HomeMy WebLinkAboutLW16-301 - Original - Jurassic Parliament - Robert's Rules of Order Training - Contract - 09/20/2016 cords M T t kgoe"Mm*61
KENT �
Document
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to City Clerks Office. All portions are to be completed.
If you have questions, please contact City Clerk's Office.
Vendor Name: Jurassic Parliament - Anne Macfarlane
Vendor Number:
JD Edwards Number
Contract Number: LWIU - 30 I
This is assigned by City Clerk's Office
Project Name: Jurassic Parliament training 9/20/16
Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ® Contract
❑ Other:
Contract Effective Date: 9/20/16 Termination Date: 9/20/16
Contract Renewal Notice (Days): N/A
Number of days required notice for termination or renewal or amendment
Contract Manager: Kim Komoto Department: Law
Contract Amount: $750 plus travel
Approval Authority: ❑ Department Director ® Mayor ❑ City Council
Detail: (i.e. address, location, parcel number, tax id, etc.):
As of: 08/27/14
Jurassic Parliament
P.O. Box 77553
Seattle WA 98177
Tel: 206-542-8422
wgvw.jurassicyarliament.coin.
August 1, 2016
REVISED LETTER OF OFFER
Sue Hanson,Interim City Cleric
City of Kent WA
220 4th Ave S,Kent WA 98032
Via email to chanson@kentwa.gov
Dear Sue:
This letter confirms our offer to provide training services to the City Councilm embers and Staff
of the City of Kent,Washington.
PROPOSAL
Jurassic Parliament will offer a ninety-minute training session on Tuesday,September 20, 2016,
from 5 pm to 6:30 pm at 220 4th Avenue Kent,WA 98032. The subject of the training will be:
"Running Effective Meetings Using Robert's Rules of Order."The session will include about 10
people.Topics to be covered include:
• Role and authority of chair and members
• Six types of unacceptable remark under Robert's Rules of Order
• Use of"point of order"and"appeal'
• Individual responsibility of elected officials contrasted with joint and collective
responsibility of council to citizens and city
• How clash of individual views improves council discussion
• How council can unite behind decisions once made
AUDIOVISUAL
We will need a computer,projector and screen for the PowerPoint content,and a flip chart or
whiteboard with markers.We should discuss the room setup in advance since the arrangement
of the room makes a big impact on the success of the workshop.
INVITATION TO MAILING LIST SIGNUP
Jurassic Parliament will be provided the opportunity during the training to invite attendees to
sign up for the Jurassic Parliament mailing list.
ADVANCE PREPARATION
You will be available for inquiries in order for Jurassic Parliament to customize the material for
the attendees.You will provide,Jurassic Parliament with all relevant background materials and a
list of participants,including their email addresses,well in advance of the session.The email
addresses will be used to verify the address spelling of those participants who sign up for our
newsletter. No marketing will be done to anyone who has not requested to be included in the
Jurassic Parliament email list.
TERMS
The fee for this service will be $750 plus travel costs,payable within 3o days of date of invoice.
Travel costs include mileage and parking if applicable. In addition,Jurassic Parliament will
provide each participant in the training v,2th a copy of our book,Mastering Council Meetings:A
handbook for elected officials and local governments.This book retails for $24.95,giving
potential added value of$250 at no cost to the City of Kent.
ADDITIONAL TERMS
The intellectual property,training material and documents prepared by Jurassic Parliament for
this training session are and remain the property of Jurassic Parliament. Unless a court or the
city determines that disclosure of all or part of the materials is required under the Washington
State Public Records Act or other statutory disclosure requirement, the City of Kent is
authorized to distribute the PowerPoint provided to its elected officials,citizens and staff,
without addition or change, solely for educational purposes.
If you have any questions about these terms,please contact me so that we may resolve them. If
these terms are satisfactory,a signature below will constitute acceptance.Thank you for the
opportunity to offer training to the City of Kent. I look forward to working with your dedicated
citizens and staff.
Sincerely,
Ann G. Macfarlane
Professional Registered Parliamentarian
ACCEPTED:
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"Signs F Date
Name(please print)
1ye s
Title
REQUEST FOR MAYOR'S SIGNATURE
• T Print on Cherry-Colored Paper
KEN
....
Routing Information:
(ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT)
Approved by Dlrector_
Originator: Kim KOmOto Phone (Originator): 5788
Date Sent: 8/2/16 Date Required: ASAP
Return Signed Document to: Kim Komoto Contract Termination Date: 9/21/16
VENDOR NAME: Date Finance Notified:
Jurassic Parliament Anne Macfarlane (Only required on contracts N/A
20 000 and over or on any Grant
DATE OF COUNCIL APPROVAL: �/A Date Risk Manager Notified: N/A
(Required on Non-City Standard Contracts/Agreements)
Has this Document been Specificall Account Number: �/�
Authorized in the Budget? YES �NO
Brief Explanation of Document:
Agreement for Jurassic Parliament - Robert's Rules of Order training.
Al! Can t t ,. iugh The Law Department
(This i rCg t bV eAtrlpleted by the Law Department)
Received:
Approval of Law Dept.:
Law Dept. Comments:
Date Forwarded to Mayor:
Shaded Areas To Be Completed By Administration Staff
Received:
Recommendations and Comments:
Lj
Disposition: f
Date Returned,
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