HomeMy WebLinkAboutIT16-314 - Original - DLT Solutions, LLC - Contract - 09/01/2016 1=
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CONTRACT COVER SWEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: DLT Solutions
Vendor Number: 128711
JD Edwards Number
Contract Number: ld _ p
This is assigned by City Clerk's Office
Project Name: 2016-2017 DLT ]DE Oracle APP Application
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract
❑ Other:
Contract Effective Date: 09/01/2016 Termination Date: 08/31/2017
Contract Renewal Notice (Days): 30
Number of days required notice for termination or renewal or amendment
Contract Manager: Curt Ryser Department: Information Technology
Contract Amount: $126 520 45
Approval Authority: (CIRCLE ONE) Department Director Mayor City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
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As of: 08/27/14
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Quote: 4507670
Y Reference: 1171684
PriceQuotation Date: 05105/2016
Expires: 07/28/2016
To Lynette Smith From: Courtney Osgood
Kent City of DLT Solutions, LLC
400 West Gowe Street 2411 Dulles Corner Park
Kent, WA 98032 Suite 800
Herndon,VA 20171
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Phone:
Fax: Phone: (703)708-9654
Email: Isrnith@kentvra.gov Fax: (866)419-7926
Email: courtney.osgood(nidlt_com
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1 i SUPP RENEWAL OTHER jOM.. 1 i $0.00 $0.00
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2 'ISUPP RENEWAL-OTHER f {OM I I'l $533.45' $533.45
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4 }SUPP RENEWAL-OTHER OM ;I' 1, $480.W0 $480.101
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5 SUPP RENEWAL-OTHER_ _ _ OM_ $1,991-59 $1,991.59,;
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DLT CONFIDENTIAL Page 1 of 13
Ctuote: 4507670
DLTReference: 1171684 Price i r Date: 05/05/2016
Expires: 07/28/2016
9 DLT Part No. _ _ Contract Qty Unit Price _Ext. Price_
6 1 SUPP RENEWAL-OTHER „� OMv ,' id $2,81.6 6&1 :$2 816.66
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DLT CONFIDENTIAL Pago 2 of 13
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Quote: 4507670
' Reference: 1171684
rice Quotation Date: 0 510 5/2 0 1 6
Expires: 07/28/2016
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DLT CONFIDENTIAL Page 3 of 13
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Quote: 4507670
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Reference: 1171684
PriceQuotationDate: 05/05/2016
Expires: 0 7/2 812 0 1 6
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DLT CONFIDENTIAL Pago 4 or 13
Quote: 4507670
DMT "`� Reference: 1171684
Price `� ,i ion Date: 0 5/0 512 0 1 6
Expires: 07/28/2016
tt DLT Part No. __ Contract Oty Unit Price Ext. Price
24 'SUPP RENEWAL OTHER OM 1 j $622,36; $622 36
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DLT CONFIDENTIAL Pago 5 of 13
Quote: 4507670
,_ . Reference: 1171684
Price notation Date: 05/05/2016
Expires: 0 7/2 812 0 1 6
4 DLT Part No. __ Contract Qty _Unit Pi ice _Ext. Price
30 SUPPRENEWAL-OTHER ;OM 11j� $1,280.31f� $1280.31'
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31 SUPP RENEWAL-OTHER._, _ _ _ OM. 11} $6,401.526� $6,401.52j
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{32 ;'SUPPRENEWAL-OTHER- ,OM 11: $1,920.47;. $1920.47,
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DLT CONFIDENTIAL Page 6 of 13
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Quote: 4507670
Reference: 1171684
' rice . tatio l Date: 05/05/2016
Expires: 07/28/2016
# DLT Part No. Contract QtV--Unit Price _ _ Ext Price
37 'SUPPRENEWAL-OTHER OM 1i $6,15520 $6,155.20
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DLT CONFIDENTIAL Page 7 of 13
Quote: 4507670
Price
ZALT Reference: 1171684
Date: 05/05/2016
Expires: 07/28/2016
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DLT CONFIDENTIAL Page 8 of 13
Quote: 4507670
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Expires: 07/28/2016
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DLT CONFIDENTIAL Page 9 of 13
QUO : 4507670
Reference: 1171684
'�' riceQuotationDate: 05/05/2016
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DLT CONFIDENTIAL Page 10 of 13
Quote: 4507670
t= Reference: 1171684
Price QUotationDate: 05/05/2016
Expires: 07/28/2016
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DLT CONFIDENTIAL Page 11 of 13
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QUOte: 4507670
Reference: 1171684
PriceQuotationDate: 05/05/2016
Expires: 07/28/2016
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75 1,Taxes notes 1 i $10,976.661; $10,976.66:
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faxes 1.
Total: $126,520.45
Contract Number: OPEN MARKET
DUNS#: 78-646-8199
Federal ID#: 54-1599882
CAGE Code: OSOH9
FOB: Destination
Terms: Net 30(On Approved Credit)
DLT accepts VISA/MC/AMEX
DLT's standard Terms & Conditions apply
PLEASE REMIT ACH: DLT Solutions,LLC -OR- Mail. DLT Solutions,LLC
PAYMENT TO: Bank of America P.O.Box 743359
ABA#111000012 Atlanta,GA 30374-3359
Acct#4451063799
Customer orders subject to applicable sales tax in:CA,CO,CT, DC, FL,GA, HI, IL, IN, KS, KY, LA, MA, MD, MI,MO, MS, NC, �,
NM, NJ, NV, NY,OH, OK, PA, RI,SC,TN, TX,VA,WA,WI
The terms and conditions of the Manufacturer's standard commercial license and subscription agreement are made a part of
this quotation and shall govern purchaser's use of any Manufacturer product. Contact the DLT Sales Rep if further information
is required.
DLT CONFIDENTIAL Page 12 of 13
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Quote: 4507670
fi . Reference: 1171684
Price Date: 05/05/2016
Expires: 07/28/2016
Documentation to be submitted to validate Invoice for payment:
a. Authorized Services shall be Invoiced with a corresponding time report for the period of performance identifying names,
days,and hours worked.
b. Authorized reimbursable expenses shall be invoiced with a detailed expense report,documented by copies of supporting
receipts.
c. Authorized Education or Training shall be invoiced with a Report identifying date and name of class completed, and where
applicable the name of attendees.
DLT CONFIDENTIAL Page 13 of 13II
I
400
ENTAgenda Item: Consent Calendar - 7G
WA3111NGTON
TO: City Council
DATE: July 19, 2016
SUBJECT: DLT - Oracle - JDE Database and OneWorld ERP Maintenance Renewal
- Authorize
MOTION: Authorize the Mayor to sign the DLT Oracle DB Enterprise and
OracleJDE OneWorld Maintenance Renewal Agreements, in the amount not
to exceed $59,345.00 and $126,520.45, respectively, for existing Oracle
software and support, subject to final terms and conditions acceptable to
the Information Technology Director and City Attorney.
SUMMARY: As an ongoing set of associated maintenance line items approved by the
Council in the 2015-2016 biennial budget, IT submitted original cost estimates of
$54,485.88 for Oracle DB Enterprise and $118,536.44 for Oracle JDE/OneWorld ERP
software and support.
Final revised vendor price quotations at the time of renewal have come in at
$59,345.00 for Oracle DB Enterprise and $126,520.45 for JDE/OneWorld; an increase
of $7,984.01 and $4,859.12, respectively. The IT Department has residual savings in
its maintenance renewal budget to cover these cost overruns and is seeking
Committee and Council approval to execute against these price quotes that are in
excess of the original adopted, budget line item amounts.
EXHIBITS: 1) DLT Quote - Oracle DB
2) DLT Quote - Oracle JDE
3) Council Approved Maintenance List - Oracle DB
4) Council Approved Maintenance List - Oracle JDE
RECOMMENDED BY: Operations Committee
YEA: Thomas, Boyce, Ralph NAY:
BUDGET IMPACTS: Revised vendor price quotations of $7,984.01 and $4,859.12 will
be covered by residual cost savings from other maintenance renewals that have come
in lower than biennial budget approved projections.
I
i
REQUEST FOR MAYOR'S SIGNATURE
.el
Routing Information:
(ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT}
Approved by Drrectb
Originator: Curt Ryser Phone (Originator): 253-856-4642
Date Sent: 08/05/2016 Date Required: 08/12/2016
Return Signed Document to: Contract Termination Date;
Lynnette Smith ' 08/31/2017
VENDOR NAME: Date Finance Notified:
DLT Solutions (Only required on contracts 07/21/20 16
20 000.and over or on any Grant
DATE OF COUNCIL APPROVAL: J q n/ G Date Risk Manager Notified:N/A
07/ 1 a/ 20 1 u (Required onL Non-city standard contracts A reements
Has this Document been Specifica11 Account Number: 52001730.64830.1800
Authorized in the Budget? • YES NO
Brief Explanation of Document:
Authorize the Mayor to sign the DLT Oracle OneWorld APP/Application Maintenance Renewal Agreement,
In the amount not to exceed $126,520.45, respectively, for existing Oracle Software and Support,
subject to final terms and conditions acceptable to the Information Technology Director and City
Attorney.
Budget Impact: Revised vendor price quotations of $7 984 01 will be covered by residual cost savings
from other maintenance renewals that have come in lower than biennial budget approved projections'.
Agreement term: 09/01/2016 - 08/31/2017
A11' is a Through The Law Department
s
(This,arpa tq be completed by the Law Department)
Received: q
Approval of Law Dept.:
Law Dept. Comments:
Date Forwarded to Ma a a
Shaded Areas To Be Completed By Administration Staff
Received:
n 'Ty,je
Recommendations and Comments:
�tt
Disposition:
t
r
LDateumed;
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