C ONLY AUTOS Y Y 606296699 09/01/2016 09/01/2017 HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ ONLY AUTOSONLY (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION PER OTHER $ AND EMPLOYERS'LIABILITY STATUTE ANY PROPRIETOR/PARTNER/ YIN E.L.EACHACCIDENT $ EXECUTIVE OFFICER/MEMBER N/A E.L.DISEASE-EA EMPLOYEE EXCLUDED?(Mandatory in NH) If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Project name:Morrill Meadows East Hill Park CERTIFICATE HOLDER CANCELLATION CITY OF KENT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION 220 4TH AVE S DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Jeffrey Westphal ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION.All Rights Reserved 31-1769 11-15 The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 606296699 BUSINESSOWNERS BP 04 48 0197 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: BUSINESSOWNERS POLICY SCHEDULE' Name Of Person Or Organization: City of Kent. Coverage is primary and non-contributory.Coverage shall not be cancelled by either party,except after thirty(30)days prior written notice by certified mail,return receipt requested,has been given to the City. * Information required to complete this Schedule, if not shown on this endorsement,will be shown in the Decla- rations. The following is added to Paragraph C. Who Is An Insured in the Businessowners Liability Coverage Form: 4. Any person or organization shown in the Schedule is also an insured, but only with respect to liability arising out of your ongoing operations or premises owned by or rented to you. BP 04 480197 Copyright, Insurance Services Office,Inc., 1997 Page 1 of 1 AC�® DATE(MM1DDIYWY) CERTIFICATE OF LIABILITY INSURANCE 41612017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Jeffrey Westphal Insurance Agency NAME: FA 425-330-1148 FAX 888-265-5038 A1C No Extl: (AIC,Nol: 2829 Rockefeller Ave E-MAIL ADDRESS:jwestphal@farmersagent.com Everett WA 98201 _ INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:AXIS Insurance Company INSURED INSURER B: Macleod-Reckord,PLLC —��- - 110 Prefontaine PL.S,Ste 600 INSURERC INSURER O: Seattle WA 98104 - -- INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBRII POLICY EFF POLICY EXP LTR TYPE OF INSURANCE vivo POLICY NUMBER IMMIDDNYYY1 (MMIDDfYYYY1LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS-MADE OCCUR DAM- ET RENTED PREMISES LEa occurrence S MED EX Any one person) S PERSONAL 8 ADV INJURY S GEN'L AGGREGATE LIMIT APPLIES PER: !GENERAL AGGREGATE S POLICY❑JECOT- LOC PRODUCTS-COMP/OP AGG 5 OTHER: S AUTOMOBILE LIABILITYLi COMBINED SINGLE LIMIT S Ea accident ANY AUTO BODILY INJURY(Per person) S OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) S HIRED NON OWNED PROPERTY DAMAGE 5 AUTOS ONLY AUTOS ONLY _Per accident 5 UMBRELLA LIAB OCCUR EACH OCCURRENCE S EXCESS LAB HCLAIMS-MADE AGGREGATE S DED RETENTION S S WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ANYPROPRIETORIPARTNERIEXECUTIVE E.L.EACH ACCIDENT S OFFICERIMEMBER EXCLUDED? ❑ NIA ---- -- (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE'S If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT I S EACH OCCURANCE $2,000,000 A Professional Liability Q Q AEA001359-01-2016 8130/2016 10813012017 1 AGGREGATE $2,000,000 Retro Active Date 0810111968 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,maybe attached if more space is mquimd) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Jeffrey Westphal ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Produced using Forms Boss Web Software.www.FormsBass.com(c)Impressive Publishing 800-208.1977 4/6/2017 MACLEOD-RECKQRi7 PLLC VA'rT or WASHINGION Department of Labor& industries Certificate of Workers' Compensation Coverage April 6, 2017 WA UBI No. 602 870 639 L&I Account ID 354,845-01 Legal Business Name MACLEOD-RECKORD PLLC Doing Business As MACLEOD RECKORD PLLC Workers'Comp Premium Status: Account is current. Estimated Workers Reported Quarter 4 of Year 2016 7 to 10 Workers" (See Description. Below) Account Representative Employer Services Help Line, (360) 9024817 Licensed Contractor? No What does "Estimated Workers Reported" mean? Estimated workers reported represents the number of full time position requiring at least 480 hours of work per calendar quarter. A single 480 hour position may be filled by one person, or several part time workers. Industrial Insurance Information Employers report and pay premiums each quarter based on hours of employee work already performed, and are liable for premiums found later to be due. Industrial insurance accounts have no polity periods,, cancellation dates, limitations of coverage or waiver of subrogation (See RCW 51.12.050 and 51 .16.190). https:/isecure.1ni.wa.gov/verify/Detaiis/liabiIityCerti'Acate.aspx?UBI=602870639&LtC=&VIO=&SAW=false&ACCT=354 501 1/1 ", Po, 'I ,. 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J .,.. r ..... ............. ..... • KENT Agenda Item: Consent Calendar - 7I WAS 11 1 V G T O N TO: City Council DATE: April 4, 2017 SUB3ECT: Consultant Services Agreement with MacLeod Reckord, PLLC., for the Morrill Meadows Park Construction - Authorize MOTION: Authorize the Mayor to sign a Consultant Services Agreement with MacLeod Reckord, PLLC., in an amount not to exceed $689,837.58, to create construction documents for the Morrill Meadows Park Renovation Project, subject to final terms and conditions acceptable to the City Attorney and Parks Director. SUMMARY: As part of the city's efforts to work with the YMCA of Greater Seattle to bring a YMCA facility to the East Hill, the Parks Department recently completed a planning process for reconfiguring East Hill Park and neighboring Morrill Meadows Park, resulting in a final Master Plan for the park renovation. This Master Plan combines East Hill and Morrill Meadows into a single park, proposes a number of new amenities for the park, and accommodates a new YMCA facility. The next step toward completion of this project is to develop the concept into a set of documents that will allow the city to permit, bid, and construct the new park. The project will proceed in three phases: Phase 1 will involve completing preliminary site work to remove old park amenities and perform site preparation work; Phase 2 will involve the construction of the YMCA and related site improvements (to be completed by the YMCA of Greater Seattle); and Phase 3 will complete site improvements and construct new park amenities. The drawing set will reflect the phasing of the project. EXHIBITS: Consultant Services Agreement RECOMMENDED BY: Parks and Human Services Committee YEA: Fincher, Higgins, Budell NAY: BUDGET IMPACTS: Revenue and expense will impact the YMCA/Morrill Meadows capital budget.