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HomeMy WebLinkAboutPW16-332 - Original - City of Covington - Improvements Between Jenkins Creek & 185th Place SE - 08/26/2016 ® Records Mond" , KEN'f om Document W pSHINGTON �t �*ks r�'� f 2. CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: ctl'<fjY°<(8toyl O'N t)f Vendor Number: JD Edwards Number Contract Number: QWlu d �3L This is assigned by City Clerk's Office Project Name: Kent/Covington ILA for SR 516 Jenkins Creek to 185th Project Description: ® Interlocal Agreement ❑ Change Order ❑ Amendment ❑ Contract ❑ Other: Contract Effective Date: Date Agreement approved by both parties. Termination Date: December 31, 2018 Contract Renewal Notice (Days): By written agreement Number of days required notice for termination or renewal or amendment Contract Manager: Sean Bauer Department: PW Operations Contract Amount: $137,579.46 Approval Authority: ❑ Department Director ® Mayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): This inter-local agreement is between the City of Kent and the City of Covington for Joint PW Operations for CIP 1127 SE 272nd (SR516) Improvements btwn Jenkins Creek & 185th PI SE. Kent has three water transmission mains that are located in SE 272no St & Cross Jenkins Creek. These water mains will need to be relocated in order to construct the Jenkins Creek Bridge. As of: 08/27/14 r INTERLOCAL AGREEMENT BETWEEN THE CITIES OF COVINGTON AND KENT FOR JOINT PUBLIC WORKS OPERATIONS FOR CIP 1127 SE 272ND ST. (SR 516)IMPROVEMENTS BETWEEN JENKINS CREEK AND 185THPLACE SE THIS INTERLOCAL AGREEMENT("Agreement")is entered into between the CITY OF COVINGTON, a Washington municipal corporation ("Covington"), and the CITY OF KENT, a Washington municipal corporation ("Kent"), (collectively the "Parties" or "Cities" or in the singular"Party" or"City"). WHEREAS, the Parties are "public agencies" as defined by Chapter 39.34 RCW, and through the provisions of that Chapter are authorized by state law to enter into interlocal agreements on the basis of mutual advantage and thereby to provide services and facilities in the manner and pursuant to forms of governmental organization that will accord best with geographic, economic,population, and other factors influencing the needs of local communities; and WHEREAS, RCW 39.34.030 authorizes an agreement for joint or cooperative action by a public agency upon appropriate legislative action by the governing body of each agency prior to entry into such agreement; and WHEREAS, the Parties have similar operational needs in relationship to Covington's public works capital improvement project CIP 1127, SE 272ad St. (SR 516)Improvements between Jenkins Creek and 185"Place SE ("Project"or"CIP 1127"), and can provide savings to taxpayers through contracting for shared services and by Covington providing services on behalf of Kent; and WHEREAS, Kent has three water transmission mains ("Kent's Facilities") that are located in SE 272nd St. and cross Jenkins Creek. These water mains will need to be relocated in order to construct the Jenkins Creek bridge;and WHEREAS, the engineering design scope of work is attached hereto as Exhibit "A" and the cost estimate for the relocation of Kent's Facilities within the Project is attached hereto as Exhibit `B,"both being incorporated herein by reference;and WHEREAS, actual construction costs will be determined as a result of approved contract bids and actual construction and construction administration costs approved by both Parties;and WHEREAS, each Party can realize certain economies from sharing resources and piggybacking onto contracts; and WHEREAS, Kent has agreed to follow Covington's contracting procedures for bidding, contracting, and purchasing where required by this Agreement;and I. WHEREAS, Kent has agreed to compensate Covington for expenses incurred when utilizing the procedures offered under this Agreement; NOW THEREFORE, in consideration of the mutual promises contained herein, it is agreed between the Parties as follows: 1 Purpose.It is the purpose of this Agreement to utilize the provisions of state law to enable the Parties to take advantage of economies of scale in sharing resources, by providing services to Kent, by conducting joint operations and by utilizing cooperative purchasing, in relation to CIP 1127. 2 Definitions. 21 "Contracting Procedures" means the ordinances, resolutions, and administrative orders adopted by a Party that specify the methods by which that Party purchases goods, equipment and services and the methods by which that Party obtains professional services, advertises for bids and awards contracts. 22. "Lead Agency" is the Party designated as having administrative oversight of the services being provided to other Parties, including the responsibility for tracking expenses, providing invoices, and reconciling costs for services rendered. 23. "Piggybaclring"refers to the process by which a Party utilizes the contract that another Party has entered into with an outside vendor to make purchases or to receive services from that outside vendor. A Offered Contracted Services. Covington agrees to perform the following services for Kent pursuant to the terms of this Agreement: 3.1 Design. Covington agrees to offer design services to relocate Kent's Facilities by third- party vendors contracting with Covington, to Kent for CIP 1127. 3.2 Right-of-Way Services Covington agrees to offer right-of-way services by third-party vendors contracting with Covington, to Kent for CIP 1127. KA Construction Management. Covington agrees to offer construction management services, either by Covington staff or third-party vendors contracting with Covington, to Kent for CIP 1127. 3A. Project Management Services.Covington agrees to offer general project management services, either by Covington staff or third-party vendors contracting with Covington, to Kent for CIP 1127. 4. Request for Services. Interlocal Agreement Page 2 of 13 The following process shall be followed by Kent when seeking to engage Covington for joint operations or contracted services under this Agreement(excluding cooperative purchasing, which is addressed in Section 5,herein): 4.1. Requests for Additional Services. In addition to the agreed-upon scope of work, as set forth in Exhibit"A,"Kent shall submit a written request for any additional service, not covered in Exhibit "A," to Covington, setting forth the requested scope of work, requested duration or frequency of work, the location of the work, the estimated cost of the work and budgeted amount for the work, any equipment and materials required, any additional specifications or standards that must be considered, and a date by which a response is requested. If Kent is limited in the amount of money it can spend on the request due to a budget appropriation, Kent must specify that limitation in its request. For the purposes of this sub-section, the Parties agree that a written request may be submitted by Kent to Covington via email. 42 Acceptance of Request for Additional Services. Covington shall respond to the written request for additional services, made pursuant to Subsection 4.1, through a written acceptance or denial. Should Covington fail to respond to Kent by the date specified in the request, Kent's request shall expire and be void. An acceptance shall include the agreed upon scope of work, the total estimated direct cost for the work, the estimated indirect cost(all administrative charges and overhead), whether a deposit will be required and if so, for what purpose, and the duration and/or schedule for the work and any specifications or standards that will be applicable. The written acceptance shall require the signature of the appointed administrator of Covington, the appointed administrator of Kent. 4A Outside Vendor Contracts. If any of Covington's services to be rendered, related to this Agreement, are services provided by a contract between Covington and an outside vendor, Covington's contract with the vendor shall reference this Agreement, specify that the vendor agrees to provide services to a Party other than Covington, and add Kent as an additional insured on the vendor's required insurance policies. Covington shall provide a copy of its contract with the outside vendor to Kent with its written acceptance to Kent. 4A. Covington as Lead Agency. Covington shall have administrative oversight of the services requested, any advertisement for bids and award of contract, and the accounting for the services. Covington shall generally incur the cost of the service being performed for Kent and, in most circumstances, shall be responsible for invoicing Kent for services rendered. 4S Services that Require Bidding and Contracting. A service that requires an advertisement for bids and an award of contract shall be specified by Covington in writing. Pursuant to Subsection 4.4, Covington, as Lead Agency, shall be solely responsible for conducting an advertisement for bids and awarding a contract. In advertising for bids and awarding a contract, Covington shall follow state law and Covington's adopted local ordinances/rules. Covington may consult with Kent as to Interlocal Agreement Page 3 of 13 i the terms and provisions in a request for bids, but Kent shall have no role in awarding the contract. Covington assumes sole responsibility for compliance with state law and Covington's adopted local ordinances and rules pertaining to the award of the contract, management of the contract, contract close-out, warranty, and required financial guarantees. Any claims by laborers/materialmen/mechanics/suppliers shall be handled by Covington.Resolution of any dispute under the contract awarded by Covington shall be the sole responsibility of Covington. The prosecution or defense of any legal claim involving the contract awarded by Covington shall be the sole responsibility of Covington. Covington may request contribution or assistance from Kent in resolving any dispute or in prosecuting or defending any legal claim involving the contract awarded by Covington, but any such contribution or assistance shall be at the sole discretion of Kent. 4.5.1. Allocation of Costs for Shared Bid Items. To protect the Parties from a bidder shifting disproportionate costs of shared bid items onto either Party's bid schedule, shared bid items such as, but not limited to,mobilization,clean-up, demobilization,temporary erosion control, and various items related to traffic control shall all be contained within the primary Schedule of the Bid Documents. The cost of said shared bid items shall be proportioned between Covington and Kent based on either: (1) Identification of bid items subject to cost sharing and item by item proportional allocation of costs as agreed between the Parties prior to bid advertisement; or (2) Identification of bid items subject to cost sharing as agreed between the Parties prior to bid advertisement and proportional allocation of their costs based solely upon the costs of the Parties' Bid Schedules relative to the sum of the two. The Parries shall agree to the method for cost sharing. The derived allocation percentages shall be applied to the engineer's estimate to determine each Party's estimated dollar share prior to bids, to the contract bid to estimate each Party's contract share, and then to the final contract cost for said items to determine each Party's final contract share. 4.5.2. Bid Approval. Covington shall furnish Kent with an electronic summary of all received bids, bid items, bid prices, and the list of contractors and subcontractors to perform the requested work for Kent's approval within three business days after the closing of the bidding period. Kent shall review the bid documents and notify Covington in writing, within 14 days of receipt of all responsive bid documents, whether Kent approves or rejects the bids for Kent's requested work. Covington shall not proceed with Kent's work if Covington received written notification from Kent that Kent found supportable grounds for rejecting the bids for Kent's Facilities. A proposed bid may be rejected if among other things, any of the unit prices are excessively unbalanced,either above or below the amount of a reasonable bid, to the potential detriment of Kent. Bid awards shall be made to the Interlocal Agreement Page 4 of 13 lowest responsible bidder for the project, subject to applicable laws and regulations. 4.5.3. Bid Rejection.In the event Kent rejects the lowest responsible bid and Kent's Bid Schedule is additive or deductive, Kent may elect to have its own contractor perform Kent's work. Timing of work issues shall be determined in a specific addendum to this Agreement. Kent shall complete its work prior to the scheduled beginning of Covington work, provided that Covington may, in its sole discretion, allow Kent's contractor to perform work concurrently with Covington's contractor. In such event, Kent shall require its contractor to coordinate all Kent work located at the project site with the Covington contractor and with any contractors or work crews from other utilities and to not unreasonably interfere with or delay Covington's contractor or the work by other utilities. Kent shall notify its contractor of such requirement and shall provide written notice to Covington and Covington's contractor a minimum of 10 calendar days prior to beginning Kent work on the Project site. 4A Right of Entry. The Parties to this Agreement hereby grant and convey to each other the right to enter upon all land in which the Parties have an interest, within or immediately adjacent to the right-of-way of a highway, road, or street for the purpose of accomplishing all work or services requested as part of this Agreement; provided, however that any request by Covington to enter upon Kent's property immediately to the South of the Project site must require advance written approval from Kent, which may be withheld at Kent's sole and absolute discretion,due to the ecologically sensitive nature of this property. 4.7. Kent Inspector. Kent may furnish and Covington shall allow an inspector to be on a project site to verify proper compliance with the requirements set forth in the contract documents while the contractor is doing Kent work. Kent's inspector shall advise Covington of any deficiencies noted in Kent work. Covington may designate Kent's inspector as Covington's agent to communicate directly with the contractor's field personnel regarding compliance with the contract specifications for Kent work. Kent's inspector shall maintain a daily record pertaining to the project and shall assist Covington's contract management personnel in preparing reports of daily quantities of Kent work. 4R Change Orders. During construction, Kent shall notify Covington in writing as soon as practicable of any changes it wishes to make in the plans and specifications that affect Kent's work. Such changes shall be made, if feasible. Covington shall notify Kent in writing as soon as practicable of any changes required by Covington in the scope of the project or of any changes that substantially change the nature of Kent's work and shall obtain Kent's approval of such changes to Kent's work. Notification by a Party shall be given prior to commencement of the changes. The cost of the change shall be borne by the Party initiating the changes and any cost savings shall benefit the Party initiating the changes provided that those cost savings are applicable Interlocal Agreement Page 5 of 13 to expenses that Party would otherwise have been subject to pay. When calculating the cost of changes, such calculation shall include costs to other items of work impacted by the change and/or claims arising from the change. Covington shall act as Kent's agent in negotiating change orders and/or force account work with the contractor, provided that Kent shall be given notice and an opportunity to have input and the right to reject any change order relating solely to Kent's work. 4.9 Uninterrupted Operation of Kent's Facilities.Because Kent's Facilities are a primary source of Kent's water supply, Covington acknowledges and agrees that it will not cause, nor permit to be caused, any unnecessary interruption of flows through Kent's Facilities during Project construction.Project construction shall be sequenced to the maximum extent practicable, to ensure that the water mains remain fully-functional at all times during construction of the Project. Should flow interruptions be necessary during construction, they shall be sequenced so as to only interrupt flows in one water main at a time.When flows are interrupted, Covington shall direct its contractor to work continuously to re-establish the flows in the water main, unless otherwise approved by Kent. Covington shall provide Kent 14 days advance notice for flow interruptions. 5. Project Completion; Acceptance. 51. Substantial Completion. Covington shall provide Kent with written notice of substantial completion of the project work.Upon notification of substantial completion, Kent shall promptly perform a final inspection of Kent work. Within 30 calendar days of its final inspection, Kent shall provide to Covington acceptance of Kent's work, or alternatively, provide an itemized and detailed response as to why final acceptance of Kent's work cannot be given. If Kent fails to respond to Covington within said 30 calendar days of Kent's receipt of the notice of completion from Covington, Kent will be deemed to have given final acceptance of Kent's work. 52 Final Acceptance. Upon final acceptance of Kent work, Covington shall be relieved of any and all responsibility and/or liability for Kent work and the condition of Kent Facilities, provided that Covington shall assign its rights under the project contract relating to Kent work to Kent, including warranty and maintenance obligations by the contractor relating to Kent work. 5A Record Drawings. Covington shall provide Kent with record drawings of Kent Work (as builts) in a mutually acceptable digital format within 10 days of the notice to Kent of project completion. Any revisions to the project plans shall be incorporated on to the record drawings digitally. The record drawings for water facilities and roadway/storm water facilities shall conform to Kent and City standard details for record drawings. The work described in this sub-section shall be included in any third-party consultant construction management services contracts described in Subsection 4.3 above. 6 Joint and Cooperative Purchasing. I� Tnterlocal Agreement Page 6 of 13 61 Contract Piggybacking. Kent bears the sole responsibility for conducting its own due diligence to detennine whether Covington has lawfully entered into a contract for purchasing and/or services according to Covington's adopted Contracting Procedures prior to placing any orders, or engaging services from a provider under Covington's contract. Due diligence includes ascertaining whether Kent's contract with an outside vendor allows Kent to piggyback. 62 Contracting Procedures. Covington's Purchasing Policies and Procedures are those as adopted by City of Covington Resolution No. 10-14, effective June 8,2010. 6.1 Piggybacking Party's Responsibilities. If Kent, as a piggybacking Party, decides to utilize Covington's contract to purchase supplies, equipment, or services, Kent bears the sole responsibility for observing the terms of Covington's contract and assumes any liability under the terms of the contract between Covington and the vendor/service provider pertaining to the supplies,equipment,or services it obtains under that contract, thereby stepping into the shoes of Covington for all purposes for which Kent is utilizing Covington's contract. 6A. Piggybacking Not Authorized. This Agreement does not authorize any Party to piggyback onto any Party's Intergovernmental Agreement for State Purchasing Cooperative with the State of Washington, Department of General Administration. 7. Administration. 71 No Separate Entity. The Parties agree that no separate or independent legal entity is created by this Agreement. U Joint Administration.The Parties shall each appoint a representative to administer the terns of this Agreement, and the appointed administrators shall comprise the Joint Administrative Board.The appointed administrators,which may be amended from time to time with notice to the other Parties are: For Covington: Don Vondran, Public Works Director 16720 SE 27I't Street, Suite 100 Covington,WA 98042 (253) 638-1110 With a copy to: Regan Bolli, City Manager For Kent: Tim LaPorte, Public Works Director 400 W. Gowe Street Kent, WA98032 Interlocal Agreement Page 7 of 13 253-856-5500 With a copy to: Suzette Cooke, Mayor 220 Fourth Avenue South Kent, WA 98032 253-856-5700 7.3 Notices. Unless otherwise provided for, notices to be provided pursuant to this Agreement shall be provided in writing to the persons indicated herein, at the addresses indicated herein. Notices shall be deemed delivered three days after placement of the notice in the U.S. Mail, first class postage pre-paid. Courtesy copies of notices may be provided via email transmission but shall not constitute delivery of written notice as set forth herein. 7.4 Coordination. The Parties may schedule meetings to discuss the services being provided under this Agreement and any issues that arise. Meeting attendees shall include each Party's appointed administrator or his/her designee(s), as well as any staff who administer service requests pursuant to this Agreement. Summaries of these meetings shall be provided to the administrator for each Party. 7.5 Legislative Updates. Each Party shall have discretion as to the frequency of communications with its City Council regarding services performed under this Agreement. 7.6 Audit of Lead Agency. Covington shall be subject to audit by Kent upon five days advance notice. Covington shall make its records available to Kent for any service, project, cooperative purchase, or joint undertaking for which it provided services as Lead Agency. Covington shall retain all records pertaining to any service, project, cooperative purchase, or joint undertaking for a minimum period of six years. Such records shall include, but are not limited to: bid documents, contracts, change orders, work orders, contract close out records, labor timekeeping records, and financial records. & Term of Agreement.This Agreement shall become effective as of the date this Agreement is approved by both legislative bodies of the Parties and subsequently executed by those Parties according to each of those Parties' adopted policies and procedures. Unless terminated by all Parties pursuant to the terms of this Agreement,this Agreement shall remain in full force and effect until December 31, 2018, or final acceptance and exchange of record drawings, whichever comes first. This Agreement may be extended by written agreement of the Parties subject to the approval of such extension by each Party's legislative body. 9. Payment. Kent shall pay for services provided pursuant to the following provisions: 91 Payments for Services. Kent shall pay for actual direct and related indirect costs, including any overhead and administrative charges, for products/materials/equipment and services purchased or provided by Covington. All costs shall be part of the Interlocal Agreement Page 8 of 13 written acceptance pursuant to Section 4 herein. Any indirect costs may be waived by Covington at its discretion. 92 Billing Statement. Covington shall submit amonthly invoice to Kent on a form agreed upon by the appointed administrators and shall contain the amount of products/materials/equipment and/or services purchased during the preceding month, along with such supporting documentation as shall be reasonably necessary to verify all amounts so invoiced. Payment shall be made by Kent each month within 30 days of receipt of the invoice. 93. Billing Disputes. In the event there is a dispute regarding the amount of money owed among the Parties, the appointed administrators of the Parties shall make every effort to resolve such dispute by mutual agreement.No dispute shall be resolved by majority vote. In the event there is no mutually agreed resolution to the dispute, the appointed administrators shall forward the dispute to each Party's City Manager/City Administrator/Mayor for resolution. In the event there is no resolution after review by the Parties' City Managers/City Administrator/Mayor, the Parties shall seek mediation through a mutually agreed mediation service, and each Party shall bear its own costs for mediation. If mediation is unsuccessful, any Party may pursue any legal remedy available from a court of competent jurisdiction. Any dispute that has gone to mediation and mediation was unsuccessful in resolving the dispute shall be grounds for any Party to terminate this Agreement for material breach. 10. Ownership of Property. Any property owned by a given Party at the time of execution of this Agreement shall remain the property of that Party. Any property jointly acquired by Parties under this Agreement shall require a separate, written agreement to specify the terms, under which said property will be acquired, the Party responsible for storage, maintenance, and insurance of said property, and all other necessary terms including disposition of said property. It Termination. 111 Termination by Notice. Any Party may terminate its participation in this Agreement by providing the other Party with 60 days advance written notice of the effective date of such termination. The Party providing such notice shall remain responsible for any costs incurred under this Agreement, including any costs to which the Party is contractually obligated under any joint undertaking that extends beyond the 60 day termination date provided in the notice of termination. 112 Termination by Mutual Written Agreement. This Agreement may be terminated in its entirety at any time by written agreement that is executed by both of the Parties. 11A Termination for Breach. Any Party may terminate its participation in this Agreement with 14 days advance written notice to the other Party for any material breach of the terms of this Agreement, provided that disputes regarding billing Interlocal Agreement Page 9 of 13 statements shall be handled pursuant to Subsection 9.3 and shall not be deemed a breach of this Agreement except as set forth in Subsection 9.3. 12. Indemnification and Hold Harmless. Each Partyhereto(the"Indemnifying Party")shall hold harmless and indemnify the other Party hereto, its elected officials, officers, employees, and agents (collectively the "Indemrutees") from and against any and all suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees) that result from or arise out of the acts or omissions of the indemnifying party, its elected officials, officers, employees, and agents in connection with or incidental to the performance or non- performance of services, duties, and obligations under this Agreement. In the event the acts or omissions of the officials, officers, agents, and/or employees of a Party in connection with or incidental to the performance or non-performance of services, duties, or obligations under this Agreement are the subject of any liability claims by a third party, each Party shall each be liable for its proportionate concurrent negligence in any resulting suits, actions, claims, liability, damages,judgments, costs, and expenses and for their own attorney's fees. Nothing contained in this section or this Agreement shall be construed to create a right in any third party to indemnification. The provisions of this section shall survive any tennination or expiration of this Agreement. Waiver of Workers Compensation Immunity. It is further specifically and expressly understood and agreed that the indemnification provided herein constitutes each Party's waiver of immunity under Industrial Insurance, Title 51 RCW, solely to carry out the purposes of this indemnification clause. The Parties further acknowledge that they have mutually negotiated this waiver. 13. Insurance. Covington is a member of an insurance risk pool, and, consistent with the policies established therein, Covington is insured and agrees to maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the services hereunder by Covington, its agents, representatives, or employees. Should Kent require specific insurance coverage for a specific service request, Kent shall indicate any additional insurance specifications or standards in their written request for services pursuant to Section 4.1 herein. 14, Independent Service Provider. 14.1. Notwithstanding Subsection 4.6 herein, the Parties intend that an independent contractor relationship is created by this Agreement. In providing services under this Agreement, Covington is an independent contractor and neither it nor its officers, nor its agents nor its employees or vendors, are employees of Kent for any purpose, including responsibility for any federal or state tax, industrial insurance, or Social Security liability.Neither shall the provision of services under this Agreement give rise to any claim of career service or civil service rights,which may accrue to an employee of Covington under any applicable law,rule, or regulation. Nothing in this Interlocal Agreement Page 10 of 13 r- i Agreement is intended to create an interest in or give a benefit to third persons not signing as a party to this Agreement. As an independent contractor, Covington shall be responsible for the reporting and payment of all applicable local, state, and federal employment taxes. 142 To the extent that Kent exercises control and direction over the work of Covington, such control and directions will be for purposes of achieving the results specified in the Acceptance of Services letter according to Section 4.2 herein. No agent, employee, servant, or representative of Covington shall be deemed to be an employee, agent, servant or representative of Kent for any purpose, and the employees of Covington are not entitled to any of the benefits that Kent provides for its employees. Covington shall be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, subcontractors or representatives, performed within the authorized scope of its agents, employees, servants, subcontractors or representatives' duties during the performance of this Agreement. 14a In the performance of the services herein contemplated Covington is an independent contractor with the authority to control and direct the performance of the details of the work;however, the results of the work contemplated herein must meet the approval of Kent and shall be subject to Kent's general rights of inspection and review to secure the satisfactory completion thereof. 15, Miscellaneous. 1S1. Non-Waiver of Breach. The failure of any Party to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances, shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. 152 Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. Subject to Subsection 9.3,if the Parties are unable to settle any dispute, difference or claim arising from the Parties' performance of this Agreement,the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules, and jurisdiction of the King County Superior Court, King County, Washington, unless the Parties agree in writing to an alternative dispute resolution process. 153. Assignment. This Agreement is not assignable by any Party, in whole or inpart. 15A Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless made in writing and approved by the legislative body of each city. Interlocal Agreement Page 11 of 13 15S Compliance with Laws.Each Party agrees to comply with all local, federal, and state laws, rules, and regulations that are now effective or in the future become applicable to this Agreement. 15.5.1. Nondiscrimination in Employment. In the performance of this � Agreement, no Party will discriminate against any employee or applicant for employment on the grounds of race, religion, creed, color, national origin, sex, marital status, disability, sexual orientation, age or other basis prohibited by state or federal law; unless based upon a bona fide occupational qualification. Each Party shall take such action with respect to this Agreement as may be required to ensure frill compliance with local, state and federal laws prohibiting discrimination in employment. 15.5.2. Nondiscrimination in Services. No Party will discriminate against any recipient of any services or benefits provided for in this Agreement on the grounds of race, religion, creed, color, national origin, sex, marital status, disability, sexual orientation, age, or other basis prohibited by state or federal law. I I% Entire Agreement.The written terms and provisions of this Agreement,together with any exhibits attached hereto, shall supersede all prior communications, negotiations, representations, or agreements, either verbal or written of any officer or other representative of each party, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. Any j exhibits are hereby made part of this Agreement. Should any of the language of any exhibits to this Agreement conflict with any language contained in this Agreement, the language of this document shall prevail. j 157. Severability. If any section, paragraph, sentence, clause, or phrase of this Agreement is adjudicated to be invalid, such action shall not affect the validity of all other sections, paragraphs, sentences, clauses, or phrases not so adjudicated. I 15R Interpretation. The legal presumption that an ambiguous term of this Agreement should be interpreted against the Party who prepared the Agreement shall not apply. 159 No Third Party Beneficiaries.This Agreement is between the Parties and is not meant to benefit any third party. 15.10. Counterparts. This Agreement may be executed in multiple counterparts, any of which shall constitute an agreement by and among the Parties who have executed this Agreement, provided that Kent shall transmit to the attention of the Covington City Clerk an original, executed signature page of this Agreement. The Covington City Clerk shall cause a copy of this Agreement and a copy of each executed signature page of each party to be posted on the Covington City website pursuant to RCW 39.34.040. Interlocal Agreement Page 12 of 13 IN WITNESS WHEREOF, the Parties below execute this Agreement,herein. COVINGTON: KENT: CITY OF COVINGTON: CITY OF KENT: By: y.B (signature) I -'(signature) Print Name: Regan Bolli Print Name: Suzette Cookc Its: City Manager Its: Mayor ___(Title) DATE: �� ��'/� DATE: APPROVED AS TO FORM: APPROVED AS TO FORM: ara 4n er, ityAttorney To Brubaker, City Attorney �✓ r Pi,Civil'•Filcs\Dpen Filest2l06-Krnt-Covinemn S.516-WaterhuRcplaucmvtlLAS FI I A_COV KF.M'_CIP11250SDEC2015_DV_K .dcc Interlocal Agreement Page 13 of 13 EXHIBIT A WORK ELEMENT 19. CITY OF KENT WATER SYSTEM DESIGN The City of Kent is relocating/replacing new water mains (3) and crossings (3) of Jenkins Creek as part of the SE 272nd Street (SR 516) project. The CONSULTANT shall coordinate with the City of Kent to determine the extent of the water main improvements, construction sequence and operational limitations during construction. The CONSULTANT shall then design the water main and associated appurtenances in conformance with the City of Kent's design standards. Specific activities will include: Assumptions: • Project will include federal funding and applicable funding conditions will apply • City of Kent standards and specifications will be used where applicable • An inter-local agreement will be executed between the City of Kent and the City of Covington • A bid schedule will be established to capture City of Kent costs related to design and construction • The District's improvements will lie within the impact limits established in the permitting documents for the project • Assumes one crossing of Jenkins creek and two mains on each side of the crossing Specific activities will include: Work Element 19.1 Coordination The CONSULTANT shall coordinate with City of Kent on the design of new water mains to be constructed as well as existing mains and related water facilities to be abandoned or replaced during construction.Two (2)meetings with City of Kent at three(3)hours per meeting are assumed as well as coordination via telephone, email and letter for this effort. Deliverable(s). • Attend Meetings • Prepare Meeting Minutes • Telephone Logs and Notes 1 II Scope of Work- Supplement 42 Page I SE 272"'Street(SR 516) between Jenkins Creek and 185th Place SE Work Element 19.2 Project QA/QC The CONSULTANT shall provide QA/QC activities,reviews and documentation. These activities will include senior engineer reviews, documentation and internal audits of project required procedures. Deliverable(s): • Senior Reviews and Documentation • Submittal Reviews and Documentation • QA/QC File Documentation and Checklists i Work Element 19.3 Concept Design & Construction Sequence The CONSULTANT shall develop and submit concept plans level showing the conceptual horizontal and vertical layout of the proposed water main improvements in order to identify space requirements within the right-of-way. The technical memo will identify the construction sequence needed to accommodate the construction of the crossing and for water mains, including outages. The concept will be laid out on base drawings provided by the CONSULTANT. Deliverables) • Construction Sequence memo and operational limitations during construction • Five (5) concept plan and profile view sheets Work Element 19.4 Utility Coordination Associated with Water Main Design The CONSULTANT will identify and document possible utility conflicts associated with water main design. Alter the conceptual design is completed potential utility conflicts will be identified and documented in matrix from. This matrix will be used to track the actions needed to address the conflicts, including potholing. Deliverables) • Utility Conflict Matrix • Utility Pothole Plan • Utility Pothole Data Table Work Element 19.5 30% Design PS&E Develop and submit construction plans to a 30% design level showing the conceptual horizontal and vertical layout of the proposed water main improvements in order to identify space requirements within the right-of-way. The CONSULTANT shall prepare a 30% engineer's estimate using City of Covington standard bid items to reflect the expected construction cost for the project. Specifications will not be provided for this submittal. The design will be laid out on base drawings provided by The CONSULTANT. The CONSULTANT's project manager will Scope of Work Suppleinent#3 Page 2 SE 272od Street(SR 516)between Jenkins Creek and 185"Place SE perform the QA/QC review on the 30% submittal documents. The 30% construction plans shall include the following: Deliverable(s): • Five (5)plan and profile view sheets • 30% water main estimate Work Element 19.6 60% Design PS&E Develop and submit 60% design PS&E. The 60% design PS&E will include detailed plan and profile views of the water main improvements so that any conflicts with other utilities or design elements can be determined and resolved. Connection details, as well as other construction details will be developed sufficiently to understand the construction requirements of the project. The 60% Construction Specifications will be based on the CITY's boilerplate special provisions and Kent's standard specifications. The 60% engineer's estimate will use the City of Covington's standard bid items to reflect the expected construction cost for the project. The CONSULTANT shall address all 30%review comments on the proposed water main improvements. and perform QA/QC reviews by its project manager and construction observer on the 60% submittal document. The construction observer's review will focus on constructability issues. The 60% construction plans shall include the following: Deliverable(s): • Five (5) detailed plan and profile sheets of the water main improvements • Two (2) detail sheets • 60%water main specifications • 60%water main estimate • 30% comment matrix Work Element 19.7 90% Desinn PS&E Develop and submit 90% design PS&E. The 90% design PS&E will include detailed plan and profile views of the water main improvements. The design elements will be cross-checked with the other street and utility improvements to eliminate the major conflicts. Minor conflicts will be addressed during the 90% quality management review. The connection details and other construction details will be sufficiently designed that potential bidders could conceivably construct the project. All references and callouts will be checked to assure continuity within the design. Comprehensive specifications will be developed that describe the elements included in each bid item,how each bid item will be measured and paid, and the material and construction requirements. The 60% construction cost projections will be refined to provide an updated projection of probable construction cost. The CONSULTANT shall address all 60% review comments on the proposed water main improvements and perform QA/QC reviews by its project manager, quality control manager, construction observer, and principal in charge on the 90%submittal document. The 90% construction plans shall include the following: Deliverable(s): Scope of Work Supplement#3 Page 3 SE 272"a Street(SR 516)between Jenkins Creek and 185"Place SE • Five (5) detailed plan and profile sheets of the water main improvements • Two (2) detail sheets • 90% water main specifications • 90% water main estimate • 60% comment matrix Work Element 19.8 100% Design PS&E The CONSULTANT shall develop and submit the 100% design PS&E addressing all comments from the 90%review and should represent documents nearly ready to advertise for bids. This effort is assumed to be minor and that no design changes will have occurred after the 90% design has been completed.The CONSULTANT shall perform a final QA/QC review to ensure that all design elements have been addressed and the documents are ready to be advertised for bids by the CITY. The 100% level cost estimate for the project will be sufficiently detailed to determine a fair price for the work to be performed, and to provide a basis for evaluating contractor bids. The 100% construction plans shall include the following: Deliverable(s): • Five (5) detailed plan and profile sheets of the water main improvements • Two (2) detail sheets • 100% water main specifications • 100% water main estimate • 90% comment matrix Work Element 19.9 Final Design PS&E The CONSULTANT shall make minor revisions, as necessary, to the PS&E to incorporate the 100%review comments. The final contract plans will include all complete stamped drawings with date and signature. The contract provisions document will be complete and be ready to use during bid advertisement. The CONSULTANT shall also prepare a final engineer's estimate of probable construction costs. This effort is assumed as a minor effort to address minor plan and specification issues. Design changes are not provided for this submittal. The CITY can use this submittal to advertise for bids from contractors. The 100% construction plans shall include the following sheets: Deliverable(s): • Five (5) detailed plan and profile sheets of the water main improvements • Two (2) detail sheets • Final water main specifications • Final water main estimate • 100% comment matrix Scope of Work Supplement#3 Page 4 SE 272"d Street(SR 516)between Jenkins Creek and 185`hPlace SE EXHIBIT B CONSULTANT FEE SUMMARY Project: City of Covington SE 272nd Street(SR 516)between Jenkins Creek and 185th Place SE Tetra Tech Fee Estimate Tetra "tech DIRECT SALARY COST(DSC): Classification Hours X Rate Cost 1. Project QA/QC Manager 10 62.00 $620.00 2. Project Manager/Sr.Supervising Engineer 90 69.39 $6,246.10 3. Project Engineer/Senior Engineer 64 53.50 $3,424.00 4. Staff Engineer 26 45.00 $1,170.00 5. CADD/Technical Support 8 35.00 $280.00 6. Project Administrator 28 32.81 $918.68 7. Struct Project Manager 8 71.74 $573.92 8. Senior Structural Engineer 0 65.00 $0.00 9. Junior Structural Engineer 0 35.00 $0.00 10. Structural CAD 0 35.00 $0.00 11. Structural Administration 0 28.00 $0.00 12. Survey Manager 0 53.00 $0.00 13. Computations Technician 0 42,00 $0.00 14. Survey CADD 0 30.00 $0.00 15. Field Tech 3 0 30.00 $0.00 16. Field Tech2 0 25.00 $0.00 � 17. SurveyAdmin 0 24.00 $0.00 SUBTOTAL-DSC 234 $13,231.70 OVERHEAD(OH)COST(Including Salary Additives) OH Rate X DSC or 151.00% X $13.231.70 $19,979.87 FIXED FEE(FF): FF Rate= 30% X ($13,231.70) $3,969.51 REIMBURSABLE& Mileage (190 Miles X 0.555/mile) $105.45 Survey Mileage (0 Miles X 0.555/mile) $0.00 Reprographics $100.00 APS (Potholing) $3,500.00 Courier $200.00 $3,905.45 SUBTOTAL $41,086.53 SUBCONSULTANTS Stantec $96,672.93 GRAND TOTAL-ESTIMATED FEE $137,759.46 Prepared By: CJP Date: 2/1/2016 Checked By: CJP Date: 2/1/2016 TT FEE 24 f § mmm ■ ; ; ra # a Cl) 1 Pl, } ( \�\ It « - a , maam 5 / / a . \ = CC) , m , ma a , aam �! � ! e ` ~ �m § ( } � �\ - co _ » q�\ & \ � « c \ � ■ � U � Lu L) § LL oc = Z � r � x « ° 4 ; LL & � o ! / § E ) &) ! § o \ / ; 5 ƒ\ & ! / \ - / k \ -0 \ } #f k40606od , ® ozcmmm e3 a- a—, ) . � 00 000 Iƒ#) � : » 33 ) \ k ) 2aaa222 \J / Jy@S@ / LL EXHIBIT B CONSULTANT FEE SUMMARY Project: City of Covington BE 272nd Street(SR 516)between Jenkins Creek and 185th Place SE Stantech Fee Estimate StanteC DIRECT SALARY COST(DSC): Classification Hours X Rate Cost 1. Principal/Project Manager (CPS/EJW) 66 65.13 $4,298.58 2. Senior Project Engineer QA/QC(SKS) 137 54.49 $7,465.13 3. EIT Designer(SMA) 174 32.29 $5,618.46 4. Sr. Eng.Technician(JEG) 162 46.69 $7,563.78 5. CADD Technician(BLG) 46 32.11 $1,477.06 6. Project Administrator(RCS) 22 40.87 $899.14 SUBTOTAL-DSC 607 $27,322.15 OVERHEAD(OH)COST(Including Salary Additives) OH Rate X DSC or 186.04% X $27,322.15 $50,830.13 FIXED FEE(FF): FF Rate= 30% X ($27,322.15) $8,196.65 REIMBURSABLE& Mileage (600 Miles X 0.54/mile) $324.00 Computer time $9,000.00 Reprographics $1,000.00 Courier $0.00 $10,324.00 SUBTOTAL $96,672.93 SUBCONSULTANTS GRAND TOTAL-ESTIMATED FEE $96,672.93 Prepared By: Chris Schmidt-Stantec Date: 2/1/2016 III Checked By: Chris Schmidt-Stantec Date: 2/1/2016 I li Stantech FEE x � . fx. T. ' I x `d y � 1 LU w r a ti r oar : � c N � 4 m m y - � s > I_ w y LL O m F U c y W a 2 Z o w2 N m X Fa Y f LL LJ Z r O L) U) N I i Z N O c a N U W W to � Y O, ;. III Ic FE N T WASHINGTON Agenda Item: Consent Calendar 7C TO: City Council DATE: September 6, 2016 SUBJECT: City of Covington Interlocal Water Agreement, Jenkins Creek Authorize MOTION: Authorize the Mayor to sign an Interlocal Agreement (ILA) with the City of Covington for Joint Public Works Operations for Capital Improvement Project No. 1127; SE 272nd Street (SR516) Improvements between Jenkins Creek and 185th Place SE; subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: The Kent Water Utility owns three transmission mains that are located in SE 272nd Street, within the City of Covington, and cross Jenkins Creek. These transmission mains convey water supply to Kent from the water utilities eastern primary water sources. The transmission mains require replacement to construct a bridge over Jenkins Creek. As the owner of this infrastructure, in another jurisdictions right-of-way, Kent is responsible for the relocation. The most efficient method for both agencies to facilitate the design, permitting, coordination, and relocation of Kent's transmission mains is for Covington, as the lead agency for the roadway project, to incorporate Kent's body of work within their project. The relocation work will be performed concurrent with the roadway and bridge construction. EXHIBITS: Interlocal Agreement RECOMMENDED BY: Public Works Committee YEA: Ralph, Fincher, Higgins NAY: 0 BUDGET IMPACTS: Water Utility revenue will be used to fund the work. This project has been anticipated by staff for several years. The total project cost will not be known until construction is completed (projected the end of 2018). At this time, the total cost is anticipated to be in excess of $1 million. i I o t t'4nMal Transmi 4 covingt`on growing toward greatness To: Sean Bauer From: Don Vondran CC: Date: 8/15/16 Re: Kent/Covington ILA for SR 516 Jenkins Creek to 185th Project Sean, Please find enclosed two copies of the partially executed ILA. Please have both copies signed and return one copy to us. Thanks again, Don growing toward I REQUEST FOR MAYOR'S SIGNATURE °T Print on Cherry Colored Paper K�I+I Routing Information: (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Approved by Dlreetor Originator: Cheryl Viseth for Sean Bauer Phone (Originator): 5504 or 5610 ' Date sent:August 19, 2016 Date Required:September 20, 2016 Return Signed Document to: Sean Bauer Contract Termination Date: December 31, 2018 ' VENDOR NAME: Date Finance Notified: City of Covington (only required on contracts August 19, 2016: 20.000 and over or on any Grant DATE OF COUNCIL APPROVAL: Date Risk Manager Notified:August 19, 2016 September 06, 2016 ,Re a aired on Non-City Standard Contracts/A. reements Has this Document been Specificall Account Number: W20004 Authorized in the Budget?` 0 YESUNO Brief Explanation of Document: Inter-local Agreement with the City of Covington for Joint Public Works Operations for CIP 1127 SE 272nd St (SR516) Improvements between'Jenkins Creek and 185th Place SE. Kent has three water transmission mains that are located in SE 272nd Street and cross Jenkins Creek. These water mains will need to be relocated in order to construct the Jenkins Creek bridge. ° puted Through The Law Department (This area to be completed by the Law Dartme t) `"# Received ,i � � ";°,' Approval of Law Dept.: Law De t. Comments: Date Forwarded o '� Shaded Areas To Be Completed By Administration Staff Received: Recommendations and Comments: J} S�. "l.%r 1 Gr t L f ` ..<w• 1` ✓ r s d 4 sr Disposition: , ,ell �fn ` ,� Date Returned: P.�fry en[ , s g, eque os MaymsS gnaw atoc. am s"f 5 F!