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HomeMy WebLinkAboutIT06-255 - Other - ESRI - Environmental Systems Research Institute, Inc. - 2015 Quote & PO - 07/01/2015 lg Records WAS H I N GTO W '�h�ptl % � Y/ocu 1 A en CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. f you have questions, please contact City Clerk's Office. Vendor Name: Environmental Systems Research, Inc. Vendor lumber: 33720 JD Edwards Number Contract Number: IT66-255 - U. This is assigned, by City Clerk's Office Project Name: ArcInfo/ArcView ArcPad ArcIMS Software Maintenance Renewal Description: ❑ Intedocal Agreement Cl Change Order El Amendment El Contract ® Other: PO Only Contract Effective Date: 07/01/15 Termination date: 06/30/16 Contract Renewal Notice (Days):.. 30 Number of days required notice for termination or renewal or amendment Contract Manager: Curt Ryser Department: Information Technologies Contract Amount: 41 41S a1 Approval Authority: [] Department director Z mayor ] City Council Detail (i.e. address, location, parcel number, tax id, etc.): As of: 08/27/1,4 § § % G U q 04 k k 2 \ K co LO v (Y) c g ■ q 2 ■ M o % � w E 2 7CD 0 / 0 k m 2 � 0 _\ � � 2 E _ R L CM U LO 2 0 w @ c 22 >,km2 0qk 2 � m o o $ -�e « E o 2 c £ ° (D ® d e (D w 2 § k 2 2 a) ■ ■ 'a ° 2rE :5 2 2 2 c '5 o -0 >, C O O O > wgWa 0 @ E t \ § k 0k a4- 4k � c \ k 5 § - $ 2 2 E 2 m 3 C C. \ © � k % M (D � � C) LM 2 K v k to k m 2 CD o � £ Umk « N 22 ® � _� k / � $ u 2 § E Q. . $ k % ° C k 0 m k @ e \c c ) @ 2 E O (D (D 2 � o C CD E ; � 0 0 ■ 02 'E 22 -a) Yo _ m Z� § o ƒ 2 m tcc k § % g_ § kk � 0 « 2 0E � RMI D, > ■ a D o k 4- 02 - C) :3 § j C ¥ o _ 0) - v- (nY « INFORMATION TECHNOLOGY MAINTEANCE CONTRACTS Budget Request for 2015-2016 IT Budget IT Budget Requestfor Request for Vendor 2015 2016 Multtmedia Contingency Equipment Repairs(Cameras,VCR's) 3,500.00 3,500.00 Media Control Systems Tightrope Media Systems 1,800.00 1,800.00 i Avanti (500/a of Cost to Graphics) Multimedia Workflow System 3,142.53 3,236.81 Presstek (time;and materials) Replace Platemaker Rollers Yearly 2,664.60 2,744.54 Contingency(time and materials) Folder, Cutter, Numbering Machine 2,300.00 2,300.00 Presstek Digital Silver Platemaker&Software 4,602.31 4,740.38 Presstek 2-Color Press 4,367.04 4,498.05 Avantl (50%of:Cost to Graphics) Multimedia Workflow System 3,844.70 -3,960.04 Total Multimedia 26,221.17 26,779.81 System Services Vertex Quantum Payroll Tax Software 7,646.82 7,876.23 IQM2 MinuteTraq/MediaTraq Maint 15,767.36 16,240.38 Harris(was Datallow) Idaho Computer(Utility Billing) 7,045.31 7,256.67 SumTotal(wasiPathlore) Registrar S.W. (Training) 22,177.52 22,842.84 Synaptec SoftvMre Prosecution Case Mgmnt System(LawBase) 2,781.00 2,864.43 Optio S.W.Support(eForms) Software 9,982.25 10,281.71 Ektron, Inc. Web Content Mgmt. S.W. 21,106.23 21,739.42 Selectron Tech. Inspection Scheduling(IVR) 7,844.20 8,079.53 Image5ource Oracle Document Management S.W. 60,229.06 62,035.94 DLT Solutions Support Renewal-Core Tech/Oracle8 6,285.29 6,473.85 Accela (KIVA) Permitting S.W. 29,617.73 30,506.26 Elecsys International Handheld Meters 6,365.95 6,556.92 Zoll Data Systems RescueNet FireRMS/CAD(SunPro) 8,571.66 8,828.81 Environmental Systems Research (ESRI) ArcInfo/ArcView/ArcPad/ArcIMS 39,437.70 40,620.83 Governmenijobs.com (NeoGov) Insight Enterprise User License 10,714.58 11,036.01 Citrix Yearly Malnt. on 125 Cltrix cats 10,110.02 10,413.32 DLT Solutions Oracle DB Enterprise Edition .52,898.92 54,485.88 Oracle/JD Edwards ]DE/OneWorid S.W. -ERP 115,083.92 118,536.44 Tiburon Police System/Level II DBA Support 146,108.20 150,491.44 CCG Systems Fleet Mgmt.Software-Faster 6,946.88 7,155.28 Web QA Self Service Web Portal/FOIA/Gov QA 16,475.88 16,970.16 VerlPic Digital Asset Mgmt.Software-P.D. 15,450.00 15,913.50 Active Network' Class(Escom) Parks Registration S.W. 26,700.44 27,501.46 Infor Public Sector,Inc Fleldworks/IMS/Tabworks(Hansen) 38,395.37 39,547.23 leadsonline.com Subscription Service-Pawn Shop Leads 8,103.66 8,346.77 DLT Solutions ' Oracle Toad PL/SQL Develop/Debugger 2,575.00 2,652.25 Bamboo Solutions Project Management Suite Support 3,467.23 3,571.24 DLT Solutions ! Developer License-CSI#2462506 2,399.67 2,471.66 Cues(Granite X!P) Shops Pipeline Inspection Software 3,708.00 3,819.24 SAP America Crystal Reports Server CAL's-Qty: 10 2,756.77 2,839.48 Contingency i Miscellaneous 15,000.00 15,000.00 Total System Services 721,752.62 742,955.20 Technical Services CDW-G Aruba Wireless Network 10,748.41 11,070.86 Trebron Sophos Security/Data Protection 29,705.20 30,596.36 Hewlett-Packard Company 3 Server Maint. Renewals 1,634.93 1,683.98 Allied Telesis Service&Support Mtc/Network Equipment 65,700.71 67,671.73 Allied Telesis ! Additional Spport for New Switches 22,125.13 22,788.89 Wildpackets Omnlpeek Packet Sniffer Malnteance 1,564.80 1,611.74 CDW-G EMC Celerra NX-120(2) 67,164.60 69,179.54 INX(Presidlo) Commvault Maint./Galaxy SW*Data backup* 35,675.77 36,746.04 Solarwinds(Rol-up in 2013) Network Mgmt Software/Eng Tool Set 24,027.71 24,748.54 NuOz Corp(NW Nexus dba Unisoft) 8 Server 1 Enclosure Maint renewals 43,012.80 44,303.18 Right Systems! Palo Alto Threat Prev/Filtering&HW Mtc. 4,037.81 4,158.94 Moonblink(Prozlm ServPak) Wireless Solution @ Golf Course 730.51 752.42 NuOz Corp(NW Nexus dba Unisoft) Basic SNS Vicenter Support 1,262.01 1,299.87 NW Nexus(Unisoft Networks) ' Horizon VMWare 100 Addon&1 Yr Maint 5,164.35 S,319.28 CompuCom Sys Inc. (WA St Vndr for Micro.,Microsoft Enterprise Agreement 188,311.53 158,900.93 CDW-G 4 LifeSize Cameras/Passport Lams&Maint 2,086.52 2,149.12 73 INFORMATION TECHNOLOGY MAI14TF-ANCE CONTRACTS Budget Request for 2015-2016 IT Budget IT Budget Request for Request for Vendor 2015 ! 2016 CDW-G NetMotion Mobility XE Addition to license pool 2,334.65 2,404.69 NetMotion NetMotion Mobility XE 10,838.64 11,163.80 INX(Presidio) Unidesk Maint. 2,932.4i 3,020.38 En Pointe Technologies LANDesk Software 11,138.24 11,472.39 Hewlett-Packard Company 4 Server and 1 Malnt. Renewal 3,014.53 3,104.97 Emerson Network Liepert Global Serv. UPS Maintenance(City Hall) 25,956.00 26,734.68 Emerson Network Llebert Global Serv. UPS Maintenance(Fire Sta. 74) 4,894.88 5,041.73 Right Systems SMARTnet Renewal 4,635.00 4,774.05 Hewlett-Packard Company 2 Server Maint. Renewal 1,577.19 1,624.50 Hewlett-Packard Company 2 Server Maint.Renewals Hewlett-Packard Company ProLiant DL380G5 SN: USE716N7F4-SZNAPP01 - DLT Solutions Enterprise Processor License 8,652,Q0 8,911.56 OptlStor Technologies Inc. NBD Service and SW Supp for Nimble 3,552.73 3,659.31 Hewlett-Packard Company 2 Server Maint. Renewals 2,340.16 2,410.36 Solarwinds Web Help Desk 21-30 Licneses 2,955.07 3,043.72 Hewlett-Packard Company 3 Server Maint. Renewals INX (Presidio) Per user licenses 10,257.b6 10,565.39 INX (Presidio) Comvault Search/Indx node/Swupdates/Consult 23,578.54 24,285.90 Hewlett-Packard Company 4 Servers 2 Enclosures Maint.Renewal 4,375.93 4,507.21 Comcast Fiber Maintenance 18,000.00 18,000.00 Contingency Miscellaneous 10 Q00 0b 10.000.00 Total Technical Services 653,986.41 637,706.05 Telecom (Tech Services) 4,121.03 4,244,66 Vology(Network Uquidaters) Shortel Phone System 34,049.79 35,071.29 Trl-Tec Communications, Inc. Shortel Phone System 2,052.69 2,114.27 Connections VX Tracker Software 2,500,00 2,500.00 Contingency Miscellaneous Total Telecom (Tech Services) 42,723.SY 43,930.21 i i i 74 ti REQUEST FOR MAYOR'S SIGNATURE KENT Purchase Order Only - Print on Yellow Paper Ww°"."°•°• Please Fill in All Applicable Boxes ALL REQUESTS ARE ROUTED DIRECTLY TO THE MAYOR AND RETURNED TO THE ORIGINATING DEPARMENT DO NOT ROUTE TO CLERK'S OFFICE Approved by Dlrecto Originator: Heather Haley Phone (Originator): 253-856-4665 Date Sent: 6/10/15 Date Required: 5/12/15 Return Signed Document to: Heather Haley Contract Termination Date:6/30/16 VENDOR NAME: Date Finance Notified: ESRI (Only required on contracts 6/10/15 10 000 and over or on any Grant DATE OF COUNCIL APPROVAL: 12/16/14 Date Risk Manager Notified: N/A Specifically Authorized in Budget? • YES © NO Account Number:52001730.64830.1800 Brief Explanation of Document: ArcInfo / ArcView / ArcGIS Software Maintenance renewal. Approved by council as part of the biannual budget process. Shaded Areas to Be Completed By Administration Staff Received: Recommendations and Comments: 42 Disposition:,4; � Z, Date Returned: Esri Inc 380 New York Street Oesr*i Redlands CA 92373 Subject: Renewal Quotation Date: 04/27/2015 To: Curt Ryser Organization: City of Kent Information Technology Dept Fax M 2�53-856-4735 Phone M 253-856-4642 From: Hannah Lehmann Fax M Phone M 909-793-2853 Ext, 3485 Email: hlehmann@esri.com Number of pages transmitted Quotation#25682590 (including this cover sheet): 6 Document Date: 04/27/2015 Please find the attached quotation, for your forthcoming term. Keeping your term current may entitle you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services. If your quote is regarding software maintenance renewal, visit the following website for details regarding the maintenance program benefits at your licensing level http://www. esri.com/apps/products/maintenance/qualifying.cfm All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. Please note. Certain programs and license types may have varying benefits. Complimentary User Conference registrations, software support, and software and data updates are not included in all programs. Customers who have multiple copies of certain Esri licenses may have the option of supporting some of their licenses with secondary maintenance. For information about the terms of use for Esri products as well as, purchase order terms and conditions, please visit http://www. esri.com/legal/licensing/software-license.html If you have any questions or need additional information, please contact Customer Service at 888-377-4575 option 5. Am AFW 380 New York Street Quotation Redlands,CA 92373 Phone:909-793-28533485 Date: 04/27/2015 Quotation Number: 25682590 Send Purchase Orders To: Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Hannah Lehmann City of Kent Please include the following remittance address Information Technology Dept on your Purchase Order: 220 4th Ave S Environmental Systems Research Institute, Inc. Kent WA 98032-5838 File #54630 Attn: Curt Ryser Los Angeles, CA 90074-4630 Customer Number: 118207 For questions regarding this document,please contact Customer Service at 888-377-4575, Item Qty Material# Unit Price Extended Price .............. 10 1 52384 3,000.00 3,000.00 ArcGIS for Desktop Advanced Concurrent Use Primary Maintenance Start Date: 07/01/2015 End Date: 06/30/2016 1010 4 5238,5 1,200.00 4,800.00 ArcGIS for Desktop Advanced Concurrent Use Secondary Maintenance Start Date: 07/01/2015 End Date: 06/3012016 2010 1 86497 1,500.00 1,500.00 ArcGIS for Desktop Standard Concurrent Use Primary Maintenance Start Date: 07/01/2015 End Date: 06/30/2016 3010 1 86500 1,099.74 1,09914 ArcGIS for Desktop Standard Concurrent Use Secondary Maintenance Start Date: 08/01/2015 End Date: 06/30/2016 4010 2 87194 70,0.00 1,400.00 The items on this quotation are subject to the terms set forth herein and the terms of your signed agreement with Esri,if any,or,where applicable,Esh's standard terms and conditions at www.esri.comllegal. Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes, Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly,then prior to invoicing,your organization must provide Esri with a copy of a current tax exemption certificate issued by Your state's taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management,procurement,or invoice program, Issued By: Hannah Lehmann Ext: 3485 [LEHMANNHI To expedite your order,please reference your customer number and this quotation number on your purchase order. 380 New York Street Redlands,CA 92373 Wuotation Phone:909-793-28533485 Page 2 Date: 04/27/2015 Quotation Number: 25682590 Item City Material# Unit Price Extended Price ArcGIS for Desktop Basic Concurrent Use Primary Maintenance Start Date: 07/01/2015 End Date: 06/30/2016 5010 18 87195 500.00 9,000.00 ArcGIS for Desktop Basic Concurrent Use Secondary Maintenance Start Date: 07/01/2015 End Date: 06/30/2016 6010 1 87232 500.00 500.00 ArcGIS Spatial Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 07/01/2015 End Date: 06/3012016 7010 1 87198 500.00 500.00 ArcGIS 3D Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 07/01/2015 End Date: 06/30/2016 8010 1 98696 500.00 500.00 ArcGIS Publisher for Desktop Concurrent Use Primary Maintenance Start Date: 07/01/2015 End Date: 06/30/2016 9010 5 87192 400,00 2,000.00 ArcGIS for Desktop Basic Single Use Primary Maintenance Start Date: 07/01/2015 End Date" 06130/2016 1001015 87193 300.00 4,500.00 ArcGIS for Desktop Basic Singie Use Secondary Maintenance Start Date: 07/0112015 End Date: 06/30/2016 11010 1 97444 83.15 83.15 ArcGIS Engine without Extension Maintenance Start Date: 09/01/2015 End Date: 06/30/2016 12010 1 100571 500.00 500.00 ArcGIS Network Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 07/01/2015 End Date: 06/30/2016 13010 1 100571 541.78 541.78 [LEHMANNHI 380 New York Street Redlands,CA 92373 Quotation Phone:909-793-28533485 Page 3 Date: 04/27/2015 Quotation Number:! 25682590 Item Qty Material# Unit Price Extended Price ArcGIS Network Analyst for Desktop Concurrent Use Primary Maintenance Start Date: 06/01/2015 End Date: 06/30/2016 16010 1 108562 1,500,00 1,500.00 Esri Developer Network(EDN) Standard Term License 17010 1 109217 3,000,00 3,000,00 ArcGIS for Server Enterprise Basic Up to Four Cores Maintenance Start Date: 07/01/2015 End Date: 06/30/2016 18010 2 109842 500.00 1,000.00 ArcGIS for Server Workgrolup Standard One Core Additional Migrated Maintenance Start Date: 07/01/2015 End Date: 06/30/2016 190104 114511 250.00 1,000.00 ArcPad Maintenance Start Date: 07/01/2015 End Date: 06130/2016 20010 1 10,9845 1'000.00 1,000.00 ArcGIS for Server Workgroup Standard Up to Two Cores Migrated Maintenance Start Date: 07/01/2015 End Date: 06/30/2016 20020 1 87192 400.00 400.00 ArcGIS for Desktop Basic Single Use Primary Maintenance Customer#268287 Start Date: 07/01/2015 End Date: 06/30/2016 Subtotal 37,824.67 Estimated Taxes 3,593.34 Total 41,418.011 DUNS/CEC: 06-313-4175 CAGE: OAMS3 [LEHMANNHI 380 New York Street Redlands,CA 92373 Quotation Phone:909-793-28533485 Page 4 Date: 04/27/2015, Quotation Number: 25682590 Item Qty Material# Unit Price Extended Price The following items are nplinnial items listed for your convenience. These items are not included in the totals of this quotation. 1 99818 2,000,00 2,0�00.00 Optional Developer Support for Esri Developer Network (EDN)Subscribers Pack Quantity 10 Incidents 1 99946 2,420.00 2,420.00 Esri Developer Network(EDN) Optional at Esri Site 5 Days per Seat Instructor Led Training JLEHMANNH) 0 380 New York Street Redlands,CA 92373 Quotation Phone:909-793-28533485 Page 5 Date: 04/27/2015 Quotation No: 25682590 Customer No: 118207 Item Qty Material# Unit Price Extended Price IF YOU WOULD LIKE TO RECEIVE AN INVOICE FOR THIS MAINTENANCE QUOTE YOU MAY DO ONE OF THE FOLLOWING: • RESPOND TO THIS EMAIL WITH YOUR AUTHORIZATION TO INVOICE • SIGN BELOW AND FAX TO 909-307-3083 • FAX YOUR PURCHASE ORDER TO 909-307-30,83 a! EMAIL YOUR PURCHASE ORDER TO Service@esri,corn REQUESTS VIA EMAIL OR SIGNED QUOTE INDICATE THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION AND THAT YOUR ORGANIZATION DOES NOT REQUIRE A PURCHASE ORDER. If there are any changes required to your quotation, please respond to this email and indicate any changes in your invoice authorization. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. This transaction is governed exclusively by the terms of the above-referenced contract, if any, or, where applicable, Esh's standard terms and conditions at www.esri.com/legal; such terms are incorporated in this quotation by reference. Acceptance is limited to the terms of this quotation. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule, Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer or confirmation sent or to be sent by buyer. In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s)(e.g. MPA, ELA, SmartBuy, GSA, BPA)on your ordering document. By signing below, you are authorizing Esri to issue a software support invoice in the amount of $ plus sales tax, if applicable. Please check one of the following: I agree to pay any applicable sales tax. I am tax exempt. Please contact me if Esri does not have my current exempt information on file. Signature of Authorized Representative Date Name (Please Print) Title @LEHMANNHI