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HomeMy WebLinkAboutPK16-421 - Original - Mackenzie - Russell Road Shops Conceptual Design - 12/01/2016 40'54 Recordst 10ENT w =„ „.ra„ ., t, Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Mackenzie Vendor Number: JD Edwards Number Contract Number: This is assigned by City Clerk's Office Project Name: Russell Road Shops Conceptual Design Description. ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: 11/21/16 Termination Date: 1/18/2017 Contract Renewal Notice (Days): 0 Number of days required notice for termination or renewal or amendment Contract Manager: Nancy Clary/Garin Lee Department: Parks Maintenance Contract Amount: $38 074 00 Approval Authority: ❑ Department Director ®Mayor ❑City Council Detail: (i.e. address, location, parcel number, tax id, etc.): Step 1: Facility assessment and cost estimate adccW10877 814 • KENT Wqs HiNoioN CONSULTANT SERVICES AGREEMENT between the City of Kent and Mackenzie THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Mackenzie organized under the laws of the State of Washington, located and doing business at Logan Building, 500 Union St., #545, Seattle, WA 98101, Brett Hanson, 206 749-9993 (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: See Attached and Incorporated Attachment A /City of Kent Public Works/ :hIgh Department/Conceptual Site Test Fit and Assessment of Russel Road Site, Step 1: Tes Facility Assessment and ROM Cost Estimation. Initial step will serve to understand thelevel viability, structural/civil and mechanical/electrical assessment of the existing faciand potential rough order magnitude costs associated with development of the exiRussel Road site. This Agreement is for the scope of services as identified in Step 1 o attached Exhibit A. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I within 8 weeks. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $38,074.00, for the services described in this Agreement. This Is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described In this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the Invoice not in dispute. In that event, the parties will Immediately make every effort to settle the disputed portion. CONSULTANT SERVICES AGREEMENT - 1 (Over$20,000) IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal Income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement, After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. CONSULTANT SERVICES AGREEMENT - 2 (Over$20,000) IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this Indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and In the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best . efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and became the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request, The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. The City's use or reuse of any of the documents, data, and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an Independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion, XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose, All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use In connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law, This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any CONSULTANT SERVICES AGREEMENT - 3 (Over$20,000) dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to Indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. CONSULTANT SERVICES AGREEMENT - 4 (Over$20,000) K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: CITY OF KENT: rl Z By: By. -�� 4 (signature) I (signature) Print Name:_'1 &El- 4L4'S®Q P�'4 Nan e:` S zette Cooke _ Its $IeNwi sx��� -r" ayor DATE: ®s/is � >� ( DATE: 1r f, .f NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Brett Hanson Garin Lee, Interim Director, Mackenzie Parks, Recreation and Community Services 500 Union St., #5445 City of Kent Seattle, WA 98101 220 Fourth Avenue South Kent, WA 98032 206 749-9993 (telephone) 206-749-5565 (facsimile) (253) 856-5131 (telephone) (253) 856-6120 (facsimile) APPROVED AS TO FORM: d ° dv Kent w Department CONSULTANT SERVICES AGREEMENT - 5 (Over$20,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems'necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: t t� AAaysow For: h�1_razes 1 n. c Title: ov+Aare. Date:_ at EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 EXHIBIT A MACKENZIE DESIGN DRIVEN I CLIENT FOCUSED July 25, 2016 City of Kent Attention:Garin Lee, Park Operations Superintendent 220 Fourth Avenue South Kent, WA 98032 Re: City of Kent Public Works j Parks Department Conceptual Site Test Fit and Assessment of Russel Road Site Project Number 4 ft Dear Garin: Mackenzie appreciates this opportunity, and we are pleased to present the City of Kent the following scope of services and fee proposal for your conceptual site test fit of the existing Russel Road site for the Public Works and Parks Department. We have prepared a two-step approach of services as outlined below. Mackenzie's integrated team of design professionals will provide In-house land use planning, architectural, and civil and structural engineering services for both steps of your project, In addition to the Mackenzie team, we have included Cummings Inc. for cost estimating services and BCE Engineering for mechanical, electrical, and plumbing engineering services. The project team will be primarily based out of our Seattle office and will include Brett Hanson as Project Manager/Architect and primary day-to-day contact for your project. Our Basis of Design along with our detailed scope of services by phase Is as follows: BASIS OF DESIGN The following describes in detail our basis of design for your project, which subsequently defines the scope of services. In conjunction with our current examination of the City-acquired parcels north of the East Hill site for use by the Parks Department, we understand the City of Kent's desire to conduct a comprehensive examination and evaluation of the existing Public Works and Parks Department site for Integration and alignment of existing available space and assets to meet the programming needs identified In the November 18, 2014, program assessment. The initial goal Is to preliminarily determine the viability of locating the required program, circulation, and parking demands on the Russel Road site itself, This initial goal coincides with the need to also assess the existing infrastructure and facilities to advise on reuse and/or compatibility within the confines of the site layout for maximization of the required space program needs. In addition, we understand the City maintains a current need to examine the next steps for the Public Works and Parks Department as a City-wide asset evaluation with other City functions, Culmination of these first steps surround a target completion date and presentation to City Council at a workshop mid-September. P 200.749.9993 • F 206,749.5565 - W MCKNZE,COM . Logan Building,500 Union Street,#545,Seattle,WA 98101 ARCHITECTURE - INTERIORS • STRUCTURAL SNGIN[BRING , CIVIL pryGINEER]HC r LANG 0SF PLANNING . TRANSPORTATNN PLANNING , LANDSCAPE ARCHITECTURE Ni Portland,Oregon - Vancouver,Washington s Seattle,Washington H;\Projects\213036801\6_Final\PRO-City of Kent-Conceptual Site Test Fit-160725.docx City of Kent City of Kent Public Works I Parks Department Project Number July 25, 2016 ZiS4ra%1,v� Page 2 S 48 The following represents both previous and current project background and considerations: 2014 Needs Assessment. During our initial examination we worked with the Public Works and Parks Department to both update previous study information and compile a current space needs summary. This summary took into consideration those functions located at the East Hill site in an effort to allow consolidation of functions where warranted. Based on our examination, we found that the Russel Road site could likely house all functions with the proper configuration and infrastructure, dependent on parking solutions. Existing Challenges. Narrowing down the site selection allows focused discussion surrounding the existing Russel Road constraints and opportunities, The following simply represent a few of the more prominent challenges that require consideration and resolution during this assessment: • The existing site structures' locations and circulation patterns do not garner the most efficient use of space, and some level of reconfiguration would be necessary while strategically considering both operational function and costs. • Since the initial study, Russel Road has been realigned and shifted into the western edge of the site resulting In a known site reduction.This was anticipated and will simply be of consideration for the site test fit. • The site itself was originally identified to be capable of supporting the building functions, while the parking program needs were the most challenged. As part of this early discussion,we reviewed the southern parking lot and the eastern parking lot, both of which are lands associated with other entities/needs. Two possible considerations arise: negotiate a long term deal to share parking(knowing securing the lots may not be allowed) or consider a structured parking solution. Either scenario presents its own unique challenges, both strategically and economically. = The existing facilities were observed but not fully examined or assessed as part of the initial study scope. While the northern facility(office/shops) appeared reusable,an in-depth examination of the structural Integrity as well as a conditions study would be advisable to confirm its integrity and best understand the total new construction necessary for the site. We originally discussed an immediate new construction option may include a two- to three-story office building to support staff functions, while dedicating the existing structures to operational functions and equipment. This new structure could additionally be built to current seismic and building code requirements for essential facilities. In order to address these needs we propose a two-step approach. Step 1 will surround the preliminary site test fits, structural/civil and mechanical/electrical facility assessment and rough-order-magnitude cost estimate. Should the site be confirmed adequately sized and viable, Step 2 would be initiated to execute in-depth assessment of the existing site for geotechnical, environmental and boundary/topo, conceptual design and refined cost estimating of the preferred planned scheme.Should expediting the project be necessary, these steps can and could run concurrent to one another. The proposed Step 1 efforts have been aligned to provide deliverables for the mid-September City Council work session. These efforts will involve discussion directly with City staff to capitalize on previous City efforts performed during our 2014 space needs assessment. H:\Projects\213036801\G_Fina I\PRO-City of Kent-Conceptual Site Test Fit-1G072S.docx City of Kent City of Kent Public Works I Parks Department Project Numbersr"^'9m„8-9--1 July 25, 2016 St5o 581 .,D® Page 3 SCOPE OF SERVICES This scope of services is specific to the conceptual site test fit, facility assessment, conceptual design, and cost estimation as outlined in Step 1 and Step 2 below based on the project basis of design. During the following steps, we anticipate up to three (3) meetings during Step 1 and three (3) meetings during Step 2 with City staff. Specific meetings have been identified within each step below, At the culmination of each step we have included one presentation to City Council. Step 1:Test Fit, Facility Assessment and ROM Cost Estimation Time Duration:4-6 weeks This initial step would serve to understand the high level viability, structural/civil and mechanical/electrical assessment of the existing facilities and potential rough order magnitude costs associated with development of the existing Russel Road site. The following tasks would occur during Step 1: Attend three project meetings at the City of Kent Public Works Department: a kick-off and Initial program confirmation meeting, a draft site test fit concept meeting and a final meeting with the Directors. • Confirm the programming study and identified needs, including any unknown programming relocation or consolidation to the Russel Road site. • Review land use requirements and site constraints and prepare an outline summary. Review impacts and next steps associated with park/parking conversion and/or adjacent shared parking. V Perform preliminary structural assessment of existing onsite structures and provide a summary report of findings for planning and budgetary purposes. ■ Perform mechanical/electrical assessment of existing onsite structures and site infrastructure and provide a summary report of findings for planning and budgetary purposes. • Utilizing the confirmed program, prepare three site test fit options: ❑ One option to support onsite parking within the existing site confines ❑ One option utilizing shared offslte parking to the south and east ❑ One option for a non-site specific optimal site layout • Review phasing and operational impacts of each site option. • Prepare a high level rough order magnitude (ROM) cost assessment of the improvements and options. • Summarize study for consideration of moving to the next step. • Prepare and present studyfindings at City Council work session. Step 2:Conceptual Design Study and Cost Estimation T7me Duration:6-8 weeks Based on the summary examination performed through Step 1, the City would be positioned to elect to move into a more extensive study under Step 2, including City orchestrated studies such as geotechnical,topo/boundary survey, and environmental assessment.The following tasks would occur during Step 2: • Attend three project meetings at the City of Kent Public Works Department: a kickoff meeting, a draft concept meeting, and a final concept meeting with the Directors. • Refine preferred and/or best site option layout identified under Step 1 for review and approval. • Develop up to three building concept options for review and selection of preferred site scheme. • Advance preferred conceptual design to include concept floor plans, elevations, and up to two renderings. H:\Projects\213036801\6_Final\PRO-City of Kent-Conceptual Site Test Fit-160725.dou City of Kent City of Kent Public Works I Parks Department Project Number July 25, 2016 ZISb 9vd,c Page 4 5t • Perform ASCE 41 structural assessment of existing buildings on site should existing structures be identified for reuse. ■ Civil engineering and landscape architecture to provide conceptual input on site design and infrastructure. ■ BCE to provide conceptual input on new mechanical/electrical systems for proposed new structures. • Based on the developed preferred conceptual design, prepare detailed cost estimate. • Summarize study for consideration and discussion of next steps of project. • Prepare and present study findings at City Council work session. These next steps would serve to build off the initial studies and project understanding Mackenzie has to date. Step 1 has been identified to allow a quick and cost effective solution prior to further in-depth examination of the site/structures conceptual design efforts. Should the site be confirmed viable, and upon notice to proceed,we would move on to Step 2 of the examination. FEE SUMMARY Our lump sum fees for the disciplines and related services described above areas follows: Step 1:Test Fit, Facility Assessment, ROM Cost Estimate $33,574 Step 2:Conceptual Design Study,ASCE 41, Cost Estimate $48,841 TOTAL $82,415 Reimbursable expenses (printing, copying deliveries, mileage, etc.) are not included in the fee outlined above. Reimbursable expenses will be invoiced at IA2 times cost, are estimated to be$4,SOO, and will not be exceeded without the Client's approval. ASSUMPTIONS In addition to the scope of work outlined above,we have assumed the following: ■ City Of Kent will provide, if available, current electronic files of existing building(s), land survey (ALTA/Boundary/Topographic) including legal description, wetlands delineation, geotechnical report, environmental report, and any other reports and/or surveys. ■ City to perform geotechnical study of soils conditions, topographic/boundary survey of site, and environmental assessment. ■ Redesign efforts including but not limited to Owner-driven design modifications or other such changes, will be provided as an additional service,with scope,schedule, and fees to be evaluated on a case-by-case basis. ■ All meetings will occur in the City of Kent or be conducted via phone conference. • Both on and off-site land use entitlements processes, such as Design Review, and related services, such as meetings with Authorities Having Jurisdiction (AHJ), neighborhood/community meetings, public hearings, and other related processes have been determined to not be required during this phase, and therefore are not included within the scope of this proposal. M m H:\Projects\2130368D1\6_Final\PRO-City of KenL-Conceptual ste Test PIt-160725.docx City of Kent City of Kent Public Works I Parks Department Project Number July 25, 2016 Page 5 EXCLUSIONS I In addition to any exclusions outlined within the proposal above, we have also excluded the following from our j proposed scope of work. • Reimbursable expenses. ■ Land survey,topographic survey,tree survey, or metes and bounds descriptions and related specifications. ■ Soils investigations/testing, environmental review, orsensitive lands and/or wetlands delineation, ■ Meetings with public agencies or other meetings otherthan those specifically Identified above. • Traffic analysis. Interior design, space planning, and/or furniture selection. • Presentation-level 3D renderings other than conceptual studies to describe design intent or as utilized as part of Mackenzie's design process. • Marketing materials, It is our understanding the project will start immediately. If the proposal is agreeable to you, we can prepare a contract for execution of the work.Please note that this proposal Is valid for 45 days. We look forward to working with you on this new project. If you need additional information or have any questions, please do not hesitate to call. Sincerely, ZT i Brett Han on Architect Seattle Branch Manager Enclosure(s): Reimbursable Rates Schedule c: Michael Chen-Mackenzie ra H:\Projects\213036801\6_FInaI\PRO-City of Kent-Conceptual Site Test Fit-160725.docx MACKENZI a P 206.794,9993 • F 206.749.5565 • W MCKNZE.COM Logan Building,500 Union Street,#645,Seattie,WA 98101 Portland,Oregon . Vancouver,Washington • Seattle,Washington REIMBURSABLE CHARGES Mackenzie will charge the following standard, cost-based rates for in-house reimbursable items listed below: IN-HOUSE PRINTING Fax Bond Copies Local: $1.00/sheet Black&White: Long distance: $1.30/sheet 8-1/2 x 11: $0.10/sheet 11 x 17: $0.50/sheet Scanning—Black& White Small Format: $0.25/sheet Color: (8-1/2 x 11- 11 x 17) 8-1/2 x 11: $1.00/sheet 11 x 17: $1,65/sheet Large Format: $1.00/sheet (Including Half Size) Printing—All Sizes Black&White: $0,1G/sq.ft. Scanning—Color Color: $1.00/sq.ft. Small Format: $0.50/sheet (8-1/2 x 11-11 x 17) Large Format: $3.00/sheet (Including Half Size) OTHER IN-HOUSE REIMBURSABLE ITEMS Digital Photo Documentation Data Supplies $15.00/download CD documentation: $15.00 DVD documentation: $30.00 Check Generation Fee $25.00 Report Binder Without tabs: $3.00/book Automobile Mileage With tabs: $4.00/book Billed according to IRS guidelines Foamcore. $4.25/sheet Delivery Service Fixed rates: $7.75 to $54.40 (depending on mileage) 0:\WP\WP Library\Admin-Office Documents\Aeimbursables-SEA.docx January 2014 Fx EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, Insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below; 1. Automobile Liabilitv insurance covering all owned, non owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. I EXHIBIT B (Continued) B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,0o0,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. 3. Professional Liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. EXHIBIT B (Continued) E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. I AC7C)R®® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 09/0712016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT - MARSH USA INC. NAME: I I I SW COLUMBIA STREET,SUITE 500 PHONE qIC No): PORTLAND,OR 97201 E MAIL Alin:Diane.Posfer@marsh.com(503)24&6530 INSURERS AFFORDING COVERAGE NAICN '.. INSURER A:Travelers Property Casualty Co.O/America 25674 INSURED INSURER B:SAIF Corporation 36195 Mackenzie Alta:Betsy Benedict INSURER C:Conlinental Casually Company 20443 PO Box 14310 Pollard,OR 97293 INSURER D; INSURER E: NSURER F: COVERAGES CERTIFICATE NUMBER: SEA-003071099-01 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR rypE OFINSURANCE ADOLSUBR POLICY EFF POLICY EXP LTR POLICY NUMBER MMIDDIYYYY MMIDO LIMITS A X COMMERCIAL GENERAL LIABILITY 6305H976458TIL16 0910112016 09/012017 1 EACHOCCURRENCE IS 1,000,000 CLAIMS-MADE OCCUR PREMSES�aoocu Dnce $ 30D,000 X $1,000,00D Stop Gap Liability MEDEXP(An one arson) $ 10,000 X Contractual per SSODDB(04105) PERSONAL&ADV INJURY $ 11000,000 -GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,00D POLICY M JECT P`o_ �LOC PRODUCTS-COMP/OP AGE $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY BA5H97845BTIL16 09/01/2016 09101/2017 CeMBINEDISINGLE LIMIT $ 1,000,000 ANYAUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Peraccideal) $ X HIREDAUTOS X NON-OWNED PROPERTY DAMAGEfi Paraccidenf A X UMBRELLA LIAB X OCCUR EX5H97845BTIL16 09/01/2016 09,01/2017 EACH OCCURRENCE '.. EXCESS LIAB CLAIMS-MADE AGGREGATE DED RETENTION$ B WORKERS COMPENSATION 753429 09101/2016 09101/2017 g PER OTHANDEMPLOYERS'LIABILITY YIN STATUTE ER ANYPROPRIETORIPARTNER/EXECUTIVE � NfA E.L.EACH ACCIDENT OFFICERIMEMBEREXCLUDEOP(MandaloryinNH) . .DISEASEEA EMPLOY byes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT s 1,000,M0 C IPROFESSIONAL LIABILITY AEH28B337381 091DI12DIB 09/012017 LIMIT 5,000,000 'CLAIMS-MADE' PRIOR ACTS DATE-8122/2004 DEDUCTIBLE 50,OW DESCRIPTION OF OPERATIONS l LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached it more space Is required) RE:JOB#215o5B7-PUBLIC WORKS-CONCEPTUAL DESIGN STUDY CITY OF KENT IS/ARE INCLUDED AS ADDITIONAL INSURED(EXCEPT WORKERS'COMPENSATION AND PROFESSIONAL LIABILITY)WHERE REQUIRED BY WRITTEN CONTRACT. GENERAL AND AUTO INSURANCE IS PRIMARY AND NON CONTRIBUTORY OVER ANY EXISTING INSURANCE AND LIMITED TO LIABILITY ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED AND WHERE REQUIRED BY WRITTEN CONTRACT, CERTIFICATE HOLDER CANCELLATION CITY OF KENT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ATTN:JULIE PULLIAM THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 220 FOURTH AVENUE SOUTH ACCORDANCE WITH THE POLICY PROVISIONS. KENT,WA 98032 AUTHORIZED REPRESENTATIVE of Marsh USA Ire. Cave Rix yr. 'eZ40. @ 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD - Named Insured: Mackenzie Engineering, Inc. Policy No. : P6305H978458TIL16 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED WRITTEN CONTRACTS (ARCHITEC I Sy ENGINEERS AND SURVEYORS) I ORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. The following is added to SECTION II —WHO IS plies only to such "bodily injury" or"property AN INSURED: damage"that occurs before the end of the pe- Any person or organization that you agree in a rind of time for which the "written contract re- "written contract requiring insurance"to include as quiring insurance" requires you to provide an additional insured on this Coverage Part,but such coverage or the end of the policy period, whichever is earlier. a. Only with respect to liability for"bodily injury",91 2 The following is added to Paragraph 4.a. of SEC. property damage' or"personal injury",and TION IV—COMMERCIAL GENERAL LIABILITY b, If, and only to the extent that, the injury or CONDITIONS: damage is caused by acts or omissions of The insurance provided to the additional insured you or your subcontractor in the performance e "your wank" to which the "written contract is excess over any valid and collectible "other In- requiring surance", whether primary, excess, contingent or requiring insurance" applies. The person or on any other basis, that is available to the add!- organization does not qualify as an additional person or organization- the Independent ads tional insured for a loss we cover. However, if you or omissions of such p insured with respect specifically agree in the"written contract requiring insurance" that this insurance provided to the ad- The insurance provided to such additional insured ditional insured under this Coverage Part must is limited as follows: apply on a primary basis or a primary and non- c. In the event that the Limits of Insurance of contributory basis, this insurance is primary to this Coverage Part shown in the Declarations "other insurance" available to the additional in- exceed the limits of liability required by the sured which covers that person or organization as "written contract requiring insurance", the in- a named Insured for such loss, and we will not surance provided to the additional insured share with that "other insurance". But this insur- shall be limited to the limits of liability required ance provided to the additional insured still is ex- by that "written contract requiring insurance". cess over any valid and collectible "other insur- This endorsement shall not increase the limits ance", whether primary, excess, contingent or on of insurance described in Section III — Limits any other basis, that is available to the additional Of Insurance. insured when that person or organization is an d. This insurance does not apply to the render- additional insured under any"other insurance". ing of or failure to render any "professional 3. The following is added to SECTION IV — COM- services" or construction management errors MERCIAL GENERAL LIABILITY CONDITIONS: or omissions. Duties Of An Additional Insured e. This insurance does not apply to "bodily in- As a condition of coverage provided to the addi- jury" or "property damage" caused by "your tional insured: work" and included in the "products- a. The additional insured must give us written completed operations hazard" unless the notice as soon as practicable of an "occur- "written contract requiring insurance" specifi- retie" or an offense which may result in tally requires you to provide such coverage claim. To the extent possible, such notice for that additional insured, and then the insur- should Include: ance provided to the additional insured ap CG 0414 04 08 02008 The Travelers Companies,Inc. Page 1 of 2 Named Insured: Mackenzie Eagineerine. Inc. Policy No, : P6305H978458TIL16 COMMERCIAL GENERAL LIABILITY i. How, when and where the "occurrence" any provider of other insurance which would or offense took place; cover the additional insured for a loss we ii. The names and addresses of any injured cover. However, this condition does not affect persons and witnesses;and whether this insurance provided to the add!- !I!. The nature and location of any injury or tlonal insured is primary to that other insur- damage arising out of the"occurrence"or ante available to the additional insured which offense. covers that person or organization as a named insured. to. If a claim is made or"suit" is brought against 4 The following is added to the DEFINITIONS Sec- must: tion: L Immediately record the specifics of the 'Written contract requiring insurance" means that claim or"sult"and the date received;and part of any written contract or agreement under or- it. Notify us as soon as practicable. which you are required to include a person or or- ganization as an additional insured on this Cover- The additional insured must see to it that we age Part, provided that the "bodily injury" and receive written notice of the claim or"suit" as "property damage" occurs and the "personal in- soon as practicable. jury"is caused by an offense committed: c. The additional insured must immediately send a. After the signing and execution of the contrail us copies of all legal papers received in con- or agreement by you; nection with the claim or"suit",cooperate with b. While that part of the contract or agreement is Lis In the investigation or settlement of the in effect;and claim or defense against the "suit", and oth- erwise comply with all policy conditions. policy p d. The additional insured must tender the de- fense and indemnity of any claim or "suit" to Page 2 of 2 0 2008 The Travelers Companies,fnc. CG D4 14 04 08 REQUEST F AYOR'S SIGNATURE Please Fill in All Applicable Boxes Roasting Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Originator: Garin Lee _ APPROVALS: Date Sent: 11/18/16 DATE OF COUNCIL APPROVAL: N/A —� Return Signed Document to: Nancy Clary DATE OF CHIEF ADMINISTRATIVE OFFICER APPROVAL: N/A VENDOR NAME: DATE OF FINANCE DIRECTOR Mackenzie _ APPROVAL: 11/18/2016 Date Required: 11/28/16 Phone (Originator): x5131 BUDGETED: YES x❑ NO ❑ FUND: 10006100.64190.4000 Brief Explanation of Document: Mackenzie will provide consultant services as identified in Step 1: Test Fit, Facility Assessment and ROM Cost Estimation as it applies to the development of the Russell Road Operations facility. This initial step serves to understand the high level viability, structural/civil and mechanical/electrical assessment of the existing facilities and potential rough order magnitude costs associated with development of the existing Russell Road site. Mackenzie will be analyzing three scenarios; 1) existing entirely within the current footprint, 2) ideal facility layout not site specific, 3) utilizing existing site with strategic expansion. " n a st Be Routed Through The Law Department (This area to be completed by the Law Department) 9 Received: ApprovalK4 EwS epii . A s'A" A , term- Law Dept. Comments: Date Forwarded to Mayor: Shaded Areas To Be Completed By Administration ,Staff Received: Recommendations and Comments: Date Returned: