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HomeMy WebLinkAboutPW16-330 - Other - Puget Sound Energy - Excavation Requirements & Final Grade Certification - 08/17/2016 Is Records a Y KENT ' `� Document" WASHINGTON S N HS � t yY J t¢ F CONTRACT COVER SHEET L3.2te �7, This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Puget Sound Energy Vendor Number: JD Edwards Number Contract Number: �W!u -- 7) (0) This is assigned by City Clerk's Office Project Name: James Street Pump Station Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ❑ Contract ❑ Other: Excavation Requirements & Final Grade Certification Contract Effective Date: 8/17/16 Termination Date: Contract Renewal Notice (Days): Number of days required notice for termination or renewal or amendment Contract Manager: Chad Bieren Department: Engineering Contract Amount: $32 580.25 i Approval Authority: (CIRCLE ONE) Department Director Mayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): Provide power to the site of the project. As of: 08/27/14 I DocuSlgn Envelope ID:3384F3E6-5660-4D11-A84A-101F69C47F3E PUGET SOUND ENERGY PSE ELECTRICAL AND GAS FACILITIES EXCAVATION REQUIREMENTS AND FINAL GRADE CERTIFICATION PURPOSE This document Is an agreement between Puget Sound Energy (PSE) and the Owner/Developer (Developer) who is providing excavation for the installation of PSE's facilities. This document does not provide an easement for operating rights. If PSE determines that a recordable easement on the Developer's property or other property Is necessary, It shall be the Developer's responsibility to obtain such easements In a form acceptable to PSE prior to construction. EXCAVATION REQUIREMENTS The requirements and conditions outlined below apply when you provide the excavation for PSE's electrical and gas facilities as a condition of receiving electrical and gas service for your project. If you need additional Information, please call the PSE contact person listed below. 1. Developer is responsible for acquiring utility locates by calling One-Call, 1-B00-424-5555 at least 48 hours (two full working week days) prior to digging. The excavation must meet the requirements of the Washington Administrative Code and Safety Standards. 2. Developer shall call the PSE contact person noted below for trench and route approval prior to starting excavation. 3. The joint trench for electrical primary and gas main shall be excavated to provide a minimum of 36 inches of facility coverage, to a maximum trench depth of 48 Inches. The joint trench for electric service and gas service shall be excavated to provided a minimum of 24 inches of facility coverage, to a maximum trench depth of 36 inches, A 12 Inch horizontal separation is required between PSE electrical and gas facilities and other utilities within a joint trench. i 4. Use soil backfill that Is free from construction debris, sharp racks, glass,frozen clods, and rocks larger than 10 inches In diameter. Developer shall provide and Install sand (per PSE specification) bedding and shading for electrical and gas facility protection as directed by PSE's contact person. Developer Is responsible for any damages caused by improper back Ill or compaction. 5. Developer agrees to maintain a minimum of 2 feet of horizontal clearance between PSE conduit, pipe or conductors and any foundation on Developer's property. 6. The electrical vault excavation shall be dug to the dimensions noted on the attached work sketch. Vault holes shall have a solid level bottom with a 6 inch deep layer of crushed rock bedding. 7. Developer shall provide the excavation for PSE electrical and gas facilities within the designed location. Developer shall Identify and provide final grade, property lines and utility easements prior to installation of PSE's electrical and gas facilities. 8. Developer will be financially liable for the relocation of PSE's facilities which are inadequately covered, located outside the area where PSE has adequate operating rights, Improperly graded inhibiting standard access and/or any damages resulting from dig-ins due to changes or variations in grade that are made after the Installation of PSE's facilities. I FINAL GRADE CERTIFICATION By my signing below, I certify that the electrical and gas facilities work area shall be at final grade prior to excavation, assume full responsibility for my excavation work and the resulting location of these facilities. I also agree to Indemnify, defend, and hold harmless Puget Sound Energy from all liability arising out of, or in connection with my work, Including but not limited to all claims, losses, damages, and expenses, including reasonable attorney's fees, which result from my failure to excavate within easement areas or rights-of-way, or from digging without adequate rights on adjoining properties. Date: g 11 Owner or Deve oper: Signatur . Project Address: 704 Woodford Ave N. Kent, WA 105081738 '. PSE Contact person: Devendra Kumar PSE Work Order: zeal 12110 i i r`- DocuSign Envelope ID:3384F3E6-5660-4D11-A84A-101F69C47F3E '.. PUGET SOUND ENERGY Puget Sound Energy P.O.Box 07034 Bellevue,M 98009-9734 PSE.com 105081738 Job Number: 4" 3s- Trench Location: 704 Woodford Ave N. Kent, WA. 98031 Customer Name: i I AGREE TO ADHERE TO THE ABOVE CONDITIONS Customer Signature Date-44 Title i i i I R 08-23-2015 DocuSign Envelope ID:3384F3E6-5660-4D11-A84A-101F69C47F3E PUGS S®U D ENERGY r'u9el9avnd Energyi R0,Box 07034 Bellevue,WA 98009-9734 PSEeom REQUIREMENTS FOR TRENCHING BY CUSTOMERS ON PUBLIC RIGHT-OF-WAYS AND/OR ON PUGET SOUND ENERGY,INC.EASEMENTS The following outlines most local governmental guidelines and company standards for trenching on a public right-of-way or Puget Sound Energy, Inc. (PSE)easement. Any trenching performed by the customer, or their contractor, under a PSE permit or easement must comply with these requirements. 1. All trench construction must be performed by a Washington State licensed and bonded contractor. 2. Trench excavation, backfill, restoration, and facility placement must be coordinated with a PSE designated representative, and receive on-site approval by that representative,and local jurisdiction. 3. Right-of-way easement trenching and backfill must be performed during normal business hours, Monday through Friday. Same day excavation and backfill Is required for all trenching. Job start notification to the local jurisdiction is the responsibility of Potelco, Inc. Customer shall notify Potelco Project Manager three working days prior to trenching. Penalties for failure to comply with this requirement will be borne by the customer. 4. If the job scope requires excavation beyond a single day,fencing and barricading must be installed around utility facilities exposed above the trench, If allowed, must be in accordance with local regulatory requirements. 5. PSE, all participating utilities, and One-Call Locate, must be notified a minimum of 72 hours in advance of the date and time for right-of-way trenching and facility placement. The One-Call Locate number Is 1-800-424-5555. State law requires locating service notification. 6, Excavated material must remain clear of the roadway whenever possible. Excavation material, spoils, and debris shall be removed off-site each day, In accordance with local regulatory requirements. All erosion control requirements in accordance with local regulatory requirements are the responsibility of the customer. 7, Material excavated from the shoulder of the right-of-way shall be properly disposed, and replaced with select backfill material in accordance with local regulatory requirements. 8. Proper compaction is required to comply with local regulatory specifications. If the permit requires compaction testing, the cost of said testing is the responsibility of the customer. 9. All permit requirements, traffic control plans,traffic control and flagging shall meet local regulatory specifications and satisfaction. 10. In the event of failure to abide by the above requirements, PSE reserves the right, at its sole discretion, to assume trenching. In the event of delays due to equipment failure, PSE may assume trenching to meet regulatory and joint construction requirements. The customer is responsible for all trenching costs, and will reimburse the company for costs should PSE perform the trenching. (initial) 11. The customer agrees to Indemnify, defend and hold harmless PSE from all liability(including reasonable attorneys' fees)arlsing out of, or in con ectio with,the above mentioned trenching activities. (initial) it R 08-23-2015 DocuSign Envelope 10:3384ME6-5664 4 011-A84A-101 F6gC47F3E '.. All costs are calculated in accordance with Puget Sound Energy's(PSE)Tariff G,Rate Schedule 85'Line Extensions",available at pse.com.This cost Information is valid for 00 days from the date of this letter.Should we receive your agreement after this period,the costs will be subject to changes. i The amount noted on this agreement Is an estimated cost;however PSE's Schedule 85 line extension tariff requires customers to pay the actual cost of construction. PSE will determine the actual cost of the job once construction is complete.If the actual cost of the job is 10%above or below the estimated cost,an additional billing or refund will result to account for the difference. PERMANENT AND TEMPORARY SERVICE CHARGES'NOT INCLUDED AT THIS TIME IN YOUR LINE EXTENSION COSTS. "The charges listed belowwlll be bllled after your...Wee line Installation.current costs effecilve virio10." Service We Base Cost Single wife run to hand hole or transformer phase $492.00 Each additional run of wire(per circuits) $114.00 Each Additional trip beyond the tat trip due to customer requirements $337.00 per trip Hourly rate for additional engineering $147.00 per hour Underground Temporary Service Charge $186.00 Overhead Temporary Service Charge $248.00 Such charges Wil be billed after Installation In accords.Puget bound Energy s(PSE)Taro G,Rate Schedule 85. PROJECT CHECKLIST 1.The attached PSE drawing shows the proposed scope of your project Including the location of permanent, above ground electrical facilities required to provide electrical service to your project.Fault current Information for transformers associated with your project Is noted on the work sketch drawing.Please review this drawing as soon as possible to ensure there are no unforeseen conflicts between PSE's design and your project.If you determine there are conflicts or if you Identify a discrepancy while reviewing the drawing for your project,please contact me at the number below. 2.Additional construction-related information and Information on metering and service entrance requirements are provided In PSE's Electric Service handbook for commercial projects-If you would like a copy of the handbook please contact me at the number below.It Is your responsibility to provide your project manager,site superintendent,and/or subcontractors with any relevant information from this correspondence that apply to their work In support of your project. 3.The Excavation Requirements&Final Grade Certification must be signed by the project owner or designee and returned to me along with a signed copy of this letter and your payment. i 4.If a project is developed by a Limited-Llabllity Companies(LLC),you are required to provide contact Information for all managing members In addition to a copy of your Master Business Application.This Information must also be provided prior to commencing construction of your project. 5.Transformers have been sized for diversified commercial loads only,and shall not be used for high load factor(contlnuous)temporary power uses,such as electric heaters for dry-out. Fault currents for non-residential transformers in your project are noted on the attached PSE design drawing. Please notify '.. the PSE representative listed on this agreement Immediately if you believe there are conflicts between this design and your project. It is your responsibility to provide your project manager,site superintendent,and subcontractors with any Information from this correspondence and We attachments that apply to their work. POTENTIAL REFUNDS If PSE has not provided a Margin Allowance or if your Margin Allowance exceeds$76,000.PSE agrees to calculate and refund the Margin Allowance,subject to Schedule 85,up two(2)years after the line extension Is energized.Other refunds associated with the line extension charge may be available if additional permanent service hook-ups are made to your line extension.These service hook-ups must be made within five(5)years of the date on which your project Is Initially energized Customers are responsible for making all refund requests.A refund may be requested one(1)time within six(6)years of the data on which your line extension is Initially energized.Your refund request should be directed to PSE's Customer Accounting Coordinators at schedule85refundreauestslalose.com or your project manager. I UNDERGROUND CONVERSIONS&STREET LIGHTING COSTS This agreement does not cover underground conversions or street lighting. To obtain these services please contact your project manager for further details or Information. occasion Envelope to:3394F3E6S660-0Dll-M4A-101F69047F3E PUGET SOUND ENERGY Puget Sound Fowgv P.O.BON 97034 Bollovuo,WA 98 0 09-9 73 4 PSE.com RE: Commercial Line Extension q reement PSE Order No:- Y08 1�5081738 Dear Mr. customer Thank you for the opportunity to provide electrical service for your project at 704 Woodford Ave N. Kent, WA We look forward to serving you and your projects energy needs. This agreement outlines the costs for performing the needed work per the attached PSE drawing and scope description.These costs represent doing the work during normal working hours and exclude benching and other excavation related work that Is your responsibility to provide, PROJECT SCOPE EXPLANATION 3-phase underground line extension to new pad-mounted transformer & connect customer owned service and set permanent meter. i (refer to work sketch for more details) PROJECT COST BREAKDOWN-LINE EXTENSION Construction Costs $14,229.41 Transformation Charge + $ 5,134.89 Less: Applicable Margin Allowance(if applicable) - $ 0.00 Sub-Total(eligiblefor refunds under certain conditions) _ $ 19,364.30 (1) Permitting Fees + $1,616.29 Relocation/removal of existing facilities + $0.00 Non-refundable Construction Costs + $ 11,599.66 upgrade pad-mounted transformer to meet your 300amp lock rotor motor + $ 0.00 start off. '.. Other Costs NIA i Sub-Total(non-refundablecosts) _ $ 13 215.95 (2) Totalemountto be billed under this agreement = $ 32,580.25 (1+2) '.. By signing this agreement you are authorizing PSE to continue with all the needed elements to complete your project,Please do not send payment with this agreement.Upon receipt of a signed agreement,PSE will bill you for the amount Indicated at the mailing address shown on the agreement. PSE requires payment prior to firming up a construction date;delaying payment may result in a construction delay.Changes In the scope of the project requested by you may result in either additional charges or refunds to the amount billed on this agreement. I have read and agree to the terms,and�;fions described In this agreement and the corresponding attachments` j//// f.7 �n77:E tTAME 4D7 r6 E 1058817ee Ra e i° 6€'sF( F 4s a FF3 4 i aZ8 Ha Nil py ` t z41� °!REF! E E(( E o°l § a 6 �'f sss G� a 5 33g f6t9 gg€ g€g � �agsg:d°xA- 1> �¢ ° {{4 �i se° E �i i t8E�8E .f WcnWwlAse tx [De[[ F ra4° E t3 :�4 m a� 4s�fsf°�EE9 gp E jgyg pp' g$ A {"2Fill § t{ d , i'a4 &Ei ISE d ili B n � � _.•� .r.aw r. I dIE C � e � Fg � � I � 9 � ���� ° �� � B "a � . ,.;� � ,�4x e� ga�i_�#gt�•t !,.I k gg = ��• x s4 o �- w w x F° gktW §q e O QIalY p g� g �I �\\�J �i� �� r• '§ j I xammro-+morn / "+" ov Vt t k�' f e.rir.>ayx-e-i xsiexa�Mm�ess f..a a w.mm�wwa x.�a.�am>•u ny n..z�v o.ss-vises rv� REQUEST FOR MAY R'$ SIGNATURE ST W n.r n Routing Information; ...(ALL REQUESTS MUST FIRST BE::ROUTED THROUGH THE LAW DEPARTMENT) a, Approved by Director. s Originator: Chad Bieren Phone (Originator)': 5534 Date Sent: 81-911�1 Date Required: 9/I4 A- Return iSigned Document to: Nancy Yoshltake Contract Termination Date" VENDOR NAME: Date Finance Notified:Puget Sound Energy (Only required on contracts /8 f i'6 g gy 8 20 000 and over or on an Grant 1 DATE OF COUNCIL APPROVAL: Date Risk Manager Notified:N/A (Required on Non-City Standard Contracts/Agreements) Has this Document been Spec if'cait Account Number: Z��20 Authorized in the Bud et? a YES NO Brief Explanation of Document: The attached agreement with Puget Sound Energy is to provide power to the site of the James Street Pump Station project. All Contracts Must Be Routed Through The Law Department ,g } frog tc "feted by the Law Department) Received: f f Approval of Law Dept.; Law Dept, Comments: Date Forwarded to Mayor: QE&I 4eted By Administration,Staff Received. it , `M Recommendations and Comments: - r p ilo Tom✓ CJ.✓'.,,.rvgc;.., z-'y CS��.}<.-�.� � _`t �a}atEd1 Misposit` n: � • I?,x L . Date Returned: 3 "' rvl n ns oc ottszng quesj lar Rs 6N§Unelum ac CITY OF NT CITY CLERK "fix t'