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Home My WebLink AboutPD16-287 - Original - Dept of Veterans Affairs - MOU: Utilizing Corrections Work Crew at the Tahoma National Cemetary - 07/05/2016 E y �,00�6 Records { tt. KENT Document tt- x WAe HINOTON `- 4 CONTRACT COVER SHEET i This is to be completed by the Contract Manager prior to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: Department of Veterans Affairs - Tahoma National Cemetary Vendor Number: JD Edwards Number j Contract Number: I' R p This Is assigned by City Clerk's Office Project Name: Kent Corrections Facility Work Crew at the Tahoma National Cemetary Description: ❑ Interlocal Agreement ❑ Change Order ❑ Amendment ❑ Contract ® Other: MOU Contract Effective Date: 7/5/2016 Termination Date: 7/5/2022 Contract Renewal Notice (Days): 30 Number of days required notice for termination or renewal or amendment Contract Manager: Diane McCuistion Department: CKCF — pt Contract Amount: N/A Approval Authority: ® Department Director ❑ Mayor ❑ City Council Detail: (i.e. address, location, parcel number, tax id, etc.): CKCF Work Crew at Tahoma National Cemetary - i As of: OB/27/14 � I I i III i i Memorandum of Understanding Between Department of Veterans Affairs National Cemetery Administration Tahoma National Cemetery 18600 SE 240°i St. Kent, Washington And Kent Corrections Facility 1230 Central Ave South Kent, Washington 98032-5895 For the Purpose of Utilizing the Kent Corrections Facility Work Crew at the Tahoma National Cemetery i i f I Page 1 of 5 i MOU Wwean the Tahoma National Cemetery and - City of Kent Correct lolls Facility for Use of the Work Crew Program ''.. A. Purpose The purpose of the Memorandum of Understanding (MOU) is to establish a general understanding between the Department of Veterans Affairs Tahoma National Cemetery (VA TNC) and the City of Kent Correctional Facility (KCF) for the use of the KCF Work Crew (WC) at VA TNC. This MOU allows VA TNC and KCF to meet their goals Of community service while simultaneously serving our nation's veterans. B. Mission and Objective The mission of VA TNC is to honor veterans with a final resting place and lasting memorials that corn mernorate their service to our Nation. The objective of this MOU is to utilize the KCF WC to support this endeavor with recurring service for grounds maintenance, This MOU will benefit VA TNC by achieving National Shrine Standards and will help the KCF by providing work opportunities for its WC. C. Responsibilities KCF will; • Provide its WC for the purposes of performing work at VA TNC. KCF will ensure individuals who have been convicted of a "violent offense" or "sex offense" as those terms are defined in RCW 9.94A,030 will not be considered for this work detail. • Provide its WC to VA TNC at no cost. • Obtain all necessary licenses and/or permits required to perform the work associated with this MOU. o Not hold VA TNC liable or responsible for any injuries or claims of injury by those individuals serving on the KCF WC. a Require, as a condition of participating in the WC, that WC participants adhere to all VA TNC instructions regarding the work detail, including but not limited to how work is to be performed and the maintenance of a workplace free of sexual harassment, discrimination, and violence. e Ensure all WC participants have been advised regarding the consequences of fleeing during their WC detail, including from the worksite and during transport to and back from VA TNC. e Be responsible for any injury to their employees and the WC participants, as well as for any damage to personal or public property that occurs during the performance of this MOU caused by the negligence of WC participants; provided, that under no circumstances shall the KCF be responsible for any damages or injuries to persons or property caused by the acts or omissions of VA TNC employees or non-WC volunteers of the VA TNC. MOU between tha7aboma National Cemetery and City of{Cent Corrections Facility for Use of the Worst Craw Program Maintain liability and property damage coverage through a policy of Self- insurance for a limit as required by the laws of the State of Washington, VA TNC will: e Provide guidance, work assignments, personal protective equipment, and other items necessary to the WC in order to accomplish the work detail, • Provide a "Site Manager/Supervisor" who will complete the Site Supervisor Orientation with KCF, and who will be on site at all times while the WC is on site at VA TNC. The Site Manager/Supervisor will be able to speak and understand English, and will be responsible for: o Directing, overseeing, and coordinating the work involved, o Staying abreast of all upcoming VA TNC functions including special holiday events and interment activities. o Ensuring work does not cause any committal service, ceremony, procession, or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visitors is compromised. e Follow KCF WC rules and guidelines, unless specifically noted otherwise in writing. a Bear responsibility for ensuring its employees interact with KCF WC participants in a professional and respectful manner, including maintaining a workplace free of sexual harassment, discrimination, and violence. • Be responsible for the acts and omissions of VA employees performing work related to this MOU. Both VA TNC and KCF understand the VA National Cemetery Administration honors veterans with a final resting place and lasting memorials commemorating their service to our Nation, and that because National Cemeteries are national shrines, the standards of work, appearance, and procedures performed by the individuals at VA TNC must reflect respect and concern for those interred there. Both VA TNC and KCF therefore acknowledge and agree: a Due to the sensitive mission of VA TNC, personnel must exercise and exhibit absolute decorum, composure, and stability at all times on VA TNC grounds. • Personnel appearance and conduct shall be professional and unobtrusive at all times. Shirts and full length pants must be worn at all times. Shirts may not exhibit inappropriate or disrespectful logos, such as but not limited to logos associated with drugs or alcohol, sexual innuendo, violence, etc. • Smoking is not allowed on VA TNC grounds. e The playing of radios and the use of cell phones, cassette recorders, etc„ is prohibited on site or in buildings. The WC is governed by the same rules governing VA TNC employees. All individuals failing to Comply will be removed from the site. I I MOU between the Tahoma National cemetery and City of{Cent Corrections Facility for Use of the Work Crew Program e Sexual harassment, violence, dangerous conduct, and disrespect will not be tolerated and any offending individual(s) will be removed from the site. e Personnel shall not sleep on VA TNC grounds, sit or stand on installed grave markers, or put, place, or lean equipment or materials on grave markers or on equipment other than that required for transport. a All questions from VA TNC visitors shall be politely referred or directed to VA TNC personnel, • All workers will behave with appropriate decorum, courtesy, and respect while within VA TNC grounds or at its perimeter or entrances. Shouting, cursing, angry outbursts, sleeping, intoxication, dangerous conduct, and violence or criminal acts of any kind will not be tolerated and is cause for immediate removal from VA TNC grounds. D. Business Hours and Days for Operation. Normal VA TNC business hours /days of operation are 8:00AM to 4:30PM, Monday through Friday, excluding the following federal holidays; New Year's Day Labor Day Marlin Luther King's Birthday Columbus Day President's Day Veterans Day Memorial Day Thanksgiving Day Fourth of July Christmas Day VA TNC may have access to the KCF WC when needed on weekends or federal holidays, provided, the provision of the KCF WC on a weekend or federal holiday shall be subject to the pre-approval of KCF exclusively, and may require a modification of the KCF WC schedule before or after the weekend or federal holiday to accommodate KCF staffing needs, E. Effective Date i This MOU will be effective for five (5) years from the date of signing this MOU by the Cemetery Director and the representative of the KCF. This MOU may be amended, superseded, or rescinded by mutual consent of the participating entities and can be terminated by either party by providing written notice at least 30 calendar days in advance. This MOU may be extended for additional periods by written agreement of the parties. ry Thomas Yo es Diane McCuistion Director Commander Tahoma National Cemetery Kent Corrections Facility li i i MOU between the Tahoma National Cemetury aaJ City of Kent Corrections Facility for Use of the Work Crew Program Datd C� Date /r��,• L�l 5 76 M/ 253-85M964 Telephone Number Telephone Number �qa. L1/ 31- &18 253-856-6960 Fax Number Fax Number _/hoppl s,. pAe5 (At A�, (;Oo DMccuistionAkentwa.gov E-mail dA dress E-mail Address Ke Tomas Police Chief City of Kent Date 253.856.6800 Telephone Number 253-856-6802 Fax Number KThomas(&kentwa,aov E-mail Address I I� i I