HomeMy WebLinkAboutPD16-305 - Original - KC Department of Community & Human Services - MOU: Jail Transition Services - 01/01/2016 i
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CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: King County Department of Community and Human Services
Vendor Number:
JD Edwards Number
Contract Number: POLO- 77O a
This is assigned by City Clerk's Office
Project Name: Jail Transition Services
Description: ® Interlocal Agreement ❑ Change Order ❑ Amendment ❑ Contract
❑ Other:
Contract Effective Date: 1/1/2016 Termination Date: 12/31/2019
Contract Renewal Notice (Days):
Number of days required notice for termination or renewal or amendment
Contract Manager: D. McCuistion Department: CKCF
Contract Amount:
Approval Authority: ® Department Director ❑ Mayor ❑ City Council
I,
Detail: (i.e. address, location, parcel number, tax id, etc.):
Jail transition services to individuals with mental health and/or substance abuse
(behavioral health) disorders being released from the City of Kent Corrections Facility,
the King County Correctional Facility in Seattle, or the Norm Maleng Regional Justice
Center in Kent.
As of: 08/27/14
MEMORANDUM OF AGREEMENT
between the
KING COUNTY DEPARTMENT OF COMMUNITY AND HUMAN SERVICES
and the
CITY OF KENT POLICE DEPARTMENT
for
JAIL TRANSITION SERVICES
2016 — 2019
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The following agreement is entered into between the King County Department of Community
and Human Services (the County) and the City of Kent Police Department (the City)
effective January 1, 2016 through December 31, 2019 unless terminated by either party.
This agreement covers relationships and operational agreements for purposes of providing jail
transition services to individuals with mental health and/or substance abuse (behavioral health)
disorders being released from the City of Kent Corrections Facility, the King County Correctional
Facility in Seattle, or the Norm Maleng Regional Justice Center in Kent.
I. PROGRAM DESCRIPTION
A. Goals
1. To ensure that eligible Medicaid recipients and non-Medicaid persons receive
easily accessible, acceptable, culturally relevant, coordinated, comprehensive,
and quality behavioral health services.
2. To ensure that services not only provide symptom relief, but that services are
provided from a recovery perspective to assist clients to find what has been lost
in their lives due to their illness including the opportunity to make friends, use
natural supports, make choices about their care, find and keep jobs, and to
develop personal mechanisms for coping and for regaining independence.
B. Objectives
1. To ensure that active engagement and discharge planning occurs during
incarceration.
2. To provide data that will allow the analysis of client and program outcomes of
linkage of appropriate individuals to the Jail Transition Services program.
3. To participate in King County Diversion and Reentry Services (DRS) to contribute
to equity and social justice through the decriminalization of individuals with
behavioral health disorders who are not a threat to public safety.
C. Eligibility
1. Eligibility for referral to the Jail Transition Services program includes adults who
have an annual income of not more than 200 percent of federal poverty level and
who:
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a. Are being released from custody at the City of Kent Corrections Facility;
b. Have a history of two or more incarcerations in King County, including the
current incarceration;
c. Have a behavioral health disorder that is ongoing and that interferes with
age-appropriate social and role functioning;
d. Are not enrolled or engaged in outpatient benefit services provided through
the King County Behavioral Health Plan, excluding medication assisted opioid
treatment;
e. Are residents of King County or are homeless; and
f. Agree to participate in the program.
2. Individuals who are not eligible for the Jail Transition Services program and who
should not be referred include:
a. Those whose current charges include a sex offense or arson; and
b. Those whose felony criminal history or registration status (regardless of
current charges) includes arson or Level III Sex Offender, respectively.
3. Level II Sex Offender cases must be reviewed and approved by the DRS
program manager prior to Jail Transition Services program placement.
D. Definitions
1. Major mental disorder: A mental disorder as defined by the Diagnostic and
Statistical Manual of Mental Disorders, Fifth Edition (DSM-V), or as revised,
which is ongoing and interferes with age-appropriate social and role functioning.
2. Medicaid Recipient: An individual who is currently enrolled in the Medicaid
program, as shown on the medical identification card.
3. Non-Medicaid Person: Individuals who do not hold a valid card showing they
meet Medicaid eligibility requirements. Mental health and substance use
disorder services will be available to non-Medicaid persons as resources permit.
E. General Program Requirements
1. The County and City shall conduct services in accordance with state and federal
confidentiality requirements including 42 CFR Part 2, 45 CFR Health Insurance
Portability and Accountability Act (HIPAA) Parts 160 and 164.
2. The County and City shall be solely responsible for compliance with generally
accepted professional and ethical standards for the services each performs, and
for the quality of the services each performs. All duties performed by the County
and City shall be consistent with the applicable requirements of all formal bodies,
governmental or otherwise, to which the County or City and its clinicians are
subject with respect to licensing, certification, registration, and/or accreditation.
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F. Program-Specific Requirements
1. The City shall:
a. Provide office space for 1.0 full-time equivalent assessor who will provide
substance use disorder assessments for individuals incarcerated at the City
of Kent Corrections Facility and other misdemeanor jails in King County;
i. The designated office space may be shared with other program staff; and
ii. The office space must remain locked and secured when not in use.
b. Assist in identifying incarcerated individuals with mental illness and/or
substance use disorders to facilitate a coordinated transition to the
community via the following;
i. Arrange for mental health screening for individuals who display behavior
consistent with a need for such screening or who have been referred by
on-site medical personnel, jail staff, officers of the court, or self-referred;
and
ii. Arrange for assessment of persons incarcerated at the City of Kent
Corrections Facility for program eligibility, particularly those persons who
are members of the priority populations as defined in Chapter 71.24
RCW, utilizing King County contracted agencies to determine financial
and clinical eligibility for those who may be linked to inpatient substance
use disorder treatment or outpatient Integrated Dual Disorders Treatment
upon release from custody;
c. Provide medications prescribed to incarcerated individuals at the City of Kent
Corrections Facility for the purposes of relieving psychiatric symptoms,
including medications to ameliorate the side effects of psychotropic
medication;
d. As appropriate and when clinically indicated, provide psychiatric evaluation of
individuals with no history of mental health services or medications for the
purposes of determining and providing psychiatric medication needs;
e. Provide a minimum of a five day supply of psychiatric medications at release
in instances where medications came with the inmate upon booking or were
provided after booking, with the exception of those medications that have
overdose potential or illicit street value, and when the jail medical provider is
given a minimum of three business days notification prior to an individual's
release,
f. Provide via hard copy, fax or electronic documentation a 30-day script for
medications per jail medical provider guidelines if and when outside parties
provide necessary notification and required information for coordination
purposes;
g. Provide defendant information to the County or the County's contracted
agency, Sound Mental Health (SMH), upon request;
h. Provide a referral to SMH's criminal justice liaison prior to the person's
release from jail in order to determine eligibility and amenability for
appropriate mental health, substance use disorder or other services —
including the SMH Reentry Case Management Services, Integrated Dual
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Disorders Treatment, and Forensic Intensive Supportive Housing programs —
to stabilize the person in the community;
i. Collaborate with other human services system liaisons under contract with
the County, court staff, and SMH in arranging for services to persons referred
by the jail;
j. Retain complete responsibility for and control of its practice and the practice
of clinicians under its employ or contract;
k. Be responsible for all acts and decisions in connection therewith; and
I. Conduct its practice in accordance with its own best clinical judgment and
discretion.
2. The County shall:
a. Ensure the provision of appropriate behavioral health disorder treatment,
support services, and transportation to the service site from the municipal jail
or the Norm Malang Regional Justice Center (MRJC) for eligible individuals
being released from custody;
b. Provide substance use disorder assessments (including video assessments,
if feasible) and eligibility determination, and place eligible and amenable
individuals in appropriate substance use disorder treatment upon release;
c. Ensure that all records containing confidential and protected health
information are locked and secured when not in use;
d. Ensure the provision of appropriate programs and services for individuals
who are exiting jail and who are eligible for such programs; and
e. Analyze data and evaluate program and client outcomes.
3. The County shall assure that its subcontractors, including SMH, will:
a. Coordinate with the City and share information as needed and permitted;
b. Screen and assess City of Kent residents incarcerated at the MRJC for
program eligibility via the criminal justice liaison or designated release
planner;
c. Coordinate with jail representatives to pick-up eligible individuals at the City
of Kent Corrections Facility or MRJC for immediate transport to the service
site;
d. Provide mental health and/or substance use disorder treatment, transitional
housing, assistance with locating or applying for permanent housing,
medications, case management and other support services, and assistance
with applying for entitlements and other publicly funded benefits; and
e. Submit participant data electronically and/or hard copy to the County.
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II. REFERRAL DATA, REPORTING REQUIREMENTS, AND DATA SECURITY
A. Referral Data
The City will provide participant data in a format mutually agreed upon by the City
and the County to expedite and assure an appropriate referral to SMH for services.
Data needed for an appropriate referral may include the following:
Data Element Description
First Name First name
Middle Name Middle name or initial
Last Name Last name
DOB Birth date
Gender Male or Female
Ethnicity
Hispanic Origin
Court Case Number Court Case Number
Booking Date Date consumer was booked in jail
Exit date Date consumer was released from jail
B. Annual Reports and Other One-Time-Only Reports
The City shall provide Kent Corrections Facility booking data for program participant
outcome evaluation purposes on a schedule and in a format agreed upon by the
County and the City.
C. Data Security and Confidentiality
1. Data Plan and Confidentiality Agreement (refer to Attachment 1)
Data provided by the City shall include social security numbers. The County
assures that the social security numbers released shall be treated as confidential
information that will only be used for the purpose of research and evaluation of
the Jail Transition Services and other DRS programs, as described in the
attached Data Plan and Confidentiality Agreement, and shall disclose the
numbers only to employees of the Department of Community and Human
Services.
2. Confidential Information Disclosure Restrictions
The County will not disclose, publish, or otherwise reveal any of the social
security numbers to any other party whatsoever except with the specific prior
written authorization of the City and will take best efforts and precautions to
prevent and protect the confidential numbers from disclosure to any person other
than the Department's employees.
3. Indemnification and Hold Harmless Agreement
The County agrees to indemnify, defend, and hold harmless the City against any
loss, including attorney fees, damage, or liability arising from disclosure of the
social security numbers provided by the City. The County shall have sole control
of the defense and settlement of any claims for which it provides indemnification.
it
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Ili. TERMINATION
Either party may terminate this Agreement, at a date prior to the date specified in this
Agreement, by giving 30 days written notice to the other party.
IV. AMENDMENTS
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Either party may request changes to this Agreement. Proposed changes that are
mutually agreed upon shall be incorporated by written amendments to this Agreement.
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V. ENTIRE AGREEMENT
This Agreement, including any amendments attached hereto, sets forth the entire
relationship of the parties to the subject matter hereof, and any other agreement,
representation, or understanding, verbal or otherwise, dealing in any manner with the
subject matter of this Agreement is hereby deemed to be null and void and of no force
and effect whatsoever.
IN WITNESS HERETO, the City of Kent and the Department of Community and Human
Services have executed this Agreement as of the dates written below:
KING COUNTY CITY
SThomast�C�hiefof
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Adrie e Quinn, Director Police
Department of Community and Human Services
Date Date
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ric mm n, Assistant Chief
Diane McCuistion, Corrections Commander
III
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