HomeMy WebLinkAboutPK13-006 - Extension - Active Network, LLC - Riverbend Golf Complex Software Maintenance & Renewal - 11/01/2016 u�>�.„N a'r. Document w �
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: Active Network, LLC
Vendor Number: 33009
JD Edwards Number
Contract Number: Using Prior Contract (PK13-006)— 00b
This is assigned by City Clerk's Office
Project Name: Class (Escom) Software Maintenance and Renewal
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract
❑ Other:
Contract Effective Date: 11/01/16 Termination Date: 10/31/17
Contract Renewal Notice (Days): 30
Number of days required notice for termination or renewal or amendment
Contract Manager: Curt Ryser Department: Information Technology
Contract Amount: $30,913.72
Approval Authority: ❑ Department Director ® Mayor ❑ City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
As of: 08/27/14
REQUEST FOR MAYOR'S SIGNATURE
�1VT Purchase Order Only - Print on Yellow Paper
w.° Please Fill in All Applicable Boxes
ALL REQUESTS ARE ROUTED DIRECTLY TO THE MAYOR AND RETURNED TO THE ORIGINATING DEPNT
DO NOT ROUTE TO CLERK'S OFFICE 1" AS
Approved 6y Dlre [�.
Originator: Curt Ryser Phone (Originator): 253 856 4642
Date Sent: 12/05/2016 Date Required: 12/09/2016
Return Signed Document to: Lynnette Smith Oontract Termination Date: 10/31/17
VENDOR NAME: Date Finance Notified:
Active Network - Parks Registration (only required on contracts 10/27/2016
1L1 OCLO and over or on any Grant)
DATE OF COUNCIL APPROVAL: 12/16/14 Date Risk Manager Notified: N/A
Specifically Authorized in Budqet? OYES 0 NO Account Number: 52001730.64830.1800
Brief Explanation of Document:
Annual renewal maintenance for Active Network - Class Maintenance & Support
November 1, 2016 - October 31, 2017
Approved in 2016 Operating budget.
Shaded Areas to Be Completed By Administration Staff
Received;
Recommendations and Comments:
Disposition: fg ''1 Lll 'T
Date Returned:- J21 �-1 j�Q ✓ U
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CITY OF KENT
INFORMATION TECHNOLOGY
220 4"Avenue South
Kent, WA 98032
11Z K E N T Fax: 253-856-4700
W nS.+irvcraN
PHONE: 253-856-4600
Memo
To: Mayor Suzette Cooke
From: Lynnette Smith, IT Administrative Services Supervisor
CC: Mike Carrington, IT Director
Date: December 5, 2016
Re: Active Network — Class Maintenance & SuRtlort 11/0 11 16-10/3 1/17
History:
Active Network PO#133995 was created on 10/27/16 and routed in JDE for
approval. After JDE approval, the contract bundle which includes the PO and
yellow Purchase Order Only Request for Mayor's signature form was to be
forwarded to Mayor's office for Mayor's signature.
• 11/01/16-11/10/16: I was out of office with the flu.
• 11/08/16: Our new Accounting Technician wasn't aware of the contract
invoice processing. The Manager and Director signed off Ok to Pay and she
processed Invoice *4100153537 for payment without the contract bundle
going to Mayor for signature.
• 11/30/16: I caught this error and notified Robert Goehring, City Auditor,
on this situation.
• 12/01/16: Per Robert, to rectify and be in compliance, suggested to
create memo to Mayor detailing out what happened during this process,
and route the contract bundle for Mayor's signature.
To avoid any recurrences of this situation, we have a clear understanding of the
sequential processes that need to occur before an invoice can be processed for
payment under the Mayor's signature authority.
Thank you
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Contact Info: Invoice
717 N,Harwood Street
Dallas, TX 75201 United States
Phone:469-291-0300 Option 4•Fax:469-533-3940
Questions?Email us at J\aY,(^L,aAly(rUr ymr0,{yy}„lgi;1I13 CITY OF KENT
Cust# Invoice# Invoice Date Customer PO#
2447 4100153537 31-JUL-16 �,", M'Iel
Belt To: Ship To:
CITY OF KENT CITY OP KENT
Attn:Accounts Payable Attn: Honeycutt,Joyce
220 4TH AVENUE SOUTH 220 4TH AVENUE SOUTH
KENT,WA 98032 United States KENT,WA 98032 United States
Sales Person Service Contract# Deal Id Terms € L10 Data Transaction Type Curr
Maint Renewal SC410000347M 90 NET 29-OCT-16 INV-INC COM SOL USD
Ln Item# Description Covered Qty Duration Unit Price Amount
um.'.
1 70721MR Class-Maintenance&Support Renewal-Reservations(includes 5.00 1 Year 60T75 3,038.75
QuickRez)-per workstation: 11/01/2016--10/31/2017:
2 70706MR Class-Maintenance&Support Renewal-Memberships-per 2.00 1 Year 607.76- 1,215..5
workstation: 11/01/2016—1013112017:
3 71577MR Class-Maintenance&Support Renewal-Point of Sale w/o POS 11.00 1 Year 607,75 6,685.25
Touch Screen(per user/per workstation): 11/01/2016—1013112017:
4 70636MR Class-Maintenance&Support Renewal-Crystal Reports: 1.00 1 Year 182.32 182.32
11/01/2016—10/31/2017:
5 70697MR Class-Maintenance&Support Renewal-Internet Registration-per 1 00 1 Year 1,623.26 1,823.26
server: 11/01/2016--10/3112017:
6 70686MR Class-Maintenance&Support Renewal-Internet Client Access(25 2.00 1 Year 1,951.82 3,903.64
concurrent users): 11101/2016—10/31/2017:
7 70667MR Class-Maintenance&Support Renewal-Brochure-link(Desktop 1.00 1 Year 678,71 678.71
Publishing Integration)-per server: 11/01/2016--10131/2017:
8 70680MR Class-Systems Integr aintenlion&per serverr Support enewal 11/01/2016 an 0131/201i(Financial 1.00 1Year 646.37 646.37.
9 71284MR. Payment Manager-Maintenance&Support Renewal-POS Plus: 2.00 1 Year 876.00 1,750.00
11/01/2016—10/31/2017:
10 71281MR Payment Manager-Maintenance&Support Renewal-Payment 1.00 1 Year 1,312.51 1,312.51
Processing Engine:11/01/2016—10131/2017:
11 71269MR Payment Manager-Maintenance&Support Renewal-Department 2.00 1 Year 866.26 1,732.51
Connector:11/0112016--10/3112017:
1,2 70719MR Gass Ivlaintenancc&Sinpnp¢rirt Rz rsE wwi Kdwa�q lsti raaron onciudoµ; 12,00 1 Year 607,75 7,293.00
IFI¢,rt i2o-9Y-Iireir w¢,aukxtxtiorr. "I 110 U2018—1G 3V2O'fl7.
13 70691MR Class-Maintenance&Support Renewal-Internet League - 1.00 1 Year 1,736.44 1,736,44
Scheduling-per server, 11/01/2016 -10ir3l/2017;
14 70703MR Class-Maintenance&Support Renewal-League Scheduling-per 2.00 1Year 607.76 1,215,51
workstation 11/01/2016—10/31/2017:
Sub-total: 33,213.78
Discount: -41982.10
Srlb4otal: 28,231.68
Tax Total: 2,6BZ04
Invoice Total: 30,913.72
Please Pay this Amount: Balance Due: 30,913.72
Please Remit Check Payment to our Lockbox: Please Remit Wre/ACH Payments to:
Active Network,LLC Beneficiary's Bank:JP Morgan Chase,New York NY 10004
26158 Network Place Beneficiary's Bank SWIFT BIC:CHASUS33
Chicago,IL 60673-1261 Beneficiary's Account Number:455194881
Beneficiary's Bank Wire Routing Number:021000021
Beneficiary's Bank ACH Routing Number: 124001545
8enefciary's Name: Active Network,LLC
Beneficiary's Address:10182 Telesis Court,San Diego,CA 92121
TO PAY BY CREDIT CARD OR ACH,OR TO SET UP RECURRING PAYMENT, PLEASE CONTACT US AT(;f:.41tl+t}A"4Ika4vllY3;+;4?,pVk
PLEASE BE SURE TO INCLUDE ACTIVE'S INVOICE NUMBER ON YOUR REMITTANCE
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network.
Contact Info: Invoice
717 N.Harwood Street
Dallas, TX 75201 United States
Phone:469-291-0300 Option 4•Fax:469-533-3940
Questions?Email us at Gnc;,liy,glryldgai+ ia;liwcy,,,0rpi,1;1 CITY OF KENT
Cost# Invoice#- Invoice Date Customer PO#
2447 4100153537 31-JUL-16
Notes:
Yearly Installment 1 of i
Please Remit Check Payment to our Lockbox: Please Remit Wire/ACH Payments to:
Active Network,LLC Beneficiary's Bank:JP Morgan Chase,New York NY 10004
26158 Network Place Beneficiary's Bank SWIFT BIC:CHASUS33
Chicago, IL 60673-1261 Beneficiary's Account Number:455194881
Beneficiary's Bank Wire Routing Number:021000021
Beneficiary's Bank ACH Routing Number: 124001545
Beneficiary's Name: Active Network,LLC
Beneficiary's Address: 10182 Telesis Court,San Diego,CA 92121
TO PAY BY CREDIT CARD OR ACH,OR TO SET UP RECURRING PAYMENT,PLEASE CONTACT US AT f'{I 11V'bf4Yef..r{�lIY4 Idid0.1,
PLEASE BE SURE TO INCLUDE ACTIVE'S INVOICE NUMBER ON YOUR REMITTANCE