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HomeMy WebLinkAboutPK17-057 - Original - Child Care Resources - Contract - 1/1/17 rA' if%!%%/%i t(G/ K �dT j f r Document 10 CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Child Care Resources Vendor Number: 34032 ]D Edwards Number Contract Number: p U(5_{ This is assigned by City Clerk's Office Project Name: Financial Assistance and Homeless Child Care Proqram Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: 1-1-2017 Termination Date: 12-31-2018 Contract Renewal Notice (Days): 30 Number of days required notice for termination or renewal or amendment Contract Manager: Lori Guilfoyle Department: Parks Contract Amount: $86,000 Approval Authority: Department Director UK Mayor ❑ City Council Detail: (i.e. address, location, parcel number, tax id, etc.): Consultant shall administer the Child Care Financial Assistance Program that provides child care scholarships to parents who have moderate to"low indomes, but whose incomes are over the threshold for the State's working Connection child Care Subsidy and the Homeless Child Care Program that provides child care subsidies and customized case management services for-" . . , homeless families. As of: 08/27/14 CONSULTANT SERVICES AGREEMENT between the City of Kent and Child Care Resources THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Child Care Resources organized under the laws of the State of Washington, located and doing business at 1225 S Weller, Suite 300, Seattle, WA 98144 (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: Consultant shall administer the Child Care Financial Assistance Program that provides child care scholarships to parents who have moderate to low incomes, but whose incomes are over the threshold for the State's working Connection child Care Subsidy and the Homeless Child Care Program that provides child care subsidies and customized case management services for homeless families. The following exhibits are attached and incorporated by this reference as if fully set forth herein; Exhibit A, Scope and Schedule of Work, Exhibit B, Insurance Exhibit and Exhibit C, Debarment Certification. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2018. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $86,000 ($43,000 per year), for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit quarterly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: CONSULTANT SERVICES AGREEMENT - 1 (Over$20,000) A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D, The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL CONSULTANT SERVICES AGREEMENT - 2 (Over$20,000) !NSURAN E, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. The City's use or reuse of any of the documents, data, and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyepap Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. R-Q'&Olutl,on of Disputes and Governfn Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in CONSULTANT SERVICES AGREEMENT - 3 (Over$20,000) writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assianrrrent. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. Cit usi ess--License Re urn iced, Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. K. Countgrpart;s_Apdm Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page CONSULTANT SERVICES AGREEMENT - 4 (Over$20,000) to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONSULTANT: CITY OFF KE T 7. xu (slg atul'e; ( (signature) Print Name � � _,_ Pri Nam ; S zette Cooke Its ts ayor DATE: - ........ DATE: . ' NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Deeann Burtch Puffert Lori Guilfoyle Child Care Resources City of Kent 1225 S Weller, Suite 300 220 Fourth Avenue South Seattle, WA 98144 Kent, WA 98032 206.329.1011 (telephone) (253) 865-5061 (telephone) (facsimile) (253) 856-6070 (facsimile) ---- ..... ... ---- - -- — - - APP O AS TO FORM: Ke t Department -- -- — P:\Human Servces\Ge eral Fund\General Fund 2017 18 comra¢\Co traQs\CCR ' CONSULTANT SERVICES AGREEMENT - 5 (Over$20,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3, During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. Y: � f For ._.... Title: Date: 4m .. . EEO COMPLIANCE DOCUMENTS - I CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1, Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as .. that was entered into on the _, (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By ...... ................................... _.._ For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 Exhibit A NT Scope and Schedule of Work W ne„ FARMS. E COMMUNIT SFRVICES 2017-2018 Consultant Services Agreement .........._,....._... ..____._ ............, .___.._____........ Aciencv Child Care Resources 2017 Fundmq: j $10,000 _.._.. ................_............................................_.._.................... _. Proarani Homeless Child Care 2018 Fundin : 1 $10,000 This funding Child care assistance to eligible Kent families. will provide: Total: $20,000 Annual Program Outputs Program Outcome _ _.._._ __..,. _ ...._____......._ ...,.. ______..__ .. -- - - I Unduplicated Kent Residents 4 Individuals and/or families will have access to Child Care 185 services that increase self-sufficiency. _..._._.. ........................................._..................... *Each unit is equal to 1 day of care Pursuant to Item I. of the Consultant Services Agreement (CSA) executed on January 1, 2017, CCS shall provide the approximate number of City of Kent clients with the following services each year of the CSA: Quarter Service Unit # of Units Cumulative Total __ __. ____ .-___________ -________�� 1�` Unduplicated City.of Kent clients served 1 1 Units of Financial Aid 46 46 2ntl Unduplicated City of Kent clients served 1 2 Units of Financial Aid 46 92 -- - — ---- ................ 3f° Unduplicated City of Kent clients served .. 3 Units of Financial Aid 46 138 -- .............. _.._..---- 4`� . Unduplicated City of Kent clients served 1 4 Units of Financial Aid 47 185 _.,........................ ......_.. ANNUAL South Kinq Council of Human Services Participation Yes/No Yes/No The above services shall be provided by December 31, 2017 for year one of the two-year agreement and December 31, 2018 for year two of the agreement. Contract Administration - The Consultant shall notify the City, in writing, within ten (10) days of any changes in program personnel or board membership. - The Consultant shall separately report the number of clients served who reside in the newly annexed Panther Lake area as detailed in the provided maps. - The Consultant shall provide the City with a current list of its board of directors, general or limited partners, as applicable. The Consultant will hold active membership with the South King Council of Human Services All records related to this CSA must be retained for three (3) years plus the current year. Exhibit A (continued) • Scope and Schedule of Work KENT 2017-2018 Consultant Services Agreement PARKS, RECREATION d COMMUNITY SERVICES Agency: Child Care Resources 2017 Fundinq: $10,000 ..................... ..... -- - ._.. i Program: Homeless Child Care 2018 Fundinq: $10,000 f This funding Child care assistance to eligible Kent families, will provide: Tota I 1 $20,000 Reporting Requirements and Timeline All data and required forms shall be submitted through SharelApp: http://5harelapp,culturearants org(irldex to in Service Unit Report - Data from this form will be used to track each program's progress toward meeting the goals stipulated in the Scope of Work. It shall be submitted quarterly, no later than the 15th of the month following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 15), along with the Reimbursement Request. Reimbursement Request - This form will be filled out on SharelApp and serve as the invoicing mechanism for payment to your agency/program. It shall be submitted quarterly, no later than the 15th of the month following the end of the quarter (i.e. April 15, July 15, Oct 15, Dec 15), unless otherwise specified. Demographic Data Report - The agency shall collect and retain the data requested on this form from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually in SharelApp (by January 15). Annual Outcome Data Report - Outcome data shall be submitted in SharelApp no later than the 15th following the end of the fourth quarter. Data should demonstrate the program's progress toward Outcomes specified in the Scope of Work. ...R� eport I Due Date Service Unit Report and Reimbursement Request 15t" day following each quarter ..._ _..._. _ ............... Final Reimbursement Request (4`" Qtr) December 15`� , 2017/December 15`", 2018 _ Demographic Data Report January 15tr, 2018/January 15`h, 2019 Annual Outcome Data Report January 1Y", 2018/January 15"", 2019 Signature Please sign below to indicate acceptance of the Year 2017 and Year 2018 Performance Measures listed above. sources Deeann Burt e ,C 0..._Child�Care Re �.. �..1. .�. Date 111 Merina Hans 11 o 11 n, Hu 11 man Services Ma rrr nager Date ,r 0 Exhibit A `*�-✓' `K�NT Scope and Schedule of Work FAHKSCOMM IE SERVICES s 2017-2018 Consultant Services Agreement COM MUNIN SERVIQS Agency: Child Care Resources 2017 Fundina: $33.000 _..___...__._. __... _........_ ,._.....____- Proaram: _ Child Care Financial Assistance Program 2018 Fundina: $33,000 This funding Administration of a child care scholarship funds to will provide: assist eligible Kent families. Total: $66,000 1 Annual Program_outputs: Program Outcome: - -- __ ..._......- .. Unduplicated Kent Residents 11 Individuals and/or families will have access to Units of Financial Aid* _ _ _ 11 services that increase self-sufficiency. _ ................................................._ ._. *Each unit is equal to 21 days of care Pursuant to Item I. of the Consultant Services Agreement (CSA) executed on January 1, 2017, CCS shall provide the approximate number of City of Kent clients with the following services each year of the CSA: .............. ........ ...__.. _ -- _ .... ...... __..._... Quarter Service Unit # of Units Cumulative _...., Tota l 1s` Unduplicated City of Kent clients served 3 3 Units of Financial Aid 3 3 2nd Unduplicated City of Kent clients served 3 6 _... .._.... _ ......... ....... ......... ....... - ------- Units of Financial Aid 3 6 ......................................,....,................m......_..................................m_..._.._._..._....,_....._..----- _._..._..____.._.__------ 3�d Unduplicated City of Kent clients served 3 9 Units of Financial Aid 3 9 .............. .........__ Unduplicated City of Kent clients served 2 11 Units of Financial Aid 2 11 .. .._._ _........... i..--- ...,-n-c __---H.... .. .._.......... . _.__._._......._......._ ..._..._ ....,_.. ._ .. ANNUAL South Kinq Councl of Human Services Participation Yes/N.. Yes/No The above services shall be provided by December 31, 2017 for year one of the two-year agreement and December 31, 2018 for year two of the agreement. Contract Administration - The Consultant shall notify the City, in writing, within ten (10) days of any changes in program personnel or board membership. - The Consultant shall separately report the number of clients served who reside in the newly annexed Panther Lake area as detailed in the provided maps. - The Consultant shall provide the City with a current list of its board of directors, general or limited partners, as applicable. - The Consultant will hold active membership with the South King Council of Human Services htt13://skchs,ora// - All records related to this CSA must be retained for three (3) years plus the current year. Exhibit A (continued) • Scope and Schedule of Work OJT 2017-2018 Consultant Services Agreement PARKS, RECREATION S CCMIAUNP9 SERVICES Aaencv: Child Care Resources 2017 Fundmq: $33,000 _... ..... Program: Child Care Financial Assistance Proqram 2018 Funding: $33,000 This fundling Administration of a child care scholarship funds to will provide: assist eligible Kent families. Total: $66,000 Reporting Requirements and Timeline All data and required forms shall be submitted through SharelApp: http;[Ysharelapp.cultu regra nts.orglindexBag in Service Unit Report - Data from this form will be used to track each program's progress toward meeting the goals stipulated in the Scope of Work. It shall be submitted quarterly, no later than the 15th of the month following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 15), along with the Reimbursement Request. Reimbursement Request - This form will be filled out on SharelApp and serve as the invoicing mechanism for payment to your agency/program. It shall be submitted quarterly, no later than the 15th of the month following the end of the quarter (i.e. April 15, July 15, Oct 15, Dec 15), unless otherwise specified. Demographic Data Report - The agency shall collect and retain the data requested on this form from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually in SharelApp (by January 15). Annual Outcome Data Report - Outcome data shall be submitted in SharelApp no later than the 15th following the end of the fourth quarter. Data should demonstrate the program's progress toward Outcomes specified in the Scope of Work. _,.,_,.,_........ .................._...._, Report Due Date Service Unit Report and Reimbursement Request 15t" day following each quarter Final Reimbursement Request (4th Q_tr) DecembIrrrrer 15", 2017/December 15` , 2018 Demographic Data ReportJanuary 1571' 2018/January 15` , 2019- Annual Outcome Data Report January 15`", 2018/January 15", 2019 Signature Please sign below to indicate acceptance of the Year 2017 and Year 2018 Performance Measures listed above. ' re A _. Deeann Burtc7 PeiTertACEO - Child Ca R�Reso urces ._____ bate 1_ ...... ....... Merina Hanson, Human Services Manager Date EXHIBIT B INSURANCE REQUIREMENTS FOR HUMAN SERVICES GENERAL FUND AGREEMENTS Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 2. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Commercial General L"rabiity insurance shall be written with limits no less than $1,000,000 each occurrence, $1,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. 2. Automobile_Liabilty insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: EXHIBIT B (Continued) 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insuraince, The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. CHILD-8 OF ID:SR CERTIFICATE OF LIABILITY INSURANCE °0111 12016 - - 01/12/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF tNFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement . PRODUCER cc Spprague Israel Giles PHONE ,,,, 1501 Fourth Avenue,Suite 730 err c-RejKl}. .-______ .Seattle,WA 98101.3225 EMAIL Matt Conroy ___ ss_,._...CA License#0192858 , ............................._....... ..... IN§VRER(SIAPPORDING COVERAGE NANO ...�,...,..,.,..,. ..... ........ IhJS4gIT PhiladeBphia Indemnity Ins. 18058 INsuRED Child Care Resources INSURER ..__..... ....._.,,.,.. .-.�..... 1225 South Weller,Suite 300 Seattle, WA 96144 NS-- URER C INSURER° INSURER E INsuaT-.R F COVERAGES CERTIFICATE NUMBER:: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES Of INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE (INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .._.-.. ......_.... __....___ ..,..., ,,,,.,,,..._. .......__..._ PDI]CVEFF ROLIG Y-EM ILTR TYPE OF INSURANCE AdTi� POLICY NUMBER — ---- BD MMl DrYYYY M J yYY LIMITS GENERAL LIABILITY 1_.. -- EACH OCCURRENCE _ $ 1,0a0,00 cLAIMs. GEE X OCCUR 1 tYAABAG TORE Y7 E .. —.. 00 A X cDMMERcIALCENERAI IIABIIrry X PHPK1429862 02/01/2016 02/0112017 _PHI-rnl`�,('E,(�ansxy nncvy„-, s 10a,000 J � MED CXP IAn uu,Y opa,uunS 6,000 ,__.._,_,..........,.�_ -WIk:CiSONAI__a ADV INJURY 1,00( 00 GENERALAUDREGATe a 3,000,00 GENT AGGREGATE LIMIT APPLIEC PER: PRODUCTS ,COMP/OP AGO S 3,000.00 POtucw PRIM- r— LOC Prof Liab ,,.,. s $11mmY$3m AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT _fk.P 1,000,00a A ANY AUTO PHPK1429862 02/01/2016 02/01/2017 BODILY INJURY(Per Ws* s ALL OWNED SCHEDULED --- ---_ - ,„, AUTOS AUTOS BODILY INJURY(Par accldenq g NON-OWNED X HIRED AUTOS X AUTOS PP$E' W'(UAhIF'CL $ --._ „fY ER A9G In6NT1, )( UMBRELLA LIAR X OCCUR EACH OCCURRENCE S. 3,000,00 EXCESS LIAeCLAIMS-MADE ._..—_......- .,.� _.,. A CLAIMS MADE PHUB524040 02/01l2016 02/0112017 AGOREGaiE s 3,Oa0xa0 DE, X RETENTIONS --. 100001 .............._._........... WORKERS COMPENSATION S AND EMPLOYERS LIABILITY 1 1y IPNWC SIAI tCS. J( OT I A ANY PROPRMTparr+A114Liuf:XE UTIVC.. NfA PHPK1429862 02101/2016 02101/2017 EL EACH ACCIDENT g 1,000,000 OPFICe"EMDER KXC�.WWEOp (MAndid"Jul NHl WA STOP GAP - """" `00,00 EL DISEASE-EAEfARLDYEE $ lsaaa,aO If yWms daserlbro untler .---,...` ..___....... ......_.___..,..,_� nESCRIPTION OF nPCRATOt}NS Balmw E.L.DISEASE.POLICY L IMrr S 1,000,00a A .Abase& PHPK1429862 02/0112016' 02)01/2017 Limit 1,000,00 .....Molestation Aggregate 1,000,00 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,If more space is required) Certificate holder is additional insured with respects liability arising out of operations by or on behalf of the named insured for General Liability, subject to a written contract being in force per CG2026 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Kent ACCORDANCE WITH THE POLICY PROVISIONS. Planning Department - 220 Fourth Avenue S AUTHORIZED REPRESENTATIVE Kent,WA 98032-5896 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD �'fChild Care SOURCES Giving every child a great start Sii:EV r'[LE/BUSINESS 01 t K'E 1225 S Weller,Suite 300 Seattle,WA 98144 206,329.1011 Family Resource Center Campus 16315 NE 87th Street, Suite 138 Redmond,WA 98052 232 2nd Ave S, Suite 104 Kent, WA 98032 web: www.childeare.org email: ecr@childcare.org POLICY NUMBER: PHPK142ee62 COMMERCIAL GENERAL LIABILITY CG 20 26 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL, INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following', COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Persons)Or Organization(s): City of Kent Planning Department Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following is added to organizations) shown in the Schedule, but only Section III—Limits Of Insurance: with respect to liability for "bodily injury", 'property If coverage provided to the additional insured is damage" or "personal and advertising injury required by a contract or agreement, the most we caused, in whole or in part, by your acts or will pay on behalf of the additional insured is the omissions or the acts or omissions of those acting amount of insurance: on your behalf: 1. Required by the contract or agreement; or 1. In the performance of your ongoing operations', or 2. Available under the applicable Limits of 2. In connection with your premises owned by or Insurance shown in the Declarations, rented to you. whichever is less. However: This endorsement shall not increase the 1. The insurance afforded to such additional applicable Limits of Insurance shown in the Declarations. insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 26 0413 ©Insurance Services Office, Inc., 2012 Page 7 of 20 Child Care RESOURCES Giving every child a great start SEA.r€t.elBgjs1NVSS flrrtCIE 1225 S Weller,Suite 300 Seattle,WA 98144 206.329.1011 IE,as'ir 110ING ( VJ IN11Y Family Resource Center Campus 16315 NE 87th Street, Suits B8 Redmond,WA 98052 Sou III IKuNG 1'QaaiN'1Y 232 2nd Ave S, Suite 104 Kent,WA 98032 web:www.childeafe.org email: cef@childcare.org �✓ KENT Exhibit C PARKS neceennon a °M.<°1<".sEIIVICEs City of Kent Certification Regarding Debarment and Suspension CIA Carl �S�ulr,�� ���� � � z1t�.� ��� : u1�.. Agency Name of Program(s) Certification A: Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions 1. The prospective primary participant certifies to the best of its knowledge and belief that its principals; ' a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal debarment or agency; b) Have not within a three-year period preceding this proposal, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property; c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d) Have not within a three-year period preceding this application/ proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Certification (A) 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. Z. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government/City of Kent, the department or agency may terminate this transaction for cause of default. 4. The prospective primary participant shall provide immediate written notice to the department or agency to whom this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the 1 of 3 meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of these regulations. 6. The prospective primary participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines this eligibility of its principals. Each participant may, but is not required to, check the Non-procurement List. 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph (6) of these instructions, if a participant in a covered transaction 11. Knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government/City of Kent, the department or agency may terminate this transaction for cause of default. Certification B: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Certification (B) 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government/City of Kent, the department or agency with which this transaction originated may pursue available 2 of 3 remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of these regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this trans- action originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph (5) of these instructions, if a participant In a lower covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government/City of Kent, the department or agency with which this transaction originated may pursue available remedies including suspension and/or debarment. Executive rDirector Print) Title Date jn� eof Exect � Director Title Date tur p p ! (3 Adopted from HUD Form-2992 09/04 3 of REQUEST FOR MAYOR'S SIGNATURE KE• Print an Cherry-Colored Paper NT Routing Information: q � (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) jApproved by wrecto. Originator: Lori Guilfoyle Phone (originator): 253-856-5061 Date Sent: 1-30-2017 Date Required: 2-3-2017 Return Signed Document to: Lori Guilfoyle Contract Termination Date: 12-31-18 VENDOR NAME'. Date Finance Notified: Child Care Resources (Only required on contracts / $20 000 and over or on an Grant) N/A DATE OF COUNCIL APPROVAL: 12-13-2016 Date Risk Manager Notified: 12/31/2017 Required on Non-City Standard Contracts/Agreements) Has this Document been Specifically Account Number: 10006370.64150.4670 Authorized in the Budget? • YES NO Brief Explanation of Document: Human Services General Fund contract with Child Care Resources to provide the Child Care Financial Assistance Program and the Homeless Child Care Program for Kent families. This CSA is a 2 year contract for 2017-2018, with the second year of funding contingent upon available of funds and successful agency performance. *Passed as part of the 2017 City of Kent Budget. _.. . ...... 1 s Be Routed Through The Law Department JAN 3 1 101?,This area to be completed by the Law Department) Received: Approval of Law Dept.: Law Dept,jC.4wwpqtsj Date For Shaded Areas To Be Completed By Administration Staff Received; w,"° V/w + Dig , //ii i ifiirxrre +W Rec` NY)rnPdairsfws and,,,Corv�era (� t ° s `f `� ,N ,,, vrd���� t 01/ Disposition; Date"Returned: ". wm mror! YbtlWAM1'v m4uw�ro'' eNYe, nuwrm..omx