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HomeMy WebLinkAboutPK16-291 - Original - HUD - 2016 HUD Action Plan & Community Development Block Grant Application - 01/01/2016 Records M.an i nf­ WASHIN—CTON - - - - - Docume A CONTRACT COVER SHEET This is to he completed by the Contract Manager prior to submission to City Clerks Office. All portions are -to be completed. Af you have questions, please contact (City Cparfk's Office. Vendor Name: HUD — US 0� 1•-loysjnq + UVVJ" ( gr7t Vendor Humber, JD Edwards Number Contract Humber: 1 This is assigned by City Clerk's Office Project Name., HUO A04on P1 — zoap Description.- ❑ Interlocal Agreement ❑ Change Order ❑Amendment ❑ Contract Other:— Pichr/y-i Pick/VA CkVVJ fi�Plicn ooy Contract Effective Dated 1 1-1 f I u Termination Dated i"'l -7a t I Lp contract Renewall Motice (Nuys). Number of days required notice for termination or renewal or amendment i Contract tanager. f?. VVWSOV� Department. ►�U Vt� � Contract Amouni to Approval Authority.- ❑ Department Director $gayor ,City Council 0 ) 3} I Detail- (Le. address, location, parcel number, vase id, etc ). adccW10877 8 14 OFFICE OF THE MAYOR Suzette Cooke, Mayor 220 4th Avenue South Kent, WA 98032 e� ® Fax: 253-856-6700 was HiNcron PHONE: 253-856-5700 July 7, 2016 Ms. Maggie Keller U. S. Department of Housing and Urban Development Seattle Federal Office Building Office Community Planning and Development 909 First Avenue, Suite 300 Seattle, WA 98104-1000 Dear Ms. Keller: This letter is to authorize the online submission of the City of Kent's 2016 Annual Action Plan via HUD's nationwide database, the Integrated Disbursement and Information System (IDIS). CDBG Coordinator, Dinah Wilson, will send you electronic and hard copies of the following documents: O 2016 Application for Federal Assistance; and • 2016 CDBG Certifications. If you have questions regarding the report, please contact Dinah Wilson at 253.856.5076. Sincere s; S Dete Cooke a c: Jeff Watling, Parks & Recreation Director Merina Hanson, Housing and Human Services Manager Dinah Wilson, CDBG Coordinator 0 m i G Y � 3 3 3 0 MAYOR SUZETTE COOKE i July 7, 2016 Ms. Maggie Keller U. S. Department of Housing and Urban Development Seattle Federal Office Building Office Community Planning and Development 909 First Ave., Suite 300 Seattle, WA 98104-1000 Dear Ms. Keller: This letter is to authorize the online submission of the City of Kent's 2016 Annual Action Plan via HUD's nationwide database, the Integrated Disbursement and Information System (IDIS). CDBG Coordinator, Dinah Wilson, will send you electronic and hard copies of the following documents: ® 2016 Application for Federal Assistance; and • 2016 CDBG Certifications. If you have questions regarding the report, please contact CDBG Coordinator, Dinah Wilson, at 253.856.5076. Sincerely, Suzette Cooke Mayor C: Jeff Watling, Parks Director Merina Hanson, Housing and Human Services Manager Dinah Wilson, CDBG Coordinator K�NT YENSVj4 Agenda Item: Consent TO: City Council DATE: November 3, 2015 SUBJECT: 2016 Community Development Block Grant Annual Action Plan - Approve MOTION: Approve the proposed Community Development Block Grant 2016 Annual Action Plan, including funding allocations and contingency plans, and authorize the Mayor to execute the appropriate certifications and agreements. SUMMARY: The City of Kent receives Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) as an Entitlement City. To receive this funding, the City is required to submit a Five-Year Consolidated Plan for Housing & Community Development. The City's Consolidated Plan is in effect from 2015-2019. Prior to the beginning of each year of the Consolidated Plan, the City must inform HUD and the community of the specific actions that the City will execute to implement the objectives and strategies of the Consolidated Plan; this is outlined in the 2016 Action Plan. The Action Plan also includes the allocation of estimated resources that will be used to carry out the objectives and strategies, and a description of each program that will receive funds. The City recommended that a major portion of CDBG funds be used to support the City's Home Repair Program. This program serves many low- income, disabled and senior homeowners in Kent by providing needed repairs. The program also ensures that a portion of Kent's low/moderate- income housing stock is maintained and preserved. Citizen Participation: On October 1, 2015, the City of Kent published a public notice on its website and informed the community, organizations, and stakeholders that the Draft 2016 CDBG Annual Action Plan was available for review and comment for a period of thirty (30) days. On October 15, 2015, the Human Services Commission held a public hearing for the purpose of taking comments on the 2016 Annual Action Plan. 4 Human Services Commission Recommendations: The Human Services Commission reviewed and approved recommendations for CDBG funding for 2016. EXHIBITS: • City of Kent 2016 Annual Action Plan • Application for Federal Assistance • CDBG Certifications RECOMMENDED BY: Parks and Human Services Committee YEA: Ranniger - Fincher - Boyce NAY: BUDGET IMPACT: The estimate of $969,886.00 may increase or decrease depending upon the final federal appropriations bill Congress passes. Therefore, the recommended funding includes a contingency plan to address any potential fund changes that may occur when Congress adopts the 2016 budget. APPLICATION FOR OMB Approval No.0348-0043 FEDERAL ASSISTANCE 2.DATE SUBMITTED Applicant Identifier July 7, 2016 DUNS #: 02-025-3613 C TYPE OF SUBMISSION: 3.DATE RECEIVED BY STATE State Application Identifier A plication Preappiication Construction ❑ construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier Q Non-Construction ❑ Non-Construction 5.APPLICANT INFORMATION Legal Name: Organizational Unit: City of Kent Parks, Recreation & Community Serv. Address(give city,county, State,and zip code): Name and telephone number of person to be contacted on matters involvin ll Ave. S this application(give area code) 220 4t Kent, h A e. Merina Hanson, 253-856-5077 6.E!�nM�P!�LOYER IDENTIFICATION NUMBER(EIN): 7.TYPE OF APPLICANT:(enter appropriate letter in box) '—� --CFI.0.M 1—[2] 5 4 A.State H.Independent School Dist. I.Cl 8.TYPE OF APPLICATION: B.County I.State Controlled Institution of Higher Learning ❑ New Q Continuation ❑ Revision C.Municipal J. Private University D.Township K. Indian Tribe If Revision, enter appropriate letter(s)in box(es) [_ _i __.i E.Interstate L.Individual F.Intermunicipal M.Profit Organization A.Increase Award B.Decrease Award C. Increase Duration G.Special District N. Other(Specify) D.Decrease Duration Other(specify).: 9.NAME OF FEDERAL AGENCY: Department of Housing and Urban Development (HUD) 10.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11.DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: 1 4 —[22]LII ] CDBG Entitlement Grant TITLE: CDBG Entitlement Grant 12.AREAS AFFECTED BY PROJECT(Cities, Counties,States,etc.): City of Kent, King County, Washington State 13.PROPOSED PROJECT 14.CONGRESSIONAL DISTRICTS OF: Start Date Ending Date a.Applicant b.Project 1/1/16 12/31/16 8th Congressional DIsU9th Congressional Dist. Same - 15. ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a.Federal $ °0 1,056,772 a.YES. THIS PREAPPLICATION/APPLICATION WAS MADE b.Applicant $ 00 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: c.State $ cu DATE d. Local $ °0 b.No. ® PROGRAM IS NOT COVERED BY E. 0. 12372 e.Other $ .00 ❑OR PROGRAM HAS NOT BEEN SELECTED 13Y STATE FOR REVIEW _ f.Program Income $ o0 17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? 00 g.TOTAL $ 1,056,772 ❑Yes If"Yes,"attach an explanation. ® No 18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a.Type Name of Authorized Representative ) b.Title c.Telephone Number Suzette Cooke Mayor (253) 856-5700 d.Signal 6f Aufhorizze(( Reloms tive e.Date Signed Clze. Previous E do sable Standard Form 424(Rev.7-97) Author7i ed for Local Reproduction Prescribed by OMB Circular A-102 i 2016 CONSOLIDATED PLAN CERTIFICATIONS CERTIFICATIONS In accordance with statutes and the regulations governing Consolidated Plan regulations, the City of Kent certifies that: Affirmatively Further Fair Housing — The City of Kent will affirmatively further fair housing, conducting an analysis of impediments to fair housing choice within the jurisdiction, developing strategies and taking appropriate actions to overcome the effects of any impediments identified through the analysis, and maintaining records reflecting the analysis and actions taken to further the strategies and actions. Anti-displacement and Relocation Plan — The City of Kent will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential anti- displacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. ®rug Free Workplace — The City of Kent will continue to provide a drug-free workplace in accordance with the Drug-Free Workplace Act of 1988 (41 USC 701) by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Maintaining an ongoing drug-free awareness to inform employees about: (a) The dangers of drug abuse in the workplace;. (b) The grantee's policy of maintaining a drug-free workplace. (c) Available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Establishing a policy that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying each employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will: (a) Abide by the terms of.the statement; and I (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying HUD in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant. 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted: (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. 8. Providing the street address, city, county, state and zip code for the site or sites where the performance of work in connection with the grant will take place. For functions carried out by employees in several departments or offices, more than one location will be specified. It is further recognized that sites may be added or changed during the course of grant-funded activities. The City of Kent will advise the HUD Field Office by submitting a revised Place of Performance form. The City of Kent recognizes that the period covered by this certification extends until all funds under the specific grant have been expended. I I i i Anti-Lobbying ® To the best of the City of Kent's knowledge and belief: 1. No Federally appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. i Authority of Jurisdiction — The Consolidated Plan is authorized under State and local law (as applicable) and the City of Kent possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan — The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 — It will comply with Section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. ` -�� z MM� ign tur /Authorized Official ate or uzette Cooke APPROVED AS TO FORM: Ken Law Department I i ® Specific CDBG Certifications The City of Kent, as an Entitlement Community, certifies that: Citizen Participation — It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan — Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that that have been developed in accordance with the primary objective of the statute authorizing the CDBG program, as described in 24 CFR 570.2 and 24 CFR, Part 570. Following the Consolidated Plan — It will follow the five year-Consolidated Plan as approved by HUD. Use of Funds — It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted i with CDBG funds, the City of Kent certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available to meet such needs; 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year 2016 shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments, The City of Kent will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (but not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment Excessive Force — It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non- violent civil rights demonstrations within its jurisdiction; Compliance with Anti-discrimination laws — The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint — The City of Kent's notification, inspection, testing and abatement procedures concerning lead-based paint will comply with the requirements of 24 CFR 570.608; Compliance with Lavuf, — It will comply with applicable laws. naG r /Authorized Official (M�ytSrtis zette Cooke APPROVED AS TO FORM- NAI III, AKeLaw Department I ® APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS: A. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drug-Free Workplace Certification 1. By signing and/or submitting this application or grant agreement, the City of Kent is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug- Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug- free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 5. If the workplace identified to the agency changes during f the performance of the grant, the grantee shall inform the HUD of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) City of (Cent 220 4`" Avenue South (Cent, WA 98032 Check _ if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR, Part 24, Subpart F. 7. Definitions of terms in the Non-procurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308,11 through 1308.15); "Conviction" means a finding of guilt (including a plea of no/o contendre) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (I) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). REQUEST FOR MAYOR'S SIGNATURE Please fill in all applicable boxes T' Director Reviewed;: WgnHxunon Routing Information ALL REQUESTSQ MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT Originator: Dinah Wilson Phone (Originator): 5076 Date Sent: 7/7/16 Date Required: ASAP Return Signed Document to: Dinah Contract Termination Date: 12/31/16 VENDOR NAME. N/A Date Finance Notified: y 9"t, A aF (Only required on contracts $10,000 and over or onany Gra DATE OF COUNCIL APPROVAL: Nova 3, 2015 Date Risk Manager Notified: CJ'i 6 (Required on Non-City Standard Contracts/Agreements) Has this Document been Specifically Account Number: Authorized in the Budget? YES NO (Federal grant)l 1300116, B00216, B00416 and B200** Brief Explanation of Document: The2016 Action Plan was approved by council on 11/3/15; however, HUD asked us to delay submission until Congress approved the 2016 budget. HUD is now requiring that we submit the Action Plan (done electronically), the Mayor's cover letter, application for the Action Plan (sf424) and certifications. ' All r o ugh The Law Department (This area to be completed by the Law Department) Received: JUL 0 7 Approval of Law Dept.; KENT LAW DEPT Law Dept. Comments. r � � i �.�... i .,,r:erded to Mayor. lil_ t o Shaded Areas To Be r- -q.—,feted By Administration Staff C)ffjv"' f13 the, oMaYOr Received: s Recommendations and Comments: Disposition: Date Returned @tests twhw