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Home My WebLink AboutPW16-354 - Original - Union Pacific Railroad - Quiet Zone - 09/20/2016 ��.y��Y3Ji£aF�sS tfx Z,'s,`.',r,. r eh ; (CENT f . .. Document W niuc.oe zS` �t rt z s +, CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Union Pacific Railroad Vendor Number: JD Edwards Number Contract Number: pmu- 3g5Li This is assigned by City Clerk's Office Project Name: Quiet Zone Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract ❑ Other: Contract Effective Date: 9/20/16 Termination Date: Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Steve Mullen Department: Engineering Contract Amount: $15,000.00 Approval Authority: (CIRCLE ONE) Epartment Director Mayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): Preliminary engineering services for railroad quiet zone. As of: 08/27/14 I PUBLIC WORKS ADMINISTRATION Timothy). LaPorte, P.E. Public Works Director 400 West Gowe a Kent, WA 98032 Fax: 253-856-6500 wns�nc.on PHONE: 253-856-5500 AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES AND SUBMITTAL OF EXHIBIT "A" FOR RAILROAD APPROVAL Crossing: Grade Public: Highway State: WA City: Kent MP 166.89 Oregon Subdivision W Meeker Street / DOT # 396580M King County Terrel A. Anderson Manager, Industry & Public Projects Union Pacific Railroad Company 1 So. Pyramid Way Sparks, NV 89431 Dear Mr. Anderson: Plans are being prepared to establish a railroad quiet zone through the City, including the location referenced above. The proposed work includes installation of grade crossing improvements to reduce the potential hazard risk to mitigate for the lack of routine sounding of the locomotive horn, and upgrade of the railroad signal detection equipment to include constant warning devices. In connection with the project, the Agency considers it necessary for the successful advancement of the project for your company to collaborate in the development of the project by performing the following: • preliminary engineering and other related services • development of cost estimates • review of the project's preliminary layouts • submit current train and switching moves The Agency authorizes and agrees to reimburse the Railroad for its expenses and actual costs that are incurred for collaborating in the development of the project's preliminary engineering and other preliminary activities. The Railroad has estimated that these preliminary engineering and other preliminary costs will be $15,000. Payment will be made within thirty (30) days from the Agency's receipt and approval of the Railroad's request for reimbursement. Railroad will refer to Agency's Project Number R00016 and forward Invoices to Steve Mullen, City of Kent Public Works/Engineering, 400 W. Gowe Street, Kent, WA 98032. Additionally, attached for your company's review and approval is an aerial photo of the z grade crossing showing the basic features of the concept plans marked Exhibit A. Please review and provide comment on the basic features of the Exhibit A as soon as possible. 3 :x MAYOR SWUTF COOKED . ,..,, ... »...».�,- ..,,,.,,.,�•..,-.....�„ n«<__... E,....,,d>.� City of Kent Public Works Department The project may require the Railroad to incur costs for force account activities. Please prepare the railroad force account cost estimate for work activities to be provided by your company, as identified in Exhibit A and submit them at your earliest convenience so that they may be attached to the railroad generated Construction & Maintenance (C&M) agreement. Please verify the number of current regular train (16) and switching movements (4) with a Maximum Speed of (40 MPH) at this location as currently shown in our inventory records. This information will be used by the Agency's Contractor to obtain Railroad Protective Liability Insurance. This agreement is intended to address Preliminary Engineering. It is understood by both parties that railroad may withhold its approval for any reason directly or indirectly related to safety or its operations, property issues or effect to its facilities. If the Project is approved, Union Pacific will continue to work with the Agency to develop Final Plans, Specifications and prepare Material and Cost Estimates for Railroad Construction Work associated with the project. It is also understood that if the project is constructed, if at all, at no cost to the railroad. The Agency and the Railroad will enter into separate License, Right of Entry, Construction and Maintenance Agreements associated with the actual construction of the project if the project is accepted and approved by the railroad. The Agreements will be drafted by Union Pacific and forwarded to the Agency after the Exhibit A and cost estimates have been approved. Please contact Steve Mullen at telephone number (253) 856-5585, or via email at SMullen@KentWA.gov if you have any questions. Your assistance in this matter is appreciated. Sincerely, 4 Timothy J. LaPorte, P.E. Director, Public Works City of Kent, WA UNION PACIFIC RAILROAD COMPANY f .r -.....__ _ ._ ,. .__. Date _. cc ✓ _IX Name and Title Attachment: Exhibit A - Grade Crossing Improvements at W Meeker Street/UP Railroad cc: Chad Bieren, City Engineer Steve Mullen, Transportation Engineer City of Kent Public Works Department { { �3# s o. p Y r Yy'Yt}Yx x :e' r yr? R t .a t o ? 3 Y ! ''}• s .. aa }d}}`. m 133NIS N37133W o�S gg # �, y■ y,4 lix t y � A r a �F i tt8 u £ y J r € C k s F� a a ( 4 �> �`. Z �aa �