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HomeMy WebLinkAboutEC17-194 - Original - JayRay Ads & PR, Inc. - 2017 Marketing & Comm Plans - 04/20/2017 Records Ma KENT Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-85+6-5725. Vendor Name: Jay,Ray Ads & PP. Inc Vendor Number: JD Edwards Number Contract Number: Em This is assigned by City Clerk's Office Project Name: 2017 Marketing and Comm. Plans Description: ❑ Interlocal Agreement ❑ Change Corder El Amendment 0 Contract Other: Consultant Services Agreement Contract Effective Date: 4120/2017 Termination Date: 12/31/2017 Contract Renewal Notice (Gays): Number of days required notice for termination or renewal or amendment Contract Manager: J. Pulliam Department: ECD Contract Amount: 164 636.00 Approval Authority: ❑ Director 0 Mayor Z City Council 3,/21/2017 fleeting Date Detail: (i.e. address, location, parcel number, tax id, etc.): • KENT CONSULTANT SERVICES AGREEMENT between the City of Kent and JayRay Ads & PR, Inc. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and JayRay Ads & PR, Inc. organized under the laws of the State of Washington, located and doing business at 535 Dock Street, #205, Tacoma, WA 98402, (253) 627-9128 (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: Destination Marketing& Communications Plan: 2017 Goals: I. Strengthen Kent's year-round economy: More heads in beds, cheeks in seats, feet on streets 2. Elevate awareness of Kent's internal attractions in addition to what's nearby 3. Help increase overnight stays, focusing on winter weekends and shoulder-seasons 4. Enhance Kent's overall image both locally and regionally (Western U.S.) S. Inspire locals to recommend Kent to friends and family 6. Earn the support and partnership of businesses,government officials and stakeholders to recognize tourism as a crucial part of the economy Deliverables: • Website improvement and redesign via WordPress • Website operations • Social media management • Marketing campaigns and digital advertising • Media relations • Project management(project meetings, LTAC presentations, monthly reports) Time Frame: March 1, 2017 to December 31, 2017 Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2017. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $164,635.00, for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and CONSULTANT SERVICES AGREEMENT - 1 (Over$20,000) executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion, IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays, for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. G. In the performance of the services required by this Agreement,.it may be necessary for Consultant to purchase printed imaterials, photography, media advertising, and other goods and/or services to carry out approved aidvertising/public relations programs on the City's behalf. In doing so, Consultant will act only as the City's agent, and liability for payment for any goods and/or services remains with the City. However, and prior to any such Ipuirchase, the Consultant will provide the City with pricing information receive prior written approval from the City for any such purchase. Initial I --) Initial _ n V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. CONSULTANT SERVICES AGREEMENT - 2 (Over$20,000) VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City unless otherwise expressly provided herein. Consultant, on the City's behalf, may arrange for the purchase from third parties the right to use original or stock photographs, illustrations, music, audio recordings, video recordings, and other intellectual or creative property. Consultant will consult with the City and purchase upon written preapproval the rights required for satisfactory completion of the work as directed by the City. These rights may restrict the City's use of the intellectual or creative property, such as for a set time period or specific use. . Initial Initial All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in CONSULTANT SERVICES AGREEMENT - 3 (Over$20,000) satisfying the City's duties and obligations under the Public Records Act. The City's use or reuse of any of the documents, data, and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. CONSULTANT SERVICES AGREEMENT - 4 (Over$20,000) H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. L Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. City Business License Required, Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one: Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered bellow. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONSULTANT: CITY OF KENT: By: By: 1") (signature) Print Name: P ilr i Tt�N e Suzette Cooke Its L\,)�CAL- I�n Mayo (title) DATE:.. DATE: 7 NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Bridget Baeth Ben Wolters, ECD Director JayRay Ads & PR, Inc. City of Kent 535 Dock Street #205 220 Fourth Avenue South Tacoma, WA 98402 Kent, WA 98032 (253) 627-6548 (telephone) (253) 856-5703 (telephone) (253) 856-6454 (facsimile) APPROVED A /16-0 FORM: J 1<6t Department CONSULTANT SERVICES AGREEMENT - 5 (Over$20,000) CONSULTANT SERVICES AGREEMENT- 6 (Over$20,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. 1 have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex,, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: - For: - C2. A Pf t 2i,Title: 14 N" P Date. ',))� v-,� EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date EEO COMPLIANCE DOCUMENTS - 3 Exhibit A JAYRAY A PLACE TO THINK Rr­chng I Ariw,,9d,Anq 1 St nw,•.qir C­'u "di'an, 535 V,DOCK STREET r"W1411, 2Q5 Visit Kent TACOMA,VIA 90402 2 5 627 01"AI R 753,67)"O"54H SUPPORTS 2017 MARKETING & COMMUNICATIONS, PLAN Budget: March-December 2017 February 23, 2017 SOCIAL MEDIA & WEB: $64,525 Kick-off meeting with client and creative brief Design website using WordPress Conduct a content audit and re-write copy using writing for web best practices New site plug-ins/modules (press room, events calendar, business listings, blog,search bar on homepage..,) Create keywords for improved search engine optimization SUBTOTAL, $20,000. EM Write and post website blog copy(1-2 per week) Manage overall website content such as events calendar and listings, and make content updates as needed SUBTOTAL $717,650 NEESE=Twitter„ Instagram and Facebook, following approved media Ppin and Create social content for nine months on Twitt social me content calendar Schedule and post content on behalf of Visit Kent for nine months on Twitter, Instagram and Facebook Design social graphics (up to two a week/three sizes/nine months) OR do quarterly photo shoots Package and send content themes to Kent for approval, monthly Stock photography allowance to enhance posts as needed $500 Monthly report of engagement metrics SUBTOTAL $26,875 1 MARKETING: $57,275 MENEENEEMEM Develop marketing campaigns (up to three) that lean heavily on social media promotion/media relations Campaign copywriting(two rounds of revisions) 7 Digital advertising allowance $12,000 Sponsored social media post allowance $1,000 Photography to capture Kent's travel and tourism spots (up to eight hours, includes locating sites,coordination of photographer, photo editing and development of an image library of 50-75 photos; models not included) Design,allowance for web and social graphics (two rounds of revisions) $6,000 Collateral allowance (includes design and writing for up to three items; does not include cost of printing; one round of revisions) $7,5001 SUBTOTAL I $57,275 MEDIA RELATIONS: $32,835 e Devlop targeted travel media blcigger lists Ci ,, update,d media d with client r fc ",I , 'to I , , facilitate strategy t, session round of D a an editorial calendar and teeditorialra, gy se on ient one nd revisions) Produce digital media kit(fact sheet and two backgrounders as determined) (one round of revisions) Develop up to seven travel and tourism focused pitches annually(one round of revisions) Distribute pitches to media contacts and follow up Monitor Kent travel and tourism media cove rage--imonthly Provide monthly report and track earned media SUBTOTAL $32,,8351 PROJECT MANAGEMENT: $10,000 MEMO Develop project budgets and work plans and provide monthly report Project status calls with client(every three weeks) Strategy sessions with client, in person (up to four) Presentations to LTAC as needed (up to six) SUSTOTALI $10,000 TOTAL BUDGET $164,635 Approval I give JayRay my approval to proceed with this project based on this budget,subject to Jaylkay's Standard Terms and Conditions. Signed Date Exhibit A JAYRAY A PLACE TO THINK Branding `, Advcr6.%4q1 I Strategic Communicni6is 535 DOCK STREET SWITE 205 TACOMA,WA98402 253627'912 8 VISIT KENT bix 253.627 548 Destination Marketing & Communications Plan: 2017 Scope of Work March 1, 2017 to December 31, 2017 Goals: I. Strengthen Kent's year-round economy: More heads in beds, cheeks in seats,feet on streets 2. Elevate awareness of Kent's internal attractions in addition to what's nearby 3. Help increase overnight stays, focusing on winter weekends and shoulder-seasons 4. Enhance Kent's overall image both locally and regionally (Western U.S.) 5. Inspire locals to recommend Kent to friends and family 6. Earn the support and partnership of businesses,government officials and stakeholders to recognize tourism as a crucial part of the economy Deliverables: • Website improvement and redesign via WorclPress • Website operations • Social media management • Marketing campaigns and digital advertising • Media relations • Project management(project meetings, LTAC presentations, monthly reports) Measurements: =CM=Mz=0a=zz= Earned media (number of articles) n/a Benchmark year n/a PR impressions n/a Benchmark year n/a Unique Web users 55,209 60,730 1 Bounce rate 83% 50% Reduce by 33% (lower percentage is better) .............. ................................................... Socral media reach n/a Benchmark year n/a Social media followers 9,874 10,860 l0% (Facebook, Twitter, Instagram) Campaign Calendar: March 2017 to March 2018* 01 Year-round: Destination awareness campaign a Year-round:Thunderbirds promotions a, April to May: Drive market campaign (Spring shoulder season) a May: National Travel &Tourism Week (Local campaign) a, September to October: Drive market campaign (Fall shoulder season) 0 December to March*: Winter weekends campaign (Stay the night promotion) 4january to Match 2018 campaign ad buys to come from 2018 marketing budget.We will plan for the winter campaign and design graphics using allocated funds from the 2017 budget since the winter campaign needs to begin in December 201 T EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01. The City shall be named as an Additional Insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 1185 or a substitute endorsement providing equivalent coverage. 2. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. EXHIBIT B (Continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. AcoR® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 12/13/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. if SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements. PRODUCER CONTACT ServCo Pacific Insurance NAME:PHONE FAX 800 Fifth Ave. Suite 2400 A/c No: - Seattle WA 98104 ADDRESS: INSURERS AFFORDING COVERAGE NAIC R INSURER A:TraVele(S Indemnity Company -25658 INSURED 521 INSURER B JayRay Ads&PR Inc. INSURER c: JayRay 535 Dock Street,Ste 205 INSURER D Tacoma WA 98402 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:122502400 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I AODL SUBR LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER rriPERSONAL POLICY LIMITS A GENERAL LIABILITY Y 1-680-1D925560-16-42 5CURRBJCE $1,000,000 X COMMERCIAL GENERAL LIABILITY PREMISES S R occurrence) $300,000 CLAIMS-MADE a OCCUR {Any one person) $10,000 L&ADVINJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OPAGG $2.000,000 X POLICY r7 PRO- LOC $ A AUTOMOBILE LIABILITY 1-680-1 D925560-16 42 5/19/2016 5/19/2017 COMBINED SINGEEUMTT— Ea accdent) $1,000,000 ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) $ X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE AUTOS $ Per accident) A X UMBRELLA LIAB X OCCUR CUP-OOSF34278A 5/19/2016 5/19/2017 EACH OCCURRENCE $1.000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED X RETENTION$5000 $ A WORKERS COMPENSATION 1-686-1 D925560-16-42 5/19/2016 5/19/2017 WC STATU- OTH- AND EMPLOYERS'LIABILITYWA Stop Gap YIN -LIMITS�i, ANY PR OPRIETORIPARTNERIEXECUTIVE OFFICER(MEMBEREXCLUDED? NIA E.L.EACH ACCIDENT $1,000,000 (Mandatory EnNH) E.L.DISEASE-EA EMPLOYE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B Professional Liability MEP1620716 4/17/2016 5/19/2017 Each Occurrence $1,000,000 Aggregate 1,000,000 DESCRIPTION OF OPERATIONS!LOCATIONS 1 VEHICLES (Attach ACORD 101,Additional Remarks Schedule,If more space Is required) Certificate holder is included as an Additional Insured on the General Liability Policy per the attached Endorsement. CERTIFICATE HOLDER CANCELLATION City of Kent SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 220 Fourth Avenue S ACCORDANCE WITH THE POLICY PROVISIONS. Kent WA 98032 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY BLANKET ADDITIONAL INSURED (CONTRACTORS OPERATIONS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. WHO IS AN INSURED—(Section II) is amended c) The insurance provided to the additional in- to include any person or organization that you sured does not apply to "bodily injury" or agree in a "written contract requiring insurance" "property damage" caused by "your work" to include as an additional insured on this Cover- and included in the "products-completed op- age Part, but: erations hazard". a) Only with respect to liability for"bodily injury", d) The insurance provided to the additional in- "property damage"or"personal injury"; and sured does not apply to "bodily injury" or b) If, and only to the extent that, the injury or "property damage" that occurs, or "personal damage is caused by acts or omissions of injury" arising out of an offense committed, you or your subcontractor in the performance while any separate liability insurance that you of "your work" to which the 'Written contract have procured for that person or organization requiring insurance" applies. The person or is in effect, regardless of whether the scope organization does not qualify as an additional or limits of insurance in this Coverage Part insured with respect to the independent acts exceed those of that separate liability insur- or omissions of such person or organization. ance or whether that separate liability insur- 2. The insurance provided to the additional insured ance is valid and collectible. by this endorsement is limited as follows: 3. The insurance provided to the additional insured by this endorsement is excess over any valid and a) In the event that the Limits of Insurance of collectible "other insurance", whether primary, this Coverage Part shown in the Declarations excess, contingent or on any other basis, that is exceed the limits of liability required by the available to the additional insured for a loss we "written contract requiring insurance", the in- cover under this endorsement, surance provided to the additional insured shall be limited to the limits of liability re- 4. As a condition of coverage provided to the quired by that 'Written contract requiring in- additional insured by this endorsement: surance". This endorsement shall not in- a) The additional insured must give us written crease the limits of insurance described in notice as soon as practicable of an "occur- Section III—Limits Of Insurance. rence" or an offense which may result in a b) The insurance provided to the additional in- claim. To the extent possible, such notice sured does not apply to "bodily injury", "prop- should include: erty damage" or "personal injury" arising out I. How, when and where the "occurrence" of the rendering of, or failure to render, any or offense took place; professional architectural, engineering or sur- ii. The names and addresses of any injured veying services, including: persons and witnesses;and i. The preparing, approving, or failing to iii. The nature and location of any injury or prepare or approve, maps, shop draw- damage arising out of the"occurrence"or ings, opinions, reports, surveys, field or- offense. ders or change orders, or the preparing, approving, or failing to prepare or ap- b) If a claim is made or"suit"is brought against prove, drawings and specifications;and the additional insured, the additional insured ii. Supervisory, inspection, architectural or must: engineering activities. i. Immediately record the specifics of the claim or"suit"and the date received; and CG D2 52 08 05 ©2005 The St. Paul Travelers Companies, Inc. Page 1 of 2 COMMERCIAL GENERAL LIABILITY ii. Notify us as soon as practicable. 5. The following definition is added to SECTION V The additional insured must see to it that we —DEFINITIONS: receive written notice of the claim or"suit"as "Written contract requiring insurance" means soon as practicable. that part of any written contract or agreement c) The additional insured must immediately under which you are required to include a send us copies of all legal papers received in person or organization as an additional in- connection with the claim or "suit", cooperate sured on this Coverage Part, provided that with us in the investigation or settlement of the "bodily injury" and "property damage" oc- the claim or defense against the "suit", and curs and the "personal injury" is caused by an otherwise comply with all policy conditions. offense committed: d) The additional insured must tender the de- a. After the signing and execution of the fense and indemnity of any claim or "suit" to contract or agreement by you; any provider of"other insurance"which would b. While that part of the contract or cover the additional insured for a loss we agreement is in effect;and cover under this endorsement. c. Before the end of the policy period. Page 2 of 2 ©2005 The St. Paul Travelers Companies, Inc. CG D2 52 08 05 r BUSINESS LICENSE. Per RCw82.14 local sales and use tax must be coded LICENSE MUST BE PAID ANNUALLY BY No. 1715 forallgualified JANUARY 1st TO AVOID PENALTY sales yvithiq the city of Issuance of License Does Not Imply'Licensee's Kent, KEN T , wA s n i N o r a N Compliance with State and Local Laws THIS LICENSE MUST BE POSTED IN A CONSPICUOUS Year : - 20 16' PLACE.NOT TRANSFERABLE`OR ASSIGNABLE .NAME AND ADDRESS OF BUSINESS BLOC-2161226 JAYRAY ADS&PR INC MAYOR ' . 535 DOCK STREET SUITE 205 The City Of Kent: '.•TACOMA,WA•98402 At 22o arH AVE SO KENT•*ASHINGTON 99012 r REQUEST FOR MAYOR'S SIGNATURE KEN T" Please Fill in All Applicable Boxes Originator: g- j Phone (originator): Date Sent: / Date of Council Approval: Return Gate of Approval from Finance: (Only required on contracts 10 O00 &over or on an Grant Signed Document to ( y � � � '� "Agreements) g # [gate R uired: Bate of Approval from Risk Mana er: M ' i Vendor Name: Budgeted: YES � NO 0 , Budget Fund: Brief Explanation of (Document: ted Through The Law Department i (This area to be completed by the Lair Department) Received: APR ,�. Law Department AWrNT tAOW Law Dept. Comments: Date Forwarded to Mayor: Shaded Areas To Be Completed By Administration Staff Received: .W ��y� k�YV Recommendations and Comments. 4 � ��rim KCf '�" , �%9d �u Date Returned. � � w P.hCrvN'k9'ma'N]MNnanif`.r4eadMln p'F'GrtR saaat for M4apcu'a SlGnattmrt.dmu,:. gyp." Of E) *1,1t