HomeMy WebLinkAboutIT16-092 - Extension - PressTek, LLC - 2 Color Press Annual Maintenance Renewal - 04/01/2017 %;.
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks €ffice. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: Presstek
Vendor Number:. 1.27831
JD Edwards Number
Contract Number: Using Prior contract: IT16-092 -- 00�
This is assigned by City Clerk's Office
Project Name: 2 Color Press Annual Maintenance Renewal
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment E Contract
Other:. PO Only
Contract Effective date: 04/01/17 Termination Date: 03/31/18
Contract Renewal Notice (Days): 30
Number of days required notice for termination or renewal or amendment
Contract Manager: Patti Belle Department: Information Technology
Contract Amount: 4.345.84
Approval Authority: M Department Director F-I Mayor ❑ City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
As of: 08/27/14
•'.'.`�r.;¢REMIT TO:
...: P RES STE K Presstek LLC
• • • • • A SMARTER WAY TO PRINT 3727 Solutions Center
Chicago, IL 60677-3007 T847898 y 3108/17 1 �1 of 1
1-800 752-5139
Fed ID## 02.0415170
BILL TO: 4891727 000 SHIP TO: 4891727 001
CITY OF KENT SCANNED"
KENT CITY OF
INFORMATION TECHNOLOGY CENTRAL SERVICES
220 4TH AVE S MAR 14 2017 1 220 4TH AVE S
KENT WA 98032-5895 I KENT WA 98032-5838
FINANCE-A,IP 1
Pwchese Order Nu r Cokrwt hdormation
136453 OP K513136 CON 4101117
Federal Tax ID C Federal Tax ID Cade Original Invoice Job Number Equipment Location
,:Product,Code' t Description Serial Number; . Quantity' r�tJnit Pfite Amourit•
SITE ACCOUNT: KENT CITY OF
Service Contract
9995 2 COLOR PRESS PICA 2052 12 330.73 3968.80
Period: 4/01/17 to 3131/18
TAX 377.04�
Please fax credit card payments to 800-266-0223 Net 30 Days
We honor MC a,VISA® AMEX @ and Discover®for Payment.
Type MC a[] VISA®]:] AMEX. DISCOVERO TOTAL INVOICE: $4,345.64
Card Number
Expiration Date M , Amount $ a
CC Security Code PAY THIS AMOUNT: $4,345.84
Cardholder's Name
Signature JB
Credit Card Billing Zip Code
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• • • • A SMARTER WAY TO PRINT
*****This is not an Invoice*****
Bill to Location: Serviced Location:
CITY OF KENT KENT CITY OF
INFORMATION TECHNOLOGY CENTRAL SERVICES
220 4TH AVE S 220 4TH AVE S
KENT,WA USA 98032 KENT,WA USA 98032
Dear Valued Customer,
The renewal information for the equipment on your Presstek LLC Maintenance Agreement is shown below:
Billing Accnt: JB4891727000 Service Accnt: JB4891727001
Billing Phone: (253)859-3309 Service Phone: (253)856-4648
Term Date: 4/1/2017- 3/31/2018 Billing Frequency: One Time
Automatic Renewal: Yes Service Travel Zone:JB II Initial Term:12 P.O.Required:Yes
Agreement Number: K513136 Rev:4 Agreement Type: Contract
Line Model Description Serial# Plan Type Entitlement Description SerialaY
l 9995 2 COLOR PRESS 2052 PCA04-Press Labor/Trvl=Covered $3,968.80
Parts=Covered
Default Inspections=4/year
Response=Priority
Basic Training=Covered
Rubber Rollers=35%off
*Total: $3,968.80
*Any applicable sales tax will be added at the time of the invoice
In order to avoid any interruption in service,it is important that we have your Purchase Order number valid for the term of your contract 30 days 1
prior to the renewal date.For your convenience,you may enter the purchase order number in the area provided and mail the form and P.O.
hardcopy to Presstek LLC,55 Executive Drive,Hudson,New Hampshire 03051,attn:Contract Department or fax to(888)425-9270 or email to
gservsales@presstek.com.
JJENEWAL PURCHASE ORDER NUMBER:
ONTACT NAME(Please Print) Telephone Number
Effective upon contract renewal,the following Terms and Conditions apply:
1. [RESERVED]
2. Company agrees,subject to the terms and conditions hereof,and at no charge beyond that described in Paragraph 3.a.below,to perform these
services set forth here.
3. Customer agrees to:
a. Pay Company in accordance with the payment plan indicated on page I of this agreement.
b. Exert reasonable care in the operation of the equipment and perform the factory recommended customer care and cleaning program
described in the operating instructions for the equipment.
c. Replace all non-included parts,consumable and supply items as recommended by OEM or as often as is necessary to maintain the equipment
in good operating condition.
d. Provide all power requirements and environmental conditions for the equipment as specified in the operating instructions.
e. Accept sales and service communications from Company via fax and/or email.
4. a. All scheduled maintenance inspections and intervening calls will be made during Company's normal working hours. Calls requested for
other than Company's normal working hours will be charged to Customer at Company's then prevailing rate for after-hour service. The
1-71 403J Page I of 3 1 renevrallener 001 rpr
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.:: PRESSTEK 1,2,201�
a . 6 • • A SMARTER WAY T4 PRINT
*****This is not an Invoice*****
14.This agreement may be cancelled by Company or Customer at any time by ninety(90)days advance notice.Such notice for termination must
be provided in writing to the other party,and the contract shall terminate ninety(90)days from the date such notice is received by the other party
(the"Termination Date"). If Customer cancels this Agreement so that the Termination Date would occur before the thirtieth(30th)day after the
initiation of the then-current Term or within ninety(90)days before the end of the then-current Term,this Agreement will terminate as of the
nearest contract start/renewal date and Company shall have no further obligations to Customer. If Customer cancels this Agreement and the
Termination Date would occur after the thirtieth(30th)day after the initiation of the then-current Term or more than ninety(90)days before the
end of the then-current Term,Company shall credit the Customer's account(the"Customer Credit").The Customer Credit will be determined
by taking the amount paid by the Customer for the services to be provided during the then-current term("Total Customer Contract Amount")
divided by the number of days of the then-current term,multiplied by the number of remaining days between the Termination date and the end of
the then-current Term(the"Remaining Contract Amount"),less a Cancellation fee of 33%of the Remaining Contract Amount rounded to the
nearest day.
15. a.if Customer cancels this Agreement before the end of the Initial Term,Company has right to charge Customer on a time and materials
basis for all services;all preventive maintenance;all mechanical and electrical parts;all rollers;and all other supply items and consumables
parts provided to Customer or installed on Customer's equipment.All costs shall be billed at Company's then-current retail prices.
b.The Company reserves the right to cancel an active service contract for non-payment of invoices.Should non payment occur,the company will
provide written notice to the customer requesting full payment of the past due amounts within 10 business days.If no payment is receieved within
10 business days the company may,at its dicretion,cancel the contract and charge the account the greater of the contract cancellation penalty
fees per section 14 of this agreement or the sum total of service rendered to date at list price during the contract period including all labor,parts,
and travel.The defaulted party shall reimburse the company for all costs and expenses as outlined above related to this contract cancellation
event.
16.This agreement shall be governed by and interpreted and enforced in accordance with the laws of the State of New Hampshire.
17.This agreement sets forth the parties'entire agreement as to Company's maintenance of the equipment and sale of consumables,as further
set forth below. This Agreement supersedes any previous understandings,negotiations,promises,commitments,or agreements between the
parties.All additional and/or different terms in any previously existing or subsequent purchase order or related document are expressly rejected
by Company and are excluded from this agreement.No modification to this agreement shall be binding on Company unless agreed to in writing
by a corporate officer of Company.
18. Excluded Items for equipment under contract:Any parts of a consumable nature are not included in the agreement(rubber items,blades,
chemicals,"supply"items,etc.)unless otherwise stated.Some examples of excluded items are defined below:
Presses(Traditional and DI Presses):
Ink and Water Rollers(Rubber),Form Rollers,Blanket Rollers,Gaskets(Rubber),Belts(Feeder,Timing,V),Bottle packing,Doctor blade,Lamps
(all),Bulbs,Blankets,Brushes,Rotary Joints,Hoses(Rubber,Plastic,other),Suckers,Filters(Ali),Covers,Cleaning Supplies,Chemistry
Products,Software Upgrades,Hardware Upgrades.
CTP(Computer to Plate Devices):
Rollers(All),Gaskets(Rubber),Belts(Feeder,Timing,V),Bottle packing,Lamps(all),Bulbs,Brushes,Hoses(Rubber,Plastic,other),Filters
(All),Covers,Cleaning Supplies,Chemistry Products,Software Upgrades,Hardware Upgrades.
Finishing Equipment(Post Press):
Blades,Crimper Pliers,Rollers(Rubber),Trimmer Knives/Anvils,Stapler/Stitcher Heads,A Seperator Pads,Feed Tires,Lamps(all),Bulbs,Drill
Bits,Drilling Blocks,Bill/Coin Changers,Dies and Punch Sets,Cutter Wheels,Heat Strips,Sealing Wires,Stitcher/Stapler Heads,Staple,
Rubber Vacuum mats,Brushes,Hoses(Rubber,Plastic,other),Suckers,Filters(All),Cleaning Supplies,Chemistry Products,Software Upgrades,
Hardware Upgrades.
As noted above,this is not a comprehensive list but a representative of types of products excluded under contract unless otherwise noted as
attachment to agreement
Sincerely,
Contract Administration Department
1-76403J Page 3 of 3 ! renewalleuer__001.rpr