HomeMy WebLinkAboutPK17-090 - Original - KidsQuest Children's Museum - Contract - 02/07/17 /j �i
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Document
CONTRACT COVER SHEET'
This is to be completed by the Contract Manager Prior to submission
to City Clerks Office. All portions are to be completed.
If you havequestions, Please contact City Clerk's Office..
Vendor blame: KidsQuest Children°s Museum
Vendor Number: 1420492
JD Edwards Number
Contract Number: P -) -I _OG?
This is assigned by City Clerk's Office
Project Name: Kent Arts Commission Community Arts Support Grant
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract
❑ Other:
Contract Effective Date: 02/07/17 Termination Irate: 1 /30/17
Contract Renewal Notice (Days): 30
Number of days required notice for termination or renewal or amendment
Contract Manager: Ronda Billerbeck Department: Parks, Cultural Programs
Contract Amount: $1,500.00
Approval Authority: ® Department Director ❑Mayor ❑City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
Community Arts Support Grant - The 'Science of Art
Kent Public Library I'll
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SCENT
W A 5 H I N G T Q N
CONTRACTOR SERVICES AGREEMENT
between the City of Kent and
KidsQuest Children's Museum
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the
"City"), and KidsQuest Children's Museum organized under the laws of the State of Washington, located and doing
business at 4091 Factoria Mall SE Bellevue, WA 98006. (hereinafter the "Contractor").
I. DESCRIPTION OF WORK.
Contractor shall perform the following services for the City:
Description: Contractor will produce The Science of Art—a free and accessible
outreach program offered at the Kent library (as described in Exhibit 13)
Day, Date, Year: January—April 2017: October— December 2017
Event Location: Kent Public Library
Contractor further represents that the services furnished under this Agreement will be performed in accordance
with generally accepted professional practices in effect at the time those services are performed.
11. COMPENSATION. The City shall pay Contractor the total sum of $1,500. for the work to be performed
under this Agreement, upon satisfactory completion of all services and requirements specified in this Agreement,
Ill. PRESS MATERIALS. Contractor agrees to provide where appropriate, at his or her own costs, complete
press materials, including but not limited to black and white glossy photographs, biographic descriptions, and program
materials, not less than eight (8) weeks prior to the initial event date. All publicity and promotional materials released to
the media by the Contractor shall credit the City of Kent Arts Commission for its support of the event or project.
Promotional credit must be clear and prominent.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer
Relationship will be created by this Agreement and that the Contractor has the ability to control and direct the
performance and details of its work, the City being interested only in the results obtained under this Agreement.
V. EVALUATION. The Contractor shall have the authority to control and direct the performance and details
of the contract work, the work must also meet the approval of the City and shall be subject to the City's general right of
inspection and supervision to secure the satisfactory completion thereof. Contractor agrees to cooperate in this
evaluation process and to make available to the City all information required by such evaluation process. Contractor
agrees to comply with all federal, state and municipal laws, rules, and regulations that are or may in the future become
applicable to Contractor or Contractor's business, equipment and personnel engaged in operations covered by this
Agreement or accruing out of the performance of such operations.
V1. WORK PERFORMED AT CONTRACTOR'S RISK. Contractor shall take all necessary precautions and
shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work
and shall utilize all protection necessary for that purpose. All work shall be done at Contractor's own risk, and Contractor
shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with
the work.
Vil, INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries, damages,, losses or suits, including all legal
costs and attorney fees, arising out of or in connection with the Contractor's performance of this Agreement, except for
that portion of the injuries and damages caused by the City's negligence, including assertions that the use or transfer of
any software, book, document, report, film, tape or sound reproduction delivered in accordance with this Agreement
constitutes an infringement of any copyright, patent trademark, trade name, or otherwise results in unfair trade practices.
The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of
these covenants of indemnification.
The provisions of this section shall survive the expiration or termination of this Agreement.
CONTRACTOR SERVICES AGREEMENT - I
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VIII. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance of
the types and in the amounts described in Exhibit A attached and incorporated by this reference.
IX. USE OF CITY MATERIALS. Contractor shall not, without prior written approval and permission of the
City, use participant roster or related program materials for any purpose outside this Agreement including, but not limited
to, solicitation of participants for Contractor's use in competition with City programs.
X. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any
subcontract, the Contractor, its subcontractors, or any person acting on behalf of the Contractor or subcontractor shall not,
by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or
physical disability, discriminate against any person who is qualified and available to perform the work to which the
employment relates. Contractor shall execute the attached City of Kent Equal Employment Opportunity Policy
Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached
Compliance Statement.
XI. TERMINATION AND BREACH. In the event of loss of funding or the Contractor's failure to comply with
the terms and conditions of this Agreement, the City may terminate this Agreement upon providing only thirty (30) days
written notice to Contractor. All costs incurred by the City due to Contractor's failure to comply with the terms and
conditions of this Agreement shall be the responsibility of the Contractor. The City may deduct its costs from any
payments due to the Contractor or pro-rate the Agreement amount based upon the actual time of Contractor's
performance compared to the contracted performance schedule.
XII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its Contractors to
use recycled and recyclable products whenever practicable. A price preference may be available for any designated
recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants
and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more
instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the
same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim
arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim,
shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King
County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or
lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and
attorney's fees incurred in defending or bringing such claim or lawsuit, in addition to any other recovery or award provided
by law; rop vided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under
Section VIII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the
addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder
shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be
deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may
be hereafter specified in writing.
E. Assignment.ment. Any assignment of this Agreement by either party without the written consent of the non-
assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement
shall continue in full force and effect and no further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be
binding unless in writing and signed by a duly authorized representative of the City and Contractor.
G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits
attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such
statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this
Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in
any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement
shall prevail.
CONTRACTOR SERVICES AGREEMENT- 2
(Community Arts Funding Projects)
H. Compliance with Laws. The Contractor agrees to comply with all federal, state, and municipal laws, rules,
and regulations that are now effective or in the future become applicable to Contractor's business, equipment, and
personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations.
IN WITNESS,the parties below execute this Agreement,which shall become effective on the last date
entered below.
CONTRACT CITY OF KENT:
By: By: 44t
-T (sign9 re tign8'1 }
Pr ame: Print Name: Lori H
Its Its: Superintendent of Parks, Recreation SL
T'!e) Community Services
DATE: Of 1 (Titl
DATE: oR -7-(
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
rl CONTRACTOR: 4��rn• KATr'6 -Bof-� CITY OF KENT:
-bQ U CfTi J)9-A5N -S �"� J1�t�h� Ronda Billerbeck
I ce` City of Kent
W)rDD 220 Fourth Avenue South
Kent, WA 98032
(telephone)
(facsimile) (253)856-5050(telephone)
(253) 856-6050(facsimile)
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CONTRACTOR SERVICES AGREEMENT-3
(Community Arts Funding Projects)
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W A S H I H G T O N
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors,
subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the
City's equal employment opportunity policies.
The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor
or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions
for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves
with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national
origin, age, or the presence of all sensory, mental or physical disability.
3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and
subcontractors indicating commitment as an equal opportunity employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and
minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that
the Prime Contractor complied with the requirements as set forth above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this ✓ day off 201
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Title:
Date: 11633 1
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