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HomeMy WebLinkAboutPW16-432 - Original - Environmental Coalition of South Seattle - 2017-2018 Recycling Program - 12/16/2016 i Recordst 3 4 KENT � „ .w �j W A9XIN OTON Document '� CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Environmental Coalition of South Seattle Vendor Number: ID Edwards Number Contract Number: ?W li0 — q 2_ This is assigned by City Clerk's Office Project Name: 2017-2018 Recyclking Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: 121 I to 1 PLe Contract Effective Date: Date of the Mayor's signature Termination Date: 12/31/17 Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Gina Hungerford Department: Engineering Contract Amount: $124,850.00 Approval Authority: (CIRCLE ONE) Department Director Mayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): Assist with the City's 2017-2018 Recycling Program_This includes recycling collection events, composter sales, business outreach, and multi-family outreach. As of: 08/27/14 KEOT GOODS & SERVICES AGREEMENT between the City of Kent and Environmental Coalition of South Seattle THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Environmental Coalition of South Seattle organized under the laws of the State of Washington, located and doing business at 605 S. Riverside Dr., Seattle, WA 98108, Phone: (206) 767-0432, Contact: Stephen Reilly (hereinafter the "Vendor"). AGREEMENT I. DESCRIPTION OF WORK. Vendor shall provide the following goods and materials and/or perform the following services for the City: The Vendor shall assist with the City's 2017-2018 Recycling Program. This includes recycling collection events, composter sales, business outreach, and multi-family outreach. For a description, see the Vendor's Scope of Work which is attached as Exhibit A and incorporated by this reference. Vendor acknowledges and understands that it is not the City's exclusive provider of these goods, materials, or services and that the City maintains its unqualified right to obtain these goods, materials, and services through other sources. II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall complete the work and provide all goods, materials, and services by December 31, 2018. III. COMPENSATION. The City shall pay the Vendor an amount not to exceed One Hundred Twenty Four Thousand, Eight Hundred Fifty Dollars ($124,850.00), including applicable Washington State Sales Tax, for the goods, materials, and services contemplated in this Agreement. The City shall pay the Vendor the following amounts according to the following schedule: i The Vendor shall be paid after execution of agreement and submittal of invoice for services provided. i GOODS & SERVICES AGREEMENT - 1 (Over$20,000, including WSST) If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. i A. Defective or Unauthorized Work. The City reserves its right to withhold payment from Vendor for any defective or unauthorized goods, materials or services. If Vendor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and Vendor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Vendor. B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Vendor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Vendor maintains and pays for its own place of business from which Vendor's services under this Agreement will be performed. C. The Vendor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Vendor's services, or the Vendor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Vendor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Vendor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Vendor's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Vendor maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. VI. CHANGES. The City may issue a written amendment for any change in the goods, materials or services to be provided during the performance of this Agreement. If the Vendor determines, for any reason, that an amendment is necessary, Vendor must submit a written amendment request to the person listed in the notice provision section of this Agreement, section XIV(D), within fourteen (14) calendar days of the date Vendor knew or should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or decreases the Vendor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach GOODS & SERVICES AGREEMENT - 2 (Over$20,000, including WSST) agreement with the Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the amended work upon receiving either a written amendment from the City or an oral order from the City before actually receiving the written amendment. If the Vendor fails to require an amendment within the time allowed, the Vendor waives its right to make any claim or submit subsequent amendment requests for that portion of the contract work. If the Vendor disagrees with the equitable adjustment, the Vendor must complete the amended work; however, the Vendor may elect to protest the adjustment as provided in subsections A through E of Section VII, Claims, below. The Vendor accepts all requirements of an amendment by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. An amendment that is accepted by Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. VII. CLAIMS. If the Vendor disagrees with anything required by an amendment, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor may file a claim as provided in this section. The Vendor shall give written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts or events giving rise to the claim, whichever occurs first , Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement. At a minimum, a Vendor's written claim shall include the information set forth in subsections A, items 1 through 5 below. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY. A. Notice of Claim. Provide a signed written notice of claim that provides the following information: 1. The date of the Vendor's claim; 2. The nature and circumstances that caused the claim; 3. The provisions in this Agreement that support the claim; 4. The estimated dollar cost, if any, of the claimed work and how that estimate was determined; and 5. An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption. E. Records. The Vendor shall keep complete records of extra costs and time incurred as a result of the asserted events giving rise to the claim. The City shall have access to any of the Vendor's records needed for evaluating the protest. The City will evaluate all claims, provided the procedures in this section are followed. If the City determines that a claim is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. GOODS & SERVICES AGREEMENT - 3 (Over$20,000, including WSST) D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD. IX. WARRANTY. Vendor warrants that it will faithfully and satisfactorily perform all work provided under this Agreement in accordance with the provisions of this Agreement. In addition to any other warranty provided for at law or herein, this Agreement is additionally subject to all warranty provisions established under the Uniform Commercial Code, Title 62A, Revised Code of Washington. Vendor warrants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and Vendor's representations to City. The Vendor shall promptly correct all defects in workmanship and materials: (1) when Vendor knows or should have known of the defect, or (2) upon Vendor's receipt of notification from the City of the existence or discovery of the defect. In the event any part of the goods are repaired, only original replacement parts shall be used—rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for an additional year beyond the original warranty period applicable to the overall work. The Vendor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Vendor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the correction. X. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on behalf of the Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Vendor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Vendor refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Vendor's part, then Vendor shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable GOODS & SERVICES AGREEMENT - 4 (Over$20,000, including WSST) attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Vendor's part. The provisions of this section shall survive the expiration or termination of this Agreement. XII. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Vendor's own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIV. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section XI of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. GOODS & SERVICES AGREEMENT - S (Over$20,000, including WSST) H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Vendor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Vendor acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Vendor in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Vendor agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. VENDOR: CITY OF KENT By: - )I K By: �- ( � ( gnature) �- (signature) Print Name:Uvae-., Pr' t Suzette Cooke Its Mavor (title) DATE: ll I '2"1I1 (a DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: VENDOR: CITY OF KENT: Stephen Reilly Timothy J. LaPorte, P.E. ECOSS City of Kent 605 S. Riverside Dr. 220 Fourth Avenue South Seattle, WA 98108 Kent, WA 98032 (206) 767-0432 (telephone) (253) 856-5500 (telephone) (206) 767-0203 (facsimile) (253) 856-6500 (facsimile) APPROVED AS TO FORM:{ Ken Law Department ECO55-Reryding 2017-2018/HungelOrd GOODS & SERVICES AGREEMENT - 6 (Over$20,000, including WSST) DECLARATION CITY OF !CENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. W iU For: t ( � Title: k a�r�c Date:2 6)a EEO COMPLIANCE DOCUMENTS - 1 of 3 CITY OF KENT ADMINISTRATIVE POLICY y EFFECTIVE DATE: January 1 NUMBER: 1.2 , 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. i EEO COMPLIANCE DOCUMENTS - 2 of 3 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement, I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 of 3 � | EXHIBIT A � � EC0SS � Request for ProposalECOSS � City of Kent—Recycling 2017~2018 rcip(Lsed Work 1. Recyc|ing Collection Events: ECOSS will plan, promote and hold three free recycling events each year for residents in March,June and October.Tasks include: scheduling vendors, event sct-vp, hosting&close,tracking number uf vehicles attending. ECOSS staff in attendance will include one Associate event lead, one Associate greeter,two Coordinators as event assistants and two Coordinators for composter sales.Additionally, thorevv||| bostaffioa1tmndaooefromveodoninc[uding (hutnot|imitedtp)ArP|uoReo`ova|& Recyding/ All Batteries and Northwest Center etc. Event Outreach: Due to changes in event outreach for 2017 (no longer mailing event brochure to reoiden1r)/ E[OJS |s prepared to assist the City of Kent with a robust outreach strategy involving local � events, social media and media relations to ensure the event is both well-publicized and attended, and !� to reach diverse communities. Event evaluation: ECOSS staff debriefs after each event and reviews what worked and what should be changed at the next event. ECOSS also connects with the vendors for any event feedback.This Information will be shared with the City. Z^ CoUAp¢OterSales FC0J%vvi||promuteand sell the C|ty'o inventory ofcompootors.Through ECOSS/yearxofm/nrkingm/iththe ' i�i i Kent,business and rc�idcntio| �ommun e� v en ' � intend. to City of Kent. From there we will engage residents through the Kent Gardening Club, Master Gardeners, Kent plant sales, and Kent International Days to find residents that are interested in purchasing these materials from The City ofKent, 3^ Business Outreach � � ECOSS will conduct the following outreach to serve 65 businesses/year for a total of 130 businesses in Z017'2018.The work includes: � ECOSS has a dedicated communications staff to develop newsletter content. For the newsletter, ECOSS staff will provide relevant waste reduction and recycling tips for businesses along with a business success story from the community highlighting completed and pending outreach efforts. if needed, newsletter content can be translated into additional languages by ECOSS staff. Outreach:Green Business Award andjor other incentives ECOSS has a long history of working with businesses in the City of Kent. ECOSS will work with all businesses that provide applications to ensure that there is QA/QC of all submitted material.A historic internal database will provide ECOSS with information on up to 300 previously engaged businesses to Page 1of13 ECOSS E COS S Request for Proposal City of Kent—Recycling 2017-2018 find areas of overlap and direct the right staff to each business. Communications staff will be able to provide awards and recognition through the newsletter should the timing allow for that. ECOSS will also explore other incentives for businesses to participate. 4. Multifamily Outreach ECOSS will help increase the residential recycling volume,with an emphasis on serving non-English speaking communities. ECOSS will develop a coordinated partnership with all the stakeholders to ensure that all the goals are being met. ECOSS will use two main approaches: (1) providing Property Manager technical assistance and (2)delivering door-to-door resident outreach. Property Managers will be provided direct,hands-on support and resources to help them address barriers to recycling at their properties and purchase a recycling service or right-size.The door-to-door outreach will be conducted by multilingual staff, increasing the probability that the information is delivered to the residents in their primary languages. While on-site, outreach staff will apply new container decals in order to improve visibility. ECOSS staff will additionally recruit and train 3Rs Coaches candidates. During the outreach to Property Managers, ECOSS will provide Green Apartment/Condominium applications and will promote the three City-wide collection and recycling events. ECOSS staff will repeat visits to certain multifamily properties that have been served during 2016 in order to solidify the performance of the sites, ensure implementation of service level adjustments and continue to increase their recycling rate. Outputs: • 80 properties will be engaged through this contract (including 20-25 properties previously engaged) 20 properties will be provided with door-to-door outreach to deliver recycling tools and information to residents. • Multilingual outreach goal will be 20%of the total engaged Page 2 of 13 ECOSS Request for Proposal ECOSS City of Kent—Recycling 2017-2018 ECf-LIS iK*9r-VkLt e ECOSS is a nonprofit organization that encourages a healthy environment by providing education, resources and technical assistance to diverse businesses and communities in the Puget Sound region. Recognized as the go-to organization for outreach and education for hard to reach audiences in the Puget Sound region, ECOSS has developed a niche in communicating complex environmental information to our area's growing English as a Second Language populations. Each year, ECOSS' programs serve hundreds of businesses and thousands of families in more than 17 languages, helping clients save money, conserve precious resources and engage in environmental and stewardship activities. Since 1994, ECOSS has worked extensively in the communities of South King County, including Auburn, Kent,SeaTac, Tukwila, Burien, as well as other areas and neighborhoods of unincorporated King County. We've provided outreach and education across a number of key environmental topics including: - Recycling, composting and waste reduction - Proper disposal and storage of hazardous waste - Energy efficiency and water conservation - Residential and roadside green stormwater infrastructure - Urban forestry - Healthy home and indoor air pollution prevention - Water quality and pollution prevention The ECOSS team works in a variety of settings. Whether presenting information at a local chamber of commerce, providing food waste composting training for restaurant kitchen staff, or tabling at community festivals and events,the team is effective at engaging audiences to achieve measurable change. Experience,trust,and language capacity are key elements when working with any group, and we have found that this is even more essential when working with new immigrant and refugee communities. ECOSS outreach staff have worked for many years with the targeted groups on environmental education efforts and have builttrusting relationships that allowfor unparalleled access to these hard to reach communities. In addition, ECOSS has ongoing positive working relationships with government agencies at all levels and has demonstrated success in collaborations with these agencies in other environmental health outreach programs. ECOSS also has strong relationships with other nonprofit and community-based organizations that can assist in increasing outreach, providing credibility to the project, and in leveraging additional financial and staff resources to meet project goals.. Though there are several other groups working on waste reduction issues in Puget Sound, ECOSS' approach is unique.We do not know of any other organizations that have the capacity, language and Page 3 of 13 ECOSS ECOSS Request for Proposal City of Kent—Recycling 2017-2018 cultural skills,technical background,or track record of reaching underserved audiences and businesses. Currently ECOSS has the capacity to engage Ethiopian, Cambodian, Latino, Korean,Vietnamese,Somali, Chinese and Hindi businesses in their primary language and by staff who are part of the communities that we serve. ECOSS has experience in handling multiple contracts at one time. ECOSS has written accounting procedures, and uses'a CRM tool to track,manage and evaluate services or work performed, and able to produce accurate and robust reports. ECOSS also has experience in producing culturally appropriate communications,including producing and providing print materials,email marketing,writing blogs and newsletters and using social media to conduct outreach. Page 4 of 13 i . ECO3S Request for Proposal ECOSS City of Kent—Recycling 2O17-2018 � Below is an overview of recent projects that demonstrate ECOSS' expertise in effectively reaching � residents and businesses where English is their second language,and other hard-to-reach audiences. � � These descriptions provide examples of projects that were implemented and have utilized culturally | competent outreach strategies,translation/editing, planning and cultural interpretation,and building partnerships with residential complexes,city municipalities and community groups. � 1. City of%ent—Recycling Contract^$73,56Z.5V � Multifamily outreach: � N7U16' EC0SS staff conducted outreach tn nou|ti[arni|J property managers in the City of Kent,The goal for this project is to help increase the residential recycling volume,with emphasis on serving non-English speaking communities. ECnS3 staff provided in-language educational materials,including recycling tote bags to the property managers. More than 60 hoi|diogsvv ere visited hy the outreach staff, who delivered over 1/900 bags and engaged ' more than 8,168 units.Technical assistance Pic:Outreach table for multifamily complex in Kent,WA was provided toxt least 19 property managers to help them purchase orecycling service orriOht-«ize service. Properties were provided with theiri tienECOS5 promoted the Kent Recyding oppr^pria�e/updatedrroydin��i�naQetoa�n�conan � Collection events and the Kent Green Apartment/Condominiurn award program in almost all the apartments outreached.As of now, ECOSS staff recruited six to eight 311s Coach candidates to be trained at the end of the year.Additionally, [CDSS staff has been tabling at community festivals and events.0n those occasions,the staff engaged 3Rs Coach candidates, distributed handouts and recycling bags and performed demonstrations about best sorting practices.The educational message was delivered in Spanish and English. Recycling and u~vvastm event coordination: ECOSS assisted with three City of Kent recycling events throughout 2016. ECOSS staff worked efficiently and effectively in a variety of weather conditions including wind, heavy rain and high temperatures. The first event in March occurred shortly after our contract was approved so most of the event logistics were already arranged when we came on board. our role increased in planning the June and October events. � Page 5of1D � � � � ECOSS ' E C O S S Request for Proposal City of Kent—Recycling 2017- 2018 The June location was at Kent Phoenix Academy, historically a challenging location for the recycling event. F _ ECOSS toured the site and designed an efficient traffic plan that decreased both wait times for vehicles and traffic backups.We received positive feedback from residents on the efficiency of the traffic flow and minimal wait. Prior to the October event, ECOSS met with the City of Kent &A-Plus Recycling at the site and all agreed to revise vendor placement, entry and exit points. During the event, ; ECOSS continued to fine-tune signage and staff placement to accommodate the revised traffic flow which worked well for vendors as well as customers. Pic: ECOSS team working at recycling Additional event work included: collection event in Kent,WA. • Promoting the event through outreach at local apartment complexes and businesses,online industry calendars(King County Solid Waste,WSRA), outreach to gardening stores and groups regarding compost sales I, f Planning assistance on vendor placement for efficient traffic flow,signage and staffing needs • Setting up and closing down the event • Greeting customers and directing them to vendors, providing alternatives for non-accepted items,tracking event attendance • Customer service and sales of 101 Earth Machine composters and 20 worm bins,providing receipts, assisting with loading items into vehicles Business Outreach: In 2016, ECOSS conducted outreach to owners and employees of businesses in City of Kent to help increase the commercial recycling volume,with emphasis on serving non-English/limited English speaking communities. ECOSS staff provided in-language educational materials, including recycling bins and stickers to business owners and employees. Currently, 69 businesses were visited by the outreach staff this year,and businesses were provided language appropriate/updated recycling signage to their waste stations.We expect to reach 80 businesses by the end of the year. ECOSS promoted the Kent Recycling Collection events and the Kent Green business award program at the businesses outreached. Assistance to businesses was provided in Spanish, Korean,Vietnamese and English. 2.Seattle Public Utilities-Zero Food Waste Contract-$140,000 In 2015 and 2016 ECOSS partnered with Seattle Public Utilities to speak with Seattle based restaurants regardingthe newfood waste ban.This outreach project is ongoing, and involves providing technical training on the legislation related to this ban.Additionally, ECOSS staff work directly on behalf of the Page 6 of 13 i ECOSS Request for Proposal 000SS City of Kent—Recycling 2017-2018lbusiness owners/managers to initiate food waste recycling service, provide reguar waste audits, and provide the technical tralnings to the employees to ensure a smooth implementation. Onslte tools are provided to the restaurants, including signage, posters, and interior collection bins. Between February and November 2016, ECOSS focused on citywide outreach to Korean,Vietnamese, Chinese, Ethiopian, Somali, Eritrean, Indian and Punjabi businesses.As part of the in-language training and technical assistance, ECOSS reached more than 180 restaurants,grocery stores and community and faith-based organizations serving food or hosting community events.Additionally, ECOSS staff collected testimonials from different businesses in an effort to assist SPU in preparing outreach materials. 3. Outreach to Multifamily Building Residents in Snohomish County,WA During September-December 2013, ECOSS collaborated with Cascadia Consulting Group on a project to increase recycling in apartment buildings in Snohomish County.The main goal was to reach Spanish-speaking residents, howeverthe team conducting the outreach was able to engage residents that spoke a wide array of languages, including Korean,Somali,Arabic, Khmer and English. The outreach team of both ECOSS and Cascadia staff, made door- to-door visits to deliver reusable tote bags to store and carry .µ recyclables, as well as recycling guidelines. More than 100 ;l �t I buildings were visited by the outreach staff,who delivered over it 7,000 bags and engaged 2,700 residents During October-December 2015, ECOSS partnered with Waste [Pic: ECOSS staff providing outreach Management to conduct door-to-door outreach at multifamily multifamily residents properties in Snohomish County.The goal for this project was to help increase the residential recycling volume, with an emphasis on serving non-English speaking communities. ECOSS staff provided recycling information and education in a variety of languages and delivered recycling tote bags to help residents recycle more. In addition,waste audits of outdoor garbage and recycling containers were performed, new decals were applied and relevant notes on the infrastructure was collected.A total of 29 buildings were visited by outreach staff who engaged 3,343 units.The outreach,conducted by multilingual staff,was delivered In 8 different languages:Amharic, Spanish,Tigrigna,Vietnamese, Korean, Somali, Arabic and English 4. Puget Sound Commercial Sector Waste Reduction Program With support from the Boeing Company, ECOSS provided outreach and technical assistance to businesses to help increase and accelerate the amount of commercial recycling and food waste composting taking place in the Puget Sound Area. The goals of this program were to determine opportunities and barriers to increase food waste collection and recycling in the commercial sector, focusing on hard to reach audiences.One example where this program has been a success include the services provided to the Great Wall Mall in Kent,WA.ECOSS staff has been working with mall management and connecting them to compost and recycling services in their area,and continually working with them to implement these services for the 30+businesses operating there. Page 7 of 13 ECOSS ECOSS Request for Proposal City of Kent—Recycling 2017-2018 5. Outreach to Spanish-Speaking Businesses in Burien,WA In the fall of 2012, ECOSS collaborated with Waste Management(WM) education staff to conduct outreach to Spanish-speaking businesses in Burien,WA.The outreach was conducted by native Spanish- speakers.Overtwo dozen businesses were visited during the initial outreach and those interested received in-depth waste audits of their garbage stream. Businesses received bilingual information on WM Recycling Guides. In addition,all interested business received onsite recycling trainings in Spanish (a total of 19 employees from six different business were trained).After the outreach effort, an overwhelming majority of the people reached were enthusiastic about recycling and stated they were committed to Improving their recycling habits. 6.Outreach to Spanish-Speaking Multifamily Building Residents in King County,WA In March—December of 2013, ECOSS was part of a pilot project with Cascadia Consulting Group to design and test strategies for increasing recycling at apartment buildings with a high percentage of Spanish-speaking residents.Test and control buildings selected for the project had large numbers of Hispanic residents and low recycling rates.The outreach team worked with the property managers of eight test buildings to implement site-specific infrastructure recommendations to ensure optimal recycling capacity and pairing of garbage&recycling containers The outreach work was conducted by ECOSS staff who are native Spanish-speakers.They conducted multiple door-to-door visits to deliver reusable tote bags,to store and carry recyclables,as well as bilingual recycling guidelines. More than 500 apartments were visited several times,engaging 400+ residents(30%of the interactions were in Spanish). To evaluate the success of the pilot,several pre-and post-outreach waste audits were conducted, as well as,a survey for residents before and afterthe outreach. Afterthe pilot, the recycling rate increased on average by 137%and the garbage contamination decreased by 23%.After the pilot,99%of the respondents indicated that their household recycles(compared to 75%pre-pilot). In addition,90%of the respondents said that it was easier to recycle as a result of the pilot. 7.Recycling and Waste Reduction Outreach and Education in the City of Lake Forest Park In 2012—2013, ECOSS conducted multifamily outreach in Lake Forest Park, which targeted roughly 15 multifamily complexes(735 units).At the time of the project, composting was not offered at multifamily complexes,therefore, ECOSS' efforts focused on increasing the recycling rates at these condo and apartment complexes.The project included meeting and conducting site visits with 10-15 property managers to identify and work with resident leaders and/or property managers to organize and hold complex-wide trainings events for residents,and door to door visits with up to 500 units. Some other key activities also included: • Re-sticker garbage and recycling bins • Provide educational fliers as to what was recyclable and what was garbage • Provide recycling tote bags to make it easier for residents to haul their recyclables down to the recycling bins • Estimated amount of recyclables and compostables being placed in the garbage • Provided educational recycling presentation to several groups—Girl Scouts, Rotary and apartment complex residents Page 8 of 13 i ECOSS ECOSS Request for Proposal City of Kent—Recycling 2017-2018 ECOSS also partnered with the former Allied Waste Company on this project to conduct outreach at several community-wide events,activities and information/resource fairs to provide information and educational materials on recycling and composting services. ECOSS and the former Allied Waste Company provided hands on displays with recycling and composting messaging tailored for specific groups. &In 2012,our Sustainable Business Outreach program provided in-depth recycling services to 15 industrial businesses in Seattle.We coordinated what we called the "Green Business Challenge",and provided over 20 businesses in White Center a sustainability tool kit. This tool kit included signage, Instructional posters,energy efficiency measures and contact information for a number of local and county programs related to solid waste, Over the course of the project, we provided numerous trainings related to recycling to participating businesses,and regular audits of their waste streams. i Page 9 of 13 ECOSS ECOSS Request for Proposal City of Kent Recycling 2017-2018 ECOSS Multicultural Outreach Team(EMCOT) ECOSS' EMCOTteam is composed of fifteen Community Coordinators who bring more than 75 years of combined experience conducting outreach and education to support their communities. Each brings unique access, relationships,and knowledge across a myriad of topics including the environment, effective communication and community engagement strategies. Below is a list of names with language capacity and a list of knowledge and experience: Staff member Language spoken Frances Kuo Mandarin Ruben Chi Berton! Spanish Eugenia Bogazzi Spanish Osman Ibrahim Arabic,Somali An Wook Lee Korean Farhiya Mohamed Somali Judith Panlasigui Ilocano Satish Prasad Hindi, Punjabi, Fijian Sophorn Sim Khmer Helber Moo Burmese, Karen _Victoria Saeturn Mien Allan Kafley Nepali Alejandro Animas Spanish Team Knowledge and Experience include: • Extensive experience developing communication plans with multicultural business and residential audiences. • Experience developing and implementing culturally appropriate outreach strategies. • Demonstrated ability to develop and conduct culturally competent surveys,focus groups and key informant interviews with multiple language groups. • Strong track record of working with small business and individuals in addition to non-English speaking communities on environmental issues. • Community Coordinators have the ability and experience to edit,translate and refine complex documents so that non-English speaking audiences can grasp and clearly understand the material and messaging. • Ability to work with diverse communities to coordinate and recruit participants to special events and volunteer opportunities. Page 10 of 13 I ECOSS I; I S S Request for Proposal City of Kent—Recycling 2017-2018 Project Teat: Eugenia Bogazzi,Business Associate—(see resume in appendix) Eugenia has over 15 years of experience in academic research.She uses Geographical Information Systems(GIS)and spatial analysis to display and analyze data, uses databases, surveys and self-collected data in field, and summarizes results in reports and publications.She has six publications on peer- reviewed journals and 3 publications as chapters in books on ecology and marine resources studies. Eugenia Bogazzi has over three years of experience in management and administration at nonprofit organizations,which included office and educational programs management,staff support and planning community events. Eugenia joined ECOSS in December 2015.She support ECOSS' reporting and data analysis needs and conducts outreach to Spanish-speaking communities. Her professional and personal activities often involve the Latino community In the Seattle area. Ruben Chi Berton!—Business Associate (see resume in appendix) Ruben has been with ECOSS over two years, His background in Environmental Studies has allowed him to contribute in many programs at ECOSS, Most of the programs he has contributed to involve different forms of multicultural outreach with a focus on the Latino population as he is fluent in Spanish and English.Through his outreach, Ruben delivers many of ECOSS'services to residents. In 2013, Ruben obtained his Bachelor degree In Environmental Studies at the University of Washington. Erica Sanford—Communications Associate(see resume in appendix) Erica joined ECOSS in 2015 with a 20-year background in marketing,communications and event management.She has written for both television and radio, served as a volunteer news anchor for a municipal news program and produced content for nonprofit newsletters,websites and social media channels, At ECOSS, Erica is responsible for managing content for all communications channels, media relations, printed materials and helps coordinate both fundraising and contracted events, Stephen Reilly—Associate Director(see resume in appendix) Stephen joined ECOSS in 2011, after he completed his Master of Public Administration (MPA)degree from UW Evans School of Public Policy and Governance. He has been working in South Seattle since 1997 as a community organizer, program manager,fund developer and nonprofit leader. At ECOSS he is responsible for the supervision and leadership of a diverse staff of 27 individuals that effectively engage, educate and serve hundreds of residents and businesses on a yearly basis. Page 11 of 13 ECOSS E C O S S Request for Proposal City of Kent—Recycling 2017-2018 Client Raferenres Jeffrey Wagner Municipal Manager South King County 22010 76th Ave S. Kent,WA 98032 Office: (253)395-2094 Cell: (253) 376-2887 Email:jwagner4@repubiicservices.com Veronica Fincher Waste Prevention Program Manager Seattle Public Utilities 700 51"Ave, Suite 4600 Seattle,WA 98124 office: (206)233-2534 Veronica Fmcher@seattie.kav Ryean-Marie Tuomisto Water Quality Program Coordinator City of Kirkland Public Works Office: (425)587-3861 Cell: (425)466-1801 RTuomisto akirklandwa.kov Page 12 of 13 ECOSS Request for Proposal ECOSS City of Kent—Recycling 2017-2018 Kent Recycles Proposed Budget 2017-2018 Project Task Rate Hours/ Total Units . 2ptx7 2P,t,8 R�cy`cling Outreach" Task 1 Six Free Recycling Events Senior Associate •$.70:00 10 '$700 00:. Assoe $6D,00 ciat 300 ;$ $,OpO 4D, Coordinator ;$50.0077iZ $11,000.00 Mileage $0.575 1400 $,$05,00:': Subtotal $30,505.00 Task 2:Sell Existing Composters and Worm Bins Associate $60,00 30 $1,809x00,! Coordinator 1 $50.00 10' $500.00. Subtotal $2,300.00 Task 3: Business Outreach Se so e $70.00 10 $700,Dp Associate $60.00B,DOO.pp' Coordinator 50.00, 1$0 ;000;00. % Mileage, $0.575 •, 2100, $1,297.$0% Subtotal $28,907.50 Task 4: Multifamily Outreach Senior Associate $70.'00 20 „$1,40D 00" Associate;. 600 Coordinator $50.00 480, ,$24,bpD Ob Mileage. $0.575 3022 1}737 65, Subtotal $63,137.65 Total Budget =, 0 Page 13 of 13 I 1 Providing.Environmental Education and Assistance to Businesses and Communities e c o s s in the Puget Sound Region A sor Ic)131 Nan-Pmfltorgwzatlon 5ustairwible Solutions for All d , a, Eugenia Bogazzi Eugenia has over 15 years of experience in academic research.She uses Geographical Information Systems(GIS)and spatial analysis to display and analyze data, uses databases,surveys and self- collected data infield,and summarizes results in reports and publications.She has six publications on peer-reviewed journals and 3 publications as chapters In books in ecology and marine resources studies. Eugenia Bogazzl has over three years of experience in management and administration at non-profit organizations,which included office and educational programs management,staff support and planning community events. Eugenia joined ECOSS in December 2015.Since then Eugenia conducted multicultural outreach,designed and implemented solid waste reduction projects and earned experience in budget and staff management. Eugenia has been working with consulting companies,solid waste haulers and government agencies In different outreach and education projects, �r City of Kent Recycling program:Multi-family outreach,March-December 2016 Eugenia helped design,implemented and coordinated a,recycling outreach program directed to multi- family buildings in the City of Kent.She communicated with the contractor on a monthly basis on the progress of the program and by contractor's request.More than 60 buildings were visited bythe outreach staff,who delivered over 1,900 bags and engaged more than 8,160 units.ECOSS staff provided in- language educational materials,including recycling tote bags,and provided technical assistance to the property managers to purchase recycling service or right-size service.Additionally,ECOSS staff tabled at community festivals and social events hosted by multi-family buildings in the City of Kent. 605 S Riverside Or. Phone (206)767-0432 Website www.ecoss.org Seattle WA 99108 Fax (206)767-6203 Emall ecoss@ecoss.org Providing Environmental Education and Assistance to ecoss Businesses and Communities in the Puget Sound Region a501ic)(3)Nan-Pro%Org nlnaan Sustainnble Solutions for All Seattle Public Utilities on their Zero Food Waste Program,May-December 2016 Eugenia coordinated a team of six people to visit restaurants,grocery stores,and community and faith- based organizations serving food or hosting community events to deliver recycling and composting information, in-language training and tools.The ECOSS team reached out about 180 businesses and delivered the message in 8 languages.ECOSS staff provided technical assistance business's owners to purchase recycling and food/yard service or right-size service.Eugenia communicated with the contractor on a monthly basis on the progress of the program and by contractor's request. Snohomish County,multi-family tenant outreach,201.5 ECOSS partnered with Waste Management to conduct door-to-door outreach to Snohomish County multi-family properties.The goal for this project was to help increase the residential recycling volume, with an emphasis on serving non-English speaking communities.Eugenia performed data analysis and prepared the final report for Waste Management and Snohomish County Solid Waste. RainWisc,2015-ongoing Through funding from King County&Seattle Public Utilities(SPU),conducts outreach to multi- cultural communities for RainWise program and collaborates with property owners and Spanish- speaking program contractors.Eugenia recruited 4 Spanish-speaking landscapers/contractors to participate in the Rainwise program. Lower Duwamish Waterway Fish Survey, Key Informant interview,2015-June 2016 ECOSS is partnering Windward Environmental in the Lower Duwamish Waterway Fishers study. _ Through Key informant Interviews directed to diverse communities ECOSS gathered information from people who either harvest or consume seafood from LWD.Eugenia attended thekeylnformant Interviewing training and performed as note-taker in an English Key Informant interview.She currently participates in the Information Interview Process compiling information,reviewing notes,tapes and transcripts,and providing support in the data analysis process. • Ph.D.,Biological Sciences,National University of Comahue,Argentina,2008 • B.S.,Biological Sciences-Ecology, National University of Lujan,Argentina, 1999 • Additional coursework at School of Aquatic and Fishery Sciences and Department of Statistics, University of Washington,Seattle,2003 and 2005 605 S Riverside Dr. Phase (206)767-0432 Website www.ecoss.erg Seattle WA 98108 Fax (206)767-0203 Emoll ecoss@ecoss.org I Providing Environmental Education and Assistance to 0Ecoss Businesses and Communities In the Puget Sound Region A 501(c)(31 NomProiit Organization Sustainable Solutions for All �r 4 fa ex Ruben Chi Bertoni Ruben has been with ECOSS over two years. His background in Environmental Studies has allowed him to contribute in many programs at ECOSS. Most of the programs he has . contributed to involve different forms of multicultural outreach with a focus on the Latina population as he is fluent in Spanish and English. Through his outreach, Ruben delivers many of ECOSS's services to Residents. Ruben obtained his Bachelor degree in Environmental Studies at the University of Washington summer 2013. Project Coordinator, Puget Sound Spill I(It Incentive Program 2015 Through this program, Ruben delivered information and conducted business and Residential surveys regarding the construction of a new water treatment facility in the Georgetown neighborhood. Ruben educated tenants, business owners, and employees in Georgetown emphasizing the benefits of the facility to people and the environment, as well as address their concern and questions. Ruben also analyzed and quantified the information'gathered for this project. Project Lead, Rainwise 2013 - Present Through this program, Ruben works as connector between residents and contractors who wish to install Rain gardens and cisterns in their properties to address Seattle's ongoing stormwater runoff issue. South Seattle residents are reached through meetings, canvassing and events,then inspections from certificated contractors are scheduled. Through the process, bridges gaps that may arise between contractors and residents such as language and cultural barriers. 6055 Riverside Dr. Phone (206)767-0432 Website WWW,ecoss.org Seattle WA 98108 Fax (206)767-0203 Email ecoss@ecoss.org Providing Environmental Education and Assistance to OEC Businesses and Communities in the Puget Sound Region A501(c)(3)Non-ProFlt Organkatlon Sustainable Solutions for All 4 Project Coordinator, Green Business Project January 2016- Present This program helps navigate the regulatory terrain and quickly access services offered by our City and state governments and partners. Ruben delivers information assisting the manufacturing,transportation and maritime sector with free and confidential environmental assistance. Project Lead, Kent Business Recycling Outreach January 2016 - Present Through this program, Ruben delivers information to business in Kent regarding recycling. Ruben educates business owners and employees in Kent emphaskzingthe benefits of recycling to people and the environment, as well as address their concern and questions. Ruben also analyzed and quantified the information gathered for this project. Socorro Medina Seattle Public Utilities Community Recycling and Engagement Program Manager socorro.medina@seattle.gov_ 206-684-3976 Jo Sullivan King County Waste Water Division Program Manager III to sullivan@kingcounty.gov 206-477-4284 Paulina Lopez Duwamish River Cleanup Coalition Community Engagement and Outreach Manager paulinarcDduwmaishckeanup.org 206-251-2038 605 S Riverside Dr. Phone (206)767-0432 Website www.ecoss.org Seattle WA 98108 Fox (206)767-0203 Email ecoss@ecoss.org Providing Environmental Education and Assistance to E is Businesses and Communities CO, In the Puget Sound Region A Sol(c)(3)Non Proft Organization Sustainable Solutions for All Erica Sanford Erica joined ECOSS in 2015 with a 20-year background In marketing, communications and event management.She has written for both television and radio,served as a volunteer news anchor for a municipal news program and produced content for nonprofit newsletters,wobsites and social media channels.At ECOSS, Erica is responsible for managing content for all communications channels, media relations, printed materials and helps coordinate both fundraising and contracted events. Current Project Highlights City of Kent-Kent Recycles Events In 2016, Erica served as the lead on three large-scale recycling events for Kent residents.This work included event promotion;planning event for efficient vendor placement,signage,staffing and traffic flow;set-up and close of event and tracking event attendance.One site had some traffic challenges and Erica.developed a color-coded map with signage to Increase the efficiency and safety of traffic flow at the event. ECOSS Website Redevelopment The ECOSS webste was out of date In both content and design and not effectively serving the organization, Erica worked with a web developer to design a hew site that was responsive,reorganized and on a user-friendly platform.She conducted a content audit of the old site to determine what would be migrating over, researched and set up new platforms and systems for donations,membership,stormwater workshops and emall marketing, edited and created new content,arranged web photography and Imported all web content. ECOSS Media Relations Erica has developed a media list with an emphasis on multicultural news media.She targets specific media for advisories and press releases and fosters relationships with media outlets and reporters.Recent coverage for ECOSS events include KING 5,Seattle Weekly, El Mundo and International Examiner. ECOSS Event Management ECOSS hosts several events per year.Erica has coordinated logistics,staffing and content for ECOSS community events Including Duwamish Revealed Water Festival, Duwannish Revealed appreciation event,Art&Culture of Lucho Libre and ECOSS fundraising events. 605 S Riverside Dr. Phone (206)767-0432 Website www.ecoss.orz Seattle WA 98108 Fax (206)767-0203 Email ecoss@e.coss.org Providing Environmental Education and Assistance to Businesses and Communities ECOSE; In the Puget Sound Region Sustainable—Solutions for All M fal, Stephen ReMy Stephen joined ECOSS in 2011, after he completed his Master of Public Administration (MPA)degree from UW Evans School of Public Policy and Governance. He has been working in South Seattle since 1997 as a community organizer, program manager,fund developer and non-profit leader, At ECOSS he is responsible for the supervision and leadership of a diverse staff of 27 individuals that effectively engage, educate and serve hundreds of residents and businesses on a yearly basis. Current Project Highlights King County Wastewater Treatment Division- Multicultural RainWise Engagement Since 2012 Stephen has worked with the King County WTD to design and implement effective ways to engage residents in the RainWise GSI program in South Seattle, Stephen has been responsible forthe ECOSS strategy and approach to engage diverse audiences though out eligible basins in South and Southwest Seattle. King County Wastewater Treatment Division-Diversifying the RainWise Contractor Pool In response to ECOSS staff and community input that not having RainWise contractors that have language capacity to serve their communities was a major barrier to participation. Stephen worked with staff to develop and refine a strategy to engage, recruit and prepare contractors from the Vietnamese and Spanish speaking community to become certified RainWise contractors, To date seven Vietnamese and two Spanish speaking small business owners have become eligible and our Implementing projects in RainWise eligible basins. Greening Community Spaces Stephen has provided key program oversight forthe development and implementation of the ECOSS Greening Community Spaces project. To date ECOSS has successfully partnered with and built Greeen Stormwater Infrastructure demonstration projects at several trusted community spaces in South Seattle. The demo sites serve diverse populations that prior to working with ECOSS had little to no knowledge of 605 S Riverside Dr. Phone (206)767-0432 Wobsite www.eco.ss.org Seattle WA 98103 Fax (206)767-0203 Fmoll ecoss@ecoss.org Providing Environmental Education and Assistance to ecass Businesses and Communities in the Puget Sound Region A`--01(c)13)Non-Profit Drganivatlnn Su,tainoble$olutians for Ai4 - - GSI resources and water quality issues they address. Project partners and the communities they primarily serve: Al noor Mosque and School(Somali and Muslim community), South Park Oromo Church (East African Community)Highland Park Methodist Church (Tongan and Latino congregations)The White Center Salvation Army Community Center. Lower Duwamish Fisher Survey Over the past two years Stephen lead ECOSS's portion of the Fisher Survey as part of the larger ongoing EPA Superfund Clean-up effort of the Lower Duwamish. ECOSS successfully conducted key informant interviews with more than 70 diverse community members and conducted 401 on-river surveys with community members fishing in the Duwamish River. The main purpose of the project is to get a better understanding of whether or not current fish advisory methods are effective and to learn from community members how they can be effectively engaged in the future. Stephen lead a diverse team of staff with the ability to engage communities in Spanish,Vietnamese,Chinese,Mien, Khmer and Korean languages. 6055 Riverside Dr. Phone (206)767-0432 webstte Ww .ecoss.org Seattle WA 98108 Fox (206)767-0203 Cm011 ecou@ecoss.org EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01, The City shall be named as an Additional Insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident, 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. EXHIBIT B (Continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it, 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. DATE(MMMDIYYYY) ACil CERTIFICATE OF LIABILITY INSURANCE 1/27/2016 kii'•HIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS RTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to , the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT JENNIFER REINKE PRODUCER NAME:----- - - McDONALD MCGARRY Insurance Brokers WC. EA). (425)774-3200 plc Nol• (4297774-3222 EMAIL jen®modonaldmcgarry.com 630 Main Street ADOREss: _ - - INSURER(S)AFFORDINGCOVERAGE - _ NAIC4 Edmonds WA 98020-3056 INSURERA:Crum & Forster INSURED INSURERa:United Financial Ca611alty Co 11770 Environmental Coalition of South Seattle INSURER C Hart ford Fire Insurance comi 19682 605 S Riverside Dr INSURER D; - INSURER E: -- Seattle WA 98108 INSURERF: COVERAGES CERTIFICATE NUMBER:CL15 8 2 6 0 0 0 7 5 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _ _ IN$R- ADDL BUBR _ - POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE POLICY NUMBER MMDDlYYYY MWDDIWYV COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 11000,000. DAMAGE TORENTED 50,000 ATCLAIMS MADE ❑X OCCUR PREMISES lFS occurrence $ X EPK-112937 5/27/2016 5/27/2017 MILD EXP(Any one person) $ S1000 - PERSONAL&ADV INJURY $ 11000,000 -" GENERAL AGGREGATE $ 2,000,000 GENT AGGREGATE LIMIT APPLIES PER: X POLICY❑ PRO LOG PRODUCTS-COMPlOP AGO $ 2,000,000 ECT Errors&Omissions $ 1,000,000 OTHER: COMBINED SI NGLE LIMIT $ 11000,000 '.. AUTOMOBILE LIABILITY Ea.cadent) BODILY INJURY(Per person) $ B ANY AUTOALL OWNED X SCHEDULED X 08497000-4 3/16/2016 3/16/2017 BODILY INJURY(Per accident) $ AUTOS ' NON-OWNEO PROPERTY DAMAGE - $ X HIRED AUTOS X AUTOS (Per accitlentl- - X $CA Comp Ded X $500 Coll Deana' DIM $ 11000,000 UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE _ $ _ $ DED RETENTION$ �+ WORKERS COMPENSATION 526BAP86332 5/16/2016 5/16/2017 STATUTE ERH - AND EMPLOYERS'LIABILITY YIN EAU EACH ACCIDENT $ 110001000 ANY PROPRIETORIPARTNERIFXECUTIVE r— NIA OFFICERIMEMBER EXCLUDED? L E.L.DISEASE'EA EMPLOYE $ 1,000,000 (Mandatory,Io IF yes,describe under E.L.DISEASEE-POUCYLIMIT 11000,000 DESCRIPTION OF OPERATIONS below $ C HOP PR 52SBAP3a332 5/16/2016 5/16/2017 12,500 500 Ded B UIM PD OB497000-9 3/16/2016 3/16/2017 10,000 100 Ded I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) The holder listed below is added as an additional insured per form CC2010 attached CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City Of Kent ACCORDANCE WITH THE POLICY PROVISIONS. 400 West Grove Kent, WA 98032 AUTHORIZED REPRESENTATIVE co­.+�1 JENNIFER REINKE/JEN ©1988-2014 ACORO CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD INS025 tmuo11 I ADDITIONAL. COVERAGES -+f# Description Coverage Code Form No. Edition Date Non-owned NOWND Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref# Description Coverage Code Form No. Edition Date HAUTL HAUTL Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref# Description Coverage Code Form No. Edition Date Package Disc PKG Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref# Description Coverage Code Form No. Edition Date Medical payments MEDPM Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium 5,000 $47.00 Ref# Description Coverage Code Form No. Edition Date Multi policy credit ACCT Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium Ref# Description Coverage Code Form No. Edition Data j Underinsured motorist combined single limit UNCSL Limit Lim It Limit3 Deductible Amount Deductible Type Premium 1,000,000 $267.00 Ref# Description Coverage Code Form No. Edition Date Underinsured motorist property damage UNDPD Limit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium 10,000 100 Per $13.00 Ref# Description Coverage Code Form No. Edition Date Premium discount PDIS Limit Limitl Limit Deductible Amount Deductible Type Premium Ref# Description Coverage Code Form No. Edition Data Limit Limit Lim It Deductible Amount Deductible Type Premium Ref# Description Coverage Code Form No. Edition Date Limit Limitl Limit3 Deductible Amount Deductible Type Premium Ref# Description Coverage Code Form No. Edition Date —mit 1 Limit 2 Limit 3 Deductible Amount Deductible Type Premium OFADTLCV Copyright 2001,AMs services,Inc. ', I POLICY NUMBER: EPK112337&U8497UU04 COMMERCIAL GENERAL LIABILITY Environmental Coalition vf South Seattle THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ |T CAREFULLY. �����0�8����N ������� � �������� LESSEES ��� � �n���*omx��n��u�� uo�����oxu=�� ��mmxmu�nx��, u���u�*x�^u��� y�ox ��^������������� � ��^��U� ��� CONTRACTORS (FORM ��� This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name nf Person nrOrganization: ' SEE CERTIFICATE OFINSURANCE (If no entry appears above, information required to complete this endorsement will ha shown in the Declarations av applicable tu this endoroemcnL) WHO IS AN INSURED (Section 11) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of"your work"for that insured byur for you, |T |8 FURTHER UNDERSTOOD that such insurance us |s afforded by the policy for the benefit nf the additional insureds shall he primary insurance, but only as respects any claims, loss or liability arising out of the Named Insured's operations and any insurance maintained by the additional insured shall be non-contributing. REQUEST FOR MAYOR'S SIGNATURE �6EI� T r Routing information: (ALL REQUESTS MUST.FIRST RE ROUTED THROUGH THE LAM( DEPARTMENT) Approved by Lvectq ,1 Originator: Gina Hungerford Phone (Originator): 5549 Date Sent:- Date Required: / e F Return Signed Document to: Nancy Yoshitake Contract Termination Date: 12/31/18 VENDOR NAME: Date Finance Notified: i 2/31i Environmental Coalition of South Seattle (only n and o e contracts L L 20 00e and.over icon any Grant DATE OF COUNCIL APPROVAL: Date Risk Manager Notified:r t� A 1 2/1 3I 1�( (Required on Non Cit Standard Gontr�cts Agreements) Has this Document been Spec if'call Account Number: 47005245.4190.7910 Authorized in the Bud et? a YES NO Brief Explanation of Document: The attached agreement is for;Environmental Coalition of South Seattle to assist with the City's 2017-2018 Recycling Program. This includes recycling collection events, composter sales, business outreach, and multi-family outreach. For a description, see' the Vendor's Scope of Work which is attached as Exhibit A and incorporated by this reference. t L" I Cdwtncc Be (touted Through The Lava Department G �' (This area to be completed by the Law Departm&) @; Received s Approval f 9_ept�. Law Dept Date Forwarded to Mayor Shaded Areas To Be Completed By Administration Staff Received:`. - Recommendations and CorTments: Disposition: Date Returned: F1CRI omADarie f epos o[ ayo ..gnalu ® I T Agenda Item: Consent Calendar - 7H KEN Wns III NGiUN TO: City Council DATE: December 13, 2016 SUBJECT: Goods and Services Agreement with Environmental Coalition of South Seattle - Authorize MOTION: Authorize the Mayor to sign a Goods and Services Agreement with Environmental Coalition of South Seattle in an amount not to exceed $124,850 for the 2017 - 2018 Recycling Program, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: The Goods and Services Agreement with Environmental Coalition of South Seattle (ECOSS) provides assistance in overseeing three city-wide recycling events each year, and with outreach to businesses and multi-family complexes to help reduce waste and increase recycling in Kent, EXHIBITS: Goods and Services Agreement RECOMMENDED BY: Public Works Committee YEA: Ralph, Fincher, Higgins NAY: BUDGET IMPACTS: The various activities and labor addressed by this Agreement will be funded in full by Ecology's Coordinated Prevention grant, King County's Waste Reduction and Recycling grant, and the Local Hazardous Waste Management Program grant.