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HomeMy WebLinkAboutIT06-315 - Extension - Tri-Tec Communications, Inc. - Tiburon Police System Maintenance Renewal - 09/09/2013 ti 3 Records n , ICENT Document W A9HINGTON '{ 2r de rj CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Tri-Tec Communications, Inc. v Vendor Number: 42845 ID Edwards Number Contract Number: IT06-315 - This is assigned by City Clerk's Office Project Name: Tiburon Police System Maintenance Renewal Description: ❑ Interlocal Agreement ❑ Change Order ® Amendment ® Contract ❑ Other: Ali Contract Effective Date: 09/09/13 Termination Date: 09/08/14 Contract Renewal Notice (Days): 30 Number of days required notice for termination or renewal or amendment Contract Manager: Curt Ryser Department: Information Technologies Contract Amount: $77 357.37 Approval Authority: ❑ Department Director ❑ Mayor ® City Council Detail: (i.e. address, location, parcel number, tax id, etc.): As of: 08/27/14 I r IT CONTRACT SUMMARY COVER SHEET PRODUCT PRODUCT NAME BRIEF DESCRIPTION Tiburon Police System Annual Maintenance Renewal PRODUCT HIERARCHY VENDOR NAME MAIN PRODUCT SUB PRODUCT DESCRIPTION (if applicable) (if applicable) - Tri-Tec Communications, Tiburon See Invoice No,5661—Covered Software support and Inc. Application list maintenance for 1 year CHECKLIST HISTORY ITEM NOTE(S) © VENDOR# 42845 ® VENDOR QUOTE# N/A 5�1 VALUE ADDED RESELLER(VAR)—if applicable N/A M LOCAL BUSINESS FORM San Ramon, CA ® CONTRACT(NEW) N/A Fx1 USING PRIOR CONTRACT—Print and attach to bundle Y-IT06-315 ® CONTRACT ON VENDOR QUOTE/INVOICE/AMOUNT N/A ® REQUESTING PO ONLY/ N/A ® LAW GREEN SHEET(Y/N or N/A) Y—Ok to sign per Kim Komoto ® MAYOR'S WAIVER MEMO(Y/N or N/A) N/A n] MAYOR'S PINK SHEET—CONTRACT ONLY(Y/N or N/A) Y—Signed by Mayor 08/13/13 ❑X MAYOR'S YELLOW SHEET—PO ONLY(Y/N or N/A) N/A ® OPERATIONS MEMO(Y/N or N/A) N/A ® COUNCIL MEMO(Y/N or N/A) Y-12/11/12 © PO#/DATE SENT TO VENDOR PO#109693—07/11/13 © INVOICE-MANAGER SIGNATURE OBTAINED (OK TO PAY) N/A Started process 06/28/16 � X INVOICE-DIRECTOR SIGNATURE OBTAINED (OK TO PAY) N/A Started process 06/28/16 P:\Administrative Services\Contracts\Contract Forms\IT Contract Summary Forms Page 1 F W � � CWC v C W v C W y C M W`.A O .d W-'E �O L Wb od WtUOv A a � U 6 Q U � Q bl U J Q O1.0 D W 0 0 O CfaF m CO a p co Z pv Z -per Zo 20 : z z 2 z 2 z 2 z ❑ r r ❑ r r ❑ r r ❑ r p o. (9 W 0 ..00 Gm0 G :: :2 apt i W ¢ m, a a ama a ¢ mQ a ¢ mQ a rn O � o U W V W In Z ❑ 20 rn 2 C 15 2 ❑ 0° p2 \ p 2 \ p Z \ p Z m U W p V W O V W O V W O Va Z .W aVa 2_ .W a 2 W Q 2W rwO W O 2 W m ❑ ry 2 m ❑ N 2 m ❑ 0 2 m ❑ o c1 U O O 0 O O O O O 'J O ` F C Q c C 4 c C Q O p m O p m io m U u o u o u o E.y v E O Z o f Z. o E Z ? E a0' Z n a Li c � a cW i CWC � CWC � CWC p U '. H c 2 N c Z GG K c rn o K C O rMv m 0 rmi Y O m m 0 N v Z ' p E W a p E w n O E w a O b W a a > F- d 3 > F 7 H 3 O d_ W m vN o0 W o a w o O C N a o 2 . � C � ❑ C t= . lid— IT Maintenance Contracts over $25,000 2013 2014 Vendor Item Budget Budget Oracle ImageSource Document Management SW 55,595 57,263 ESRI GIS - ArcInfo/ArcView/ArcPad/ArcIMS 36,641 37,740 Hanson Info Systems PW Shops - Cus Serv/Plant/Sewer/Storm/Street/Water 35,502 36,567 Accela Permitting Software (KIVA) 25,065 25,817 Oracle ]DE EnterpriseOne - HR/Payroll/Finance 111,733 115,085 Mythics (Oracle) Oracle Database and JDE Tech Foundation 49,510 50,995 Qwest Phone Switch Maintenance 46,000 47,380 Liebert Global Network - UPS Maintenance - City Hall & Station 74 25,200 25,956 INX (Presidio) Network - Commvault Backup system 23,251 23,949 III Trebron Network - Sophos Security/Data Protection 24,040 24,761 Allied Telesis Network Equipment 49,100 50,573 Tibui pJl ,tP011 Ce SyaCems- Maintenance&Level 1I DBA Support 137,721- 141,853 WA State Dept of IS Microsoft Enterprise Agreement- Desktops 67,038 69,049 Active Network Class Parks Registration & Cashiering 25,168 25,923 711,564 732,911 I i REQUEST FOR MAYOR'SSIGNATURE T Please Fill in All Applicable Boxes Routing Information (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Originator: Tamara Rose Phone Ori inator): 4602 Date Sent: 8/2/2013 Date Required: 8/6/2013 Return Signed Document to: Tamara CONTRACT TERMINATION DATE:-8/3/2014 VENDOR NAME: Tiburon, Inc. DATE OF COUNCIL APPROVAL: 12/11/2012 Brief Explanation of Document: Annual renewal for Tiburon - Police Systems, Maintenance and Level II DBA Support. Included in the 2013 Operating Budget. Approved by Council. All Contracts Must Be Routed Through The Law Department - jhis'areo tgrybQ completed by the Lew Department) t , Received: flf y1 Approval of Law Dept.: y[` LJ ,J � rF a 35 Law Dept. Comments �! Date Forwarded to Mayor: - - — - i-$ ; the 5�,��`avcllr — Shaded Areas To Be Completed By Administratib" Received: ' "i Recommendations and Comments: 1, Disposition: Jf Date Returned: f= N M O M ('o O (O r LO U M d � C O m M P ~ L N u C N O Of E N o « o N (D 6 O LO N 6 w F M 7 (O O d O N 0.. � U7 ..C � OM U O CDU (O 00 O X n 7 w O cc E 0 CO a) O C N � a ¢ N O 0000 > U EL) m C U O 'k y L C X m c L L L O O W U E r L L L O s O C T O O O > HM (n 0. 7 C7 L w n m L (mac co O0p A+ � a T W � N (D w T m m m m a) O n cli o Q E O I C P phi 5 Y mt4NLO Z ; w � oMo u m o ro ro O cc T5o L o O a7 NMLO p 1p Oo o taY C� aQQ � rn N ro O N Q c O Q � w U O C D \. coN mQNYd Q a 05 c o y� ayi .0_ a'°i O C m m m m U 6 5 U 3 E U U L. a m N - L T N O w CA 0 GI O (D it L N a C a w r- in N e U Y N ro O_ O L M n0. R W� c �' E >, aa'> coo 30 a) / ;r I— o rn OI ■Ti E ° o V c (7 to N Q fy O E Q w CO N a) N O I" o N N Q OO O C_ T iE F 0 U) -� Q TIBURANoff/ A COMPUDYNE COMPANY � q (925) 621-2700 Fax (925) 621.2796 {1 o 109 r K��3 Invoice No. 5661 i Attention Julie Cleary- Systems Analyst Date 9_-Aug-I3 Name City of Kent P.O. No. Address 220 4th Avenue South Payment due by,Upon Receipt City Kent State WA ZIP 98032-5895 Authorized by: Phone Project Code M124513 Reference: Software Support & Maintenance: 09/09/13 - 09/08/14 Oty Description Unit Price TOTAL 1 LawRECORDS ;15,760.00 $15,760.00 1 Case Management $844.00 $844.00 1 Crime Analyst $1,689.00 ',' $1,689.00 1 Incident Report Writing $985.00 $985.00 1 Traffic Management $704.00 $704.00 1 NIBRS - WAIBRS $1,548.00 $1,548.00 1 JailRECORDS $10,835.00 $10,835.00 1 Classification $1,266.00 $1,266.00 1 Incident/Disciplinary Reporting $1,266.00 $1,266.00 1 Inmate Programs $2,111.00 $2,111.00 1 Inmate Property Management $985.00 $985.00 1 LawRECORDS, JalIRECORDS, AIRS Workstations $23,921.00 $23,921.00 1 TIPS Video Capture (2 Lic) $3,517.00 $3,517.00 1 TIPS View Station (9 Lic) $2,111.00 $2,111.00 1 Identix/DBIInterface $2,955.00 $2,955.00 1 Optika Acorde Interface $4,688.00 $4,688.00 1 PRC MIS-Derived Table Interface $2,641.00 $2,641.00 1 Microfocus License $2,444.00 $2,444.00 1 Barcode $6,262.00 $6,262.00 1 CopLogic Interface $365.00 $365.00 1 One Time Credit L2 DBA ($16,251.00) ($16,251.00) 1 Sales Tax 9.5% $6,711.37 $6,711.37 - TOTAL $77,357.37 Client shall be responsible for all collection and/or attorney fees associated with the collection efforts associated with this invoice. Remit To: Tiburon, Inc. 3000 Executive Pkwy., Ste. 500 San Ramon, CA 94583