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HomeMy WebLinkAboutCAG2016-0650 - Original - ARC Architects - City Hall Campus Space Efficiency Project Phase II - 05/09/2016 Kecords ManAg'e'men' t , KENO Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prier to submission to City Clerks Office. All portions are to be completed. If you have questions, please contact City Clerk's Office. Vendor Name: AFDC Architects Vendor Number: JD Edwards Number Contract Number: j h This is assigned by City Clerk's Office Project Name: City Hall Campus Space Efficiency Project Phase II Description: [I Interlocal Agreement ❑ Change Order ❑ Amendment R]Contract El Other: Contract Effective Date: S g/ 016 Termination Date: 12/31/2016 Contract Renewal Notice (Days): 66 Number of days required notice for termination or renewal or amendment Contract Manager: Jeff Watling Department: Parks Administration Contract Amount: $168 364.00 Approval Authority: (CIRCLE ONE) Department Director Mayor City Council Detail: (i.e. address, location, parcel number, tax id, etc.): Phase II As of: 08/27;/14 ca C LegZv- ccf_�`) KENT w........r 01 CONSULTANT SERVICES AGREEMENT between the City of Kent and ARC Architects THIS AGREEMENT Is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and ARC Architects organized under the laws of the State of Washington, located and doing business at 1101 E. Pike Street, Floor 3, in the City of Seattle, Washigton (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: Professional concept design and estimating services in accordance with the Scope of Services, dated February 2, 2016, attached and Incorporated as Exhibit A. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described In Section I above Immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2016. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $168,364.00, for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described In Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will Immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: CONSULTANT SERVICES AGREEMENT - 1 (Over$20,000) A � A A. The Consultant has the ability to control and direct the performance and details of Its work, the City being Interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of Its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, Injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANTS WAIVER OF IMMUNITY UNDER INDUSTRIAL CONSULTANT SERVICES AGREEMENT- 2 (Over$20,000) P . INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit #B, attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any Information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The Consultant acknowledges that the City Is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. The City's use or reuse of any of the documents, data, and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of Its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS.. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in CONSULTANT SERVICES AGREEMENT- 3 (Over$20,000) writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees Incurred In defending or bringing such claim or lawsuit, including all appeals, In addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to Indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering Into or forming a part of or altering In any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or In the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emalls, and other records prepared or gathered by the Consultant In its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page CONSULTANT SERVICES AGREEMENT -4 (Over$20,000) to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: CITY OF KEN By:�4=,-71 By: signature) ignature) Print Name: fiR-_rx T2QEJ Pri Name: S tte Cooke Its�21A,2�0/&L Its Ma or trrrr DATE: Y �S �2oi L DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: [Insert Contact Name] Jeff Watling, Parks Director Attn: City of Kent ARC Architects, Inc. 220 Fourth Avenue South 1101 E. Pike St., Floor 3 Kent, WA 98032 Seattle, WA 98122 (253) 856-5100 (telephone) (206) 322-3322 (telephone) (253) 856-5060 (facsimile) 206 322-9323 facsimile APP ' �.iED AS TO FORM: Ke(tom epartment p:AtltriNCortracts CONSULTANT SERVICES AGREEMENT- 5 (Over$20,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By:� �-- For: 20 / 2GttT✓=��S Title: Tj2-iAjCLFd-L_ Date: A3. EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 t 1 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 cclly�W:u��a�«������V ��1 �� �u�,ur�'�D,���r/�� r"��f� el;Nr'la��ra1�r`��� l,=drh7✓c�r�'�'U .' I,w a(.�I� 1,w r, r ,fl ;J 1.. � el..sl �lc°r M m ARCARCHITECTS.COM a ARCHITECTS February 2,2016 City of Kent Derek Matheson-Chief Administrative Officer 220 0 Ave.South Rent,WA.98032 Re: Kent Civic Center Campus--Concept Design Dear Torn, We appreciate the opportunity to submit this proposal for professional concept design and estimating services. Based on our discussions with you we understand the scope for this phase of your project is to assess the existing buildings conditions,develop strategies for implementing the results of the City Hall Campus Space Efficiency Project and provide cost estimating for achieving these goals.The scope of work will include the existing city hall building,the existing police building(former library),a new expansion between police and city hall,the Centennial Building and the Annex(former bank)that comprise the Kent Civic Center Campus.Our understanding of the projects scope of the work is outlined below. SCOPE OF WORK Task N1-5coping meeting on site with consultant team to review existing conditions Architectural Review police needs against original program ADA non-compliance issues Code review—sprinklers/minor vs major renovations Finishes--what stays/what is replaced Demolition—extents Structural!Engineer condition of the Annex masonry bearing walls in CH and Police review how new addition ties to existing new CH 2"'floor skylights to lobby seismic analysis of existing buildings Mechanical Engineer HVAC-conditions of existing equipment HVAC-capacity of existing equipment HVAC-concepts for new addition Plumbing—ADA Toilets CH/Annex/Police Plumbing—what is abandoned? Sprinklers—CH and Police Electrical Engineer Lighting—existing/new/chambers Power—is service adequate for new addition Fire Alarm Systems Exterior lighting—way finding Telecommunication Server—how to maintain operations Data distribution to reorganized spaces/new addition Video/AV connections to new conference room/Chambers Building Envelope ' Conditions of existing roofs/flashings/skylights Exterior skin conditions Task#2—General layout of new spaces Concept layouts for police Concept layouts for Centennial 15'floor Concept layouts for Centennial 3�`floor conference suite Concept layouts for Centennial 41h floor conference suite Concept layouts Annex ADA toilet room modifications ADA access to Annex Task#3—Graphics Exterior-new office addition from Exterior—new way finding exterior parking to CH and Centennial Interior—new reception in old CH Interior—new reception in 1st floor Centennial Site Plan Floor Plans Task#4—Cost Estimating Task#5—Meetings Scoping—1 Police—1(programming)2(concept layouts)3(final layout) Steering Committee—4 Council-1 ASSUMPTIONS Hazardous Material surveys to be conducted by the City Furniture, Fixtures,and Equipment costs not included As-built drawings will form the base for concept development LEED certification is not required Public meetings are not included FEES ARC and its consultant team will provide the above scope of services on.a lump sum basis Concept Design and Estimates $168,364 Reimbursable expenses are not included in the fee above and are estimated not to exceed$1,000. We appreciate the opportunity and look forward to working with you and your team.if this letter of agreement meets with your approval,please sign and return a scanned copy for our files. If you have any questions regarding this proposal,please call me at 206-322-3322 or email at bond@ARCarchitects.com Sincerely Rex Bond LEED BD+C Principal • I EXHIBIT B INSURANCE REQUIREMENTS FOR k CONSULTANT SERVICES AGREEMENTS I Insurance i The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liabiiity insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an Insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 1185 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000general I i . I EXHIBIT B (Continued) i aggregate and a $1,000,000 products-completed operations j aggregate limit. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against'whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. I E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. Client#:326841 ARCARC DATE(MMMDIYYYY) ACORM CERTIFICATE OF LIABILITY INSURANCE 3130/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the pollcy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain pollcles may require an endorsement.A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NAONNEACT Klbble&Prentice,a USI Co PR oNa A!CNo Ext 206 441-6300 vc:Ax Ne; 610-362.8530 601 Union Street,Suite 1000 ADDRESS: PL.CertReguest@usi.bi2 Seattle,WA 98101 INSURERS AFFORDING COVERAGE NAiC# INSURER A:Hartford Casualty Insurance Corn 29424 INSURED INSURER B:Travelers Casualty&Surety Co. 31194 ARC Architects INSURER C:Hartford Fire Insurance Company 19682 1101 E Pike Street INSURER0: Seattle,WA 98122 INSURER E INSURER F I COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE IA SR U DR POLICY NUMBER MPMIODY EFF MMiDUIrm Y EXP LIMITS A X COMMERCIAL GENERAL LIABILITY 52SBARZ7170 ,/ 12/09/2015 12/09/201 EACH OCCURRENCE $1 OOO O00 CLAIMS-MADE a OCCUR PREMISES �ENTE�n� $30O OOO X Business Liability MED EXP(Anyone person) $10 000 PERSONAL A ADV INJURY S1 000000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE s2.000 000 POLICY a JRO LOC PRODUCTS-COMPlOPAGG $2,000 OOO OTHER: I $ C AUTOMOBILE LIABILITY 52SBARZ7170 12109/2015 12/09/201 Ea a�dan SINGLE LIMIT 1,000,000 ANY AUTO BODILY INJURY(Par parson) S ALL OWNED SCHEDULED BODILY INJURY(Per accident) 5 AUTOS NON-OWNED PROPERTY DAMAGE S Ix HIREDAUTOS X AUTOS P cadent $ A X UMSRELLA UAB X OCCUR 52SBARZ7170 2/09/2015 12/091201 EACH OCCURRENCE s3,000,000 EXCESS LtAS CLAIMS-MAOE AGGREGATE s3,000,000 DEB I X RETENTIONS1000O $ A WORKERS COMPENSATION 52SBARZ7170 12/09/2015 12JO912016 X ISPTER E1L_ AND EMPLOYERS'LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE YIN (WA Stop Gap) E.L.EACH ACCIDENT $1 00O 000 OFFICERIMEMBEREXCLUDED7 � NIA tMandatoryInNH) E.L.DISEASE-EA EMPLOYEE $1 OOOOOO If es,dmribounder 2.L.DISEASE-POLICY LIMIT $1,000000 OSCRIPTION OF OPERATIONS below B Professional 106026762 12/0912015 1210912016 $2,000,000 per claim Liability $2,000,000 annl aggr. DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101.Additional Remarks Schedule,may be attachad If more spaco Is required) EVIDENCE OF INSURANCE CERTIFICATE HOLDER CANCELLATION FOR INFORMATION PURPOSES ONLY SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 01988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014101) 1 of 1 The ACORD name and logo are registered marks of ACORD #S17547131/M17547110 VPSBC POLICY NUMBER: 52 SBA RZ7170 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - PERSON-ORGANIZATION EVERETT HOUSING AUTHORITY, PIVOTAL POINT, LLLP, PNC REAL ESTATE TAX CREDIT CAPITAL INSTITUTIONAL FUND 47 LIMITED PARTNERSHIP, ISAOA, COLUMBIA HOUSING SLP CORPORATION, ITS SUCCESSORS AND/OR ASSIGNS ATTN: FUND MANAGER 121 SW MORRISON, STE 1300 PORTLAND, OR 97204-3143 RE: PROJECT: PIVOTAL POINT APARTMENTS 1130 RAINIER AVENUE EVERETT, SNOHOMISH COUNTY, WA 98201 CITY OF KENT 220 FOURTH AVENUE SOUTH KENT, WA 98032 Form IH 12 00 1185 T SEQ.NO. 001 Printed in U.S.A. Page 001 Process Date: 04/15/16 Expiration Date: 12/09/16 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. POLICY CHANGE This endorsement changes the policy effective on the Inception Date of the policy unless another date is indicated below: Policy Number: 52 SBA RZ7170 SC Named Insured and Mailing Address; ARC ARCHITECTS 1101 E PIKE ST SEATTLE WA 98122 Policy Change Effective Date: 04/13/16 Effective hour is the same as stated in the Declarations Page of the Policy. Policy Change Number: 002 Agent Name: KIBBLE & PRENTICE Code: 810246 POLICY CHANGES: HARTFORD CASUALTY INSURANCE COMPANY ANY CHANGES IN YOUR PREMIUM WILL BE REFLECTED IN YOUR NEXT BILLING STATEMENT.IF YOU ARE ENROLLED IN REPETITIVE EFT DRAWS FROM YOUR BANK ACCOUNT, CHANGES IN PREMIUM WILL CHANGE FUTURE DRAW AMOUNTS. THIS IS NOT A BILL. NO PREMIUM DUE AS OF POLICY CHANGE EFFECTIVE DATE FORM NUMBERS OF ENDORSEMENTS REVISED AT ENDORSEMENT ISSUE: IH12001185 ADDITIONAL INSURED - PERSON-ORGANIZATION PRO RATA FACTOR: 0.844 THIS ENDORSEMENT DOES NOT CHANGE THE POLICY EXCEPT AS SHOWN. Form SS 12 11 04 05 T Page o o 1 Process Date: 04/15/16 Policy Effective Date: 12/09/15 Policy Expiration Date: 12/09/16 BUSINESS-LICENSE P duset tax snd use tax mull be coded LICENSE MUST BE RENEWED ANNUALLY BY No.171S for all qualified • JANUARY 31 TO AVOID PENALTY saleswithin the city of KEN T Issuance of License Does Not Imply Licensee's KenL wAa N IN o:o N Complianee with State and Local Laws THIS LICENSE MUST BE POSTED IN A CONSPICUOUS Year : 2016 PLACE.NOT TRANSFERABLE OR ASSIGNABLE NAME AND ADDRESS OF BUSINESS BLOC 2150630 ARC ARCHITECTS INC MAYOR 1101E PIKE ST FLX 3 The City Of Kent SEATTLE,WA 98122 At2204TUAVasO ! KENT.WASHINGTON91032 i mmvm!!": ............ 0 0 ME WO P14 0, K Ulf I A MR. �h do 0 Not 01 memo 1mg, wl,�,a ve Ing pN w4y Row", ,NOW PIN NO NN Egg ""i"I IMM�, On aWWW Is MO --jup zppmlil H OUT MIN jf, I Mot Tqfvim Ills MIMI Ew MEN may SEEN s KEN T Agenda Item: TO: Kent City Council DATE: April 5, 2016 SUBJECT: Consultant Services Agreement with ARC Architects for the City Hall Space Efficiency Plan Phase II - Authorize MOTION: authorize the mayor to sign all documents necessary to enter into an AIA Agreement with ARC Architects in the amount not to exceed $168,364.00 for the City Hall Space Efficiency Plan - Phase II, subject to terms and conditions acceptable to the parks director and the city attorney. SUMMARY: Results of the initial City Hall Space Efficiency Study were presented to the City Council last hall. The study analyzed all four buildings that comprise the City Hall Campus. The results of that analysis identified the opportunity to address our current space needs for the Police Department through renovation and modernization of our current City Hall Campus. Staff was directed to initiate the next phase of this work which is conceptual design and cost estimating. This contract with ARC Architects accomplishes that work. Completion of this work will allow the city to determine projected costs, ideas for phasing/sequencing the work and options for funding the work. EXHIBIT: Draft Consultant Services Agreement including the Scope of Services RECOMMENDED BY: Parks and Human Services Committee YEA: Fincher - Higgins - Budell NAY: BUDGET IMPACT: We have created a Space Study capital project to track all costs associated with this process/endeavor. At the end of 2015, the City transferred $100,000 of available general fund monies into this account to help fund the second phase of this contract. Finance is recommending the remaining $68,364 come from available monies in the Capital Resources Fund (formerly the CIP fund) which will be part of the second quarter supplemental budget adjustment.